Trustee Agenda – Thursday, January 17, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 17, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on establishing a date for a public hearing to approve the FY 2019/2020 budget
  7. Consideration and possible action on donation to the Maquoketa Valley Watershed Management Authority for administration cost sharing
  8. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  9. Public Comment
  10. Adjourn

 

Minutes – Thursday, December 20, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 20, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

 

Trustees present: Staebell, Herman, Davidson, Burger. Gifford by phone.

Trustees absent: Leonard, Havertape

 

Visitors: Ed Schmidt, Jim Willey and Deb Burger

 

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

 

Motion to approve the minutes of previous meetings was made by Herman, seconded by Burger. Motion carried.

 

Claims were presented for payment in the amount of $27, 418.16 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, generator inspection, dam maintenance, misc. supplies and donation to Project Aware. Davidson motioned to approve the claims for payment as read, Burger seconded.  Motion carried.

 

November financial reports were presented. The General Fund had revenues of $8,646.85 from Delaware County and expenditures of $106,836.44 ending November at $1,846,319.73. The Debt Service Fund had revenues of $8,996.54 from Delaware County and no expenditures, ending November at $62,899.78. The Dam Improvement Fund had no revenues or expenditures and ended November with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Burger seconded. Motion carried.

 

Consideration on the acceptance of drainage work and other improvements done by F.L. Krapfl to allow for the release of retainage after 30 days. Motion by Burger to approve, second by Herman. Motion carried.

 

The Board reviewed a request from the Snow Pioneers Snowmobile Club to create designated snowmobile trails on District property. A motion was made by Herman, second by Burger to approve. Staebell opened it up for discuss noting Jim Willey was there to answer any questions. Herman asked if the lease agreement is the same as what they would enter with the County. There are minor differences but the agreement is basically the same. He noted that 95% of snowmobile trails are on private property and that’s the reason for this type of agreement. Staebell noted the map of the trail is near the dredge site near the Cedar’s. Staebell asked if there is a need for a Certificate of Insurance. Willey stated that by signing the Agreement the District is included on the insurance as a landowner. Staebell asked if this needed to be done annually. Willey stated it is a perpetual agreement until either party wants to change the agreement. With no other discussion, the motion carried.

 

The Board considered a request for action on the approval of expenditures for one-third the cost of well repairs for properties adjoining district owned property. Staebell explained that the District has received from Wulfekuhle Electric for work done on a well that the District has partial responsibility for based on a prior agreement.   A motion was made to discuss the request by Davidson, second by Burger. Motion carried. Herman gave a review of his findings regarding the agreement. Based on information he was able to uncover there are many questions and uncertainties regarding the District’s obligations. After further discussion, a motion was made by Burger, second by Davidson to table the request until more information becomes available. Motion carried.

 

Committee Updates:

 

Water Quality & Sediment Control – No report

 

Community Quality & Life – No report

 

Property Assets & Dam – Davidson commented that he was at the dam when the transducer was replaced and the work was completed successfully.   The property committee met on December 4th to review possible projects for the future and frontage issues.

 

Finance & Budget – Burger suggested that one of the trustees meet with Laurie to review the preparation of the budget and become familiar with the budget process. Herman stated he felt that it would be a good idea to make more specific line item amounts for designated project within the budget. Staebell mentioned that with the payment for the drainage project complete, it might be time to request reimbursement from the Community Fund to Rebuild Lake Delhi. This is the account that is held by the Greater Dubuque Foundation. At this time there is approximately $148,000 left in that account and he feels it might be a good idea to ask for reimbursement for some invoices that are related to the dam and lake improvements.

 

Staebell noted he will not be available for the January meeting but will try to call in. He noted that at the February meeting individuals involved with Project Aware will be available for the presentation of the $15,000 donation the Trustees approved in October. He also noted that several of the road associations have also made contributions to Project Aware.

