Trustee Agenda – Thursday, November 19, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 19, 2020

5:30 p.m.

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Update on Scada office remodel
  7. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  8. Public Comment
  9. Adjourn

 

 

Unofficial Minutes – Friday, October 30, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Friday, October 30, 2020

5:15 pm

Via Zoom

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:15 pm by President Doug Herman.

Present: Staebell, Herman, Scherrman, Burger and Leonard were present via Zoom.

Absent: Althoff and Jasper

Visitors: Laurie Kramer, Randy Rattenborg and Jerry Mohwinkle via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard and seconded by Staebell, all ayes, Motion carried.

Randy Rattenborg informed the Board in regard to the bids received in relation to the installation of a camera and a security system near the dam. Randy Rattenborg reported that ITS was the low bidder, coming in at $27,085, slightly less than the next closest bid. Leonard made a motion to accept the bid and award the project to ITS in the amount of $27,085 and to give the Board President authority to spend an additional amount, not to exceed $5,000 during the course of the project if additional costs or other desired upgrades were later identified, Staebell seconded, all ayes, Motion carried.

Public Comment: None

A motion to adjourn was made by Scherrman, second by Leonard, all ayes, Motion carried. Meeting adjourned at 6:36 p.m.

Trustee Special Meeting – Friday, October 30, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Friday, October 30, 2020

5:15 p.m.

Virtual Meeting Via Zoom Only

 

  1. Call to Order
  2. Approve Agenda
  3. Discussion and possible action on bids for Cameras and Security Systems
  4. Public Comment
  5. Adjourn

 

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Telephone: 1.312.626.6799

Unofficial Minutes – Thursday, October 15, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 15, 2020

5:30 pm

Delhi Fire Station

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Doug Herman.

Present: Staebell, Herman, Althoff and Jasper. Scherrman and Leonard were present via Zoom. Burger was absent

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Pat Colgan and Randy Rattenborg

Herman asked for a motion to approve the meeting agenda. A motion was made by Althoff, second by Leonard. Motion carried.

Motion to approve the minutes of the previous meeting was made by Staebell, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $26,573.35 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense, publication expense, security bundle, misc. supplies and boat ramp repair. Additional claims were presented for the principal and interest due for the BO Bond in the amount of $236,503.40. A motion was made by Staebell to accept the claims as presented. Seconded by Jasper. Motion carried.

September financial reports were presented. The General Fund had revenues of $141,357.05 from Delaware. Expenditures for September were $7,137.16 ending September at $2,163,182.64. The Debt Service Fund had revenues of $188,138.30 from Delaware County and no expenditures ending September at $296,347.21. The Dam Improvement Fund had no new revenues and no expenditures ending September with a $40,000.00 balance. A motion was made by Staebell to receive and file the September financial report. Althoff seconded the motion. Motion carried.

There was discussion and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt in the amount of $17,625.00. Dan Reyner, the LDRA Treasurer, also requested that the District consider making a lump sum payment to reduced the dredge loan. Herman stated that he had been in touch with Larry Burger for contact information for the bank and would be visiting with them in the near future to set up a time to discuss the loan. He noted there would be steps and procedures at possibly some cost to the district to refinance but the main thing is to get into discussion with the bank about possible alternatives to spending down the loan.  Jasper made a motion to approve the payment as requested. Staebell seconded the motion. Motion carried.

Herman reviewed the progress being made at the Scada office. He said he’s talked with the contractor and the interior demolition is done. He also has had conversations with the plumber and the lines have been capped. The contractor will be back once the electrical work has been completed. Other concerns include the need for better lighting and snow removal.

The Board discussed possible action on the bids for cameras and a security system. Randy Rattenborg was present to discuss the bids. Four bids were received.

ITS – $22,515.00

Price Electric – $80,738.00

RC Systems – No bid

Inteconnex – $26,079.72

Herman asked Rattenborg to review the bids to make sure they are compliant to what we are asking for. It was noted that at a meeting with the contractors there was additional discussion of some add-ons such as an extra external camera by the lower dam door and a door controller and readers at the Scada office. ITS proposed an option for the additional add-ons at a cost of $5,821.00. After some discussion, a motion was made by Staebell, seconded by Leonard to table awarding a bid until Rattenborg has time to review all bids. Motion carried.

