The Combined Lake Delhi Recreational Facility and Water Quality District<\/p>\n
Board of Trustees\u00a0Regular Meeting<\/p>\n
November 15, 2012 \u2013 6:30 p.m.<\/p>\n
Maquoketa Valley Middle School Conference Room<\/p>\n
Delhi, IA<\/p>\n
The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:33 PM at the Maquoketa Valley Middle School Conference Room in Delhi, IA.<\/p>\n
Trustees present: Peter, Kray, Leonard, Davidson, Kramer<\/p>\n
Trustees absent: Burger, Schneider<\/p>\n
Visitors: Nicole Turpin \u2013 ECIA, Matt Schneider \u2013 ECIA, Jim Locke, Phil Thompson, Dave Larson, Bob Klima, Pat Dede, Don Dede, Ed Schmidt, Phil Jacobs \u2013JJ Grant Management LLC, Chip Hughes, Doug Cox, Chris Stender, Matt Camel, Todd Boose, Todd Mangold \u2013 Snow Pioneers, Steve Vorwald \u2013 Snow Pioneers, Richard Camp, Dwayne Donels, Larry Aschenbrenner, Dan Staebell, \u00a0Pat Colgan and Larry Murphy by phone.<\/p>\n
Davidson made motion to approve agenda,\u00a0 Kramer second. Leonard wants to remove closed session.\u00a0 Davidson changed motion to approve agenda but remove item 11, Kramer second.\u00a0 All ayes,motion passed.<\/p>\n
Kramer made motion to approve minutes of 10\/18 and 11\/8, \u00a0Peter second.\u00a0 All ayes, motion passed.<\/p>\n
Payments from General fund were distributed.\u00a0 The payment for Accident fund is for workman\u2019s comp.\u00a0 We canceled this policy but this amount is for the period of time from 9\/11\/12 to 10\/1\/12.\u00a0 Billed to LDRA but sent to Laurie Kramer.\u00a0 Kramer will check on it further.\u00a0 LDRA had all the insurance but it has been transferred to the Lake District.\u00a0 Motion to approve all bills as presented (Accident Fund Ins – $46, Alliant Energy – $38.03, Mary Kray \u2013 postage $40.25, L&L Consulting – $2000, News Publishing – $8.24, Simmons Perrine \u2013 escrow – $5000, Simmons Perrine – $4321) except for Accident fund ins.\u00a0 Kray second.\u00a0 Leonard thinks should have discussion with LDRA if they needed to have the coverage during time period. Locke and Kramer discussed prior to meeting – not necessary.\u00a0 Kramer will discuss with insurance company.\u00a0 Utilities for office building questioned by Davidson.\u00a0 There are facilities and printers in the building also.\u00a0 Office was winterized last year.\u00a0 Discussion around whether to winterize again this year.\u00a0 Suggestion from public to take ink printer out printer if close it out.\u00a0 All ayes, motion passed.<\/p>\n
Financial report presented by Kramer ending balance for Oct. 31, 2012 is $73,597.94.\u00a0 Received funds from county this month of $14,267.62.\u00a0 The debt service fund received $43,179.05 from the county and the bond fund accrued interest of \u00a0$3869.92 and 2 warants from last month for Tegeler and B&J hauling.<\/p>\n
Steve Vorwald, President of Snow Pionneers and Todd Mangold, Route Coordinator spoke to the board regarding the ability of the trail to go across the dredge site as the site will be under a new governing body shortly. \u00a0\u00a0The Snow Pioneers carry a $1million liability policy.\u00a0 The current lease is with the LDRA and will stay in place until property changes hands.\u00a0 Gate is not locked and is now open and they have signs up.\u00a0 Gave copy of insurance and what old lease was.\u00a0 Routes approved by the county. \u00a0Davidson made motion to approve if transfer takes place during snowmobile season we would enter into agreement immediately with Snow Pioneers, Peter second.\u00a0 State is recommending new lease to be used and new statute.\u00a0 DNR came up with new lease agreemnt.\u00a0 Davidson questioned if there is an out clause.\u00a0 Vorwald indicated on the form where the out clause is.\u00a0 Vorwald wants to have us on the insurance company.\u00a0 Leonard said have Vorwald\u2019s insurance company call him and he will discuss.<\/p>\n
Resolution on automatic bond payments was introduced by Kramer. \u00a0This is for informational purposes only for the board. \u00a0Gave to County Auditor and she hasn\u2019t had time to look at it.\u00a0 Gives county the right to automatically pay the bond bills.\u00a0 Kramer wants to table this for this month. \u00a0Kray asked about if we still have to approve the payments if the resolution is in place.\u00a0 Kramer advised no, the resolution takes care of that.\u00a0 Kramer made motion to table, Davidson second, all ayes, motion passed.<\/p>\n
