{"id":643,"date":"2013-10-17T14:05:00","date_gmt":"2013-10-17T19:05:00","guid":{"rendered":"http:\/\/lakedelhi.org\/?p=643"},"modified":"2013-10-24T14:05:21","modified_gmt":"2013-10-24T19:05:21","slug":"minutes-for-trustee-regular-meeting-october-17-2013","status":"publish","type":"post","link":"http:\/\/lakedelhi.org\/?p=643","title":{"rendered":"Minutes for Trustee Regular Meeting – October 17, 2013"},"content":{"rendered":"

The Combined Lake Delhi Recreational Facility and Water Quality District<\/span><\/p>\n

Board of Trustees Meeting<\/span><\/span><\/span><\/p>\n

Thursday, October 17, 2013 \u2013 6:30 p.m. <\/span><\/span><\/span><\/p>\n

Maquoketa Valley Middle School Conference Room<\/span><\/span><\/span><\/p>\n

Delhi, IA<\/span><\/span><\/span><\/p>\n

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:30 PM at the Maquoketa Valley Middle School Conference Room.<\/span><\/span><\/span><\/p>\n

Trustees present: Leonard,\u00a0 Kramer, Davidson, Kray, and Gifford\u00a0 <\/span><\/span><\/span><\/p>\n

Trustees absent:\u00a0 Schneider, Burger<\/span><\/span><\/span><\/p>\n

Visitors: Jim Locke, Larry Peter, Ed Schmidt, Don Dede, Pat Dede, Sue Christiansen, Lou Christiansen, John Carbaugh, Pauletta Carbaugh, Shirley Christensen, Dorothy Thomas, Chris Stender, Ken DeKlotz, Barb DeKlotz, Marcheta Cooey Lux, Bill Lux, Pat Colgan, Chloe Colgan, Jen Colgan, Larry Aschenbrenner, Dave Larson, Diane Bauers, Dennis Woods<\/span><\/span><\/span><\/p>\n

Agenda reviewed by Leonard. Motion made by Kramer to approve agenda, Gifford second, all ayes, motion passed.<\/span><\/span><\/span><\/p>\n

Kray requested approval of minutes for the 9\/12\/13 and 9\/17\/13 meetings.\u00a0 Kramer made motion to approve, Davidson second. All ayes, motion passed.<\/span><\/span><\/span><\/p>\n

Kramer reviewed payments for the General Fund – Alliant Energy for $21.44; L&L Consulting for $2,000.00 and Simmons Perrine (Attorney) for $1,395.47.\u00a0 Kramer also detailed payments for the Bond Fund \u2013 Delaware County Abstract for $475.00 and Simmons Perrine (Attorney) for $1,536.49.\u00a0 Motion to approve all payments as presented by Kray, second by Gifford.\u00a0 Davidson said may want to consider changing the L&L Consulting work to part time since the legislature is not in session.\u00a0 Kramer said they are working on a property tax issue and drafting language for a revised bill so they are already engaged. Leonard said is annual contract but we could have that dialogue. Davidson said just questioning expenditure and it is something to consider.\u00a0 All ayes, motion passed.\u00a0 <\/span><\/span><\/span><\/p>\n

Kramer reviewed budget reports as of 9\/30\/2013.\u00a0 The General Fund had a starting balance of $113,351.04 and after receipts and expenses has a balance of $133,532.45.\u00a0 The Debt Service Fund had a beginning balance of $78,116.76 and after receipts has an ending balance of $237,704.82.\u00a0 The Dam\/Spillway Fund has a beginning balance of $5,719,137.73 and after an interest payment ends with a balance of $5,723,979.64.\u00a0 Motion to file financial reports as presented by Davidson, Gifford second.\u00a0 All ayes, motion passed.<\/span><\/span><\/span><\/p>\n

