{"id":738,"date":"2014-02-03T12:18:58","date_gmt":"2014-02-03T18:18:58","guid":{"rendered":"http:\/\/lakedelhi.org\/?p=738"},"modified":"2014-02-18T06:34:08","modified_gmt":"2014-02-18T12:34:08","slug":"minutes-for-trustee-special-meeting-february-3-2014","status":"publish","type":"post","link":"http:\/\/lakedelhi.org\/?p=738","title":{"rendered":"Minutes for Trustee Special Meeting – February 3, 2014"},"content":{"rendered":"

The Combined Lake Delhi Recreational Facility and Water Quality District<\/span><\/p>\n

Board of Trustees Meeting<\/span><\/span><\/span><\/p>\n

Monday, February 3, 2014 \u2013 6:30 p.m. <\/span><\/span><\/span><\/p>\n

Maquoketa Valley Middle School Conference Room<\/span><\/span><\/span><\/p>\n

Delhi, IA<\/span><\/span><\/span><\/p>\n

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:31 PM at the Maquoketa Valley Middle School Conference Room.<\/span><\/span><\/span><\/p>\n

Trustees present: Leonard,\u00a0 Kramer, Davidson, Schneider, Burger, Gifford and Kray by Skype <\/span><\/span><\/span><\/p>\n

Trustees absent: <\/span><\/span><\/span><\/p>\n

Visitors: Chris Stender, Jim Locke, Dave Larson, Larry & Eve Peter, John & Pauletta Carbaugh, Pat & Don Dede, Wayne & Jenny Garvin, Wanda Davidson, Margie Schneider, Brian Monck, Doug Ernst, Amy & Clint Houdek, Mike Rooney, Randy Rattenborg, Duane Hogan, Mark Swift, Dick Recker, John Hess, Mary Kay Starks, Rod Starks, Mike Ott, Larry Aschbrenner, Annette Mohling, Ellen Wulfekuhle, Randy Wulfekuhle<\/span><\/span><\/span><\/p>\n

Agenda reviewed by Leonard. Motion made by Davidson to approve agenda, Schneider second, all ayes, motion passed.<\/span><\/span><\/span><\/span><\/p>\n

Leonard discussed consideration of<\/span> approving the final bid package.\u00a0 He reviewed steps of where we have come and that the federal permit has been received and thanked all that were involved to get to this point.\u00a0 Pat Colgan advised the restoring of Lake Delhi will be completed in 2 phases and we will be considering Phase I this evening.\u00a0 Phase I includes the current concrete structure and all the activity to the north.\u00a0 Phase II will be the spillway and anything south.\u00a0\u00a0\u00a0 Leonard said he wanted to share the bidding time line and it is as follows:<\/span><\/span><\/span><\/span><\/p>\n

Out for Bids \u2013 Tuesday, February 4, 2014<\/span><\/span><\/span><\/p>\n

Pre Bid Conference, Delhi, IA \u2013 Tuesday, February 18, 2014<\/span><\/span><\/span><\/p>\n

Last Day for Written Questions from Contractors \u2013 Friday, February 21, 2014<\/span><\/span><\/span><\/p>\n

Bids Received at County Auditors Office \u2013 1 pm, Monday, March 3, 2014<\/span><\/span><\/span><\/p>\n

Bids Opened at District Trustee Meeting \u2013 1:30 pm, Monday, March 3, 2014<\/span><\/span><\/span><\/p>\n

Bids Evaluation by Stanley Complete \u2013 Thursday, March 10, 2014<\/span><\/span><\/span><\/p>\n

Trustees Announce Successful Bidder \u2013 Thursday, March 10, 2014<\/span><\/span><\/span><\/p>\n

Notice to Proceed (NTP) \u2013 Thursday, March 10, 2014<\/span><\/span><\/span><\/p>\n

Burger suspended reading of the bid package and made a motion to approve the package for Phase I construction of Lake Delhi dam, Kramer second. Individual roll call requested, all ayes, motion passed.<\/span><\/span><\/span><\/p>\n

Gifford made motion to release the final bid package for notice to bidders, Schneider second.\u00a0 Individual roll call requested, all ayes, motion passed.<\/span><\/span><\/span><\/p>\n

Leonard explained in order for us to work in the flood plain, the county engineer needs a \u201cFlood Plain Development permit\u201d.\u00a0 Davidson made motion to authorize Leonard as President to sign the application, Kramer second.\u00a0 All ayes, motion passed.<\/span><\/span><\/span><\/p>\n

Public comment<\/span><\/span><\/span><\/p>\n

How many bidders will the package go out to.\u00a0 Colgan advised there is a lot of interest and the package will go out to several bidders in our state and in surrounding states.\u00a0 There will probably be about 8 bids that will be evaluated with contractors that have dam reconstruction specialties.<\/span><\/span><\/span><\/p>\n