 

Public Comment: No comment

 

 

A motion to adjourn was made by Herman, second by Davidson. Motion carried. Meeting adjourned at 7:15 p.m.

 

Trustee Agenda – Thursday, December 20, 2018

 

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 20. 2018

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on the acceptance of drainage work and other improvements done by F. L. Krapfl to allow release of retainage after 30 days.
  7. Consideration and possible action on request from Snow Pioneers Snowmobile Club for permission to create designated snowmobile trails on the Combined Lake Delhi Recreational Facility and Water Quality District property
  8. Consideration and possible action on of approval of expenditures for one-third the cost of well repairs for properties adjoining district owned properties and approval of invoice related to project
  9. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  10. Public Comment
  11. Adjourn

 

Minutes – Thursday, November 20, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, November 20, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

 

Trustees present: Staebell, Herman, Davidson. Leonard, Havertape and Gifford by phone.

Trustees absent: Burger

 

Visitors: Wanda Davidson, Larry Aschbrenner and Dan Reyner

 

Motion to approve the meeting agenda as read was made by Davidson, seconded by Herman. Motion carried.

 

Motion to approve the minutes of previous meetings was made by Davidson, seconded by Havertape. Motion carried.

 

Claims were presented for payment in the amount of $114,476.13 from the General Fund for electricity and internet services, dam operation services, printer maintenance, lobbyist expense, debris removal and drainage project expense. Herman motioned to approve the claims for payment as read, Davidson seconded.  Motion carried.

 

October financial reports were presented. The General Fund had revenues of $26,963.72 from Delaware County and expenditures of $33,666.17 ending October at $1,952,149.01. The Debt Service Fund had revenues of $35,690.86 from Delaware County and expenditures of $236,879.90, ending October at $53,903.24. The Dam Improvement Fund had no revenues or expenditures and ended October with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Davison seconded. Motion carried.

 

Jason Wenger from Burrington Group updated the Trustees on the drainage project that was completed on the south side of the dam by F.L. Krapfl, Inc. He noted that he had sent comments and photos out prior to the trustee meeting but wanted to confirm that the project was successful. He doesn’t feel there will be any long term storm sewer maintenance needed but noted that the Board should consideration contract services to maintain the landscaping and integrity of the work that’s been completed.  Wenger said that he will do another walk through of the work in the coming month and then will recommend payment of the 5% retainage to Krapfl at next month’s meeting.

 

 

 

 

 

Committee Updates:

 

Water Quality & Sediment Control – Leonard said they Watershed Authority has met and are working on grant writing projects.

 

Community Quality & Life – Gifford, Leonard and Burger had a conference call to create action items that include options for the wall of recognition.

 

Property Assets & Dam – Davidson noted that the team had Swales down to the dam to help with debris removal and said it was successful but it was also a learning experience. He is looking for different businesses to help with future debris removal. Herman noted that he is looking at security camera options. Davidson also noted that there was a sensor failure that will be worked on next week.

 

Finance & Budget – No report available

 

Staebell asked if the trustees had any interest for a follow-up work session since the August work session. There was discussion about having another meeting in the spring.   Staebell noted that he reached out to one of the leaders of Project Aware and they may be available after the first of the year so that the Board can present them with the check of $15,000 that was approved last month. He noted that he is working on gathering road association and neighborhood contacts and is missing a few of them. He requested information from the other trustees regarding contacts. He will use those contacts to see if they have interest in contributing to Project Aware as well.

 

Public Comment:

 

Aschbrenner asked about the amount approved to Project Aware and it was confirmed it was $15,000. He also thought the bill from Swales was extremely reasonable and they are a great resource for debris removal.

 

A motion to adjourn was made by Davidson, second by Herman. Motion carried.  Meeting adjourned at 7:00 p.m.

