The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 16, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present,: Burger, Staebell, Scherrman, Heidi Beals, Leonard, Thompson, and Althoff.

Visitors: Pat & Chloe Colgan. Ed Schmidt via Zoom

Support Staff via Zoom: Laurie Kramer, Lori Tucker., Andrew Judd and Randy Rattenborg

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to elect Althoff to the office of President was made by Burger, second by Thompson. All ayes. Motion carried. Althoff took over running the meeting.

A motion to elect Burger to the office of Vice President was made by Staebell, second by Beals. All ayes. Motion carried.

A motion to elect Scherrman to the office of Secretary/Treasurer was made by Burger, second by Staebell. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Burger. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, dam repairs, LP tank rental, clerical expense, lobbyist expense, copier expense, and grounds maintenance. Claims totaled $8,163.84 from the General Fund. A motion was made by Staebell, seconded by Scherrman to approval all claims. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenue interest of $7,689.13. Expenditures for July were $11,215.33, ending July at $2,183,820.55. The Debt Service Fund had revenues of $1,224.05 from interest and no expenditures, ending June at $356,579.26. The Dam Improvement Fund had no revenues and no expenditures ending July with a $70,000.00 balance. The Lake Improvement Fund had $1,121.45 in interest revenues and no expenditures, ending July with a balance of $306,434.13. A motion was made by Burger, seconded by Scherrman to receive and file the July financial report. All ayes. Motion carried.

Motion by Leonard, second by Staebell, to approve proposal from Munson Electric for removal and repair of the old rake power cabinet, pending cabinet reinstalled on the concrete pad, noting this is not an ongoing service contract. All ayes. Motion carried.

Motion by Staebell, second by Burger, to approve Wetlands Study only for $13,000. All ayes. Motion carried .

Motion by Staebell, second by Leonard, to approve moving forward with Bid Document Preparation for Siltation Trap/Dredge Plan in order to allow permitting at a cost of $75,000. Ayes: 5. Nays: 2. Motion carried.

Motion by Burger, second by Staebell, to table 2023-20234 committee appointments in order to allow time to combine several together. All ayes.

Committee Updates:

Water Quality – Water sampling complete.

Community Events – Thanks again to the generous sponsors for Christmas on the Lake and Fireworks

Dam Operations & Maintenance – Underground work was completed early

Property Management – Randy Rattenborg spoke with property owner and has several ideas to mitigate water flow down to Lost Beach.

Budget & Finance – No report

Legislative – Leonard plans to submit a request for 90% of DNR Grant #2. Leonard also informed the Board of a possible request from the Rocky Nook regarding modifications to their dock design.

Dredge – Nothing further than moving forward with siltation plan

Wall of Recognition – No report

Public Comment – Ed Schmidt questioned why quarry was not interested in reclaim from dredging. The Board noted they currently do not have a use for it.

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 7:10 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 19, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger

Present: Burger, Jasper, Leonard, Thompson, and Althoff and Scherrman via zoom.

Visitors: Pat Colgan, Pat, Greg and Wendy Vance.

Support Staff via Zoom: Laurie Kramer, Randy Rattenborg, and Lori Tucker.  Visitors via Zoom:  Ed Schmidt

Absent: Staebell.

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, operational inspections, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, and grounds maintenance. Claims totaled $10,850.97 from the General Fund. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $2,831.31 from Delaware County and interest of $8,487.85, totaling $11,319.16. Expenditures for June were $4,597.21, ending June at $2,187.346.75. The Debt Service Fund had revenues of $3,849.15 from Delaware County and $1,908.15 interest, totaling $5,757.30 and no expenditures, ending June at $355,355.21. The Dam Improvement Fund had no revenues and no expenditures ending May with a $70,000.00 balance. The Lake Improvement Fund had $1,155.00 in interest revenues and engineering expenditures of $44,540, ending June with a balance of $305,312.68. A motion was made by Leonard, seconded by Althoff to receive and file the June financial report. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to accept offer from Hartwick Marina (Pat, Wendy, & Greg Vance) to lease area south of the boat ramp on the south side of the dam for the remainder of 2023 and all of 2024; pro-rating the rest of 2023 at ($3,390) and 2024 ($7,500), including adding a solid dock at the boat launch to allow use by emergency services and lake operations. The Vance’s also verbally offered to assist with flood clean up. Attorney to draw up contract. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to table proposal from E & H Restoration for work on the North side of the dam requesting additional information and review by Dam Committee. All ayes. Motion carried.

