Dec. 13^th  2024, Trustee Workshop

Attendees: Steve, Larry B., Heidi B, Joe S., Mark T, Joel A. Laurie K.

Guests: Laurie K, Larry W. , Dan Gilles IIHR u of I

IHRR Center

Larry Weber and Dan Gilles from U of I IHRR center provided us some high level advice and guidance on what my be available to us in the future.  They have many resources that can assist us related to river sedimentation and specifically to the Maquoketa Water Management Authority.  Making plans for short term and long term are necessary.  5 – 50 years of planning.

Building a comprehensive plan for short and long term are important to this center.

The center has received several documents from the Trustees to review from our most recent project attempt.  Larry and Staff will look over and be more prepared for a 1st Qrt follow up with committee/total group.

The center can provide many resources and they will do what they can to a point, if any of the involvement becomes greater, IIHR will address what may be necessary for a more  financial connection.

Items for follow up from discussion:

In addition to below or to highlight:

1. Location of disposal site.  Potentially 40 – 60 acres more center to lake.  This in combination to current Dredge spoil site will be necessary.
2. Engineering – We need to get all documents from HDR for our cloud storage.  Much of what has been prepared could transfer and save on next contract.  That could be with HDR, but may not depending on Engineering search and RFP. (Request for proposal)
   1. HDR and Barr I would guess will be interested
3. Permiting tied to project, review what permits will be necessary and what has been done with most recent project that could be built on.
4. Funding- what options would we have.  With bonding possible after current dredge debt is paid, could provide 8-10 Million available.  This should cover current package.   Length of bond and comprehensive planning for future is key to funding.

The Dredge committee will meet to discuss items and follow up for next Trustee Dredge Workshop.  
Follow-up tasks

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 18, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:01 pm by President Althoff.

Present: Burger, Althoff, Thompson and Scherrman.  Beals via Zoom.  Leonard via Zoom at 5:02.

Absent:   Staebell

Visitors:   Ed Schmidt

Support Staff via Zoom: Laurie Kramer and Randy Rattenborg

Scherrman made a motion to approve the agenda as presented.  Beals second the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, second by Burger.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, office supplies, lobbyist expense, legal fees, bond fee, copier expense, dam maintenance (50%) and engineering services (50%).    Claims totaled $33,850.10 from the General Fund.  Claims for Fund 81006 included dam maintenance and engineering services totaling $26,816.08. A motion was made by Thompson, second by Scherrman to approve all claims.   All ayes.  Motion carried.

November financial reports were presented. The General Fund received $7,712.23 in property taxes for the month and interest of $9,675.88.  Expenditures for November were $23,222.40 ending November at $2,496,403.51.  The Debt Service Fund received $10,475.24 in property tax for the month of November and $2,490.63 in interest.  There were no expenditures ending November at $540,105.08.  The Dam Improvement Fund had no revenues and no expenditures ending November with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,398.31 in interest and no expenditures ending November with a balance of $377,302.40.  A motion was made by Scherrman, second by Thompson to receive and file the November financial report.  All ayes.  Motion carried.

Leonard gave an overview of a proposed lease agreement with Hartwick Marina to utilize the district property near the boat ramp along with a dock space.  The current lease is up at the end of the year.  Leonard has been in contact with Hartwick Marina and they are willing to enter into a 3-year lease agreement with the following proposed changes.  The amount of the yearly lease would increase by 3% annually so the amount of the lease for 2025 would be $7,725.00 with 3% increase for each of the following years.  Other terms of the agreement would remain the same.  He also noted that the dock needs to be moved five feet away from the boat ramp.  Leonard plans to work with those affected and the DNR.  Beals asked who registers the dock.  Leonard stated the marina will apply for it with the District’s permission.  The permit will be issued by the DNR to the marina but with permission as the District as landowner.  Leonard made the motion to approve the three-year agreement with the marina which includes the rate increase for each year.  Burger seconded the motion for discussion purposes.  Burger asked Leonard if he had approached to B & B Sports in case they have an interest.  Leonard stated he had not approached any other business.  Thompson asked if there will be an issue moving the dock and Leonard stated he and marina do not feel there is an issue.  Burger stated he would like to amend the motion to approve a one year lease to the marina and then reach out to B & B Sports to see if they have an interest in leasing the property.  If they do not have an interest, an additional two year lease could be approved after the first of the year.  The one year agreement with Hartwick Marina would include the 3% rate increase.  Thompson seconded the motion to amend.  Leonard indicated the rate increase has not been agreed to with the marina to date but there have been discussions that a rate increase is possible.  Althoff reviewed the motion to amend.  Burger had made the motion to amend, second by Thompson for a one-year agreement with Hartwick Marina.  All ayes.  Motion to amend carried.  Beals asked who would contact B & B Sports and Leonard stated he would do that.  A review of the newly amended motion is as follows:  Approval of a one–year agreement with Hartwick Marina for 2025 and a follow-up with B & B Sports to see if they have any interest in leasing the property in the future.  If not the Board could review the lease after the first of the year to offer an extended two years to the marina.  Althoff asked for a vote.  All ayes.  Motion carried.