Randy Rattenborg and Joe Vorwald, Delhi Fire Department Chief, were present to discuss boat rescue operations with the Board. Rattenborg noted that since the drowning incident this summer there’s been some discussion on how the fire department could get a boat down to the lake quicker without having to drive to the south side of the dam. Vorwald noted that the fire department currently has nine access points at the lake. One of those access points is at Lost Beach so the proposed crane at the dam would not save any time. He recommended not spending money on a crane at this time.

The next agenda item was discussion and possible action on the acceptance of Injun Joe from the new property owner. Herman said he has been in contact with Jeff Domeyer, the new owner. In addition, Larry Burger has been in contact with ICAP regarding any liability issues regarding take ownership of Injun Joe. There would be an additional cost to insure the property but it would not be expensive. According to Domeyer the property to be transferred is around a 30’ x 50’ area. Leonard asked if there was any additional expense to the District if they acquire the property. Herman said if the Board decides to take the property there would need to be an agreement that any survey work is the responsibility of the property owner and that the District would require a fence around the property that would be maintained by the current property owner. Vorwald commented that there would need to be easement to Injun Joe from the top because the fire department has responded to injuries on top of Injun Joe in the past. Staebell also expressed concern that the Board does not have an exact cost for insuring the property. Scherrman made a motion authorizing Herman to communicate to the property owners that the Board is in agreement to accept ownership of Injun Joe once terms noted above and been drawn out in a written agreement. Leonard seconded the motion. Motion carried.

A motion was made by Staebell, seconded by Jasper to move the regular meeting time to from 6:30 p.m. to 5:30 p.m. beginning in November. Motion carried.

Committee Updates:

Water Quality – Staebell suggested having a work session so that this committee can review issues that want to move forward on. Leonard noted the Watershed Authority had a meeting and are working on grants.

Community Quality of Life – No update

Property, Assets & Dam – Jasper noted that he and Burger reviewed erosion issues at Lost Beach. Rich Hughes was asked to put together a bid to fix some of the issues. Althoff noted licensing updates at the Scada office will be expiring soon and that we should be receiving a quote for that in the near future.

Finance/Budget – No update

Herman suggested the Board consider scheduling a work session and asked the Board to be thinking about potential meeting dates.

Public Comment: None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:36 p.m.

 

 

 

 

Trustee Agenda – Thursday, October 15, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 15, 2020

5:30 p.m.

Delhi Fire Station

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Discussion and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt
  7. Review progress on renovations at the SCADA building
  8. Discussion and possible action on bids for Cameras and Security Systems
  9. Discussion with the Delhi Fire Department regarding boat rescue operations
  10. Discussion and possible action related to request that the District accept ownership of “Injun Joe”.
  11. Discussion and possible action on moving the regular meeting time from 6:30 p.m. to 5:30 p.m.
  12. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  13. Public Comment
  14. Adjourn

 

 

Minutes – Thursday, September 17, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 17, 2020

6:30 pm

210 South St.

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Doug Herman.

Present: Staebell, Herman, Burger and Jasper. Scherrman, Althoff and Leonard were present via Zoom

Absent: None

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Larry Aschbrenner, Pat Colgan and Randy Rattenbor

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Staebell. Motion carried.

Claims were presented for payment in the amount of $7,137.16 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense and LP fuel. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

August financial reports were presented. The General Fund had revenues of $63,498.95 from Delaware County and FEMA assist. Expenditures for August were $7,710.68 ending August at $2,028,962.75. The Debt Service Fund had revenues of $68,618.02 from Delaware County and no expenditures ending August at $108,208.91. The Dam Improvement Fund had no new revenues and no expenditures ending August with a $40,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Burger seconded the motion. Motion carried.