Committee Updates:

Water Quality – Water Quality Plan by MRWMA is in final stages.   Requesting for state grant funding for the MRWMA is in the process.

Community Events – Christmas on the Lake and Fireworks happening in August. Thanks to the generous sponsors.

Dam Operations & Maintenance – Underground work fixing holes to begin July 25.

Property Management – Jason Wenger from Burrington Group looked at road to Lost Beach where water is channeling mid-road to the asphalt. One option would be to designate a swail area with rock check at a cost of $10,000-$15,000.

Budget & Finance – Year ended under budget for second year in a row.

Legislative – Meeting next week in Des Moines to discuss next steps with the first DNR grant.

Dredge – No report.

Wall of Recognition – Final draft for bid documents will be complete this week.

Public Comment – Reminder that overnight camping is NOT allowed at North Beach.

This being Dennis Jasper last meeting as a Trustee, the Board expressed their appreciation to Dennis for his service on the Board of Trustees and to the lake.

A motion to adjourn was made by Leonard, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:47 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 21, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:01 pm by Vice-President Sherman.

Present: Burger (5:03 pm), Scherrman, Jasper, Althoff, Leonard, Thompson, and Staebell.

Visitors: Pat & Chloe Colgan. Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker, and Anthony Bargette.

Absent: Althoff.

Scherrman asked for a motion to approve the meeting agenda. A motion was made by Thompson, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Staebell. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, operational inspections, clerical expense, lobbyist expense, copier expense, bond fees, engineering expense, domain renewal, port-a-pottie rental, and grounds maintenance. Claims totaled $56,254.18 from the General Fund. Claims from HDR Engineering and Kistler Crane will be split 50%, $45,332.00 each, between General Fund and DNR Funding (81005). A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

May financial reports were presented. The General Fund had revenues of $68,96.32 from Delaware County and interest of $8,074.28, and $800.00 for frontage purchase totaling $15,770.60. Expenditures for May were $8,863.38 ending May at $2,233,811.77. The Debt Service Fund had revenues of $9,375.58 from Delaware County and $1,549.16 interest, totaling $10,924.74 and no expenditures, May at $349,597.91. The Dam Improvement Fund had a transfer from the General Fund for $10,000.00 and no expenditures ending May with a $70,000.00 balance. The Lake Improvement Fund had $1,013.52 in interest revenues and no expenditures ending May with a balance of $348,697.68. A motion was made by Staebell, seconded by Jasper to receive and file the May financial report. All ayes. Motion carried.

Motion by Leonard, second by Staebell, to approve purchase of UPS battery back up at Scada office. All ayes. Motion carried.

Motion by Leonard, second by Sherman, to retain Rich Hughes to drag Lost Beach for $1,400 per year with part of the proceeds being donated back to the LDRA All ayes. Motion carried.

Motion by Leonard, second by Thompson, to enter into annual agreement with Three Rivers FS for LP fuel at approximately 2100 gallons, at a rate of $1.39 per gallons and to pay one payment up front of $2,919. All ayes. Motion carried.

Motion by Thompson, second by Staebell, to rescind a lease with Delhi Boats for property close to the dam for lack of agreed payment, and have Attorney Herman prepare, send, and track letter rescinding lease with Delhi Boats. All ayes. Motion carried.

