The Combined Lake Delhi Recreational Facility and Water Quality District<\/p>\n
Board of Trustees Meeting<\/span><\/span><\/span><\/p>\n Thursday, November 20, 2014 \u2013 6:30 p.m. <\/span><\/span><\/span><\/p>\n Lake Delhi Trustee Office<\/span><\/span><\/span><\/p>\n Delhi, IA<\/span><\/span><\/span><\/p>\n The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:32 PM at the Lake Delhi Trustee Office.<\/span><\/span><\/span><\/p>\n Trustees present: Leonard, Davidson, Kray, Burger, Kramer, Colgan by Skype, Gifford by phone<\/span><\/span><\/span><\/p>\n Trustees absent: <\/span><\/span><\/span><\/p>\n Visitors: Ed Schmidt, Dave Larson, Larry Aschbrenner, Jim Locke, Chris Stender, Marcheta Cooey Lux, Dan Reyner, Sara Millhouse (Dyersville Commercial) <\/span><\/span><\/span><\/p>\n Agenda was reviewed by Leonard and motion to approve the agenda by Burger, Davidson second. All ayes, motion passed.<\/span><\/span><\/span><\/p>\n Kray asked for approval of minutes from 10\/23\/14, and 11\/6\/14. Kramer made motion to approve, Burger second, all ayes, motion passed.<\/span><\/span><\/span><\/p>\n Kramer reviewed the claims for November. Requests for payment from the General Fund are Alliant Energy – $20.45; Simmons Perrine Moyer Bergman – $240.00; News Publishing – $59.50; Tegeler Body & Frame (payment for moving barge) – $612.50; Three Rivers FS – $17.50; Delaware County Auditor’s office (warrant expense) – $30.00. Kramer advised of payments for the Dam\/Spillway Fund are Lunda Construction – $272,207.78; Delaware Co. Secondary Roads Dept (50% share of Turtle Creek work) – $68,235.19; Groth Services (Septic work for Rocky Nook Assoc.) – $77,444.95; Stanley Consultants – $195,980.73. Burger made motion to approve payments of both funds, Davidson second. Davidson noted that the board should consider shutting down the buildings down by the dam due to the continuing expense. All ayes on the motion to approve payments for both funds, motion passed.<\/span><\/span><\/span><\/p>\n Kramer reviewed Financial report for month ending October 31, 2014. The General Fund<\/span><\/span> began with a balance of $194,927.70 and after revenues and expenses, ended with a balance of $192,108.09. The Debt Service Fund began with a balance of $242,165.84 and after revenues and expenses ended with a balance of $148,150.78. The Dam\/Spillway fund started with a balance of $5,336,890.52 and after revenues and expenses, ended with a balance of $4,830,349.34. Kramer also presented reports maintained by the County. <\/span><\/span><\/span>Motion to file all financial reports by Kray, Burger second. Kray requested report to show overall big picture of what funds we have left and what commitments are outstanding. Colgan agreed and said it would be a type of management report. Leonard indicated he and Kramer will put a report together for the next meeting. All ayes on the motion to file reports, motion passed.<\/span><\/span><\/span><\/span><\/span><\/p>\n The letter to the DNR requesting reimbursement for Phase I costs of $465,272.51 was discussed by Leonard explaining charges are for Lunda Construction and Stanley Engineering invoices with the exception of any dredging expense. Kray made motion to approve reimbursement request, Burger second, all ayes, motion passed.<\/span><\/span><\/span><\/p>\n Committee Updates<\/span><\/span><\/span><\/p>\n Lake Bed Clean Up \u2013 Gifford advised no updates since last meeting as the weather turning colder much earlier than expected set back any cutting of trees. <\/span><\/span><\/span><\/p>\n Dredge \u2013 We are currently trying to quantify the amount of material in the lake bed and work is being done by Burrington Group and then sent back to Stanley Engineering. Our agreement with the Corp of Engineers is that if we document all the sediment on the lake we won’t have to request a permit every time want to dredge. Once we get the sediment amounts documented, we won’t have to do this task again.