Trustee Agenda – May 21, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, May 21, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and approval of the annual compilation report by Hunt and Associates
  7. Consideration and possible action on donation request from the LDRA for assistance with the LDRA dredge debt
  8. Consideration and possible action to authorize Delaware County to conduct the upcoming Trustee election
  9. Consideration and possible action on approval of propane contract with Three Rivers FS for up to 2000 gallons to be purchased between September 1, 2020 and March 31, 2021 at $.99 per gallon.
  10. Consideration and possible action on resolution to transfer a designated amount into a Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014
  11. Consideration and possible action on a resolution to approve an MOA between the Taxing District, FEMA, and Homeland Security et.al. in reference to Federal Disaster 1763
  12. Consideration and possible action on a multi-year contract with J & M Display for fireworks
  13. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  14. Public Comment
  15. Adjourn

Unofficial Minutes – Thursday, April 16, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 16, 2020

5:30 pm

ZOOM MEETING

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Dan Staebell.

Trustees present via ZOOM: Staebell, Herman. Scherrman, Leonard, Burger and Althoff

Absent: Davidson

Visitors: Laurie Kramer and Ed Schmidt

Staebell asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Leonard. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Leonard. Motion carried.

Claims were presented for payment in the amount of $6,509.13 from the General Fund for electricity, internet services, dam operation services, copier, expense, lobbyist expense, clerical expense and LP fuel. An additional claim was presented for payment for the GO Bond Debt. The amount of $236,897.40 was for principal and interest due June 1, 2020. A motion was made by Leonard to accept the claims as presented. Seconded by Herman. Motion carried.

March financial reports were presented. The General Fund had revenues of $108,518.01 from Delaware County. Expenditures for March were $6,185.65 ending March at $2,045,741.42. The Debt Service Fund had revenues of $143,214.38 from Delaware County with no expenditures, ending March at $227,008.45. The Dam Improvement Fund had no revenues or expenditures ending March with a $30,000.00 balance. A motion was made by Herman to receive and file the March financial report. Althoff seconded the motion. Motion carried.

Brief updates were given on the Wall of Recognition, FEMA and maintenance at the Scada Office.

A motion to adjourn was made by Leonard, second by Herman. Motion carried.

Meeting adjourned at 5:47 p.m.

Trustee Meeting – Thursday, April 16, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 16, 2020

5:30 p.m.

ZOOM MEETING – See log in information below

210 South St.

Delhi, IA

 

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Public Comment
  7. Adjourn

 

Minutes – Thursday, March 19, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 19, 2020

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Davidson and Herman. Scherrman, Leonard, Althoff and Burger by phone

Absent:

Visitors: Wanda Davidson

Staebell asked for a motion to approve the meeting agenda. A motion was made by Davidson, seconded by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $6,185.65 from the General Fund for electricity, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense and publication expense. A motion was made by Davidson to accept the claims as presented. Seconded by Herman. Motion carried.

February financial reports were presented. The General Fund had revenues of $11,773.95 from Delaware County. Expenditures for February were $12.401.64 ending February at $1,943,232.41. The Debt Service Fund had revenues of $11,370.78 from Delaware County with no expenditures, ending February at $83,794.07. The Dam Improvement Fund had no revenues or expenditures ending February with a $30,000.00 balance. A motion was made by Herman to receive and file the February financial report. Davidson seconded the motion. Motion carried.

The Board considered contracting for beach and lawn maintenance. Mitch Stender is interested in continuing to provide this service. The cost would remain the same at $50.00 for the first hour and $35.00 per hour after that. Davidson suggested this work should be done on a “need” basis. Beach maintenance is done on a weekly basis. Davidson made a motion to contract with Stender, Herman seconded the motion. Staebell noted that he will continue to maintain North Beach for the time being. Motion carried.

Consideration and possible action on allowing the Hartwick Husky’s using Lost Beach for the 2020 ski show. The date is Saturday, July 11th. The Husky’s will provide proof of insurance and the Trustees will provide additional port-a-potties. A motion was made by Herman to approve the event based on proof of insurance. Davidson seconded the motion. Motion carried.

Herman made a motion to approve an amendment made by the MRWMA to change their meetings from being conducted quarterly to holding the meetings semi-annually. Davidson seconded the motion. Motion carried.

A motion was made by Herman, second by Davidson to approve Steve Leonard as primary contact to the MRWMA for the Trustees. In the event Leonard is unavailable, Staebell would be the secondary contact. Motion carried.

