Unofficial Minutes – Wednesday, September 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 15, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Leonard, Jasper, Burger, Thompson and Althoff were present.  Scherrman was present via Zoom

Absent: Staebell

Visitors: Randy Rattenborg, Pat Colgan and Larry Aschbrenner. Laurie Kramer, Dakota Drish and Ed Schmidt via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Jasper to approve the agenda. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Thompson. All ayes. Motion carried.

Claims were presented for payment in the amount of $10,434.19 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, TV setup, office supplies and LP for both tanks. Motion by Leonard and second by Thompson to approve payments. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $51,992.26 from Delaware County. Expenditures for August were $11,557.51 ending August at $2,023,475.82. The Debt Service Fund had revenues of $68,924.89 from Delaware County and with no expenditures ending August at $171,975.85. The Dam Improvement Fund had no revenues and no expenditures ending August with a $50,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Althoff seconded the motion. All ayes. Motion carried.

Scherrman noted that he had been in contact with several individuals to do tree removal on the north side of the dam by the LP tank. He has not received proposals yet but was asking the Board to approve going forward with the tree removal. Burger explained that the President and Secretary have the ability to approve payment depending on the dollar amount. Leonard made the motion and Althoff seconded to approve giving the President and Secretary the ability to move forward with the project depending on cost. All ayes. Motion carried.

Scherrman reported that the road to North Beach is in need of repair. He is working with Lakeside Lawncare to figure out what it’s going to take to make it passable so the port-a-potties can be removed this fall. There was discussion on how to fix the short-term issues but the bigger concern is what it’s going to take long-term to keep the road viable. After some discussion a motion was made by Thompson, seconded by Jasper to table any action until the next meeting so more information can be gathered. All ayes. Motion carried.

Rattenborg was present to discuss the Burrington Group contract with the Trustees. Their last contract was approved in 2018.   He noted that because there’s been no rate increase in three years they are proposal a rate increase is for 2% per year for a total of 6%. He reviewed their scope of service noting he didn’t change anything. $2,500/month is the on-call fee. Leonard suggested the dam committee meet with Burrington Group to discuss their rates and services.   Colgan noted the needs for running the dam and getting the permits for the dam included 24/7 service. That was the reason for the development of a contract with Burrington Group.   Thompson made a motion to approve a one-year agreement with Burrington Group and have the dam committee meet with Burrington Group to go over their services. Althoff seconded the motion. All ayes. Motion carried.

The Board considered entering into a service agreement with Lunda. Colgan explained that Lunda has the expertise to handle specific dam issues that are beyond the scope of service provided by Burrington Group. He noted that Lunda is the company that did a lot of the work in Phase I of the dam construction including work on the actuators. Their scope of work would include an annual inspection to determine work needed. After some other discussion, Althoff made a motion to have Colgan move forward to bring back a contract from Lunda with their scope of service and rates for the next meeting. Jasper seconded the motion. All ayes. Motion carried.

Leonard reviewed a letter he drafted to be sent to Kayla Lyons, Director of the IDNR, regarding the application process for funds from the state Impoundment Fund. He noted this fund was created several years ago and this year $500,000 was allocated that allows us to ask for funding specific to our needs. Motion to approve the President to sign on behalf of the lake trustees was made by Leonard. A second was made by Thompson. All ayes. Motion carried.

Committee Updates:

Burger noted he put out a proposed update for committee members that includes members of the trustees as well as other individuals from the community.   He said he will put it on the agenda next month for approval.

Water Quality – Althoff noted there’s a meeting on Thursday, September 16 to discuss Delaware Soil and Water Conservation. Both he and Leonard plan to attend.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – Althoff asked when the lobbyist contract is due. Kramer will check.

Public Comment – Aschbrenner asked what the difference between the dam committee and the trustees. Burger explained the dam committee is made up of several trustees along with other individuals to bring back action items for the trustees.

Colgan noted that Aschbrenner and several others have been doing daily inspections of the dam since 2016. Rattenborg also said he gets a text message when someone is at the dam and he gets one daily. The trustees thanked Larry and the others for their work and commitment.