The next agenda item was discussion on possible SCADA building renovations.  Herman gave an update with regard to renovations. The District will be moving their meeting site to the SCADA building due to the fact that the Maquoketa Valley School District is renting our current office site to another party. After viewing the SCADA office, it was determined renovations need to be done before moving the meetings to that location. Work would include new flooring, some inside renovations along with a new bathroom overhaul. The outside includes new siding. Herman received a quote from Jeff Knutson to do some of the work.  His quote included new siding and a new storm door. Inside work would include tearing out two walls and moving the sink and counter to provide more meeting room space. The trustees will need to hire an electrician and plumber to move some electrical and water lines. Knutson’s total bid is $6,000. Miscellaneous items could potentially cost $2,000. Herman noted the focus would be on the inside projects first but weather permitting, the whole project could be done by the end of the year.   Staebell added that he received flooring estimate for around $6,000 that includes tearing out the old carpet and put down new flooring. He also noted that painting should be included in the total estimate.  Leonard asked who would be managing the project. Herman said he would plan to take the lead on the project. Leonard made a motion to approve Knutson Construction quote and approve up to $20,000 for total project including cleanup, painting, electrical, plumbing, dumpsters, flooring, etc.   He stated that there are usually overruns on any construction project and this way unexpected expenses could be taken care of without coming back to the board. Staebell seconded the motion.  Motion carried.

There was discussion and possible action on RFP for cameras and security systems. Herman suggested adding a point of contract if there are any questions. Staebell suggested publishing the RFP with the Manchester Press and also send out the RFP to interested vendors. A question was raised regarding requiring vendors to do a site visit. Althoff recommended requiring a site visit. Leonard suggested having all vendors meet at the same date to keep costs down. Burger asked how long the project will take to complete. Rattenborg said we could ask for an installed date by December 31st. A question was asked how long would it take to get the equipment to install once the bid is awarded. Althoff didn’t think there would be an issue with getting product . Althoff also suggested putting a five-year warranty into the RFP. After much discussion, a motion was made by Leonard, second by Staebell to allow Rattenborg and Althoff to finalize the RFP. Bids will be due by noon on October 15. Motion carried with Althoff abstaining.

The next agenda item was regarding a quote by Kistler Crane for putting the Lake Delhi rescue boat in by the dam. Rattenborg stated he had not received a quote from Kistler so he suggested tabling this item until the next meeting.    It was suggested that the motion be tabled until a quote is received and more information is obtained from the Delhi Fire & Rescue on their concerns and suggestions. Staebell made the motion to table, Burger seconded the motion. Motion carried.

The trustees discussed possible action on a request for the District to accept ownership of “Injun Joe”.   Herman spoke with the new owner. The amount of property that would be transferred is basically the area around the Injun Joe rock. Burger reached out to ICAP to see what the liability would be for the District to take ownership of the property. According to ICAP, the liability would not be that great and the cost to insurance would also not be significant. Herman suggested that a motion be made that the District is open to consider ownership once more information is available.   A question was raised about the need for a survey. Herman stated the owner will pay for that expense. Leonard made the motion to consider ownership of Injun Joe once more information becomes available from the current owner. Staebell seconded the motion. Motion carried.

The Board discussed moving the lake materials from the current office to Joe Scherrman’s storage building. Scherrman and Kramer will coordinate the effort to get everything moved within the next week.

The Board discussed options for a meeting place for the October 15th meeting. Herman and Kramer will look into some possibilities and get back to the Board before the October meeting.

A motion was made by Staebell, seconded by Leonard to change the meeting time of the for the October meeting to 5:30 p.m. Motion carried.

Committee Updates:

Water Quality – Leonard stated that the Watershed Management Authority recently met. They are looking at getting college students educated to do the water testing and more grants are being reviewed.

Community Quality of Life – Leonard noted that because the contractor that has been involved with the Wall of Recognition is yet to commit a timeline for the project he is going to be investigating other contractors who might be interested in the project. The intent would be for a project completion time of the Spring of 2021. Burger suggested opening up the project for bid.

Property, Assets & Dam – Burger noted that the port-a-potties will be picked up in October. He also noted that there has been some erosion on the east side of Lost Beach. He suggested dropping in some big rock in that area. The consensus of the Board was to allow Burger to look into purchasing rock for the repair. Leonard made the motion to allow up to $1,000 for materials, second by Staebell. Motion carried.