Kramer discussed the demolition of properties quote from Randy Harbach and Gudenkauf Tiling and Excavating to tear down the old Peck property and what is left from the 2 properties purchased in the Rocky Nook area.\u00a0 We originally tabled this action because an asbestos inspection was required.\u00a0 We received a report from EMSI advising no asbestos was found at the old Peck property.\u00a0 Kramer contacted the DNR regarding the 2 properties in the Rocky Nook area and has documentation advising we did not have to do an asbestos inspection at those properties because they were single family residences.\u00a0 The quote from Harbach is $5950 and the quote from Gudenkauf is $6800.\u00a0 Per Kramer we can go ahead and accept a bid proposal and move forward.\u00a0 Kramer make motion to approve quote from Randy Harbach for $5950, Davidson second.\u00a0 Gifford asked if we are sure both companies are quoting the same thing and Kramer said yes.\u00a0 <\/span><\/span>All ayes, motion passed.<\/span><\/span><\/span><\/span><\/span><\/p>\n

Kray discussed the insurance levels for the bid documents.\u00a0 At our last meeting we agreed to see what the ICAP recommendations were, vote via email and then authorize the decision at this meeting.\u00a0 The recommendations that we accepted were a $2,000,000 underlying limit plus a $3,000,000 umbrella limit for a total of $5,000,000.\u00a0 Kray made motion to approve levels, Gifford second. All ayes, motion passed.<\/span><\/span><\/span><\/p>\n

Kray discussed possibly hiring a Recording Secretary for the District. She indicated it would give her the ability to participate more in the meetings and to also have someone with community administrative knowledge that would make sure we follow all procedures correctly. In addition, with time we could utilize this same individual for financial work to give Kramer some help as well.\u00a0 Kray also noted that Kramer contacted the County Auditor and her advice was to check our attorney to confirm we could hire this individual.\u00a0 Kray made motion to table decision for hire, Kramer second.\u00a0 Leonard indicated he is concerned about spending the monies to hire while we have a a tight budget and that all Trustees have to contribute volunteer hours.\u00a0 Kray reiterated that the reason for the hire was for better participation, better administrative control and noted the cost would be minimal (approximately $200\/mo depending on agreement with new hire).\u00a0 All ayes, motion passed to table issue.<\/span><\/span><\/span><\/p>\n

Kray and Gifford detailed the meeting with DNR, County Sanitarian and the District regarding the Septic\/Well inventory completed by most District residents.\u00a0 Kray had 2 large posters that she explained to the attendees.\u00a0 These documents put the results of the survey into 1 – visual view of those with septics and 2- visual view of wells and the closeness of the wells to leach lines.\u00a0 Both Kray and Gifford explained that the DNR and the County see this as a long term project and a continuous improvement process.\u00a0 During the winter months the DNR and the County Sanitarian will go over all the data and use local knowledge to determine a list of residences that need to be inspected based on the list of non-responsive and non-permitted properties. There was also some discussion about having an open house in the Spring of 2014 to provide more detail to the District property owners.<\/span><\/span><\/span><\/p>\n

Committee Updates <\/span><\/span><\/span><\/p>\n

Finance<\/b><\/span><\/span> \u2013 Kramer said the committee will be considering a second meeting to approve bills but it has not been confirmed yet.<\/span><\/span><\/span><\/span><\/span><\/p>\n

FEMA<\/b><\/span><\/span> \u2013\u00a0 Leonard said there was a team meeting in Des Moines about 3 weeks ago to go through\u00a0 the 2008 flood event to outline next steps. The District signed an agreement with Stanley to assist with this effort and this will be helpful in going through the issues regarding sole source contracts and percentage base contracts as we need to understand what should have been paid and what was paid.\u00a0\u00a0 Dave Fry will be the lead for us in this effort.\u00a0 <\/span><\/span><\/span><\/span><\/span><\/p>\n

Dam Construction\/Timeline<\/b><\/span><\/span> \u2013 Leonard said the Federal Government shutdown slowed us down in our permit process that we require to begin work on Phase I.\u00a0 The agreement was sent over prior to the shutdown but SHPO had been running on a skeletal crew but it seems we will still be looking at 30 days as it relates to the permit.\u00a0 <\/span><\/span><\/span><\/span><\/span><\/p>\n

Colgan said at the last meeting we talked about going out for bids. Everything changed because of the delay in the federal permit.\u00a0 We may be able to award phase I in early January and Phase II needs to start in late March.\u00a0 We can still work through winter because the work will be demolition and then concrete.\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/p>\n