<\/span><\/span><\/span><\/p>\n Dam Construction \u2013 Lunda is still working in cold weather -all the wall patching is complete and the old piers have been removed. The gate guides from Linita should be delivered in early December. We previously approved a change order to change the operator’s deck to steel instead of concrete. Lunda is making preparations to take out the old deck and will install the new deck in January. Phase II will go out for re-bid. We hired Braun Co to do additional soil testing in the field. We believe there may be sediment available around the dam and in the Turtle Creek area that will assist in reducing cost. We have also asked Stanley Engineering to do a value engineering study to see if there are areas where we may change design and assist in cost reduction. Colgan is scheduling the pre-bid meeting for January 12 or 13th<\/sup> and we should award Phase II at the end of January.<\/span><\/span><\/span><\/p>\n Water Quality \u2013 Nothing to report until next year.<\/span><\/span><\/span><\/p>\n Funding\/Financing \u2013 Nothing to update since last meeting. Burger said we need to start on the budget for next year. They will be calling a meeting shortly to start the process. <\/span><\/span><\/span><\/p>\n Kray advised the board that Davidson and herself interviewed 2 candidates for the recording secretary position and have decided on one of the candidates. Leonard made motion to pay on contract basis to do minutes each month at a rate of $45\/mo which is less than $600\/year and that the candidate would be responsible for her own mileage and her own computer, Kramer second. The $45\/mo amount was chosen so we don’t have to go through the 1099 process. Davidson said we talked loosely about pay but that we would have a 2 hour minimum for meetings and then she would track her hours for further work. Davidson said the 1099 should not be an issue as they are not hard to complete. Kray said she would rather see a less complicated pay basis of just $12\/hour for work completed with a 2 hour minimum for meetings. Kray agreed to contact our attorney Hatala for advice on use of the Trustee computer and a document for the contracted employee. Leonard amended the motion to hire candidate as a contract employee for $12\/hour with a 2 hour minimum for meetings and $12\/hour for work completed after with approval at the December meeting after Kray provides the contract document. All ayes, motion passed. <\/span><\/span><\/span><\/p>\n Public Comment \u2013 Chris Stender asked why pre-bid conference will be January 12th<\/sup> or 13th <\/sup>? Colgan explained that after the bids are released about 10 days after a pre-bid meeting is held for contractor questions. Result of soil borings should be done next week. Stender asked if soil boring reports aren’t what we want, what then? Colgan said we will have to go with what we had before but another key issue is when work is actually done and moving from winter work should help. Earthwork is also a major component. Stender asked if there was only one earth work contractor on the previous Phase II bids. Colgan said he wasn’t looking at bids so hard to answer.<\/span><\/span><\/span><\/p>\n Ed Schmidt asked what the $12,000 lobbyist payment was for and Kramer explained it was 6 months of normal payment of $2,000\/mo.<\/span><\/span><\/span><\/p>\n Stender asked how long the construction will take and Colgan said 150 days and should be complete fall of 2015.<\/span><\/span><\/span><\/p>\n Jim Locke asked about the letter regarding septic systems and Kray advised status and that letter was sent to those who needed inspections.<\/span><\/span><\/span><\/p>\n Dan Reyner said he thought the opening at Turtle Creek looks narrower than is safe. Colgan said is just earth work for now and is not the final configuration. <\/span><\/span><\/span><\/p>\n Motion to adjourn by Burger, Davidson second. All ayes, motion passed. Meeting adjourned at 7:31 pm.<\/span><\/span><\/span><\/p>\n","protected":false},"excerpt":{"rendered":" The Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees Meeting Thursday, November 20, 2014 \u2013 6:30 p.m. Lake Delhi Trustee Office Delhi, IA The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District … Continue reading