A motion to adjourn was made by Jasper, second by Althoff. Motion carried. Meeting adjourned at 7:30 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

Trustee Agenda – Wednesday, September 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 15, 2021

5:30 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on getting quotes for removal of trees on the north side of the dam
  7. Consideration and possible action on work needed on North Beach access road
  8. Consideration and possible action on Burrington Group contract
  9. Consideration and possible action on exploring a service contract with Lunda for maintenance of the dam
  10. Approval of letter to Director Kayla Lyons with the IDNR regarding the application process for funds from the state Impoundment Fund
  11. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  12. Public Comment
  13. Adjourn

Unofficial Minutes – Thursday, August 19, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 19, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice President Althoff.

Present: Leonard, Jasper, Burger, Staebell, Scherrman and Althoff were present.

Absent: None

Visitors: Mark Thompson, Lance & Carrie Nemmers and Greg Kromminga in person. Laurie Kramer, Randy Rattenborg, Dakota Drish and Ed Schmidt via Zoom

Kramer gave the oath of office to Larry Burger and Mark Thompson who were elected to the board in July. Mark Thompson was now present as a member of the Board of Directors.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Staebell to approve the agenda. Motion carried.

Election of officers for the coming year was held.

Leonard nominated Burger for President. Staebell seconded the motion. All ayes. Motion carried.

Leonard nominated Althoff for Vice-Present. Scherrman seconded the motion. All ayes. Motion carried.

Staebell nominated Scherrman for Secretary/Treasurer. Althoff seconded the motion. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Leonard made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $11,231.45 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, office supplies & equipment. Motion by Leonard, second by Staebell to approve payments. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,272.08 from Delaware County. Expenditures for July were $7,456.98 ending July at $1,983,041.07. The Debt Service Fund had revenues of $17.42 from Delaware County and with no expenditures ending July at $103,050.96. The Dam Improvement Fund had no revenues and no expenditures ending July with a $50,000.00 balance. A motion was made by Staebell to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

The Board discussed weed control at Lost Beach. Leonard made a motion to hire Randy Kramer to weed eat the area through September 30, 2021 and be paid a rate of $25.00 for each time he’s there. Staebell seconded the motion. All ayes. Motion carried.

The Board considered possible action on a concrete proposal for the portage on the south side of the dam. Burger gave an overview of the quote he received from Ace Concrete for $12,280.   A second proposal was submitted by Nemmers Construction for $22,920. After some discussion, Scherrman made a motion to table any action on the proposal since the two quotes are not for the same scope of work and in order to get other quotes. He also suggested having a special meeting to consider all proposals. Staebell seconded the motion. All ayes. Motion carried.

Leonard presented the Board with sketches of the Wall of Recognition project along with a quote from Nemmers Construction for the complete project of $85,862.50. Leonard stated that the quote included other projects besides the wall of recognition. After much discussion regarding the scope of work and costs, a motion was made by Staebell, seconded by Althoff to table until more information could be obtained. Motion carried.

A motion was made by Leonard, seconded by Thompson to accept a family donation to be made with the completion of the Wall of Recognition. All ayes except Staebell who stated he would have liked more discussion. Motion carried.

There was no action taken on committee appointments for 21/22

Committee Updates:

Water Quality – Leonard noted that water testing was completed on August 10th.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – None

Public Comment – None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:30 p.m.

 

 

 

 

 

Trustee Agenda – Thursday, August 19, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 19, 2021

5:30 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Swear in new Board Members
  4. Election of Officers
  5. Consideration and approval of minutes of previous meetings
  6. Consideration and approval of Payments
  7. Review Financial Report
  8. Consideration and possible action on weed control at Lost Beach
  9. Consideration and possible action on concrete proposal for the portage on the south side of the dam
  10. Consideration and possible action on contractor for Wall of Recognition
  11. Consideration and possible action on donated enhancement of Wall of Recognition
  12. Discussion on appointments to 2020-2021 committees
  13. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  14. Public Comment
  15. Adjourn

Minutes – Thursday, July 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, July 15, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Secretary/Treasurer Burger.

Present: Leonard, Jasper, Burger, Staebell, Scherrman and Herman were present via Zoom.

Absent: Althoff

Visitors: Laurie Kramer, Randy Rattenborg, Dakota Drish, Gary Grant and Larry Murphy

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell to approve the agenda. Motion carried.

 

Motion to approve the minutes of the previous meeting was made by Scherrman, second by Leonard. Motion carried.

