\u00a0The Combined Lake Delhi Recreational Facility and Water Quality District<\/p>\n
Board of Trustees Meeting<\/p>\n
Thursday, February 21, 2013 \u2013 6:30 p.m.<\/p>\n
Maquoketa Valley Middle School Conference Room<\/p>\n
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The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:34 PM at Maquoketa Valley Middle School Conference Room.<\/p>\n
Trustees present: Leonard, \u00a0Kramer, Peter, Davidson, Burger by phone and Kray via Skype<\/p>\n
Trustees absent: \u00a0Schneider<\/p>\n
Visitors: Brooks Ante, John Carbaugh, Pauletta Carbaugh, Todd Boone, Dave Larson, Eve Peter, Larry Aschenbrenner, Jim Locke, Pat Dede, Don Dede, Todd Gifford, Dwayne Donels and Dave Fry by phone.<\/p>\n
Agenda reviewed by Leonard. Motion made to approve by Davidson, second by Peter . \u00a0All ayes, motion passed.<\/p>\n
Kray requested approval of minutes for 1\/17\/13, 2\/7\/13 and 2\/12\/13.\u00a0 Kramer made motion to approve all 3 as presented, Peter second.\u00a0 All ayes, motion passed.<\/p>\n
Kramer reviewed bills for payment \u2013 County Auditor for $78 for checks written for the District; ICAP for $3,700; L&L Consulting for $2,000; \u00a0$5,760 for the Attorney.\u00a0 Burger spoke with ICAP regarding the lifting equipment insurance which the above bill is for and asked if after we start repairing the dam, could we get a rebate.\u00a0 ICAP has agreed that once the lifting equipment is part of the dam, they would negotiate a rebate on this policy.\u00a0 Motion by Kramer to approve payments as presented, second by Davidson. \u00a0All ayes, motion passed.<\/p>\n
Kramer covered the financial report and advised the Financial committee discussed how to handle this report in the future but will continue to use this format for now. \u00a0\u00a0As of December 31, 2012 the ending balance of the General fund was $61,225.02.\u00a0 After expenses and revenue from the county, the balance as of the end of January is $58,366.50. The balance for the Debt Service fund at the end of January is $147,997.12 and the January 31, 2013 ending balance for\u00a0 the Dam\/Spillway Project fund is $5,905,063.35.\u00a0 \u00a0Burger made a motion to accept financial report, Davidson second.\u00a0 All ayes, motion passed.<\/p>\n
Committee updates<\/p>\n
Finance committee hasn\u2019t met since budget was presented and have nothing to report at this time until the budget hearing.<\/p>\n
FEMA \u2013 Dave Fry said he has been working with Homeland Security to give information requested to submit project worksheets to FEMA.\u00a0 These worksheets have been prepared and submitted to the administrative group in Kansas City for their review process.\u00a0 Dave hasn\u2019t heard anything for a couple of weeks but he will be following up shortly for status.<\/p>\n
Wastewater Inventory update \u2013 Todd Gifford has been working with Kray and Leonard on the wastewater inventory.\u00a0 Gifford has taken a lot of time to put the data together in a master spreadsheet from all the forms that have been returned.\u00a0 Gifford said the master database and our commitment to the DNR is to compile the inventory.\u00a0 There are 1360 parcels on the lake owned by approximately 860 property owners.\u00a0 We have received about 460 responses back so we have a little over a 50% return rate.\u00a0 Davidson asked where the information goes once it is compiled.\u00a0 Leonard indicated that it will go to Delaware County and then the county will share with the DNR.\u00a0 Gifford indicated it is our job to do a best effort in accumulating the data.<\/p>\n
Legislative update \u2013 the Legislative Committee\/Team was busy preparing for a DNR meeting on Monday.\u00a0 They are working through a number of projects still outstanding with the DNR.\u00a0 Steve Leonard, Bruce Schneider, Bill Holman and Pat Colgan gave Director Gipp an update on the wastewater inventory. \u00a0They informed the Director that the initial sample mailing produced a \u00a090% return and that the remainder of the mailing was sent out. \u00a0The Director was pleased with our response and he indicated that septic systems in the all of the state of Iowa will be getting attention.\u00a0 The Public Access plan was submitted to the DNR and we have received acknowledgement of the plan and their willingness to continue to work with us.<\/p>\n