 

Trustee Agenda – Tuesday, November 20, 2018

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, November 20. 2018

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on pay application #1 from FL Krapfl for the drainage project at the Scada Office
  7. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  8. Public Comment
  9. Adjourn

Minutes – Thursday, October 18, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 18, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Staebell, Havertape, and Davidson. Burger and Gifford by phone

Trustees absent: None

Visitors: Linda Slobodnik, Ed Schmidt, Randy Rattenborg, Cody Wenger, Brody Tjaden, Pat Colgan, Dan Reyner and Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Havertape, seconded by Herman. Motion carried.

Election of officers was held.  A motion was made by Gifford, second by Havertape to nominate Leonard for President.  A motion was made by Davidson, second by Herman to nominate Staebell for President.  Leonard addressed the Board before the vote.  He stated that he has been the acting President since being appointed to the Board by the Delaware Co. Board of Supervisors.  During that time he stated he has put in countless volunteer hours as President and worked in a volunteer capacity for numerous activities.  He expressed his gratitude and appreciation of working with so many as President over the years and it has truly been an honor.   If needed he shared that he would be willing to serve only one more year as President to allow for additional support for a new President if desired.  He also said that if Staebell is comfortable with assuming the role as President now he will work with him in any way needed.

A roll call vote was taken:  Havertape and Gifford voted for Leonard.  Davidson, Staebell, Herman and Burger voted for Staebell.  Leonard abstained.  Staebell became the new President and presided over the rest of the meeting.

Staebell asked for nominations for Vice President.  Burger nominated Herman, Davidson seconded.  Gifford nominated Leonard but Leonard declined.  A roll call vote was taken.  All voted for Herman with Leonard abstaining.

Staebell asked for nominations for Secretary/Treasurer. Davidson nominated Burger, Herman seconded. A roll call vote was taken. All voted for Burger.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $12,073.37 from the General Fund for electricity and internet services, dam operation services, accounting/clerical services, printer maintenance, lobbyist expense and dam maintenance on analog cable.  The Debt Service Fund had claims for the principal and interest due on the GO Bond debt. The expense for the principal was in the amount of $173,000.00 and the interest was in the amount of $63,879.90. Burger motioned to approve the claims for payment as read, Herman seconded.  Motion carried.

September financial reports were presented. The General Fund had revenues of $108,410.21 from Delaware County and expenditures of $50,992.58 ending September at $1,958,851.46. The Debt Service Fund had revenues of $148,212.22 from Delaware County and no expenditures, ending September at $255,092.28. The Dam Improvement Fund had no revenues or expenditures and ended September with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Leonard seconded. Motion carried.

Randy Rattenborg presented the Board with an overview of a program called DelCo Best that is being utilized by the West Delaware School District. He introduced two students, Cody Wenger and Brody Tjaden, who are working with the program. The students in this class work with community leaders dealing with issues or problems within the local area and try to help find solutions to those issues. Rattenborg said his company, Burrington Group, has received a lot of calls from folks when rain events occur asking how high will the water get in their area. While Stanley Engineering put together a profile it doesn’t tell a whole lot other than what water does at a certain year event. He decided to try to get data that will mean something for the people on the lake and then put the data on the Trustee website. Rattenborg provided a copy of the profile the students put together. Cody and Brody explained the process of how they developed the profile to the Board. Colgan expressed appreciation to the students for their work and that this tool will be great for the lake community.   Rattenborg and Colgan both noted because of the numerous curves and bends in the river water piles up in those areas and creates flooding. It was also noted that the one issue with this profile is that it doesn’t capture the rain that falls south of the Hwy. 20 marker and that is something that needs to be noted. The Board again expressed appreciation to Rattenborg and the students for all their work.

The Board considered a request for a donation to the LDRA for assistance with their dredge debt. Dan Reyner, treasurer for the LDRA, was present to discuss the donation. The amount requested is $21,760.50. In his letter to the Board, Reyner referenced that future payments for the dredge debt will be increasing significantly. Staebell noted that the topic of payments for the LDRA dredge debt was a topic of discussion at the August work session.