 

Claims were presented for payment in the amount of $7,772.89 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties and Zoom subscription. Motion by Staebell, second by Jjasper to approve payments. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $5,929.75 from Delaware County. Expenditures for June were $7,827.11 ending June at $1,979,225.97. The Debt Service Fund had revenues of $4,843.16 from Delaware County and with no expenditures ending June at $103,033.54. The Dam Improvement Fund had no revenues and no expenditures ending June with a $50,000.00 balance. A motion was made by Staebell to receive and file the June financial report. Scherrman seconded the motion. Motion carried.

Larry Murphy and Gary Grant were present to give an update on the past state legislative session. They discussed the Impoundment Fund that was created two years ago. Gary stated that after meeting with the DNR it would appear that because the Lake Delhi District is a public lake it would qualify for funding projects.    The DNR is currently starting the rule making process for approval of projects that would qualify for this funding. Gary suggested the Board come up with questions for him to submit to the DNR for their consideration regarding what types of projects would be considered for funding. He also stated that this needs to be done fairly quickly. As with other funding sources, this would require a 50/50 match and he said the monies should be spent out by this coming January. Leonard offered to put together questions noting he has been involved with the formation of this fund. He asked for input from the other board members.

The Board discussed cleanup at Lost Beach. There have been some complaints about trash being left at the beach the last few weeks. Leonard suggested having someone check for garbage on Mondays. He said he was against putting out garbage cans because it was a real mess when they were used several years ago. Kramer suggested adding signage. Scherrman said he would be happy to help with formatting the signs. Leonard made a motion to purchase two signs from Manchester Signs. Staebell seconded the motion.   Motion carried.

Leonard updated the Board on the Wall of Recognition project. He stated that it’s been frustrating finding contractors to oversee the project. He would like to work with individual contractors to do various parts of the project. He asked the Board to approve allowing him to move forward hiring multiple contractors. He noted that there’s been a lot of settling of the concrete on the south side by spillway. Before starting any work on the wall, he feels this area will need to be replaced.   Rattenborg noted that Burrington Group has been monitoring the settlement area. He feels it’s stabilized but agreed some slabs need to be replaced. He noted it might be easier to just tear the area out and replace the whole thing.  Leonard had a contractor down to look at the updating the walk path. He’s suggestion was to concrete the pathway with ridges.   Herman made a motion to have Leonard reach out to multiple contractors to move the project along. Leonard brought up a concern regarding the trees growing by the spillway. Scherrman said he would contact Shawn Reth to get things cleaned up. Herman made a motion to move forward with the project allowing Leonard to contact various contractors and bring back pricing and design. Staebell seconded the motion. Motion carried.

Committee Updates:

Water Quality – Leonard noted that there was a Governor’s Award for Water Quality Monitoring Volunteers including those that tested at Lake Delhi

Community Quality of Life – None

Property Assets and Dam – The trustees received an email regarding the large amount of ski jets on the lake that are becoming a problem. It was noted that the District has no authorization over watercraft on the lake. Scherrman suggested presenting the lake association with guidelines about DNR rules. Staebell suggested sending out an email regarding general rules. A sign a Turtle Creek was suggested as well.

Rattenborg noted he’s still waiting for Kistler to bring the down the controls on the dam.

Kramer asked for an update on the Scada office. The filing cabinets have not been delivered. There still needs to be cabinets purchased so the countertop can be set. Plumbing needs to be done to set in the sink.

Rattenborg said there are trees on the north side that need to be removed as well.

Financial/Budget – None

Public Comment – None

Burger reminded everyone of the Trustee Election which will be held Tuesday, July 20, 2021 at St. John’s Catholic Church.

A motion to adjourn was made by Staebell, second by Scherrman. Motion carried. Meeting adjourned at 6:30 p.m.

 

 

 

 

 

Trustee Agenda – Thursday, July 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, July 15, 2021

5:30 p.m.

Lake Delhi Trustees Office

South Side of Dam

Delhi, IA

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Meeting ID: 997 0780 7081

Passcode: 903274

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Larry Murphy from L & L Consulting will be present via zoom to give a legislative summary from this past session
  7. Consideration and possible action regarding cleanup at Lost Beach
  8. Consideration and possible action for approval to move forward with the Wall of Recognition project
  9. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  10. Public Comment
  11. Adjourn

 

 

Minutes – Thursday, June 17, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, June 17, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice-President Althoff.

 

Present: Leonard, Jasper, Althoff, Burger, Staebell and Scherrman, were present via Zoom.

