\u00a0The Combined Lake Delhi Recreational Facility and Water Quality District<\/p>\n
Board of Trustees Meeting<\/p>\n
Thursday, June 20, 2013 \u2013 6:30 p.m.<\/p>\n
Maquoketa Valley Middle School Conference Room<\/p>\n
Delhi, IA<\/p>\n
The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:31 PM at the Maquoketa Valley Middle School Conference Room.<\/p>\n
Trustees present: Leonard, \u00a0Kramer, Peter, Davidson, Kray, Schneider and Burger<\/p>\n
Trustees absent:<\/p>\n
Visitors: John Murphy, Ken DeKlotz, Barb DeKlotz, Jacques Dubois, Kathy Dubois, Sue Christiansen, Lou Christiansen, Dave Larson, Patti Larson, Tom McLaughlin, Marcheta Cooey Lux, Chip Hughes<\/p>\n
Agenda reviewed by Leonard. Motion made by Schneider to approve agenda, Kramer second. \u00a0\u00a0All ayes, motion passed.<\/p>\n
Kray requested approval of minutes for 5\/20\/13 meeting. \u00a0Burger made motion to approve, Davidson second. All ayes, motion passed.<\/p>\n
Kramer reviewed bills for payment \u2013 L&L Consulting for $2,000; Simmons Perrine Attorney for $10,409.54;\u00a0 Alliant Energy for $20.17; Hunt and Assoc for $750.00. \u00a0Kramer would also like to add payment to Delaware County for $52.00.\u00a0 This is for the warrants they pay for us each month at $2\/warrant.\u00a0 Burger made motion to pay all bills as presented, Kramer second\u00a0 Davidson asked why we are paying electric bill for the LDRA.\u00a0 Kramer indicated when we took over billing we expected transfer to happen shortly and it did not but we have just continued to pay the bill.\u00a0 Discussion surrounded asking LDRA for back funds if transfer does not happen within the next month. \u00a0Individual roll call requested.\u00a0 All ayes, motion passed.<\/p>\n
Kramer covered the financial report and as of May 31, 2013 the ending balance of the General Fund was $78,884.87.\u00a0\u00a0 Debt Service fund balance after funds from the county and interest and bond payment is $13,427.50.\u00a0 The Dam\/Spillway project fund balance as of May 31, 2013 is $5,841,915.04.\u00a0 Kray asked about why there was a difference in the funds received from the DNR vs. the total Stanley bill. \u00a0Kramer explained that some of the Stanley billings were before the legislation passed and some billings were for FEMA work. \u00a0Leonard said have submitted the recent cost of the Peck property purchase to the DNR and don\u2019t know if these will be considered reimbursable expenses but we believe they should be.\u00a0 Additional documentation may be needed to have them be considered.\u00a0 Burger moved to receive and file the financial report, Peter second.\u00a0 All ayes, motion passed.<\/p>\n
Kramer covered the audit report from the Auditor\u2019s \u00a0office for FY 2011\/2012.\u00a0 There are no notes at the end of the report so nothing is of an issue.\u00a0 Leonard said County Auditor and her staff have been very helpful.\u00a0 County uses Hunt and Assoc. and we used them also at a reduced rate.\u00a0 Motion to receive the budget report by Burger, Davidson second.\u00a0 All ayes, motion passed.<\/p>\n
The resolution to transfer previous expenses was explained by Burger.\u00a0 These are attorney fees that are eligible to be paid out of the bond fund which were originally paid for out of the general fund.\u00a0 Burger brought a packet showing which charges can be covered by the bond fund.\u00a0 This packet was reviewed with the Budget and Finance Committee members and we have their concurrence to move the monies.\u00a0 The applicable attorney fees for property transfers is $24,556.18 and for dam reconstruction is $54,610.08 for a total of $79,166.26.\u00a0 It was decided that after a conference call with Larry Burger, Steve Leonard and Carla Becker today rather than have a specific amount of dollars in the resolution it was suggested we add \u201cthe amount to be approved by the District Treasurer\u201d. \u00a0Motion to approve resolution 6.20.13 by Burger, second by Schneider.\u00a0 Davidson asked McLaughlin if he was ok with the resolution since he is a member of the Finance Committee and he said yes.\u00a0 Individual roll call requested, all ayes, motion passed.<\/p>\n
The Third Agreement Regarding Payment Delays was \u00a0presented by Leonard.\u00a0 We have agreed to make an interest only payment on the dredge debt.\u00a0 This is an official agreement drawn up by bond counsel and Bank Iowa has reviewed and accepted it.\u00a0 Moiton to approve by Kramer, Burger second.\u00a0 Individual roll call requested, all ayes, motion passed.<\/p>\n
Committee Updates<\/p>\n
Finance \u2013 no update other than previous information on billings<\/p>\n
FEMA and Dam Construction\/Timeline \u2013 Leonard gave information and said the same information was given in the new Lake Delhi Voice.\u00a0 FEMA has taken over as the lead federal agency.\u00a0 We need the federal permit from the Army Corp of Engineers but FEMA has the right to review our application because of their lead agency status.\u00a0 The FEMA Committee is working with Homeland Security to assist with the information flow to FEMA and to get them up to speed.\u00a0 Stanley is almost done with Phase II design work and will be giving to the District Trustees for review.\u00a0 An operating plan and emergency action plan need to go with the DNR\u00a0 request for permit.\u00a0 Leonard has been very impressed with Homeland Security and the time they are dedicating to Lake Delhi considering all the other work they have to do this year with the declarations of disaster areas by the Governor.<\/p>\n