What is the estimated time table since we haven’t been able to work over the winter.\u00a0 Colgan said we originally planned on awarding the contract in late November but now he is glad we didn’t because we would have had multiple weather delays.\u00a0 By starting in March, we probably haven’t really lost anything. Leonard said that bids will go out and we plan to see the work started at the end of March\/beginning of April.\u00a0 We still have to receive the permit for Phase II and we are\u00a0 working with DNR very closely.\u00a0 We would like to see the bid package for phase II go out in May and June.\u00a0 We still plan to complete construction this year but if we can’t finish, will have to finish in 2015 but the overall plan is to have water in 2015.<\/span><\/span><\/span><\/p>\n

Doc Hess asked if we would delineate the difference between Phase I and Phase II and Leonard explained that Phase I is the old powerhouse and the north end of the dam and Phase II is the spillway and the south end of the dam.<\/span><\/span><\/span><\/p>\n

Mary Kay Starks asked when we anticipate the DNR permit being received and when would we expect water.\u00a0 Leonard advised best case scenario is spring of 2015 if construction goes well \u2013 that is our goal.<\/span><\/span><\/span><\/p>\n

Dave Larson asked when the coffer dam when will go in and Leonard said we will continue to share time lines but our best guess is the first of July.\u00a0 <\/span><\/span><\/span><\/p>\n

Stender asked how long it takes before you receive a permit for sea wall work.\u00a0 Leonard said it takes about 2 weeks from the Corp and then the DNR takes about another week so he estimates about a month total. Second question is when coffer dam is built and water comes up \u2013 how high will it be.\u00a0 Colgan said it will be about 12-14 feet at the dam site.<\/span><\/span><\/span><\/p>\n

Doc Hess asked why we are so confident about working with the DNR for the permit.\u00a0 Leonard said we have come a long way since the initial conversations with the DNR.\u00a0 The leadership of the Iowa House and Senate and the Governor are working in partnership with us so we have reason to be positive.\u00a0 <\/span><\/span><\/span><\/p>\n

Aschbrenner asked who on the board read the full bid document for Phase I and Leonard said we have had the document since October of last year and have made some changes in the insurance section and such.\u00a0 We have read through the document as time has gone on.<\/span><\/span><\/span><\/p>\n

Leonard said funding we have available for project is close to the cost estimate.\u00a0 The total cost of the dam and spillway is $15.3 million plus $350,000 for public access for a total of $15,650,000.<\/span><\/span><\/span><\/p>\n

We recently signed the 28E agreement with Delaware County which solidified their $3m bond for the spillway construction and described how we will work together to create additional public access in the Turtle Creek area.\u00a0 The District transferred property to Delaware County and we will have a 50\/50 share in creating an additional boat ramp, parking, restrooms and a beach in that area.\u00a0 In addition, the bridge will be a\u00a0taller bridge and wider bridge to allow 2 boats at one time to pass under the bridge.\u00a0 Leonard said we should all thank the County Supervisors for their participation.\u00a0 He then reviewed the revenue we have available which is $3m from the Supervisors, $5m from the State and $6m from our bonding and $1.7m from the pledges.\u00a0 This total $15,700,000 comes to the same as the project total.\u00a0 This allows no funds for dredging, however, we know there are areas that need to be dredged.\u00a0 What we have raised so far is not enough funds for the full restoration of Lake Delhi.\u00a0 If you as a property owner were waiting for construction to begin before donating, now is the time to fulfill a pledge.<\/span><\/span><\/span><\/p>\n

When can we ask for dock permits as the DNR said didn’t want to give us those until we knew when the water would be back.\u00a0 Leonard said we need to have conversations with the DNR to understand what the process will be.\u00a0 He wanted to make sure everyone understands hard tops will not be allowed and he believes the docks will need to be anchored. <\/span><\/span><\/span><\/p>\n

Doc Hess asked if we will now have to take our docks out and Leonard said the law clearly states that Lake Delhi can have docks and lifts that remain in the lake.\u00a0 <\/span><\/span><\/span><\/p>\n

The question was asked what the total cost of the public access was and Leonard advised it is approximately $700,000 and we are doing a 50\/50 share not to exceed $350,000.<\/span><\/span><\/span><\/p>\n

Burger motion to adjourn, Davidson second, all ayes, motion passed.\u00a0 Meeting adjourned at 8:12 pm.<\/span><\/span><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

The Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees Meeting Monday, February 3, 2014 \u2013 6:30 p.m. Maquoketa Valley Middle School Conference Room Delhi, IA The meeting of the Combined Lake Delhi Recreational Facility and Water … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[1,6],"tags":[],"_links":{"self":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/738"}],"collection":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=738"}],"version-history":[{"count":3,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/738\/revisions"}],"predecessor-version":[{"id":744,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/738\/revisions\/744"}],"wp:attachment":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=738"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=738"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=738"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}