The Board considered an estimate from Lunda for concrete removal in the hydrogate area.  The estimate is $96,500.  Rattenborg said he had conversations with Lunda about the price.  Lunda came back with a reduced price of $25,880.  Rattenborg stated he believes he could get other estimates that could reduce the price further.   Rattenborg is not asking for any action at this time.  He asked to table until he can get in touch with Iowa Wall Saw for an estimate.  He will have more information for the January meeting.  Scherrman made a motion to table, Beals seconded the motion.  All ayes.  Carried.

Rattenborg presented the Board with a proposal from Munson Electric to change the lighting in the turbine room.  He stated that due to the deck leaking from above it’s starting to compromise the steel conduit and some of the lighting is not working.  The proposal includes moving some of the lighting and wrapping with plastic conduit instead of steel.  The cost is $4,975.00.  Rattenborg stated the work could be done soon and would be part of the grant project. Burger made the motion to approve the proposal.  Thompson seconded the motion.  All ayes.  Motion carried. 

Committee Updates:

Water Quality, Legislative & Community Events – No new updates

Dredge – No new updates.  Burger will be sending out files regarding lake depth that he has.

Dam Operations & Property Management – Althoff will be updating the grant spreadsheet.  Rattenborg stated Lunda dove the hydrogate area and things look good.  Climate control should be done this Friday.  The new garage doors are in. 

Finance & Budget – Burger stated work on next year’s budget will begin in January.  Beals will be joining the finance team as Staebell will be unavailable.

Leonard mentioned the need to do fence removal in the scada area that would be covered with the current grant.

Public Comment:  None

A motion to adjourn was made by Burger, second by Scherrman.  All ayes.  Motion carried.  Meeting adjourned at 5:35 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 18, 2024

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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1. Call to Order
2. Approve Agenda
3. Consideration and approval of minutes of Previous Meetings
4. Consideration and approval of Payments
5. Review Financial Report
6. Consideration and possible action on a lease agreement with Hartwick Marina
7. Consideration and possible action on an estimate from Lunda for concrete removal for the hydrogate area
8. Consideration and possible action on having Munson Electric change the lighting in the turbine room
9. Committee Update

Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals

Dredge: Staebell (Chair), Burger, Thompson

Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson

Finance & Budget:  Burger (Chair), Althoff,  Staebell

9. Public Comment

10. Adjourn

The Combined Lake Delhi Recreational Facility and Water Quality District

Work Session

Friday, December 13, 2024

10:00 a.m.

Lake Delhi Scada Office

South Side of Dam

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Agenda

1. Planning session for future goals of the Trustees

This is a work session only.  No action will be taken.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 20, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:04 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman and Staebell.  Leonard & Beals via Zoom. 

Absent:   None

Visitors:   None

Support Staff via Zoom: Laurie Kramer and Randy Rattenborg

Scherrman made a motion to approve the agenda as presented.  Burger seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, second by Thompson.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, generator maintenance, beach maintenance, dam supplies, storage unit, donation to Delhi Fire Department, dam maintenance (50%) and man lift rental (50%).    Claims totaled $20,523.19 from the General Fund.  Claims for Fund 81006 included dam maintenance and man lift rental totaling $8,908.75. A motion was made by Staebell, second by Leonard to approve all claims.   All ayes.  Motion carried.