The Board considered a resolution on conducting water sampling. The sampling would cost $18.00 per test site. There are possible 13 sites that could be tested. The recommendation is to test three times per year. Herman suggested doing all 13 sites the first year and if samples are good at certain sites the number of sites could be reduced. Annual cost for 13 sites would be a little over $700. Sampling is scheduled for May 19, June 23 and August 11. Staebell asked if more samplings could be done especially after high water events and do the samplings become public. Herman stated that there would be a public record of the samplings and if we have concerning results the public would be notified. He also stated that normal sampling is not done after a high water event.   Davidson made a motion to conduct sampling at the 13 sites suggested on the suggested dates. Herman seconded the motion. Motion carried.

Because of the concerns over the COVD19 epidemic the Board discussed how best to handle monthly meeting in the coming months.   Options included an all call-in meeting, possibly using ZOOM to meet or cancel the April meeting for now. Staebell opened it up for discussion.   Leonard suggested canceling the April meeting unless some action item would require a meeting. A motion was made by Herman, second by Scherrman to cancel the April meeting and allow Staebell to approve necessary expenditures. Motion carried.

Committee Updates:

Leonard informed the Board that he did talk to Bill Holman from Stanley Consultants regarding the Wall of Recognition design. Holman plans to provide the final documents that will be given to the DNR for final approval of the site. Holman also stated he will be giving the Trustees his final dam inspection report in the near future. Leonard stated he is still waiting to hear from Holman regarding the dredge site review.

A motion to adjourn was made by Davidson, second by Herman. Motion carried.

Meeting adjourned at 7:04 p.m.

Trustee Meeting – Thursday, March 19, 2020

 

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 19, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on contracting for beach/lawn maintenance
  7. Consideration and possible action on approval for the Hartwick Huskys to utilize Lost Beach for a 2020 ski show
  8. Consideration and approval of primary contract for Lake District representative to MRWMA.
  9. Consideration and approve of amendment to be made on April 30, 2020 from the MRWMA.
  10. Consideration and possible action on a resolution to approve Water Quality Sampling and Sampling Sites on Lake Delhi by MRWMA Water Quality Committee during 2020 season.
  1. Discuss how to handle future meeting management
  1. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  2. Public Comment
  3. Adjourn

 

Minutes – Tuesday, March 10, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, March 10, 2020

5:30 pm

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

The special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order President Dan Staebell at 5:30 pm.

Trustees present: Staebell, Burger, Scherrman, Davidson and Althoff

Trustees absent: Leonard, Herman

Visitors: Laurie Kramer, Wanda Davidson

Motion to approve the meeting agenda as read was made by Althoff, second by Davidson. Motion carried.

Burger made the motion to open the public hearing for the FY 2020/2021 budget, Scherrman seconded. Motion carried

There being no public comment a motion to close the public hearing was made by Burger, seconded by Scherrman. Motion carried. The public hearing closed at 5:33 pm.

Motion to receive and file the proof of publication and adopt and file the FY 2020/2021 budget as presented was made by Burger. Scherrman seconded. Motion carried.

Burger motioned to adjourn, Davidson seconded. Motion carried. The meeting was adjourned at 5:37 pm.

Trustee Agenda – Tuesday, March 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, March 10, 2020

5:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA 52223

  1. Call to Order
  2. Approve Agenda
  3. Open Public Hearing for FY 2020/2021 Budget
  4. Close Public Hearing
  5. Consideration and possible action on FY 2020/2021 Budget
  6. Public Comment
  7. Adjourn

Minutes – February 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 20, 2020

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Althoff, Schermann and Leonard by phone

Absent: Davidson, Burger, Herman

Visitors: Larry Aschbrenner, Linda Kirsch and Deb Schoneman

Staebell asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Althoff. Motion carried.

Motion to approve the minutes of previous meetings was made by Scherrman, seconded by Althoff. Motion carried.

Claims were presented for payment in the amount of $12,401.64 from the General Fund for electricity, internet services, dam operation services, printer maintenance, election expense, lobbyist expense, clerical expense and fuel. A motion was made by Scherrman to accept the claims as presented. Seconded by Althoff. Motion carried.