Public Comment:

Ed Schmidt suggested if the Scada Office is going to be used for meetings there’s a need for improving the lighting in that area. He also asked a question about the lift for the rescue boat and what areas would be covered. Burger noted that there are areas around the lake that allow the Delhi Fire & Rescue to use in the event of an emergency.

Larry Aschbrenner expressed concern about the potential purchase of Injun Joe.

Joe Scherrman asked what the plan was to inform homeowners that they need to make sure they have their docks permitted with the DNR.  Herman stated that he received information from the DNR for on what is required for getting a permit. It was decided to have an email blast go out through the Trustee email as well as having the Lake Delhi Rec post in on their Facebook page.

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:43 p.m.

 

 

 

 

Trustee Agenda – Thursday, September 17, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 17, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Discussion and possible action on SCADA building renovations
  7. Discussion and possible action on RFP for Cameras and Security Sytems
  8. Discussion and possible action on quote from Kistler Crane for putting the Lake Delhi rescue boat in by the dam
  9. Discussion and possible action related to request that the District accept ownership of “Injun Joe”.
  10. Set a date to move office items to temporary storage
  11. Discussion and setting a meeting location for October
  12. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  13. Public Comment
  14. Adjourn

 

 

Unofficial Minutes – Thursday, August 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 20, 2020

6:30 pm

210 South St.

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Present: Staebell, Herman, Burger, Althoff, Jasper, Scherrman and Leonard

Absent: None

Visitors: Ed Schmidt, Kelly McManus, AJ Peters, Dan Reyner, Larry Aschbrenner and Randy Rattenborg

Staebell asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Leonard. Motion carried.

An election of officers was held. Burger motion to elect Herman as President, Staebell seconded the motion. Motion carried. Burger motion to elect Althoff as Vice-President, Herman seconded the motion. Motion carried. Staebell motioned to elect Burger as Secretary/Treasurer. Scherrman seconded the motion. Motion carried.

Motion to approve the minutes of the previous meeting was made by Scherrman, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $7,710.68 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and election expense. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,919.99 from Delaware County. Expenditures for July were $9,830.53 ending July at $1,973,174.48. The Debt Service Fund had revenues of $15.22 from Delaware County and no expenditures ending July at $39,590.89. The Dam Improvement Fund had no new revenues and no expenditures ending July with a $40,000.00 balance. A motion was made by Leonard to receive and file the July financial report. Scherrman seconded the motion. Motion carried.

The Board discussed a proposed contract with their current lobbyists, L & L Consulting. After much discussion, as motion was made by Leonard, seconded by Burger to approve a contract that would pay a monthly rate of $500.00 for July through December and a monthly rate of $2,000.00 for the months of January through June when the legislature is in session.   It was also requested that the lobbyists report more frequently to the board and that the contract would be subject to a 60 day notice of cancellation by either party. A roll call vote was taken. All ayes except for Herman and Staebell who voted no. Motion carried.

A proposal was presented by AJ Peters requesting permission to put a mobile mini-storage shed on Lost Beach during the summer months when he is selling merchandise such as t-shirts, koozies, etc. Because of the amount of inventory he carries a shed would allow him to leave the merchandise in the shed during the summer months and also allow him to increase his inventory.   He noted that he gives a percentage of his profit to the LDRA. Leonard suggested to the board that before any decision is made he would like to meet with other members of the LDRA to develop a strategy in place for dealing with other potential vendors and discuss issues surrounding allowing structures on district property. Jasper suggested that there should be discussion on how many vendors should be allowed on the beach. Staebell made a motion to table any action and wait for a report from the LDRA. Leonard seconded the motion. Motion carried.

The next agenda item was regarding repairs to the Scada (old LDRA) Office. The trustees have been notified by the Maquoketa Valley School District that they will be renting the current office used by the trustees to the Keystone AEA. Because of this, the need to relocate to the Scada office will be necessary. Several trustees reviewed the property and noted that some repairs will be needed before the building could be used to hold meetings. Staebell and Herman have worked on seeking contractors for flooring and inside/outside construction work. Staebell made a motion to defer until the next meeting.   Leonard seconded the motion. Motion carried.

