{"id":966,"date":"2014-08-01T14:45:48","date_gmt":"2014-08-01T19:45:48","guid":{"rendered":"http:\/\/lakedelhi.org\/?p=966"},"modified":"2014-08-16T14:46:23","modified_gmt":"2014-08-16T19:46:23","slug":"minutes-for-trustee-special-meeting-august-1-2014","status":"publish","type":"post","link":"http:\/\/lakedelhi.org\/?p=966","title":{"rendered":"Minutes for Trustee Special Meeting – August 1, 2014"},"content":{"rendered":"

The Combined Lake Delhi Recreational Facility and Water Quality District<\/span><\/span><\/span><\/p>\n

Board of Trustees Meeting<\/span><\/span><\/span><\/p>\n

Friday, August 1, 2014\u2013 3:00 pm. <\/span><\/span><\/span><\/p>\n

Heritage Bank Conference Room<\/span><\/span><\/span><\/p>\n

Delhi, IA<\/span><\/span><\/span><\/p>\n

\n

\n

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 3:15pm at the Heritage Bank Conference Room.<\/span><\/span><\/span><\/span><\/p>\n

\n

Trustees present: Burger, Colgan, Davidson, Gifford, Leonard, Kramer\u00a0\u00a0 <\/span><\/span><\/span><\/p>\n

Trustees absent:\u00a0 Kray<\/span><\/span><\/span><\/p>\n

Visitors: Lou & Sue Christensen, Ken & Barbara DeKlotz, Greg Colgan, Chloe Colgan, Ed Schmidt, Pat & Don Dede, Jason Wenger, Larry & Kathy Aschbrenner, Sara Millhouse, Lola Galiher<\/span><\/span><\/span><\/p>\n

\n

The agenda was presented by President Leonard.\u00a0 Burger made motion to approve agenda, Davidson second.\u00a0 Motion carried. <\/span><\/span><\/span><\/p>\n

\n

Leonard welcomed Pat Colgan as a newly elected Trustee and expressed his gratitude to Bruce Schneider, who decided not to run for re-election, for his years of service as a member of the Trustee board.<\/span><\/span><\/span><\/p>\n

\n

The first item on the agenda was election of officers.\u00a0 Leonard asked for a motion to discuss the process of the election of officers.\u00a0 Burger made a motion that we continue with the current officers for the next 60 days so that we can hold some work sessions with goal settings and then hold a permanent election after that.\u00a0 Davidson seconded the motion.\u00a0 A lengthy discussion was held which included how elections have been held in the past and how committees have been set, the vagueness of what is spelled out in Chapter 357E of the Iowa Code, which defines our recreational water quality district, and how we want to proceed going forward in working as a board.\u00a0 After more discussion, Gifford recommended amending the motion to set the re-election of officers by October 1<\/span>st<\/span><\/sup>, Burger seconded the motion.\u00a0 Motion carried.<\/span><\/span><\/span><\/span><\/p>\n

\n

The next agenda item was to consider and approve change order #3 from Lunda Construction in the amount of $2,338.50.\u00a0 <\/span>The work is required due to the advantage of using the two tubes to dewater the upstream side of the project for both Phase 1 and Phase 2 work. This may help Phase 2 bids to be significantly less due to a potentially smaller main channel cofferdam required of the Phase 2 contractor. <\/span><\/span>Colgan and Stanley Engineering recommended this change order and three of the trustees signed off on it earlier this week per the resolution we approved previously giving the Board the ability to do so.\u00a0 Leonard asked for a motion to officially approve change order #3.\u00a0 Davidson made the motion to approve, Burger second.\u00a0 Motion carried.<\/span><\/span><\/span><\/span><\/p>\n

\n

Jason Wenger from The Burrington Group, Inc., provided the board with a summary of the bids for the Rock Nook Association Water Treatment solution.\u00a0 The board received one bid from Groth Services in the amount of $242,431.05.\u00a0 Wenger said the board could either accept the bid as received or reject and ask to have the project rebid.\u00a0 He indicated that there were four other bidders who declined to bid at the last minute because of the November timeline.\u00a0 Gifford indicated his disappointment in having only one bid.\u00a0 Following discussion, a motion was made by Colgan, second by Burger to accept the bid from Groth Services.\u00a0 Burger, Colgan, Leonard and Kramer voted yes. Davidson and Gifford voted no.\u00a0 Motion carried.<\/span><\/span><\/span><\/span><\/p>\n

\n

Leonard opened the meeting up for public comment.\u00a0 There being none, Burger made the motion to adjourn, second by Davidson.\u00a0 Motion carried.<\/span><\/span><\/span><\/p>\n

\n

A work session followed immediately after the special meeting.\u00a0 Two items were scheduled for discussion.<\/span><\/span><\/span><\/p>\n

\n

The first item was discussion of funding for various lake activities. Gifford asked for this item to be put on the agenda.\u00a0 He spoke of conversations he\u2019s had with various people regarding whether or not the District should invest in lobbyists or not.\u00a0 He commented that one of the key things lobbyists can do for the District is help gain funding from various state and federal agencies.\u00a0 Gifford said he thought there was a varying opinion among the Trustees as to whether we should pursue funding and that was why he asked for some discussion.\u00a0 <\/span><\/span><\/span><\/span><\/p>\n