Absent: Herman

Visitors: Laurie Kramer and Randy Rattenborg

Althoff asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Burger to approve the agenda. Motion carried.

Motion to approve the minutes of the previous meeting was made by Scherrman, second by Jasper. Motion carried.

Claims were presented for payment in the amount of $9,025.26 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, repairs and bond fee. Motion by Leonard, second by Staebell to approve payments. All ayes. Motion carried.

May financial reports were presented. The General Fund had revenues of $5,577.29 from Delaware County. Expenditures for May were $7,827.11 ending May at $1,999,443.17. The Debt Service Fund had revenues of $5,796.44 from Delaware County and with no expenditures ending May at $98,190.38. The Dam Improvement Fund had a $10,000.00 transfer from the General Fund and no expenditures ending May with a $50,000.00 balance. A motion was made by Staebell to receive and file the May financial report. Burger seconded the motion. Motion carried.

The Board considered taking action on assuming ownership of the Injun Joe property. A previous concern was whether the property development next to Injun Joe was or would be in the taxing district. It was noted that according to the county auditor once properties are sold and construction goes up those lots would be in the taxing district. Closing costs for the transfer will be taken care of by the developer. Rattenborg stated he talked with the developer of the property next to Injun Joe who indicated he will be putting up signage to delineate what is private property. Staebell made a motion go through the process of ownership of Injun Joe with the stipulation regarding signage and noting all costs of the legal fees are at the expense of the developer. Burger seconded the motion. Leonard questioned whether the Board should considered signage at the Injun Joe (The Rock) site to cover District liability. All ayes. Motion carried.

Burger asked the Board to consider taking proposals for the walkway area near the Scada office that will serve the portage area. He said he preferred looking at proposals rather than going out for bids because it will allow the Board to look at options for what is best for the area. Burger made a motion to look for proposals from various companies to work on the walkway. Leonard seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the MRWQ Authority is interviewing for a coordinator to oversee the Maquoketa River projects. He noted that water testing was done by Burger and Kramer in May and information regarding the water tests should be coming in the next few weeks.

Community Quality of Life – Leonard is working on getting a landscaper out to look on the Wall of Recognition project.

Property Assets and Dam – Althoff noted that the TV for the Scada office has arrived and will be set up before the next meeting. Other work still needs to be done and the Board will be working to get the rest of the items taken care of. Rattenborg noted that the embankment north of the Scada office had been mowed but they had not mowed the embankment itself. There are trees there that need to be removed as soon as possible. Scherrman noted that they had been mowing at North Beach. Rattenborg also noted there’s a tree on the north side of dame by the LP that needs to be pulled out. Scherrman will have our lawn contractor look at that as well. Leonard asked if there would be road work needed to maintain the port-a-potties at North Beach. Scherrman is working with Shawn Reth to review costs.

 

Financial/Budget – Kramer noted that the District will be receiving a $1,000 from ICAP for a grant awarded for security equipment that was purchased this past year.

Leonard stated he wants the Board to look at Cedar Cove to resolve the siltation basin issue. Kramer will provide the Board with contact information.

Althoff noted that the Trustee election is scheduled for Tuesday, July 20, 2021. There are two spots open. Larry Burger and Mark Thompson have taken out papers to run for the two open positions.

Public Comment – None

A motion to adjourn was made by Staebell, second by Leonard. Motion carried. Meeting adjourned at 6:30 p.m.

 

 

 

 

 

Trustee Agenda – Thursday, June 17, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, June 17, 2021

5:30 p.m.

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Meeting ID: 916 4905 6371

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Meeting ID: 916 4905 6371

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on the District taking ownership of Injun Joe
  7. Consideration and possible action to allow the Property Committee to seek proposals for a walk-way for the portage area
  8. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  9. Public Comment
  10. Adjourn

Unofficial Minutes – Thursday, May 20, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, May 20, 2021

5:30 pm

Lake Office – South side of Dam

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Jasper, Althoff and Herman. Burger and Scherrman, were present via Zoom.

Absent: Staebell

Visitors: Laurie Kramer, Andrew Judd, Dan Reyner, Randy Rattenborg and Ed Schmidt

Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard, second by Jasper to approve agenda with additional item regarding Three Rivers contract. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $7,827.11 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, property insurance and audit expense. Motion by Scherrman, second by Burger to approve payments. All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of $22,203.46 from Delaware County. Expenditures for April were $158,561.49 ending April at $2,011,692.99. The Debt Service Fund had revenues of $28,327.67 from Delaware County and expenditures of $237,082.80 ending April at $92,393.94. The Dam Improvement Fund had no new revenues and no expenditures ending April with a $40,000.00 balance. A motion was made by Leonard to receive and file the April financial report. Burger seconded the motion. Motion carried.