Committee update<\/p>\n
FEMA by Colgan \u2013 tasks completed by Stanley and Homeland Security has in their hands.\u00a0 Received all sediment maps and that shows all damage made.\u00a0\u00a0 The deposits on the lake bed are shown by the 2008 and 2010 events.\u00a0 There was a story in the CR Gazette today that says FEMA needs more money since Hurricane Sandy.\u00a0 Still no guarantees of money and competition is intense.<\/p>\n
The Fish ladder was discussed in our meeting last week.\u00a0 Stanley is working with the University of Iowa Hydraulic Lab and they have advised that nothing exists like this in the midwest.\u00a0 They have volunteered to write letter free of charge to advise of its opinion.\u00a0 Shouldn\u2019t hold\u00a0 up construction.\u00a0 We have 42 ft. of elevation on the dam which makes the fish ladder difficult to design.<\/p>\n
Law in Iowa code states if you will temporarily flood land, you need easements from property owners.\u00a0 Pat is working with Stanley on a different definition of top of dam.\u00a0 Looks like we will need some type of easements.<\/p>\n
Murphy said the results of the recent election were the House of Representatives is still controlled by Republicans and Lee Hein was not challenged and still represents this area.\u00a0 Dan Zumbach won the local race in the Senate and Democrats retained control of the Senate.\u00a0 Gronstol is chair, McCoy is on infrastructure and Dvorsky on appropriations committee in Senate.\u00a0 Discussion ongoing with Gary and Larry with Legislators.\u00a0 Kraig Paulson still Speaker of the House.\u00a0 Nick Wagner was appropriations chair and was defeated.\u00a0 Big question on appropriations chair in house and that is an important committee for us.<\/p>\n
Leonard reveiwed 4 items required to finish to move forward and they are the fish ladder, easements, sanitation plan and public access plan.\u00a0 Kray explained santitation plan and modifications.\u00a0 We approved and forwarded to DNR.\u00a0 DNR gave approval today and will assist in letter to property owners.\u00a0 Public access meeting on Wednesday with DNR, supervisors, county engineer, county conservation and lobbyist.\u00a0 Disucssed what we submitted and what DNR wants.\u00a0 DNR is being extremely cooperative because are aware of our money issues.\u00a0 We will modify plan in near future.<\/p>\n
The District received 3 proposals for the RFP for FEMA Administrative Assistance and those were opened to make it a matter of public record.\u00a0 East Central Intergovernmental Assoc (ECIA) was opened first and Mark Schneider from ECIA was present and gave information regarding their company.\u00a0 ECIA is counsel to government organizations and is a 28E organization which \u00a0covers the counties of \u00a0Cedar, Jackson, Dubuqe and Delaware.\u00a0\u00a0 They work within all local governments and assist on grant writing and within community development.\u00a0 Their quoted price within the proposal is $75\/hr through 6\/30\/13 and $77\/hr from 7\/1\/13 to 6\/30\/14.\u00a0 ECIA has worked with several city and county organizations on FEMA grant administration and was actively involved in the demolitions work from the 2010 flood in Delaware county.<\/p>\n
The second proposal is from JJ Grant Management LLC in Treynor, Iowa. \u00a0Philip Jacobs gave an \u00a0overview and said it is a young company, only in their 3rd<\/sup> year of operation.\u00a0 Philip was with Homeland Security prior to opening his own \u00a0business.\u00a0 All of his current clients are in Iowa.\u00a0 He has worked with flooding issues in Webster, Hamilton, Humboldt, Franklin and Wright counties.\u00a0 He also did FEMA work with rural electric cooperatives mostly in the western part of the state.\u00a0\u00a0\u00a0 He is also involved in doing 404 mitigation wetlands.\u00a0 His company only deals with FEMA disasters and 404 and 406 type grants.