Motion by Staebell, second by Leonard, to approve moving forward with design plans and bid documents for catwalk system in the amount of $9,600.00 plus $100/hour for construction oversight. All ayes. Motion carried.

Motion by Leonard, second by Staebell to retroactively approve amended contract with J.F. Brennan Corporation at the updated amount of $177,440. All ayes. Motion carried.

Committee Updates:

Water Quality – Water depth too low to a collect sample in one location.

Community Events – Nice crowds, great bands for events last weekend.

Dam Operations & Maintenance – Will present proposal next month to seal leaky areas and patch holes.

Property Management – Lost Beach area rock in place, waiting on design from Jason Wenger

Budget & Finance – No update.

Legislative – Request to extend deadline for grant (#1) expenditures was denied.

Dredge – Boring samples underway.

Wall of Recognition – No update.

A motion to adjourn was made by Staebell, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:56 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 17, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:01 pm by President Burger.

Present: Burger, Scherrman, Jasper, Althoff, Leonard, and Staebell.

Visitors: Dan Reyner. Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker, Lamont Davidson and Pat Coglan.

Absent: Thompson.

Burger asked for a motion to approve the meeting agenda. A motion was made by Leonard, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Scherrman. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, and copier expense. Claims totaled $7,381.38 from the General Fund. A motion was made by Jasper, seconded by Leonard to approval all claims. All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of $27,385.14 from Delaware County and interest of $7,893.28, and $300.00 from Cornell, totaling $35,578.42. Expenditures for April were $193,679.88 ending April at $2,226,904.55. The Debt Service Fund had revenues of $37,237.55 from Delaware County and $318.74 interest, totaling $37,556.29 and expenditures of $237,054.60 ending April at $338,673.17. The Dam Improvement Fund had no interest revenues and no expenditures ending April with a $60,000.00 balance. The Lake Improvement Fund had $329.86 in interest revenues and no expenditures ending April with a balance of $347,684.16. A motion was made by Scherrman, seconded by Staebell to receive and file the April financial report. All ayes. Motion carried.

Motion by Althoff, second by Leonard to approve Resolution to transfer $10,000 into Dam Improvement Fund. Roll call vote: all ayes. Motion carried.

Motion by Staebell, second by Leonard, to approve retaining Terpstra Hoke & Associates to conduct annual audit in conjunction with Delaware County, which includes audit and compilation report. All ayes. Motion carried.

Motion by Scherrman, second by Staebell to sign contract with J.F. Brennan Corporation for underwater dam repairs as identified in dive report. This includes the receipt and filing of letter from district attorney stating this is not new project, but repair work, making it exempt from the bidding process under state law. All ayes. Motion carried.

Motion by Staebell, second by Althoff to approve annual gate maintenance contract with Lunda. All ayes. Motion carried.

Motion by Staebell, second by Althoff to table action on catwalk design until next meeting when design and cost estimates are available. All ayes. Motion carried.

Motion by Althoff, second by Staebell to approve contract with J & M Display for fireworks on August 12, 2023, with trustees and adjoining property owners listed as additional insured on insurance policy. Kramer will file necessary paperwork for county approval. All ayes. Motion carried.

Motion by Leonard, second by Staebell to offer Delhi Boats until the end of the month to make full payment on lease, or provide the board with written intentions for accommodations. Cover letter noting board action outlined in these minutes will be sent to Klima. All ayes.

Motion carried.Motion by Leonard, second by Althoff to allow merchandise sales at Lost Beach by B & B Sports and/or Doug and Bobbi Bowers pending proof of insurance to trustees and $1,000 donation to LDRA. All ayes. Motion carried.

Motion by Sherman, second by Leonard to allow LDRA use of trustees’ property at Lost Beach for June 17, 2023 Beach, Band, & Boat event. All ayes. Motion carried.

Committee Updates:

Water Quality – No update.

Community Events – No update.