October financial reports were presented. The General Fund received $36,085.43 in property taxes for the month and interest of $9,358.50.  Expenditures for October were $40,494.38 ending October at $2,502,237.80.  The Debt Service Fund received $49,019.08 in property tax for the month of October and $1,436.95 in interest.  Expenditures for principal & interest payments amounted to $229,935.80 ending October at $527,139.21.  The Dam Improvement Fund had no revenues and no expenditures ending October with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,460.76 interest and expenditures of $10,906.55 ending October with a balance of $375,904.09.  A motion was made by Leonard, second by Staebell to receive and file the October financial report.  All ayes.  Motion carried.

Leonard gave the Board an update on a donation request from the Delhi Fire Department.  There was a consensus by the Board to reimburse the fire department for the cost of their slip rental at the Hartwick Marina in the amount of $2,700.  This would be for this past 2024 season.  Moving forward an annual amount equivalent to their slip rental would be donated to the department.  There was also discussion of asking the fire department to do future control burns at the dredge area for an agreed upon donation.   A motion was made by Leonard, second by Staebell to approve the donation based on the above discussion.  All ayes.  Motion carried.

The Board reviewed a proposal from Lunda to do a dive inspection of the dam when they are here in December to install an actuator.  The purpose would be to look at the hydro-gate area for needed repairs.  The cost for the dive is $13,460.  Also included in the proposal is the cost to provide additional bearings for the three gates to improve support issues.  The total cost is $25,200.  Staebell made a motion to approve both proposals to be completed by the grant deadline of April, 2024.  Leonard seconded the motion.  All ayes.  Motion carried.

A motion was made by Scherrman, second by Thompson  to approve the estimate from Lakeview Lawn & Ground Maintenance in the amount of $800.00 to place gravel and rock around the asphalt at the lake office.  All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events – Leonard gave an update on the Wall of Recognition and indicated it will probably be this coming Spring before the wall will be installed.  He is not certain at this point about the donation of the sails for the area.  Regarding the upcoming legislative session he noted he would like to have discussions with the dredge committee on future needs that could potential having some backed funding from the legislature.  He also noted that the water testing results came back with no issues for the lake area.

Dredge – Staebell noted that he has scheduled a work session for the purpose of discussing dredge issues.  The work session is scheduled for Friday, December 13^th at 10:00 a.m. at the Lake Office.

Note:  Leonard left the meeting at 5:25 p.m.

Dam Operations & Property Management – Althoff provided an updated spreadsheet for Grant 81006 that showed the projects associated with  the grant and what projects have been completed and how much has been expended.  He explained spent some time discussing issues with the hydro-gate and possible solutions that will need to be decided in the future.  Randy Rattenborg gave a report on dam projects including the installation of the lower powerhouse garage door and HVAC system.

Finance & Budget – Burger stated work on next year’s budget will begin in January.

Public Comment:  None

A motion to adjourn was made by Staebell, seconded by Scherrman.  All ayes.  Motion carried.  Meeting adjourned at 5:46 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 20, 2024

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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1. Call to Order
2. Approve Agenda
3. Consideration and approval of minutes of Previous Meetings
4. Consideration and approval of Payments
5. Review Financial Report
6. Consideration and possible action on a donation to the Delhi Fire Department
7. Consideration and possible action to approve a proposal Lunda for a diving inspection
8. Consideration and possible action on estimate from Lakeview Lawn & Ground Maintenance for gravel around the new asphalt
9. Committee Updates
   • Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals
   •   Dredge: Staebell (Chair), Burger, Thompson
   •   Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson
   •   Finance & Budget:  Burger (Chair), Althoff,  Staebell
10. Public Comment
11. Adjourn

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 16, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:01 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman.  Leonard via Zoom. 

Absent:   Staebell and Beals

Visitors: Ed Schmidt and Ben Pasker.  Todd McManus via Zoom.

Support Staff via Zoom: Laurie Kramer

Scherrman made a motion to approve the agenda as presented.  It was noted that last month’s meeting ended at 6:19 p.m.  Burger seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Thompson.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal fees, copier expense, lawn maintenance, asphalt for lake office, hydrographic survey (50%), dam maintenance (50%) and man lift rental (50%).    Claims totaled $43,193.39 from the General Fund.  Claims for Fund 81006 included hydrographic survey, dam maintenance and man lift rental totaling $10,906.55 .  Claims for Fund 81001 (Debt Service) included a bond payment for principal and interest in the amount of $229,935.80.  A motion was made by Thompson, seconded by Burger to approve all claims.   All ayes.  Motion carried.