Dan Reyner and Kelly McManus from the LDRA were present to discuss concerns regarding beach maintenance and a request for a dredge loan review. First on the list were concerns about Lost Beach. Reyner stated that an LDRA member is willing to bring in sand for Lost Beach and that there’s a guy from Maquoketa that has a screen machine that can filter out the rock on the beach. The cost is $500/day with an expectation of two days work. The LDRA is willing to kick in $1,000 and October would be the timeframe for the project. He also stated that he thinks North Beach might also benefit from using the equipment. The idea would be to go down 18” to remove rock and then sand would be brought in. He has people who are willing to volunteer their service and equipment.

Reyner also noted that the maintenance on Lost beach has not been good. Weeds have not been knocked down. Pickup of material is spotty. Burger said there had been a misunderstanding of what work was going to be done between Rich Hughes and Stender Landscaping and things should improve.   It was noted that there are lots of weeds at the Scada office as well as steel posts that were left from fencing that need to be pulled.

Next, Reyner noted there are several areas on the lake that need dredging and that is a concern because the LDRA still has a dredge payment. Burger stated that he and Herman plan to meet with the bank regarding the dredge loan. He is hoping to negotiate a lower interest rate and possible pay off some of the debt. Paying off the entire debt is not an option at this time. McManus expressed concern about areas where siltation has come in to the lake. She noted that the Delhi Fire Department did sonar mapping after the ice jam of 2019 and suggested that information could be used going forward to note where siltation is coming in. Leonard noted the trustees did a complete lidar mapping of the lake right before the lake was filled in 2016.

Reyner stated the LDRA would like to help develop a 2-3 page document with lake practices that would be provided to new homeowners and those not familiar with lake practices. The thought was that it could be provided as a hard document or published on the Trustee website. It was also suggested that the document be provided at road association meetings. Jasper noted that years back there was a document that was provided to homeowners with a list of rules for operating on the lake. Reyner stated the LDRA would be interested in leading the efforts to develop the document.

Reyner expressed concern about the lack of enforcement on the lake by the DNR and the Delaware Co. Sheriff’s Department. He noted that while driving the judges for Christmas on the Lake there were lots of violations including no lights, boats passing on the right and left, jet skiers going way to fast for that time of day, etc. Herman and Leonard stated that the best source for enforcement is Delaware County. Leonard stated he would reach out to the sheriff’s office to see about getting more enforcement.

Reyner said he had gotten feedback after the August 15th fireworks that the fireworks at Hickory Hollow on July 4th were better. He asked the person who provided those fireworks to come to the meeting to discuss giving him the opportunity to provide lake fireworks in the future but he was unable to make it to the meeting. Reyner expressed concern because with the current vendor we know their license and insurance is up-to-date and we know they put on a good show. The general thought of the trustees is that they are happy with the current vendor and the quality of their work. McManus asked why both the LDRA and the trustees are involved in the fireworks contract. Herman stated that the trustees provide the liability insurance for the fireworks and that’s why they sign the contract. That’s their only involvement.

Reyner gave an update on the fundraising. Next year’s events are already covered by business donations, personal donations and tumbler sales. He also noted that the LDRA is also giving back to local clubs.

Reyner gave an update on Christmas on the Lake and possible changes for next year.

The LDRA reached to the Hunt family about ideas to honor their son, Teige, would passed away from a lake accident. More information will be coming.

Reyner suggested that it would be good to have some place on the lake where there could be a message board to promote lake events. The thought was to have it on the Hartwick Bridge knowing permission would need to come from the county supervisors. Other options were discussed.

Herman handed out committee assignments for 2020/2021. A motion was made by Leonard, second by Staeball to accept assignments. Motion carried.

Committee Updates:

Water Quality – Herman stated that water testing will be starting in 2021.

