The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 17, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman, Staebell, and Leonard via Zoom.

Absent: Beals.

Visitors: Randy Rattenborg.

Visitors via Zoom: Ed Schmidt, Mark O’Dell.

Support Staff via Zoom: Laurie Kramer, and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, porta-potties, lawn maintenance GoDaddy renewal and warrants issued by the county auditor. Claims totaled $10,131.66 from the General Fund. A motion was made by Leonard, seconded by Staebell to approval all claims.   All ayes. Motion carried

June financial reports were presented. The General Fund had revenues of property tax $3,637.71 and interest of $11,107.09, totaling $14,744.80. Expenditures for June were $49,695.07 ending June at $2,236,127.92. The Debt Service Fund had revenues of $4,945.48 from property tax and $2,100.74 interest totaling $7,046.22 with no expenditures ending June at $314,467.80. The Dam Improvement Fund had no revenues and no expenditures ending June with a $70,000.00 balance. The Lake Improvement Fund had $990.45 in interest revenues and no expenditures ending June with a balance of $250,703.89. The Grant #2 Fund had revenues of $1,504.61 interest and no expenses ending June with a balance of $395,184.45. A motion was made by Leonard, seconded by Burger to receive and file the June financial report. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to table approving rates for work and inspection from Munson Electric until the Dam Committee meets to discuss the lighting proposals. All ayes. Motion carried.

A motion was made by Leonard, seconded by Staebell to table approving Kluesner Construction bid for asphalt placement on the north side of the dam down to the power house in order to compare possible option. All ayes. Motion carried.

A motion was made by Staebell, seconded by Thompson to approve moving buoys closer to the dam, as designed by Randy Rattenborg and Marty Pottebaum, and subject to approval by Andrew Judd with HDR Engineering. All ayes motion carried.

Committee Updates:

Water Quality – The final water testing for this summer is scheduled for August 6.

Community Events, Activities, and Wall of Recognition – A draft of wall with all the donors’names will be presented soon. The hope is to have the project completed this fall. Christmas on the Lake is scheduled for August 3 and the fireworks are scheduled for August 10. Delhi Fire Chief Vorwald plans to attend the next meeting.

Dam Operations & Property Management – Randy will get quote for overhead door at the powerhouse. He also noted that the powerhouse roof is leaking. There was discussion regarding purchasing 2 or 3 actuators with grant funds. A quote will be obtained for man lift. There was also discussion regarding road access at North and Lost Beach access.

Finance & Budget – No report

Legislative –   The trustees will be looking at a contract renewal with L & L Consulting in the near future..

Public Comment – None

A motion to adjourn was made by Leonard, seconded by Staebell. All ayes. Motion carried. Meeting adjourned at 6:06 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 19, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman; Beals , Staebell, and Leonard via Zoom.

Visitors via Zoom: Randy Rattenborg, Ed Schmidt, Deb Knake, Ralph Cooey and Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, legal expense, ground maintenance, publication expense, audit compilation report, porta-potties, and OSHA inspection. Claims totaled $12,001.82 from the General Fund. A motion was made by Thompson, seconded by Staebell to approval all claims.   All ayes. Motion carried.

May financial reports were presented. The General Fund had revenues of property tax $5,712.46, and interest of $10,682.06, totaling $16,394.52. Expenditures for May were $11,363.84, ending May at $2,281,078.19. The Debt Service Fund had revenues of $7,766.10 from property tax and $2,700.96 interest, totaling $10,467.06, and $250,000.00 in expenditures, ending May at $307,421.58. The Dam Improvement Fund had no revenues and no expenditures ending May with a $70,000.00 balance. The Lake Improvement Fund had $1,020.31 in interest revenues and no expenditures, ending May with a balance of $249,713.44. The Grant #2 Fund had revenues of $1,450.22 interest and no expenses, ending May with a balance of $393,679.84. A motion was made by Staebell, seconded by Leonard to receive and file the May financial report. All ayes. Motion carried.

A motion was made by Beals, seconded by Staebell, to approve the annual Farm Service Agreement for LP at the same price as last year. All ayes. Motion carried.

A motion was made by Staebell, second by Thompson to approve the purchase of a remote controlled actuator for $25,000 not including installation. All ayes. Motion carried.