State\/County Legislative \u2013 nothing to report<\/p>\n
Property Management \u2013 Peter gave update as to what \u00a0is required for demoliton of \u00a0the Peck property, Wright and Wiersma properties.\u00a0 On the Wright and Wiersma land we will need to fill or get rid of the well and septic tanks.\u00a0 The District will need to decide if we want to save any of the steel building at the Peck property.\u00a0 The Wright building is completely down except for the concrete.\u00a0 The mobile home is just a shell on the Wiersma property.\u00a0 The electric service has been unhooked by Alliant Energy.\u00a0 The phone needs to be disconnected by Iowa One Call and we were given permit numbers which we should hold on to.\u00a0 The only real issue is the location of the\u00a0 water line at the Rocky Nook properties as we need to make sure we know where to seal it off.\u00a0\u00a0\u00a0 Leonard said in order to record the purchases of the Wright and Wiersma purchases we had to have a form from the County Santitation department signed which gives us until November 1, 2013 to seal everything off.\u00a0 Our attorney can now do the final recording of the purchase of the properties.\u00a0 Kramer said Locke wanted to know if we could use the $2500 grant from Rockwell.\u00a0 Leonard indicated the board needs to have a work session to discuss lake bed cleanup and what we want to do with the Peck property.\u00a0 Peter reminded the board that there are lifts still in the Rocky Nook lake bed area.\u00a0 Davidson asked about insurance and Kramer advised that properties with no dwellings are automatically included with our insurance.<\/p>\n
Public Comment \u2013 Tom McLaughlin said when an audit report is done there are 3 levels of review that can be done with an audit as the hightest level.\u00a0 Hunt & Associates did a just a compilation which they just pulled the numbers the County Auditor gave them.\u00a0 He advised it is okay for this year but as we spend more funds we may want to do a more intense review.<\/p>\n
Kathy Dubois thanked the board for all work that has been done and the communication to the lake population.<\/p>\n
Chip Hughes said as of Jan 1, 2013 the County Assessor raised land taxable values by 150%.\u00a0 Did Trustees have any conversation with the Assessor before this was done.\u00a0 All Trustees advised they had no contact.<\/p>\n
McLaughlin said people are frustrated that the rebuild is now taking longer than anticipated and the fact is that we are very close and we need to keep our chins up and realize what we have accomplished.\u00a0 Leonard indicted yes it is important to look at the timeline and to understand all we have done.\u00a0 Leonard said if there are any road\u00a0 association meetings coming up, the Trustees will be glad to give details and we will be happy to come to the meetings.<\/p>\n
Barb DeKlotz said during the last flood event, some homes almost flooded and she wondered if there was anything that could be done.\u00a0 Leonard indicated that the water was\u00a0 6.5 ft from touching the bottom of the gates and the gates were partially open.\u00a0 There are different points within the river with bends and such that impedes or holds the water flow back.\u00a0 Peter said Baileys Ford bridge is 59 feet larger than before and he thinks that is where the impact is coming from.\u00a0 \u00a0Ken DeKolotz asked if anything was going to be done to Hartwick Bridge and\u00a0 Leonard said we need to prioritize our dam for the short term and we will continue to have further discussions and be mindful of other long term goals.<\/p>\n
Hughes asked if final number had been drawn up wth Turtle Creek. \u00a0Leonard advised the County Engineer has come up with another plan to move the road and needs to revise the costs based on this revision.\u00a0 The previous amount was approximately $600,000 and no monies were available in this legislative session.\u00a0 The County may have access to other funds\/grants.<\/p>\n
Motion to go into closed session for discussion and consideration of the terms, strategy and negotiations for the acquisition of interests in real estate for the pupose of restoring the lake and dam per Iowa Code Section 21.5(1)(j) by Kramer, \u00a0Davidson second.\u00a0 Individual roll call requested, all ayes, motion passed.<\/p>\n
Motion to adjourn by Kramer, Davidson second.\u00a0 All ayes, motion passed.\u00a0 Meeting adjourned at 7:54 pm.<\/p>\n","protected":false},"excerpt":{"rendered":"
\u00a0The Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees Meeting Thursday, June 20, 2013 \u2013 6:30 p.m. Maquoketa Valley Middle School Conference Room Delhi, IA The meeting of the Combined Lake Delhi Recreational Facility and Water … Continue reading