Herman made a motion to approve the payment of $21,760.50 and Havertape seconded the motion. Herman stated that he had been in contact with John Danos, District Bond Counsel, regarding the legality of the District making a donation to the LDRA to pay a debt that was not a District debt. He reported that Danos felt comfortable that the District was within its rights to make said donation. Davidson asked if this would include the possibility of the District paying down the debt for the LDRA. Herman stated he would like to see the District consider making accelerated payments to reduce the interest that’s due. There was some discussion regarding whether the District should join the LDRA in talking with BankOne in paying down the debt. Burger stated that we need to be sure the monies held by the District do not include Bond monies as they were specific to be spent on dam repairs and were not to be used for payment of the LDRA debt. Leonard stated he had talked with the County Auditor and thought we were fine. Burger stated he had talked with Kramer and thought she was of a different opinion. Burger suggested Kramer visit with the County Auditor to clarify the issue. It was suggested that if the Board decides to pay down the debt a public meeting could be held. Burger also stated there are options that the Board could take. The debt is callable right now and the District could make additional payments rather than paying the whole debt off based on what monies the District has that are eligible to pay down the debt. There being no other discussion, the Board unanimously approved the requested donation to the LDRA in the amount of $21,760.50.

The Board next considered action on a donation to Project Aware for the work they did this past summer to clean up areas of the Maquoketa River that included a large amount of cleanup below the dam. Leonard stated he had conversations with members of Project Aware. Their annual budget is around $71,000 with 50% of that amount coming from the volunteers who pay to be a part of the project. They also have different levels for sponsorship with $3,000 being the platinum level. Davidson stated he was extremely grateful to the group for all of their work and felt the District should give a substantial donation and a letter of gratitude. Staebell noted that at a meeting of his neighbors at the Cedars, their association agreed to make a donation from their group with the idea of asking other road association groups to do the same. Leonard said he felt we need to step up now and made a motion to donate $25,000 to Project Aware. Davidson seconded the motion. Herman said he felt more comfortable with a donation in the area of $5,000. Staebell stated he would be agreeable to a smaller amount. Havertape expressed the same thought.   After more discussion, Leonard revised his motion to lower the donation to $15,000. Leonard asked Herman if he felt more comfortable with that number and Herman indicated he was not as did Staebell. Davidson seconded the revised motion. A vote was taken with five voting to approve $15,000. Herman and Staebell voted no. Motion carried.

Colgan presented the Board with a proposal for the annual dam inspection. He noted that during this past season we’ve had seven major flood events. The proposal from Stanley Engineering includes checking for settlement issues, seepage, scouring, etc. Given the amount of flooding that has occurred, Colgan recommended to the Board to approve the proposal from Stanley to conduct the inspection with a cost not to exceed $5,000. Colgan when asked indicated that he had no evidence that the dam had been damaged during the flood events and that an inspection this year, after so many flood events, would give us good information to rely upon in similar future circumstances. After some discussion, Leonard made a motion to approve the proposal for the dam inspection, Herman seconded. Motion carried.

Staebell presented the Board with a document from Linda Slobodnik for a request to purchase the frontage next to her property at the west end of the Cedars. He asked Slobodnik if she would like to speak to the Board. She gave the Board an overview of the issues regarding her property. Her proposal for purchase is due to the fact that the District is not maintaining the property and she believes not owning the frontage diminishes her property value. Given others have had the right to purchase their property she would like to same opportunity. Burger made a motion to table the request until January so he can have an opportunity to view the area and visit with Ms. Slobodnik. Leonard stated his concern regarding selling the property include some complex issues with regard to FEMA, dredging and the dredge site that is near the property.   Stobodnik was asked if she had had her property surveyed and she said no but would be willing to do so. Ultimately, her goal is to be able to fix dock and steps and be able to utilize it for herself or subsequent owner for boating purposes.   After more discussion, Herman seconded the motion made by Burger. Slobodnik said her work schedule would not allow her to meeting with the Board until February. Burger revised his motion to table the request until March 1st, 2019, Herman seconded the revised motion noting there will be legal requirements if the District decides to sell or transfer the property. Motion carried.