Andrew Judd from HDR was present to discuss a quote from his company for the required 5-year dam inspection. He noted that the Lake Delhi Dam is listed as a “moderate hazard/major structure” dam. Iowa Code requires dams to be inspection annually which in the past has been done by Stanley Engineering. Because Stanley is no longer doing dam inspection, Judd was contacted because of his past employment with Stanley and his background with the construction of the Lake Delhi Dam. His proposal includes data and collection review, a walk through inspection of the dam and a report of his findings. The cost would be approximately $17,870. The timeline on the inspection is mid-summer with an eight-week timeframe for the final report. Burger made the motion to approve entering into a contract with HDR for the five-year inspection at an estimated cost of $17,500. He included in his motion to approve President Herman to review and sign the contract. Leonard seconded the motion. All ayes. Motion carried.

The Board also discussed with Mr. Judd the abilities of his firm to provide dredging proposals. Mr. Judd said his company would review any previous data done by Stanley and provide the District with proposed dredge designs, suggestions on sediment management as well as thoughts on dredge disposal. Their company does not do the dredging itself. Leonard asked Mr. Judd to review the Stanley documents once they are provided to him to get a better understanding of what is needed at Lake Delhi so that the Trustees can discuss in more detail with him at a later date. Jasper suggested Mr. Judd view the dredge site and other areas when he is here for the dam inspection. Leonard asked Mr. Judd if the District should conduct another lidar test since the last one was done just before the lake came back. His suggestion is that once the District makes the decision to do a dredge project, a lidar test would be helpful information for bidders. He also stated the testing would not need to be done over the entire lake bed but just in the areas of concern. Mr. stated he would send out the terms and conditions of the contract to do the five-year inspection within the next week so the inspection date could be scheduled.

Dan Reyner from the LDRA was present to discuss the beach cleaning equipment that was purchased to do beach clean-up. He noted that the LDRA has run several passes with the equipment and they are very pleased with the results. They have purchased the equipment including shipping and rental for $13,564.87. The District paid $1,500.00 for the cost of the rental. Several questions were raised regarding ownership of the equipment, maintenance, insurance, storage, etc. It was suggested that the Beach Committee get together to review these issues. Burger made a motion to do a 50/50 cost share for the balance which is $6,032.44. Scherrman seconded the motion. There was more discussion of issues regarding insurance, run-off at Lost Beach, etc. that will also be addressed by the Beach Committee. Herman asked for a vote. All ayes. Motion passed.

The next agenda item was the storage shed that has been placed at Lost Beach.   Leonard made the motion to allow the storage shed to remain on the beach for this year of help the fundraising efforts of the LDRA. Burger seconded the motion.   There was additional discussion regarding a more permanent structure being placed in the area next summer. With no other comment, a vote was taken. All ayes. Motion carried.

A motion was made by Leonard, seconded by Burger to approve the FY20 compilation report by Hunt and Associates. All ayes. Motion carried.

The Board considered a motion to pass a resolution to transfer $10,000 into the Dam Inprovement Fund. Motion by Burger, second by Scherrman. All ayes. Motion carried.

The Board discussed the lease agreement with Delhi Boats that needs formal approval. Scherrman made the motion to approve the lease agreement with the additions outlined by Herman. Althoff seconded the motion. All ayes. Motion carried.

The next agenda item was regarding fencing around the Injun Joe property separating Injun Joe from the other property owner. Herman, Burger, Scherrman and Staebell visited the area with the property owner and felt a fence was not necessary for the area.   Burger suggested some signage at a later date. After more discussion, Leonard made a motion to not fence the area around Injun Joe and assuming ownership of that property upon confirmation that the developed properties in that area are in the taxing district.   No second, motion dies. Leonard made a motion to table approving ownership until more information is made available regarding whether the developed property will be in the taxing district. Burger seconded the motion. All ayes except Herman voted no. Motion carried.