Community Quality of Life – Leonard gave an update on the Wall of Recognition. Several factors have caused a delay in building the wall. Culvers out of Cedar Rapids is the contractor. Between Covid-19 and the derecho that struck Cedar Rapids on August 10th has caused multiple problems. Leonard stated he will be working with them throughout the fall and winter in hopes of getting construction started next year.

Property, Assets & Dam – Herman noted an agreement was reach with FEMA for 2008. The District will give an easement to over part of the grounds of the dredge site. Because the MOA was approved, the District received a check for about $11,000 for a settlement. Staebell brought a concern by a resident regarding the negative affect of high waves. Herman stated he would respond to the concerns. Staebell also noted that he received an email from Jeff Domeyer and Chad Moorman who recently purchased property across from Hickory Hollow and includes Injun Joe. Domeyer asked if the District would be interested in taking the portion of property that includes Injun Joe. Staebell suggested this be put on next month’s agenda.

Public Comment: Aschbrenner asked who owned the Injun Joe property prior to the sale. It was noted that a family from Cedar Rapids owned it for years.

Aschbrenner noted that Marty Pottebaum did an excellent job of clearing out the spillway.

Burger stated that he had had conversations with members of the Delhi Fire Department on getting better access from the north side of the dam after the recent drowning. Different options are being explored.

Althoff noted that the Scada computer has been updated. Randy Rattenborg gave an update on the new proposed security camera and noted there are some issues because of lack of lighting in some areas. Althoff suggested the Board put out an RFP for release noting the cost is based on the number of cameras to be purchased. After some discussion Herman said he would be will to work with Rattenborg to develop an RFP that would go out and then those bids would be available for the next board meeting.

Rattenborg also requested that the Board get some sort of rack system for the computers at the Scada Office since it will soon be used for board meetings. This would provide a more secure environment for the system.

A motion to adjourn was made by Burger, second by Scherrman. Motion carried.

Meeting adjourned at 8:55 p.m.

 

 

Trustee Agenda – Thursday, August 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 20, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA 52223

  1. Call to Order
  2. Approve Agenda
  3. Swear in new Board Members
  4. Election of Officers
  5. Consideration and approval of minutes of previous meetings
  6. Consideration and approval of Payments
  7. Review Financial Report
  8. Consideration and possible action on lobbyists contract
  9. Consideration and possible action on proposal for storage shed at Lost Beach
  10. Consideration and possible action on repairs and updates at the Scada building
  11. LDRA update
  12. Discussion on appointments to 2020-2021 committees
  13. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  14. Public Comment
  15. Adjourn

Minutes – Thursday, July 16, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, July 16, 2020

6:30 pm

210 South St.

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:31 pm by President Dan Staebell.

Present: Staebell, Herman, Burger, Althoff, Davidson, Scherrman and Leonard

Absent: None

Visitors: Gordy and Pat Anderson, Alex Linderwell, Ed Schmidt and Larry Aschbrenner

Staebell asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, second by Davidson. Motion carried.

Claims were presented for payment in the amount of $9,830.53from the General Fund for electricity, internet services, beach port-a-potties, dam operation services, fire extinguisher service, copier expense, lobbyist expense, clerical expense, bond fee and beach maintenance. A motion was made by Leonard to accept the claims as presented. Seconded by Althoff. Motion carried.

June financial reports were presented. The General Fund had revenues of $7,227.07 from Delaware County. Expenditures for June were $7,421.15 ending June at $1,981,085.02. The Debt Service Fund had revenues of $7,135.95 from Delaware County and no expenditures ending June at $39,575.67. The Dam Improvement Fund had no new revenues and no expenditures ending June with a $40,000.00 balance. A motion was made by Leonard to receive and file the June financial report. Herman seconded the motion. Motion carried.

Alex Linderwell, Delaware County’s new Water & Sanitation Department administrator, was present to give an update on wells and sewers in the area. He reviewed services that his department offers and noted there haven’t been too many issues of concern in the lake area.   Alex fielded several questions by the Board regarding water testing, transfers, etc. It was noted that all property owners need to have their septic/well systems up to code by 2023 per the DNR. Currently there are 50 lake properties that still need to update their systems. A question was asked if there is a rebate for having a septic cleaned out and the answer was no.

