The Combined Lake Delhi Recreational Facility and Water Quality District<\/p>\n
Board of Trustees Meeting<\/p>\n
Thursday, January 10, 2013 \u2013 6:30 p.m.<\/p>\n
Maquoketa Valley Middle School Conference Room<\/p>\n
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The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:30 PM at Maquoketa Valley Middle School Conference Room.<\/p>\n
Trustees present: Leonard, \u00a0Kramer, Peter, and Kray via Skype and Davidson and Schneider via phone.<\/p>\n
Trustees absent:\u00a0 Burger<\/p>\n
Visitors: \u00a0Pat Dede, Ed Schmidt, Marcheta Cooey Lux, Bob Klima, Randy Rattenburg, Jerry Ries, Garlan Glanz, Norm Wellman, Eve Peter, Bob Galiher, Bill Hughes, Chip Hughes, Bob Sack, Tom McGlaughlin and Pat Colgan via Skype<\/p>\n
Agenda reviewed by Leonard. Motion was made by Kray, second by Kramer, to approve meeting agenda. \u00a0Leonard recommends taking items 3 and 4 off of the agenda and move those to a meeting on Saturday, January 12, 2013. \u00a0Kray amended motion to remove 3 and 4 and to have Coumty representatives speak at meeting this evening, Kramer second. All ayes, motion passed.<\/p>\n
Delaware County representatives were at the meeting and Leonard thanked them for their participation in our work to recover the breach.\u00a0 Norm Wellman said the County sent out 80 questionaires for the Wastewater Inventory request and they have received 56 back.\u00a0 Based on questions and what they have received back, they are looking at some very minor changes.\u00a0 The latitude longitude question seems to be the biggest problem but they are using the Beacon web site to get those numbers.\u00a0 Lyons is at the annual state Wastewater meeting and plans to share the information we have so far with the DNR in Des Moines.\u00a0 Tom McLaughlin asked for a review of the questionaire.\u00a0 Leonard explained the wastewater inventory request.\u00a0 Kray advised remainder of requests to go out by 2\/1\/13.\u00a0 Wellman said will be reviewing and look at results of questionaires and that the DNR is very supportive in working with the District and the County in the short term and long term with results as well.\u00a0 Leonard echoed the same thoughts.<\/p>\n
Garlan Glanz from County Conservation added that the letter from the DNR dated in September 2012 asked members to work on solutions for public access. A committee was formed which includes\u00a0 Trustees, DNR, County Services, Supervisors, the Engineer and County Conservation and they have had 2 work sessions.\u00a0 The group has developed 6 projects to improve public access and all are at the Turtle Creek recreation area. \u00a0Leonard said the group is working with the DNR and there may be a grant available and that the County Conservation with the DNR is submitting those requests.\u00a0 The boat ramp, vehicle trailer parking, restrooms, courtesy docks and canoe and kayaking can be covered by this grant.\u00a0 Leonard reveiwed plans submitted to the legislators and that the District amended both plans and the Trustees approved the latest public access plan at their last meeting.<\/p>\n
Leonard asked Pat Colgan to walk through Supplemental Agreements 16, 17 and 18 from Stanley Engineering.\u00a0 Agreement #16 relates to the archeology study that was done.\u00a0 There are some requirements for a report to document existing structures and is an agreement between The Corp and SHPO(State Historic Preservation Office).\u00a0 This is the last requirement of the archeology study.\u00a0 Stanley went out to bid for this work and are considering 2 companies and will award the work to the most qualified.\u00a0 Work will be done 1Q 2013.\u00a0 Motion to approve Supplemental Agreement #16 by Kramer, second by Peter.\u00a0 Leonard asked Colgan that $20,000 was a not to exceed and Colgan confirmed that.\u00a0 This is for an agreement between state and federal agencies.\u00a0 Individual roll call requested on motion, all ayes, motion passed.<\/p>\n
Agreement #17 was discussed by Colgan and this is required to cover ongoing costs of work by Stanley for permitting and the study for fish passage and property easements.\u00a0 These costs are additions that were never anticipated.\u00a0 Motion to approve by Peter to accept Agreement #17 with the not to exceed $15,000 clause, Kramer second.\u00a0 Individual roll call requested, all ayes, motion passed.<\/p>\n
Stanley Agreement #18 was discussed by Colgan for monies to complete Phase II design work in the amount of $100,000.\u00a0 This amount was in the original scope that was quoted.\u00a0 Phase I has been complete since last August.\u00a0 This will take the drawings to 90% complete and then the drawings will be given to the Trustees and DNR for comments.\u00a0 After comments, then the drawings are completed to 100%.\u00a0 Kray made motion to accept Supplemental Agreement #18 and second by Davidson.\u00a0 Kramer asked about the dollar figure and Colgan said it is pretty well documented that this is what it will take to finish the drawings.\u00a0 Individual roll call requested on motion, all ayes, motion passed.<\/p>\n
The fish ladder waiver request was discussed by Colgan.\u00a0 Iowa code states that no structure can be built without fish passage unless a waiver from the Director of the DNR is received.\u00a0 After our first request, the DNR asked for additional information and this letter is providing that.\u00a0 The biggest problem is we have a 40 ft. dam and there is no documentation on how to provide a fish passage at that height.\u00a0 Colgan read waiver request and advised we have a letter from University of Iowa personnel attached in support of our request for waiver.\u00a0 Motion to approve presented document by Kramer, Peter second.\u00a0 Individual roll call requested, all ayes, motion passed.<\/p>\n