The Board discussed a possible agreement with J & M Displays to provide the annual fireworks for the lake on August 14, 2021. Leonard provided Kramer with the paperwork to be signed if the Board approved using J & M again this year.   It was noted that the LDRA will prepay the $10,000 to get the appropriate discount. A motion was made by Leonard, seconded by Scherrman to approve the multi-year contract with J & M Displays. All ayes. Motion carried.

Rattenborg provided the Board with a quote from Kistler to relocate the overhead hoist to ground level. The quote is for $48,188.73. Rattenborg noted that to do the annual inspection of the hoist costs approximately $2,500 currently. Leonard made the motion to accept the quote from Kistler, seconded by Burger noting costs will only continue to escalate if nothing is done. Herman asked for a vote. All ayes. Motion carried.

The Board concerned an agenda item to agree to obtain bids for a walkway on the portage area on the south side of the dam. Both Althoff and Burger noted that they had to use the portage to obtain water samples and viewed it as unsafe because parts are washing away and other areas are a hazard because of the large rock. Leonard made a motion to have Althoff and Burger take the lead to obtain bids and design for the project. All ayes. Motion carried.

Althoff presented the Board with cost information to do a Zoom set-up at the Scada Office. Cost for the equipment would run around $2,300 with an additional fee for a Zoom account. Scherrman made a motion to approve the purchases as noted not to exceed $3,000. Leonard seconded the motion. All ayes. Motion carried.

Burger made a motion to enter into an energy contract with Three Rivers FS.   The base price for LP is $1.30/gallon. The price will be locked in from September 1, 2021 through March 31, 2022 and covers up to 2,150 gallon. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Burger noted that he and Kramer tested the seven sites at the lake last Tuesday. The water tests were then taken to the Fish Hatchery for testing. Leonard noted that the executive committee for water quality continues to meet every single month. They received a grant from the DNR to create a water management plan that will include water quality, siltation, etc.

Community Quality of Life – Leonard mentioned that our lobbyists are working for monies from an Impoundment Fund. They hope to have a bill signed in the next few weeks. Leonard noted that these funds require a 50/50 match. The plan is to have the lobbyists present at the next meeting to discuss further.

Property Assets and Dam – Herman and Burger will meeting with the guy donating the countertop at the Scada Office. Herman noted Welter’s will be delivering filing cabinets in the next week. Scherrman noted that he has been working with Shawn Reth to keep up with the lawn maintenance. Rattenborg noted that any trees on the embankment need to be removed.

Financial/Budget – No update

Public Comment – None

A motion to adjourn was made by Burger, second by Althoff. Motion carried. Meeting adjourned at 7:40 p.m.

 

 

 

 

 

Minutes – Thursday, April 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 15, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Jasper, Burger, Scherrman, Staebell, Althoff and Herman were present via Zoom.

Absent: None

Visitors: Laurie Kramer, Dan Reyner, Eric Strief, Crystal Hanzelka, John Mack and Randy Rattenborg via Zoom

 

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Burger, second by Jasper. Motion carried.

Claims were presented for payment in the amount of $7,192.37 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, and gate repair. Motion by Althoff, second by Scherrman to approve payments. All ayes. Motion carried.

Claims were presented for the Debt Service Fund for principal and interest due on the GO Bond as of June 1, 2021. The principal amount is for $185,000.00 and the interest due is $52,082.80. Burger made a motion to approve, seconded by Jasper. All ayes. Motion carried.

March financial reports were presented. The General Fund had revenues of $135,550.76 from Delaware County. Expenditures for March were $13,385.88 ending March at $2,148,212.91. The Debt Service Fund had revenues of $182,323.46 from Delaware County with no expenditures ending March at $301,149.07. The Dam Improvement Fund had no new revenues and no expenditures ending March with a $40,000.00 balance. A motion was made by Burger to receive and file the March financial report. Staebell seconded the motion. Motion carried.

The Board considered a request for a donation to the LDRA for assistance with their dredge debt. The payment is for interest only in the amount of $149,865.00.   Staebell made a motion to approve payment and Burger seconded the motion. Reyner reported that the balance of the dredge debt is $1,149,995. With no further discussion, a vote was taken. All ayes. Motion carried.

 

The Board reviewed resolution #4.15.21 to approve the Delaware County Auditor to conduct the regular trustee election in July, 2021. The resolution asks for a hand-count vote. A motion was made by Leonard, second by Staebell to approve the resolution.    All members voted aye. Motion carried.

A motion was made by Staebell, second by Leonard to table any action on the Conservation Easement at the dredge site until more information is available. All ayes. Motion carried.