State\/County Legislative<\/b><\/span><\/span> \u2013 now that the land transfer from the LDRA is filed and should be complete by tomorrow, we are beginning conversations with the County Supervisors as it relates to a work session with Trustees and the Supervisors to outline our next discussion on bonds.\u00a0 We are also engaged in an appeal process to confirm that the District is tax exempt.\u00a0\u00a0 The language in the 357E code is not clear so we have engaged the lobbyists to fix the current bill.\u00a0 <\/span><\/span><\/span><\/span><\/span><\/p>\n

Property Management <\/b><\/span><\/span> \u2013 lake bed preparation is the big focus from the Hartwick bridge to the dam as we get prepared for water and it needs to be done this fall.\u00a0 A lot of property owners have been grooming their lake bed but there are pockets of areas that need a lot of work on debris removal and weed and tree mitigation.\u00a0 There was educational information provided in the last Voice.\u00a0 Once an area is covered with water, the trees won’t grow but they need to be cut otherwise the tree will remain there and cause a boating hazard.\u00a0 This committee can organize resources like ATI who have offered their equipment as a donation. We need property owners to step up and communicate what their needs are or they will be contacted.\u00a0 We are finding some debris so we will need to do more debris removal and the need varies by area.\u00a0 Davidson said burning may be appropriate in some areas.\u00a0 Gifford has detailed the problem tree areas and has started to have conversations with those folks.\u00a0 LDRA has $2500 from Rockwell to be used for lake bed clean up.\u00a0 Need to have legitimate documentation to justify the expenditures.\u00a0 Locke will confirm with Brian Hughes that we have agreement that these funds can be used for weed removal.\u00a0 <\/span><\/span><\/span><\/span><\/span><\/p>\n

Water Quality<\/b><\/span><\/span> \u2013 Kray advised the team has had their last meeting for the year. There are no remaining shoreline grants available.\u00a0 The team also determined what areas would have water testing in the Spring.<\/span><\/span><\/span><\/span><\/span><\/p>\n

Public comment- Jim Locke asked if we now have the documents to record the land transfer.\u00a0 Leonard\u00a0 said the County Recorder has had them for 10 days and worked on areas that needed improvement.\u00a0 There is now an agreement that all is clean and the documents are being filed.\u00a0 <\/span><\/span><\/span><\/p>\n

Larry Aschenbrenner asked to what extent can the lake bed be cleaned up. The debris is unbelievable and some of the debris is buried.\u00a0 Larry is going to take milk jugs and mark items that are in the lake bed.\u00a0 <\/span><\/span><\/span><\/p>\n

Larry Peter asked if paper is finalized on the property transfer and is the abstract and title review completed where you pick up the existing easements.\u00a0 Leonard said there were easements that were granted to us.\u00a0 Leonard said Hektoen (our real estate attorney) is confirming that all easements have been transferred to the district.\u00a0 Peter asked if there are concerns about Modern Hydro and the contract with the LDRA some time ago.\u00a0 The LDRA solicited a cancellation from Modern Hydro and received no response and the LDRA attorney has justified that this was the process that needed to be done.\u00a0 The contracts have been canceled and Modern Hydro hasn’t responded. Colgan said Modern Hydro’s FERC license for our dam was for five years and that timeframe has expired.\u00a0 <\/span><\/span><\/span><\/p>\n

Dennis Wood asked if the perpetual easements for the First family on the south side of dam will be honored.\u00a0 Leonard advised nothing changes because we inherited whatever was there.\u00a0 Peter reminded the board of docks by the Peck property that belong to Pam Hargrafen and that they should not be destroyed during the demolition.<\/span><\/span><\/span><\/p>\n

Motion to go into closed session for the purpose of discussion regarding terms for acquisition of property and property rights for the purposes of restoring the lake and dam by Davidson, second by Kray. Individual roll call requested, all ayes, motion passed.<\/span><\/span><\/span><\/p>\n

Motion to adjourn by Gifford, second by Kramer, all ayes, motion passed.<\/span><\/span><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

The Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees Meeting Thursday, October 17, 2013 \u2013 6:30 p.m. Maquoketa Valley Middle School Conference Room Delhi, IA The meeting of the Combined Lake Delhi Recreational Facility and Water … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[1,6],"tags":[],"_links":{"self":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/643"}],"collection":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=643"}],"version-history":[{"count":2,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/643\/revisions"}],"predecessor-version":[{"id":645,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/643\/revisions\/645"}],"wp:attachment":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=643"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=643"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=643"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}