Committee Updates: Staebell provided the Board with a proposed Committee Structure that includes four basic committees which consolidated some of the previous committees from the past. He proposed that the committees meet on a quarterly basis and report back to the District.

Colgan reported on the debris at the dam. He suggested that the District go out for contract for removal of debris on the lake and at the dam. Colgan said he would come up with a project scope and develop an RFP. Staebell asked if the RFP would be based on an hourly basis. Colgan stated that would be the case. Leonard asked if the removal of debris would be by flushing the debris or by other means. The Board agreed to have Colgan draft a scope of work.

Burger noted that the port-a-potties are being removed on both beaches. There was some discussion about removing the garbage cans next year.

Leonard noted the Watershed Committee met a few weeks ago. The strategic plan of the group is taking longer than expected. The plan may not included benefits to Lake Delhi.   State assistance will require a plan to show the cost and benefits of siltation removal. He stated he will be looking for direction from the Board for the project scope noting that the scope will determine the cost.

Public Comment: Ed Schmidt stated that in the past they used to have divers help with the inspection of the dam. Colgan said that does not pertain to our situation based upon the recent reconstruction. He also asked if the agenda for the August work session had been posted.   Staebell said he thought it had been posted and that the notes from the meeting had been posted also but would check on it.

Reyner updated the District on the LDRA noting they’ve had two meetings and the elected officers are working on their budget and have reached out to the various recreational groups including Fish and Game, ski club, snowmobilers inviting them to their meetings to work with them on various recreational activities. A Facebook has been created for the LDRA and has been well received. One concern is that the LDRA does not have its own website that they can post information. Right now it’s within the District webpage and they would like access in order to post information. Staebell asked Reyner to reach out to Gifford to see if that can be worked out.

With no other comments, a motion was made by Leonard, second by Davidson to adjourn. Motion carried.

 

Trustee Agenda – Thursday, October 18, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 18.2018

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Election of officers
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Presentation by Randy Rattenborg from Burrington Group regarding flood levels on the lake
  7. Consideration and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt
  8. Consideration and possible action on donation to Project Aware for river cleanup that was done in July
  9. Consideration and possible action on a proposal for annual dam inspection
  10. Consideration and possible action on request from lake owner to purchase shore frontage
  11. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  12. Public Comment
  13. Adjourn

Minutes – Thursday, September 20, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 20, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Staebell, Havertape, Davidson and Burger. Gifford by phone

Trustees absent: Herman

Visitors: Linda Slobodnik, Ed Schmidt, and Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Burger, seconded by Staebell. Motion carried.

Leonard opened the public hearing regarding bids for the barge. There being no comments, Burger made a motion to close the public hearing which was seconded by Staebell. Leonard stated that there were no written bids but he did receive a verbal bid from Daryl Hogan from Hillside Manufacturing for $1,275.00. With no other comments from the Board, a vote was taken to close the public hearing. Motion carried.

Burger made a motion to table the proposal from Hogan given the lack of information regarding Hogan’s intentions for use of the barge. Davidson seconded the motion. He also stated that because none of the criteria regarding the bid process was met, he felt any action should be tabled. Leonard also expressed a concern with potential issues with FEMA. Burger suggested it be tabled until next month and see if Hogan wants to submit a proposal that includes more detail. Leonard asked if the Board had any interest in marketing the barge in other publications. Davidson stated he was not happy with the publication that was in the Manchester Press. He stated the publication was so small he had trouble finding it. Because of the all the concerns expressed, the consensus was to table action on Hogan’s proposal. Motion carried.