A motion was made by Leonard, second by Burger, to approve HVAC Controls for Dam control room pending grant funding. All ayes motion carried.

A motion was made by Leonard, second by Staebell, to approve blacktop of road leading to lower side of powerhouse. All ayes. Motion carried.

A motion was made by Scherrman, second by Burger, to table action regarding humidity control and lighting in the powerhouse. All ayes. Motion carried.

Committee Updates:

Water Quality, Sediment Control & Dredge – Kramer and Burger have been testing water. A thank-you to Randy Kramer for weed eating a path where some of the testing is done. Staebell requested the trustees consider making the dredge a separate committee that could focus on starting the process of putting a dredge project together that would include funding and engineering. Burger suggested that could be considered at the August meeting when committee assignments are set.

Community Events, Activities and Wall of Recognition – The Wall of Recognition project is moving forward and Leonard said he hoped it will be finished this fall depending on weather.   Leonard stated he has visited with Dan Reyner from the LDRA regarding the Jammin in June band events and there has been a lot of positive feedback. Beals asked how the event was funding and it was noted that Gateway Applicance from Manchester had paid for the four bands. Beals suggested that the LDRA should consider “passing the hat” at these events to help the LDRA with other expenses. Burger noted that the Hartwick Huskys will perform Monday, July 1 at Lost Beach and also on Saturday, July 6^th with a beach party following.

Dam Operations & Property Management – The costs for repairs at Lost Beach is estimated at $3,000.00. Other work being considered through funding from Grant #2 includes: Buoy work, testing for seepage issues, removal of water-logged logs at the bottom of the gates, review options regarding building a catwalk on the dam or purchasing a manlift. It was also noted the garage door at the back of the dam needs to be replaced and the old crane that’s in the bottom area of the dam needs to be removed because it’s rusted out and not safe.

Finance & Budget – Burger noted the end of fiscal year numbers look good.

Legislative – No update.

Public Comment – Deb Knake thanked the trustees for their work.

A motion to adjourn was made by Staebell, second by Burger. All ayes. Motion carried. Meeting adjourned at 5:44 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 15, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Leonard and Scherrman. Beals via Zoom

Absent: Staebell

Visitors: Dan Reyner, Pat Colgan and Doug Herman. Visitors via Zoom: Randy Rattenborg, Andrew Judd and Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Leonard, second by Thompson to approve the agenda. All ayes. Motion carried.

A motion was made by Burger to open the public hearing on proposed amendment to the FY24 budget at 5:01 pm, second by Beals. All ayes. Motion carried. It was explained the purpose is to prepay $250K for GO Bond debt. A motion to close public hearing at 5:04 pm was made by Thompson, second by Scherrman. All ayes. Motion carried

A motion was made by Burger to approve the budget amendment for FY24, second by Beals. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, second by Burger. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, software consulting expense, lawn care expense, legal fees and bond fees. Claims totaled $8,579.84 from the General Fund. A motion was made by Thompson, second by Scherrman to approval all claims.   All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of property tax $32,161.10, and interest of $10,420.03, totaling $42,581.13. Expenditures for April were $259,448.19, ending April at $2,286,047.51. The Debt Service Fund had revenues of $233,880.90 from property tax and interest, and no expenditures, ending April at $546,954.52. The Dam Improvement Fund had no revenues and no expenditures ending April with a $70,000.00 balance. The Lake Improvement Fund had $1,070.30 in interest revenues and $17,702.58 in expenditures, ending April with a balance of $248,693.13. The Grant #2 Fund had revenues of $1,482.98 and no expenses, ending April with a balance of $392,229.62. A motion was made by Leonard, second by Beals to receive and file the April financial report. All ayes. Motion carried.

Andrew Judd presented updates on the dredge project.

A motion was made by Leonard, second by Thompson to send back the balance of Grant #1 in the amount of $232,625.13. All ayes. Motion carried.

A motion was made by Beals, second by Scherrman to transfer $10k from the Dam Improvement General Fund to Dam Improvement Fund that is to be used for emergencies as required by the 28E Agreement with County dated 2014. All ayes. Motion carried.

A motion to table action on the rental of Lost Beach area for apparel sales was made by Leonard, second by Burger. All ayes. Motion carried. Insurance requirements and donation to LDRA have not been received.