\u00a0 He was employed by Homeland Security during the 2008 flood disaster and has handled 5 disasters since he has opened his company.\u00a0 Their hourly rate is $100\/hr fully burdened which means there is no travel or expenses added in and he won\u2019t be changing his rates during the contract period.<\/p>\n The third proposal was from Adjusters International in Utica, NY and their pricing is $255\/hr for a Senior Consultant.\u00a0 The Consultant rate is $185\/hr and Specialist is $155\/hr.<\/p>\n Leonard made motion to give Fry and Colgan the 3 proposals for their review and clarification and submit to Trustees a submittal of recommendation for the next regular meeting.\u00a0 Kray second.\u00a0 Individual roll call requested, all ayes, motion passed.<\/p>\n Public comment \u2013 Larry Aschenbrenner asked what was our tentative proposal for public access.\u00a0\u00a0 Murphy reveiwed that the District put together a plan and the legislators wanted the plan filed with the General Assembly.\u00a0 After DNR review, they are asking for a canoe and kayak portage and additional access to the lake.\u00a0 Currently the DNR measures how much of a public lake is accessible to the public and the lowest # in Iowa is 7% but Lake Delhi is significantly lower and they would like to see that increased.\u00a0 Leonard said he is confident we will get through this because of the ability to make it a long term plan.<\/p>\n Staebell asked if could explain the top of dam definition and Leonard said the state and DNR are concerned that if the permit is isssued to fill the lake, the state could be in a position that they would be liable if someone\u2019s property was flooded.\u00a0 In current law today the dam requirements are to go to top of dam and in our case that could be the top of the road.\u00a0 With the spillway design we are arguing that it should be the spillway height.\u00a0 Gojng through legal discussion of what top of dam definition is and it is a work in process right now.\u00a0 There is a question as to whether this is a rebuild or a new dam.\u00a0 The Army Corps of Engineers is defining this as a rebuild.\u00a0 Peter said the rules for the Iowa DNR are in their Technical bulletin 16, Chapter 10 subsection A & B.<\/p>\n Bob Klima asked if we had looked at from Baileys Ford bridge and the Boon property on the McDowell side and Leonard advised we are looking at all properties.<\/p>\n Stender asked if expecting the district to fund all of this.\u00a0 DNR knows we have taxed ourselves to the full amount.\u00a0 \u00a0Locke asked if these issues are for the Phase I permit and Leonard said all of the issues have to be resolved for the water inpoundment permit.\u00a0 Phase I was described and our tentative plan is to put Phase I out to bid this winter and start in spring 2013. \u00a0We will need to put mitigation in place for the archeology issues.\u00a0 Phase I permit will require fish ladder property easement issues done by the fish ladder.<\/p>\n Dave Larson said the DNR is talking as if our water area isn\u2019t good but what about what comes into our lake from upstream.\u00a0 Leonard said we will be asking those questions\u00a0 Bob Klima asked why is this taking so long and the Wisconsin Dells was faster.\u00a0 It was explained that the Wisconsin Dells area would have lost $1billion in vacation income and the Governor of Wisconsin put in an emergency order to put the road back.<\/p>\n Phase I construction is supposed to start in Spring 2013 so we are trying to resolve the 4 issues still outstanding.\u00a0 The Wastewater and Public Access plans will be complete shortly so that will be 2 out of 4 done.\u00a0 With those plans complete, we should see the money from the state.\u00a0 The impoundment of water Permit will require that the floodplain rights and fish ladder issues are resolved.<\/p>\n Davidson made motion to adjourn, Kramer second, all ayes, motion passed.<\/p>\n <\/p>\n","protected":false},"excerpt":{"rendered":" The Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees\u00a0Regular Meeting November 15, 2012 \u2013 6:30 p.m. Maquoketa Valley Middle School Conference Room Delhi, IA The meeting of the Combined Lake Delhi Recreational Facility and Water Quality … Continue reading