January financial reports were presented. The General Fund had revenues of $6,332.60 from Delaware County. Expenditures for January were $6,948.73 ending January at $1,943,860.10. The Debt Service Fund had revenues of $3,955.27 from Delaware County with no expenditures, ending January at $72,423.29. The Dam Improvement Fund had no revenues or expenditures ending January with a $30,000.00 balance. A motion was made by Althoff to receive and file the January financial report. Scherrman seconded the motion. Motion carried.

The Board reviewed the proposed budget for FY21. It was noted that the proposed budget includes a freeze on the Debt Service tax rate. A motion was made by Leonard, second by Althoff to present the proposed budget for approval at the March 10th public hearing. Motion carried.

Committee Updates:

Leonard stated he was waiting to here back from Bill Holman regarding Stanley’s review and acceptance of the location of the Wall of Recognition. He is also waiting to hear from Bill Holman on the dam inspection and final report.

Scherrman noted that he would be working on getting out a Lake Delhi Voice sometime this spring.

Althoff noted that he is working on getting quotes for computer updates for the Scada Office.

Public Comment: Aschbrenner informed the Board of a situation near the dam regarding logs being set out on the ice. His concern is that once the ice melts the logs will head directly toward the dam gates. Staebell said he would check into the situation.

Linda Kirsch expressed concern over DNR reports on the water quality at Lake Delhi. Leonard provided an update on the Watershed Management Authority and their role in water quality at Lake Delhi. He said there will be a renewed effort to do water quality testing in the spring. Leonard said he was unaware of any testing by the DNR and noted that the DNR’s budget has impacted their presence on the lake. Kirsch said the report came from the Cedar Rapids Gazette. Staebell asked her to send him the information so he could forward to the rest of the board. The Board indicated they continue to work on water quality in the District.

A motion to adjourn was made by Scherrman, second by Althoff. Motion carried.

Meeting adjourned at 7:00 p.m.

 

Trustee Agenda – Thursday, February 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 20, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Review the FY 2020/2021 proposed budget
  7. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  8. Public Comment
  9. Adjourn

Minutes – January 16, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 16, 2020

6:39 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Burger, Althoff, Schermann, Leonard and Herman

Absent: Davidson

Visitors: Ed Schmidt, Larry Aschbrenner and Randy Rattenborg

Staebell asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Althoff. Motion carried.

Claims were presented for payment in the amount of $6,948.73 from the General Fund for electricity, internet services, dam operation services, printer maintenance, auditor’s expense, lobbyist expense, clerical expense and fuel. A motion was made by Althoff to accept the claims as presented. Seconded by Leonard. Motion carried.

December financial reports were presented. The General Fund had revenues of $5,526.68 from Delaware County. Expenditures for December were $6,874.90 ending December at $1,944,476.23. The Debt Service Fund had revenues of $3,299.94 from Delaware County with no expenditures, ending December at $68,468.02. The Dam Improvement Fund had no revenues or expenditures ending December with a $30,000.00 balance. A motion was made by Leonard to receive and file the December financial report. Herman seconded the motion. Motion carried.

The Board considered setting a date for a public hearing to approval the FY21 budget.

After some discussion, Leonard made a motion to hold the public hearing on Tuesday March 10th at 5:30. Burger seconded the motion. Motion carried.

Staebell asked for consideration on possible action on potential land transfers.   Herman stated he would be willing to work with landowners to see if there’s any interest in purchasing their frontage.   It was noted that legal assistance may be needed. Leonard made a motion to have Herman make the necessary communication. Seconded by Burger. Motion carried.

The Board considered possible action on approval of contracts with Stanley Engineering. Leonard stated he would like to follow-up with Bill Holman on the dam inspection that is due. Leonard would also like consideration for paying Stanley not more than $1,000 for the Wall of Recognition inspection. Staebell asked for approval to pay up to $5,000 for dam inspection reports.  Scherrman made a motion to approve. Seconded by Herman. Motion carried.

Committee Updates:

Scherrman noted that he would be working on updating the Trustee webpage with Laurie Kramer.   There was additional discussion about the pros and cons of having a Facebook page.

Randy Rattenborg discussed with the Board the issues the operations team is having with the snow removal on the deck. Salting the deck is a concern on the deck area because of the apoxy coating along with using sharp blades to push snow. Staebell asked the trustees to view the area before the next Board meeting and will discuss further next month.

Staebell noted that Burrington Group will be providing the Trustees with a new contract at the next board meeting.

Public Comment: None

A motion to adjourn was made by Burger, second by Herman. Motion carried.

Meeting adjourned at 7:30 p.m.