A motion was made by Davidson to table the election of officers due to the fact that not all board members are present and he would like to have the entire board available to hold the election of officers. Staebell asked if the Board was interested in rotating the officers as was discussed last year. Davidson said he thought based on the discussion last year, that the Board members were not interested in the idea of rotating officers. Burger stated he made the suggestion last year and the Board did not accept it. Gifford stated that the action taken last year was to limit the term of office for the President to three years and he had placed it into the District Policy and Procedure manual. With no other comments, Staebell seconded the motion. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Havertape. Motion carried.

Claims were presented for payment in the amount of $50,992.58 from the General Fund for electricity and internet services, dam operation services, beach maintenance and port-a-potties, printer maintenance, lobbyist expense, renewal of blanket insurance, LP for dam and office, dam maintenance on actuators, riprap work below dam, reimbursement for work session expense and publication expense. Staebell motioned to approve the claims for payment as read, Davidson seconded. Davidson asked a question regarding the Rotork invoice and who oversaw the project. It was noted that Colgan was present for the project. There being no other comments, motion carried.

August financial reports were presented. The Board reviewed the new format of the budget reports noting that the reports now included year-to-date information which they felt was helpful for their review. The General Fund had revenues of $178,656.04 from Delaware County and the Community Fund to Rebuild Lake Delhi and expenditures of $44,760.70, ending August at $1,901,433.83. The Debt Service Fund had revenues of $63,620.96 from Delaware County and no expenditures, ending August at $106,880.06. The Dam Improvement Fund had no revenues or expenditures and ended August with a $20,000.00 balance. Burger motioned to receive and file the financial reports as read, Staebell seconded. Motion carried.

Leonard presented information regarding the possible approval of expenditures for one-third the cost of well repairs for properties adjoining district owned properties.   He gave the board some background information regarding the proposal. The district owned property being referred to is the property the District purchased from Rusty Peck which in the past was referred to as the Rocky Nook on the south side of the dam. There’s a well that sits on a property owner’s land that has a well agreement for two other parties to utilize the well. One of those properties is owned by Kristin Nation and the other property owner is Carol Strachura. Leonard stated that because Herman is working on finding the documentation regarding the agreement and the fact that work on the well has not been completed or billed out, he would like to table any action on this agenda item. After some discussion, a motion was made by Staebell, second by Havertape to table. Motion carried.

Linda Slobodnik addressed the Board regarding the frontage at her property in the Cedars. She is concerned that the four foot of frontage is not being maintained by the District and she would like to purchase the frontage for $12.50 per foot. She stated she knew that no action could be taken at this meeting but before the next meeting she would like permission to burn the unwanted vegetation. The consensus of the Board was to allow her to clean the area and put her request on the agenda next month.

Aschbrenner asked a question about the revenues and what CFTRLD stood for. Leonard responded that it stood for the Community Fund to Rebuild Lake Delhi.

A motion was made by Burger, second by Davidson to adjourn. Motion carried.

Trustee Agenda – Thursday, September 20, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 20.2018

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Open public hearing on bids for sale for lake barge
  3. Close public hearing
  4. Consideration and possible action on bids for sale of lake barge
  5. Election of officers
  6. Consideration and approval of minutes of Previous Meetings
  7. Consideration and approval of Payments
  8. Review Financial Report
  9. Consideration and possible action on of approval of expenditures for one-third the cost of well repairs for properties adjoining district owned properties
  10. Public Comment
  11. Adjourn