Dam Operations & Maintenance – No update.

Property Management – Jasper will contact Randy Harbach to place rock along concrete wall at Lost Beach (only) ASAP.

Budget & Finance – No update.

Legislative – Leonard reported our fund has been combined with others, totaling $1.5M, expecting grant applications to open this fall.

Dredge – Boring samples will begin next week near Hartwick bridge dike area.

Wall of Recognition – Leonard noted the Wall of Recognition project should start moving forward as soon as the committee can get together.

A motion to adjourn was made by Staebell, second by Jasper. All ayes. Motion carried. Meeting adjourned at 5:55 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, April 19, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Scherrman, Jasper, Thompson, Althoff, Leonard, and Staebell via Zoom.

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker, Doug Bauers, AJ Peters, and Andrew Judd.

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Althoff. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, legal expense, insurance, bond payment, publishing, storage expense, and LP. Claims totaled $9764.41 from the General Fund, and $237,054.60 from Fund 81001 (bond payment). A motion was made by Jasper, seconded by Leonard to approval all claims. All ayes. Motion carried.

March financial reports were presented. The General Fund had revenues of $147,340.93 from Delaware County and interest of $7149.36 totaling $154,490.29. Expenditures for March were $7,559.67 ending March at $2,385,006.01. The Debt Service Fund had revenues of $200,311.26 from Delaware County and $230.97 interest, totaling $200,542.23 and no expenditures ending March at $538,171.48. The Dam Improvement Fund had no revenues and no expenditures ending March with a $60,000.00 balance. The Lake Improvement Fund had no revenues and no expenditures ending March with a balance of $347,354.30. A motion was made by Scherrman, seconded by Staebell to receive and file the March financial report. All ayes. Motion carried.

Donation request from Dan Reyner, LDRA Treasurer for assistance with LDRA dredge debt. Motion by Staebell, second by Thompson to approve request of $185,048.00. All ayes. Motion carried.

Motion by Staebell, second by Scherrman, to approve Resolution #4.19.23 designating the Delaware County Auditor to conduct the regular election by hand count in July 2023. All ayes. Motion carried.

Motion by Leonard, second by Jasper, to approve Lakeview Lawn & Ground Maintenance contract for dam area for the 2023 season. All ayes. Motion carried.

Continued merchandise sales at Lost Beach by B & B Sports and/or Lake Peak Designs was discussed. Motion by Leonard, second by Thompson, to table decision to seek clarity regarding insurance requirements and other marina considerations. This item may be added agenda if special meeting occurs before next month. All ayes. Motion carried.

Leonard presented three options from the WQ/Sediment Control Committee regarding possible action on dredge project. 1) Proceed with project as proposed. 2) Abort project. 3) Request extension from DNR. Motion by Staebell, second by Leonard, to proceed with project which includes dealing with property owners and moving forward with soil boring samples for sediment trap at North Beach, Maples, and Linden Acres areas, total cost not to exceed $50,000. Discussion will continue at next meeting with finalized cash flow reports. All ayes. Motion carried.

Committee Updates:

Water Quality – Water Management Plan for entire Maquoketa River is near completion.

Community Events – Scheduled are bands, fireworks, and Ski Show at Lost Beach (will close several dates the week before the 4^th of July and Saturday, July 1 for the show).

Dam Operations & Maintenance – Steps are done at dam. Generators are to be serviced twice per year.

Property Management – Lost Beach concrete needs rock. The committee will check with Jason Wenger to engineer Lost Beach erosion problem. Thompson will contact Klima requesting lease payment from Delhi Boats.

Budget & Finance – Maggie Burger from Speer Financial, advised to hold off on early bond payment and invest surplus in Certificate of Deposit until next year.

Legislative – No update.

Dredge – No update.

A motion to adjourn was made by Leonard, second by Jasper. All ayes. Motion carried. Meeting adjourned at 6:17 p.m.