A motion by Scherrman, second by Leonard to retain Terpstra Hoke & Associates to audit and provide a compilation report for FY24. All ayes. Motion carried

A motion was made by Leonard, second by Scherrman to approve Brannon Monument bid for Wall of Recognition, including half down-payment $36,149. Ayes: Burger, Althoff, Leonard, Scherrman and Beals. Nay: Thompson. Motion carried.

A motion was made by Leonard, second by Burger to approve contract with J & M Display for fireworks on August 10, 2024 and prepaying to secure 8% discount. All ayes. Motion carried.

A motion was made by Burger, second by Leonard to move forward with contract forfeiture of real estate contract between District (formerly LDRA) and Shawn Monroe. Payment had not been made. All ayes. Motion carried.

A motion was made by Scherrman, second by Beals to allow the LDRA to use trustee property for Jammin’ in June event on June 1, 2024. All ayes. Motion carried.

Committee Updates:

Water Quality – previously covered

Community Events, Activities, and Wall of Recognition – Lake Delhi Golf Outing is May 17^th; Jammin in June is on June 1^st at Lost beach; Christmas on the Lake is August 3^rd and the fireworks are August 10^th with a rain date of August 11^th.

Dam Operations & Property Management – Grant status will dictate how funds will be spent before April, 2025.

Finance & Budget – New loan schedule will be presented following refunding balance.

Legislative – no report.

Public Comment – Burger and Thompson terms are expiring on July 31, 2024. The election is scheduled for July 23, 2024. Randy Rattenborg reported gate #1 opened slightly with recent rain. Overhead hoist inspection will happen next week.

A motion to adjourn was made by Burger, second by Beals. All ayes. Motion carried. Meeting adjourned at 6:45 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, April 23, 2023

3:00 pm

Zoom Meeting

Delhi, IA 52223

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by Vice-President Burger.

Present: Burger and Scherrman; Thompson and Staebell via Zoom; Beals via Zoom at 3:04

Absent: Althoff and Leonard

Support Staff via Zoom: Laurie Kramer

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell to approve the agenda. All ayes. Motion carried.

A motion was made by Staebell, second by Thompson to approve claims as presented. All ayes. Motion carried.

The Board considered a date for a public hearing on the proposed amended FY24 budget. Staebell made the motion to set the public hearing date for Wednesday, May 15 at 5:00 p.m at the lake office. Scherrman seconded the motion. All ayes. Motion carried.

A motion to adjourn was made by Staebell, second by Scherrman. All ayes. Motion carried. Meeting adjourned at 3:06 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, April 17, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by Vice-President Burger.

Present: Burger and Scherrman; Leonard and Staebell via Zoom

Absent: Althoff, Beals, Thompson

Visitors: Via zoom Randy Rattenborg and Deb Knake

Support Staff via Zoom: Laurie Kramer

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Staebell, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, LDRA donation and software renewal. Claims totaled $251,047.94. A claim from Fund (81001) for bond payment was reviewed in the amount of $233,880.90 for both principal and interest. A claim from Fund (81005) for engineering expense totaling $8,267.08 was presented.   A motion was made by Leonard, seconded by Staebell to approval all claims. All ayes. Motion carried.

February financial reports were presented. The General Fund (81000) had revenues for property tax, interest and misc. revenue totaling $164,972.27. Expenditures for February were $10,211.28, ending February at $2,502,914.57. The Debt Service Fund (81001) had revenues of $207,211.22 from property tax and interest, and no expenditures, ending February at $735,092.33. The Dam Improvement Fund (81003) had no revenues and no expenditures ending February with a $70,000.00 balance. The Lake Improvement Fund (81005) had $1,123.96 in interest revenues and no expenditures, ending February with a balance of $265,325.41. The Upstream Impoundment Fund (81006) had revenues of $5,423.34 and no expenditures, ending February with a balance of $390,746.64. A motion was made by Staebell, second by Leonard to receive and file the February financial report. All ayes. Motion carried.

A motion was made by Scherrman, second by Leonard to approve a donation payment to the LDRA in the amount of $234,282.00. All ayes. Motion carried.

A resolution was presented to authorize the Delaware County Auditor’s office to conduct the July, 2024 trustee election by hand count. Leonard made the motion to approve the resolution, second by Scherrman. All yes. Motion carried.