The Fish ladder was discussed as we have sent several communications to the DNR in writing and verbally.\u00a0 The team came away with the feeling the the DNR listened to our engineering and environmental arguments.\u00a0 We are optimistic we will come to an agreement in the very near future. \u00a0\u00a0We have yet to receive any funding from last year\u2019s appropriation from the Legislature but we have responded to the DNR request for a contract.\u00a0 We have nothing confirmed in writing yet but got the sense that we will start seeing the DNR working with us to make available the funds in the near future that will help the District to pay Stanley\u2019s current bills. The DNR also confirmed with us that there is no permit required for Phase I and gave us letters to that fact.\u00a0 Once the Army Corp of Engineers gives us our permit and Delaware County issues their permit we can begin Phase I.\u00a0 The Corp has to work with 3rd<\/sup> party organizations for their review process.\u00a0 The 3rd<\/sup> parties have a time frame for comment and that is what we are waiting on now.\u00a0 We may have a couple of other sites for mitigation but we will understand that in the very near future. \u00a0\u00a0The Trustees need to discuss where dreding will take place so we understand where we think dredging should be done and understand the areas of concern for mitigation so not to interfere with them as we formulate our dredging plans.\u00a0 Kramer asked how long SHPO (one of the 3rd<\/sup> party organizations) will take and Leonard said the issues are ironed out on the Memorandum of Agreement between the District and the Corp.\u00a0 There is just one piece left and that should be submitted in the next couple of weeks and then SHPO will have 30 days to re-evaluate.\u00a0 The top of dam and easement issues were discussed and the team feels this is the last large issue to work through and that we have work that still needs to be done.<\/p>\n Dam Construction \u2013 \u00a0Pat Colgan recapped that a year ago we received approval for the money from the Legislature and by March 12th<\/sup> of last year the DNR agreed with our design.\u00a0 As Leonard discussed the issues we have to remember that has taken 11 months.\u00a0 The project is divided into 2 projects – Phase I and Phase II.\u00a0 We are expecting the Army Corp of Engineer\u2019s permit probably in April.\u00a0 Until we get that permit in hand, we can\u2019t move forward with physical work, however the drawings and specs have been completed for a long time.\u00a0 Colgan is now working on general conditions for the contracts and met with the County Engineer this week as we will follow county procedures. \u00a0This is the business end of the contract and should be done by mid March.\u00a0 By the end of March we will ask Trustees to move forward with bids.\u00a0 Stanley Engineering is currently working on phase II \u00a0and completion of all drawings and then will submit to the DNR.\u00a0 Once we receive the permit from the DNR, we are free to do all the work.\u00a0 Burger asked why don\u2019t we use the 2005 dredge plan and submit that.\u00a0 Colgan said that dredge plan is not comprehensive enough. \u00a0It won\u2019t be that hard to complete a current dredge plan since we don\u2019t have water in the lake bed and we have a great map.\u00a0 It is very importatn to do a comprehensive plan.\u00a0 Leoanrd said Stanley put a good map together to show all of the \u00a0sand and siltation.<\/p>\n Property management Committee had nothing to report.<\/p>\n Public comment \u2013 Larry Aschenbrenner said last time we did dredging in 2005 we only went down 5 feet.\u00a0 He asked if we can dredge deeper.\u00a0 Colgan said there is no limit to remove siltation so there isn\u2019t a \u00a0limit of 5 ft.\u00a0 We will not be allowed to take soil below the sediment.\u00a0 Leonard said the cost of the dam repair has gone up significantly based on requirements by Governmental agencies and there will most likely be very few dollars left for dredging.\u00a0 Property owners can\u2019t do any personal dredging until the Corp permit is complete.\u00a0 Burger added that cost was the reason the LDRA only went down 5 feet on the dredging.<\/p>\n Jim Locke asked if the flood plain rights is\u00a0 part of the Corp permit and Colgan said it is not included in Phase I, but that will be required before we receive the DNR permit that enables Phase II.\u00a0 Locke also stated that there was a boat by the LDRA office and does anyone know where it is \u2013 no one had information on it.\u00a0 Locke also asked if the Trustees care if he salvages the title on the work platform?\u00a0 Kray asked if Dave Fry is okay with doing that considering we are trying to reimbursed by FEMA for the work platform.\u00a0 Fry said there is an outstanding worksheet on FEMA so be careful.\u00a0 Kray said thought salvage would be an issue if there was a worksheet existing.\u00a0 Don Dede said if salvage car, you can repair it and then retitle it.<\/p>\n Dave Larson wanted us to know that he worked with Dennis Lyons on the wastewater inventory on his own property and several in his neighborhood.\u00a0 Dennis Lyons expressed appreciation for that as he likes working on several properties in a neighborhood if possible..<\/p>\n Peter made motion to adjourn, Kramer second.\u00a0 Motion passed with all ayes for adjournment at 7:26 pm.<\/p>\n <\/p>\n <\/p>\n <\/p>\n","protected":false},"excerpt":{"rendered":" \u00a0The Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees Meeting Thursday, February 21, 2013 \u2013 6:30 p.m. Maquoketa Valley Middle School Conference Room The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District … Continue reading