The next agenda item was the consideration of adding sand to North Beach. Scherrmann said he’d been in discussion with several individuals who wondered if it would be possible to dredge the current beach area and run it through a sander to get the small rocks and other material sorted out. The thought was that the rocky material could be used on the road leading down to the beach. It was also suggested that maybe a few docks could be put in for older people to get on to the beach. Staebell noted that the road to the beach is not in good shape so bringing in equipment would be difficult. Leonard stated that the Corp. of Engineers has already done studies so that’s not an issue. But he also stated that he’s had comments from people regarding adding sand to the beach and the response was about 50/50. Herman said the general rule from the Corp. of Engineer is if you dredge material you can’t put it back into the flood plain. Herman’s other concern is that flooding would be an issue. Staebell suggested maybe putting sand in a small area of the beach to see how it reacts to flooding.   Davidson noted there’s sand in the back of the beach area that could be used. No action was taken.

The Board considered approving an agreement with Delhi Boats allowing them to use the boat ramp on the south side of the dam. Leonard addressed the board regarding a possible agreement. To further discussion, Leonard made a motion to approve a one-year contract that the Board deems acceptable to allow usage of four areas: the boat ramp, the boat slip area, the flat concrete area and the area on the fenced in area on the east side of the road. He suggested an amount of $5,000+the cost of property tax. Davidson seconded the motion. Herman said he is working on finding an answer to the property tax question. Leonard noted that we have a written agreement with Curtis Martin that he would be able to add a dock in the district area at a cost to be shared by him and the District. At this point he has not asked for a dock. Burger stated he would want to see a document and the coverage of insurance from Delhi Boats. He also asked if we needed to have a public hearing on the issue. Herman stated he understood that a lease of less than three years does not require a public hearing. After more discussion, Leonard revised his motion to table any action until the next meeting noting more information was needed before entering into an agreement with Delhi Boats. Herman stated he would be able to provide a draft on a lease agreement. Herman seconded the motion. Motion carried.

There was consideration and possible action on the District’s contract with L & L Consulting. Herman noted there had been discussion on possibly reducing the current contract with L & L Consulting over the past few years. He noted he has no complaints with the work that has been provided from them and that they were very important to the recovery of Lake Delhi. He did state, however, that currently there’s nothing for them to be working on in behalf of the lake. He also stated that he did some comparisons of what other public entities are paying for lobbyists and we are at the upper end of what most others pay. Herman said his personal opinion is that we could do without paying for lobbyists at this time. Burger said he talked with Larry Murphy about a reduced fee. Murphy indicated he would be willing to sit down and talk over a new contract. Burger suggested tabling this item and have a committee meeting prior to next month’s meeting to gather more information. Leonard seconded the motion. Only nay vote was Herman. Motion carried.

The Board considered contracting with the Delaware County Auditor to conduct district elections using hand counted ballots vs. machine counted ballots beginning in 2021. The concern is that machine counted ballots is much more expensive. Leonard made a motion to ask for a hand count ballot going forward. Herman seconded the motion.   Motion carried.

Staebell noted that the trustee election is Tuesday, July 21, 2020. There are three positions open.

Committee Updates:

Water Quality – Herman is working with volunteers on water monitoring.

Quality of Life – Leonard noted that Culver’s is working with a new engraver. They are hoping to start work in September. Leonard said he is still getting follow-up calls from a family wanting to donate to a sail area near the Wall of Recognition.

Property Assets/Dam – Davidson noted that everything is working like it should. Staebell noted that Marty Pottebaum contacted him regarding putting a road in the ditch area near his property. Staebell said he is looking for more information to go forward. He asked that the operations committee look into the possibility of what can be done and bring suggestions to the next meeting in August.

Althoff noted that a temporary camera was installed at the Scada office to test the system.

Public Comment:

Aschbrenner stated he felt a ramp at the north side is necessary for emergency vehicles. A note was made regarding the appreciation for the response from the Delaware County Sheriff’s team for responding to the recent drowning event.

A motion to adjourn was made by Burger, second by Davidson. Motion carried.

Meeting adjourned at 7:33 p.m.