September financial reports were presented. The General Fund received $224,556.91 in property taxes for the month and interest of $9,968.41.  Expenditures for September were $43,984.13 ending September at $2,497,288.25.  The Debt Service Fund received $305,008.61 in property tax for the month of September and $1,211.43 in interest with no expenditures ending September at $706,618.98.  The Dam Improvement Fund had no revenues and no expenditures ending September with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,521.74 interest and and expenditures of $14,333.90 ending September with a balance of $385,349.88.  A motion was made by Burger, second by Leonard to receive and file the September financial report.  All ayes.  Motion carried.

The Board considered a request made last month by the Delhi Fire Department for a donation for their services to the lake.  Leonard reported that the fire department was going to provide specific items that they would like financial funding for.  To date he has not heard back from the department.  A motion was made by Burger, second by Scherrman to table the request until more information is available.  All ayes.  Motion carried.

The Board reviewed a bid from Munson Electric that was received in September to move the electrical in the powerhouse.  The amount of the bid is $14,340.00.  Scherrman made the motion to accept the bid.  Thompson seconded the motion.  All ayes.  Motion carried.

A bid was received from Kluesner Construction for removal of the hoist from the turbin room.  A motion was made by Burger, second by Thompson to approve up to $10,000 for the removal of the hoist.  All ayes.  Motion carried.

A motion was made to table the agenda item regarding the wind sail project by Leonard, second by Burger.  Leonard stated their waiting on more engineering information before asking for approval.  All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events:  Leonard noted the annual Maquoketa River Watershed Management Authority meeting will be held next week.  They are working with the DNR on funding opportunities for waterway mitigation issues.  Funding would come from the cities and counties within their boundaries.  He also informed the Board that he, Joe Scherrman and Heidi Beals met with the lobbyists to review the District goals and funding possibilities.

Dredge:  Burger stated the committee met on October 4^th to layout goals and to discuss plans to get a dredge project started.   He noted that because bond issuance laws have changed a bond issue will be pushed back to 2026.  In the meantime, the committee plans to work with the engineers and Brennan to see what works need to be done so planning can begin.

Dam Operations & Property Management:  Althoff reported that Randy Rattenborg has changed the alarm pool settings due to the dry weather.  He also reported that when Lunda put in the new actuator it blew some breakers.  Lunda decided to replace the new actuator with the old on that they will repair with new seals.  Althoff noted that the hydrographic survey has been completed.  The findings look good.  There’s no need to do a dive test or dye test because of the findings and also because of the low water levels.  The committee is still reviewing information regarding possible hydro-gate replacement.  They plan to have a meeting with the engineer and Brennan to develop a plan to do the replacement.  He also plans to update the Fund 81006 grant and send out to the members.

Finance & Budget:  No update

Public Comment:

Ed Schmidt asked what the issues are with the actuators.  What happened with the rebuilt spare?   Althoff stated the spare has been stored at Lunda for several years before being stored locally.  The thought is that because it was sitting for so long and not being exercised it caused the issue.

A motion to adjourn was made by Leonard, seconded by Burger.  All ayes.  Motion carried.  Meeting adjourned at 5:37 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 16, 2024

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 18, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:04 pm by President Althoff.

Present: Burger, Althoff, Thompson, Staebell and Leonard.  Beals joined the meeting by Zoom at 5:04.  Scherrman joined the meeting by Zoom at 5:08.

Absent:   None

Visitors:  Randy Rattenborg, Ed Schmidt, Joe Vorwald, Ethen Brockhohn and Alex Vorwald

Support Staff via Zoom: Laurie Kramer

Leonard made a motion to approve the agenda as presented.  Thompson seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Burger.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal fees, copier expense, lawn maintenance, porta-potty rentals, asphalt to powerhouse (50%), gate inspection and repair (50%) and software customer support.  Claims totaled $35,336.13 from the General Fund. Claims for Fund 81006 included asphalt to powerhouse (50%) and gate inspection and repair (50%).  A motion was made by Leonard, seconded by Staebell to approval all claims.   All ayes.  Motion carried.