Timeline for reconstruction was introduced by Colgan.\u00a0 He prepared the document to include all the critical activities required to bring the lake back by late 2013 or 2014.\u00a0 Usually in large projects there is a schedule like this.\u00a0 It is a management document to track how we are doing and not miss anything.\u00a0 Colgan started with what needs to be accomplished in 1Q 2013 and the first item is the FEMA issues.\u00a0 Currently he is not spending a lot of time on this but is waiting to see what will happen with FEMA and if they will continue to authorize this project.\u00a0 Additional items of the project that need addressing is funding and financing to include the county funding, state funding and how we will handle cash flow issues.\u00a0 Permit issues and\u00a0 construction and contractual duties\/issues also were discussed. \u00a0In addition we need to do some work with Steel Fab and they need to inspect the equipment and will need to be part of Phase I construction.\u00a0 Colgan went on to discuss 2Q 2013 events which include receiving the final permit from the DNR.\u00a0 We will need to do a public notice on construction.\u00a0 It is an opportunity for everyone on the lake to see what we have planned.\u00a0 There will be time for public comment and the process will be a little easier than Colgan originally thought.\u00a0 We will also need to do an operating plan and an emergency action plan.\u00a0 There is a lot of work to do in the next 3 to 4 months.\u00a0 Peter said he has a list as well.\u00a0 Colgan said each item has infinite detail and as we move forward we need to determine how we will work with this report and get into the detail.\u00a0 We will need to do management action that allows us to move on.<\/p>\n
Public comment.\u00a0 Bob Klima said he doesn\u2019t understand why we can\u2019t build the dam without a fish passage because it is an existing structure and it is a rebuild.\u00a0 Leonard said there has been a lot of discussion regarding this but believes the Iowa code doesn\u2019t distinguish between new and rebuild.\u00a0 We are working through all of this in cooperation with the DNR.\u00a0 We will be forwarding our waiver request that was approved this evening.\u00a0 The request doesn\u2019t preclude us from doing passage in the future.<\/p>\n
Ed Schmidt asked about the 3 companies for FEMA Administrative work and who we chose.\u00a0 Leonard said we most likely will not proceed at this point until further input from FEMA on our project.\u00a0 Leonard said Pat Colgan and Dave Fry will make a final recommendation at a later meeting.<\/p>\n
Bob Galiher asked if the Stanley Agreement was for work that was estimated before.\u00a0 Colgan advised this is part of the original quote.\u00a0 We have also had to do more engineering and study than what we expected but the $100,000 in this agreement is in the original quote.\u00a0 Galiher also asked if the Turtle Creek area is the only one we are looking at for improved public access.\u00a0 Leonard said that is the primary spot with the most investment but we will be looking at other locations as funding becomes available.\u00a0 Public access will continue to be developed as we go on. \u00a0Galiher asked Glanz if he felt the Turtle Creek design would take care of the DNR issues, and Glanz said yes, but there are still some issues to work out. \u00a0He is hoping that we can receive a grant to assist with the development of the 6 items and the grant is a 75% grant with a 25% local match.\u00a0\u00a0 A question was asked if this is just the road or if cabins are included also and Glanz said just the road.\u00a0 Peter asked about deadlines for the grant and Ries indicated it is January 31.\u00a0 This particular grant is approved by DNR management and it is competitive state wide.\u00a0 Wellman said the DNR has to approve the road movement as well and the County Engineer has requested that approval.\u00a0 Glanz said we would want to do the road work before the water comes back because construction is easier and less costly if do it without water.\u00a0 A question was asked what the ramp size will be and was advised it is a 2 lane boat ramp and should provide about 25 to 30 parking sites and could expand larger.\u00a0 Wellmann said the DNR would like a fishing jetty and that would be on the west side of the old bridge.\u00a0 Peter asked who would have design control and Glanz said County Conservation would either hire an Engineering firm or use the County Engineer.\u00a0 Klima asked if we could use the fill from the river and Glanz advised the County Engineer said dirt material did not compact sufficiently to support the bridge.\u00a0 Bob Galiher asked what is meant by transfer of properties and Glanz said the County Engineer will not relocate the road unless the county owns the land.\u00a0 Ries said most of our property would be flooded anyway after construction.<\/p>\n
Jim Locke asked about the project sheet and asked about hiring a project manager.\u00a0 Leonard said now we have an engineering firm and Colgan and no plan to hire one at this time unless Pat and Stanley bring a proposal to the Trustees.\u00a0 Colgan said there is a lot to do with bidders list and management skills.\u00a0 Right now he doesn\u2019t think we have to hire one but does understand he can\u2019t get overwhelmed and we will see how it all develops.\u00a0 Rattenborg said really does depend on contractor and if we are able to get a good contractor, they will be able to do a lot of the project management.<\/p>\n
Bob Klima asked who took out the original fish ladder should help pay for the new one.\u00a0 Colgan advised the existing fish ladder is still there and damaged, however we wouldn\u2019t rebuild that one.\u00a0 Locke asked if that is the one that goes to the top of the road and Colgan advised yes, it answered the code at the time.<\/p>\n
Leonard advised next meeting on Saturday, January 12 at 11AM.<\/p>\n
Peter made motion to adjourn, Kramer second.\u00a0 Motion passed.<\/p>\n","protected":false},"excerpt":{"rendered":"
The Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees Meeting Thursday, January 10, 2013 \u2013 6:30 p.m. Maquoketa Valley Middle School Conference Room The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District … Continue reading