August 2018 Planning Session

The Combined Lake Delhi Recreational Facility and Water Quality District
Board of Trustees Planning Session Summary – August 2018
Notes from Session
What is the purpose of the Trustees? (from 2017 Session)
• Own and safely operate and maintain the dam structure, land and adjacent facilities
• Set policy and organize maintenance for the entire lake area
• Set policy for water quality and recreation
• Collect and responsibly allocate tax dollar
• Represent the interests of lake residents
Priorities for the next 1-3 years – 2018-2020
1. Water Quality Management
• Invite Dennis Lyons to Trustee meeting to provide an update on septic systems
• Send a letter to Dennis Lyons from Trustees thanking him for septic system efforts and encourage him to continue the efforts to reach full compliance
• Invite DNR to Trustee meeting to discuss their role in water quality and testing. How frequent is testing and who communicates the results?
• Continue to participate in Water Management Authority
2.  Dredge and Sediment Control
Dredge
• Contract for a dredge feasibility study/plan or management plan by _______
• Set a policy for the lake dredge that includes:
o Depth standard
o Priority areas for dredging
o Recreation standards
o Safety
• Dredge site (what are requirements for the site – what upgrades are needed?)
• Invite the Corps of Engineers to a Dredge Committee meeting
Priority dredge areas:
• North Beach area and Cedars
• Linden Acres
• Maples
Sediment Control
• Mitigation priority areas to be addressed
o Quarry
o Cozy Cove – Stender area
o Schneider Cove
o Turtle Creek Cove
• Seek Delaware County enforcement of storm water management policies
• Address construction issues along the lake (sediment fences – County enforcement)
Outline overall funding and timing for the multi-year plan for dredge and sediment
3. Recreation and Events
• LDRA will reactivate – and will have 501(c)(3) status
• Set up regular communications with the LDRA
• Trustee rep will attend LDRA meetings (still needs to be decided) Steve?
• Decide what portion of the Community Fund should be transferred
• Events and activities will be led by LDRA in partnership of Trustees
4. District-owned properties – Priority properties
Lost Beach –(Larry and Dan)
• Still need to further address parking, flooding, legal easement, maintenance, garbage collection and solid waste, landscaping, and development behind the beach
• May rethink the strategy – consider starting the year without trash cans – add signs for users to haul away trash
• Look at cost options to purchase a drag that will collect rocks and debris
• Need a new person to clean the area
• Pursue collaboration with neighbors
Dam structure, land and office in the dam area (Pat and dam operating committee)
• Better security is needed for office – windows
• Surveillance cameras installed by Fall of 2018
Dam operations – (Pat and committee)
• Prepare a 2-5 year succession plan for moving to a paid operations person or larger volunteer team
• Expand the number of volunteers who assist in the interim
• Perform daily observation, maintain mechanical and electrical equipment, manage service agreements
• Resolve the access issues – consider a hard-surfaced road
North Beach – (Steve, Doug and Maggie Burger)
• Resolve legal issues with ownership
• Ties closely with dredge project and includes the Cedars
Frontage – (Doug and Steve)
• Lower priority – address as issues arise
5. Cash Reserve and Finances (Finance Committee to lead – Larry)
• Bring a recommendation to the Trustee board meeting as part of the budgeting process in February.  This will include a recommendation for a policy to create and maintain a cash reserve
• Share the policies and procedures handbook (Todd has a draft)
Other items
Wall of Recognition – (Steve, Todd and Larry)
• Identify final location
• Use plans outlined thus far and contract for a simple Landscape Architect (LA) plan to draw up final plans – Larry will review options for an LA
• Trustees will review and approve the plan
• Seek bids based on the plan
• Award contract
Safety
• An emergency action plan is in place – Delhi Fire Dept will be the key contact – plan should be updated annually
• Conduct frequent meetings with Delhi FD
• May need to offer some financial support to Delhi FD
• Reach out to Delaware County Emergency Management Commission
• Address debris clean up after floods (Todd will explore)
Lobbyist
• Consensus to continue lobbying activities.  A meeting will be scheduled for an update with Trustee(s) as needed
Committees for 2018-19
Water Quality – Doug, Steve, Bill
Dredge-Sediment – Larry, Dan, Steve
Recreation and Events – LDRA/Steve
Dam and Properties – Lamont, Doug, Dan, (Larry for Lost Beach), Pat
Wall of Recognition – Larry. Todd and Steve
Finance-Budget – Larry, Doug, Dan, Todd and Laurie