\n

Burger expressed his concern about funding sources and if there would be matching funds associated with different grants and, if so, how much would the District have to come up with and where would those monies come from.\u00a0 He would like more information on the matching amounts and would like to have more discussion at our future work sessions.<\/span><\/span><\/span><\/span><\/p>\n

\n

Colgan expressed his support to keep the lobbyists until at least next summer and likened them to be somewhat of an \u201cinsurance policy\u201d during the reconstruction period.\u00a0 He also said he needs more information regarding the funding sources and the matching fund but at this point he feels it\u2019s prudent to continue working with our lobbyists.\u00a0 <\/span><\/span><\/span><\/span><\/p>\n

\n

Leonard commented that the District has needs and is always going to have needs even after the dam is built.\u00a0 He feels the District has lots of goals with limited funding ability.\u00a0 He feels we need to find a balance.\u00a0 He also mentioned his concern that dredging is becoming an increasing frequent need and the District is going to have to have a plan for this and will need to be prepared.<\/span><\/span><\/span><\/span><\/p>\n

\n

Gifford felt this discussion was helpful.\u00a0 Leonard asked that next step be to define what our projects are and assign project managers.\u00a0\u00a0 Lola Galiher reminded the Trustees that quite awhile back there were sign-up sheets for various projects and wondered if those lists still existed.\u00a0 Leonard responded that the District still had those volunteer sign-up sheets and will use them moving forward.<\/span><\/span><\/span><\/span><\/p>\n

\n

Leonard reminded the group that when the three-member board went to a seven-member board we were in an emergency situation.\u00a0 Colgan said he did not want to disparage what the past board has done and said it was incredible, when the dam went out, how things were very chaotic but then how so many things got organized and so much was accomplished.\u00a0 He then said now is a good time to look forward and decide how we want to operate moving forward.\u00a0 He asked Gifford and Colgan discuss their thoughts.\u00a0 Colgan again said he thinks we need a work session and need to be pro-active as a board and his hope is that we can work together as a unified board to get our goals accomplished.\u00a0 Gifford asked if we wanted to have these discussions at our next work session and Colgan said yes.\u00a0 Leonard ask if, at this meeting, Colgan and Gifford could talk about what their ideas are so that we could set a date for another work session and have an objective for that meeting of what we need to accomplish.\u00a0 Colgan said he wanted it understood that he is more about what we need to do versus how it gets done.\u00a0 Gifford said how he is seeing this, from a chart standpoint, is that we need to determine our value \/ goals and beneath that we need to determine the necessary projects and beneath that we need to choose our project manager\/s and team members.\u00a0 He also asked if this was going to be done at a future meeting.\u00a0 Colgan thought we should have a meeting in the next several weeks. Burger said he feels we need to identify and then prioritize our projects by money and by year.\u00a0 There will be things we can\u2019t do right now. There are things we don\u2019t have funding for.\u00a0 Some projects may be conditional based on funding.<\/span><\/span><\/span><\/span><\/p>\n

\n

Leonard said he envisioned a work session that could last anywhere from 3-4 hours.\u00a0 Colgan expressed an interest in having the work session away from our current meeting place to allow the board members to more freely express themselves.\u00a0 Gifford agreed that a change of venue is a good idea and that we could facilitate our own meeting and sees this as an annual process.<\/span><\/span><\/span><\/span><\/p>\n

\n

Leonard asked for dates that might work and the general consensus was to hold it on the date of our next regular meeting, which is Thursday, August 21st earlier in the day at a location to be determined.<\/span><\/span><\/span><\/span><\/p>\n

\n

Barb DeKlotz raised the question of why we need the lobbyists when we have people on the lake who are able to write grants.\u00a0 Leonard explained that the lobbyists won\u2019t write the grants but they will take a well-written grant and turn it into a great application and have higher probability of success.<\/span><\/span><\/span><\/p>\n

\n

Larry Aschbrenner asked if the board as the board reviews project objectives would they be asking for thoughts from folks on the lake. Leonard said as we define the high level projects we will need ideas and help from the community.\u00a0 Gifford thought a survey might be a great way to ask for information.\u00a0\u00a0 Several thoughts were shared on how and when we send out a survey.\u00a0 The general consensus was that we need to get the survey out fairly quickly before our September 21 meeting.\u00a0 Gifford suggested that rather than present specifics issues on the survey for feedback from residents, the Board ask for general input.\u00a0 As an example, \u201cWhat to do think are the biggest issues facing Lake Delhi and tag them as urgent, not urgent, etc.\u201d\u00a0 It was generally agreed that the survey ask this question first and after tallying the information another survey could be sent out asking for volunteers who have expertise in the project areas to step forward. <\/span><\/span><\/span><\/p>\n

\n

Burger made a motion to adjourn from the work session at 5:45 p.m., Gifford seconded.\u00a0 Motion carried.<\/span><\/span><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

The Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees Meeting Friday, August 1, 2014\u2013 3:00 pm. Heritage Bank Conference Room Delhi, IA A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[1,6],"tags":[],"_links":{"self":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/966"}],"collection":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=966"}],"version-history":[{"count":1,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/966\/revisions"}],"predecessor-version":[{"id":967,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=\/wp\/v2\/posts\/966\/revisions\/967"}],"wp:attachment":[{"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=966"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=966"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/lakedelhi.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=966"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}