Leonard made a motion to approve payment of $250,000 for the redemption of General Obligation Refund Bonds, Series 2019 from pre-levy funds. Staebell seconded the motion. After some discussion, Burger asked for a vote. All ayes. Motion carried.

Staebell made a motion to authorize President Althoff or Vice-President Burger to sign a letter to the DNR regarding a revision to the original SFY23 On-Stream Impoundment Restoration Fund Grant. Leonard seconded the motion. All ayes. Motion carried.

Leonard presented quotes for brush clearing at the dredge container site. Three quotes were received. Mark Fink had the lowest bid at $10,000 for clearing all containers requested. Staebell made the motion to accept Fink’s bid and Leonard seconded the motion. Fink is required to have the work completed and invoiced before the end of April, 2024. All ayes. Motion carried.

Leonard reviewed a new dock design for the Rocky Nook Association’s dock area. The RNA has been working with the DNR to redesign their current dock situation. Leonard stated that our current contract with the RNA would have to be revised to allow for the change and he plans to reach out to our attorney to review the language. This comes at no cost to the district and actually improves things from a safety standpoint. Leonard made the motion to move forward with the attorney opinion, second by Staebell. Formal approval will be on the May agenda. All ayes. Motion carried.

A motion was made by Leonard, second by Scherrman to approve the 2024 rates from Lunda Construction. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to approve the 2024 rates from Munson Election. All ayes. Motion carried.

Committee Updates:

Water Quality – Burger noted that he along with Kramer and Scherrman will be conducting the summer water testing on the lake.

Community Events, Activities, and Wall of Recognition – Leonard stated that committee will be meeting on-site with the two vendors to review their designs and proposals.   The committee will present that information at the May meeting. Burger asked Leonard to provide the information prior to the meeting to allow the trustees to review.

Dam Operations & Property Management – Burger stated that he would be meeting with Shawn Reth to look at the possibility of doing to grass burns on the south side of the dam.

Finance & Budget – None

Legislative – None

Public Comment – None

A motion to adjourn was made by Staebell, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:47 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 20, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Beals, Staebell and Scherrman; via Zoom – Leonard

Visitors via Zoom: Randy Rattenborg, Ed Schmidt

Support Staff via Zoom: Laurie Kramer and Lori Tucker

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to amend and approve the agenda by removing items 6 and 7. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, lawn care, property insurance, election expense, computer maintenance, and publications. Claims totaled $10,660.87 from the General Fund. A motion was made by Burger, seconded by Staebell to approval all claims.   All ayes. Motion carried.

February financial reports were presented. The General Fund had revenues of property tax $15,953.29, and interest of $10,518.24, totaling $26,471.53. Expenditures for February were $16,929.67, ending February at $2,348,153.58. The Debt Service Fund had revenues of $21,597.08 from property tax and interest, and no expenditures, ending February at $527,881.11. The Dam Improvement Fund had no revenues and no expenditures ending February with a $70,000.00 balance. The Lake Improvement Fund had $1,196.90 in interest revenues and $9,465.41 in expenditures, ending February with a balance of $264,201.45. The Grant #2 Fund had revenues of $1,505.20 and no expenses, ending February with a balance of $385,323.30. A motion was made by Staebell seconded by Beals to receive and file the January financial report. All ayes. Motion carried.

A motion to proceed with lake front property transfer subject to usual fees and conditions, and giving the District the right to reclaim 25′ to center of lake, was made by Staebell, second by Thompson. All ayes. Motion carried.

Committee Updates:

Water Quality – A formal request has been sent to the DNR to extend grant #1. Response is expected in 1-2 weeks.

Community Events, Activities, and Wall of Recognition – One bid needs to add clarity. There will be an on-site visit soon and the expectation is to present bids at the May meeting

Dam Operations & Property Management – Bids for mowing and tree removal are needed. Quotes are in limbo for grant #2 until grant #1 revisions are complete.

Finance & Budget – Budget approved last month.

Legislative – Our lobbyists are working with the DNR regarding a grant extension.

Public Comment – None

A motion to adjourn was made by Staebell, second by Burger. All ayes. Motion carried. Meeting adjourned at 5:21 p.m.