The next agenda item was to review a written lease agreement with Delhi Boats that was discussed last month. A motion was made by Leonard, second by Staebell to keeping the project moving forward but table approval until the May meeting with all terms as necessary. All ayes. Motion carried.

Randy Rattenborg from Burrington Group was present to discuss their contract with the Trustees for dam operations. He is requesting the board to review their contract sometime in September or October. He also reviewed with the board what their company does regarding dam operations. A motion was made by Staebell, second by Scherrman for Rattenborg to bring a contract to the September meeting for review. All ayes. Motion carried.

Leonard stated he is still waiting on final quotes for the Wall of Recognition adding he’s been having trouble getting information from the contractor. A motion to table until further notice was made by Leonard. Staebell seconded the motion. All ayes. Motion carried.

Randy Rattenborg presented the board with information regarding the 5-year inspection of the dam. Bill Holman, who was the engineer for Stanley Consultants at the time of the dam construction is no longer with the company. Andrew Judd who was also involved in the project is now working for a company called HDR which is based in Minnesota. Randy has been in contact with Andrew Judd to see if he would have an interest in doing the 5-year inspection. Judd said he would be interested and noted is often in Iowa for other projects. A motion was made by Leonard, seconded by Staebell to request a proposal from Judd for the 5-year inspection. All ayes. Motion carried.

The board discussed purchasing a subscription to Zoom for their board meetings along with a TV and remote to be able to view the meetings at the Scada Office. Burger made a motion to put Althoff in charge of purchasing said equipment/subscription at a cost not to exceed $2,000. Staebell seconded the motion. All ayes. Motion carried.

A motion was made by Staebell, seconded by Leonard to send a letter to Stanley Consultants requesting them to provide all of the Lake Delhi dam documentation to Burrington Group. All ayes. Motion carried.

The board spent quite a bit of time discussing a proposal from the LDRA for a sand cleaning machine. Eric Strief was present to discuss several options on the type of equipment that could work for the lake beaches at different costs. One of the things the LDRA is looking for from the Trustees is an agreement to take care of maintenance and storage of said equipment if something was purchased. After more discussion, a motion was made by Burger, second by Staebell to provide $1,500 to the LDRA to bring in a Sand Man to test on a trial basis. The LDRA would pay for the shipping costs. A decision about cost share would come at a later meeting. Eric Strief said he would coordinate storage of the unit. All ayes. Motion carried.

The next agenda item was regarding wiring from the PLC to the gates at the dam. Rattenborg said he had been in contact with Price Electric but was still waiting on a quote. A motion was made by Leonard, second by Scherrman to authorize Rattenborg to secure a quote for no more than $5,000 to get the issue resolved. All ayes. Motion carried.

Water Quality – No Update

Community Quality of Life – Leonard gave a brief update from the lobbyists. They are working on several funding packages that would be of benefit to the District.

Property Assets and Dam – It was noted that contact needed to be made with Mitch Stender to see if he still planned to offer mowing services and beach cleanup. Burger said he would look into it. Burger also mentioned that he is still in discussion with the guy who offered a countertop for the Scada Office and will get with him to see when it will be installed. Rattenborg noted that there have been issues with the diesel generator at the dam. It errors out on occasion but he plans to visit with 3E Engineering who does the annual inspection to resolve the problem. He also mentioned there have been some issues with the overhead hoist. He noted that there had been discussions last year about getting the control panels down from the hoist for better access. That will be expensive. Another issue with the overhead hoist is that there’s no backup. If it’s not working a crane would have to be brought in and it will be a difficult job because of the working area. Herman asked Rattenborg to come back next month with more information regarding costs.

Financial/Budget – No update

Leonard noted that the board members need to visit the Cedar Cove site along with the dredge site and the former Injun Joe site so the new members can gain some familiarity with the areas and requests that have been made. Herman suggested that a time be scheduled a time before the next meeting to get together.

Public Comment – John Mack asked the board if they had received any comments about the high assessments that were received by the lake residents. He’s wondering what kind of action could be taken with the county to have the assessments addressed. Herman suggested looking at tax rates and comparable sales data. Scherrman suggested John go in and do a formal review and noted the values in his area have gone up especially land values.

A motion to adjourn was made by Staebell, second by Leonard. Motion carried. Meeting adjourned at 6:45 p.m.