August financial reports were presented. The General Fund received $61,424.31 in property taxes for the month and interest of $9,986.59.  Expenditures for August were $8,345.59 ending August at $2,306,747.06.  The Debt Service Fund received $83,430.80 in property tax for the month of August and $1,206.21 in interest with no expenditures ending August at $400,398.94.  The Dam Improvement Fund had no revenues and no expenditures ending August with a $70,000.00 balance.  The Lake Improvement Fund (81005) was closed out with $252,350.52 returned to the IDNR.  The Grant Fund (81006) had revenues of $1,515.95 interest and no expenses ending August with a balance of $398,162.04.  A motion was made by Staebell, second by Thompson to receive and file the August financial report.  All ayes.  Motion carried.

Joe Vorwald and two other members from the Delhi Fire Department presented the board with financial information regarding their cost to cover expenses related to the lake.  Discussion centered around their expenses along with the revenues they received to cover the two townships in the lake area.  Leonard made a motion to table any action until next month so more information can be gathered to give guidance on the direction the board wants to pursue.  Thompson seconded the motion.  All ayes.  Motion carried.

The Board considered renewing their contract with L & L Consulting for lobbyists expense.  A motion was made by Leonard, second by Burger to renew their contract for another year.  All ayes.  Motion carried.

The District received a request for payment for property taxes that were a result of recently purchased residential property.  The amount is for $98.00.  Leonard made a motion to approve payment.  Staebell seconded the motion.  All ayes.  Motion carried.

The LDRA presented a request for a donation to pay for the dredge debt that is due December 2, 2024.  A motion was made by Leonard, second by Staeball to pay $8,550.00 as presented.  All ayes.  Motion carried.

A motion was made by Burger, second by Staebell to table indefinitely any action on Munson Electric proposal for lighting at the powerhouse. 

All ayes.  Motion carried.

The Board discussed the needs for a man-lift at the dam.  Discussion surrounded the length of the lift and whether renting a life when needed would be a better option.  Without having more information, Leonard made a motion to table, Staebell seconded.  All ayes except Thompson who voted no.  Motion carried.

The Board received quotes from Jeff Knutson Construction and Tanman Construction for installation of an exterior door at the powerhouse.  Knutson quoted a steel door at $3,545.20 and Tanman quoted a vinyl door at $2,056.38.  Leonard made a motion to approve the quote from Tanman, Burger seconded.  All ayes.  Thompson abstained.  Motion carried.

The Board received an additional quote from Jeff Knutson Construction an Tanman Construction for the turbin room project.  Knutson’s quote was $11,750.23 and Tanman’s quote was $12,131.76 which included disposal of materials.  A motion was made by Stabell, second by Leonard to approve the quote from Tanman Construction.  All ayes.  Thompson abstained.  Motion carried.

A proposal from E & H Restoration to replace the existing road deck over the powerhouse was presented by President Althoff.  A motion was made by Leonard, second by Staebell is accept the proposal of $94,635.00.  Discussion after the motion included noting there’s a 10-year guarantee on the project and this expense would be paid 50/50 between the general fund and the current DNR grant.  All ayes.  Motion carried.

A motion was made by Leonard, second by Burger to approve a proposal from Kluesner Construction to asphalt the area surrounding the lake office.  This will provide for more parking and public access.  Discussion also included moving fencing once the project is complete.  It was also noted that this project would also be a 50/50 split between the General Fund and the DNR grant.  All ayes.  Motion carried.

It was noted that Beals left the meeting at 5:53.

The Board discussed the proposed donation of a wind sail to be installed near the Wall of Recognition.  Leonard noted that while the wall project is moving forward the wind sail is a separate project.  Because there are still questions surrounding the installation of the wind sail a motion was made by Leonard, second by Thompson to table approval until more information is presented at the next meeting.

Committee Updates:

Water Quality, Legislative & Community Events: No updates.  Leonard noted a Watershed Management meeting will be held in late October

Dredge:  Staebell stated he was going to ask the dredge committee to get together and create a work list because of the complexity of the dredge issue and then have a work session with the entire board to get feedback.

Dam Operations & Property Management:  Althoff noted that Lunda had been at the dam to work on Gate 3 and other general maintenance.  Rattenborg gave the Board an overview of what occurred on August 20^th when the water levels dropped at the lake.  He noted that after Lunda left the site there was an issue with the gate settings.  There was an additional issue with the alarms but we were fortunate to have a dam volunteer, Dave Larson, at the dam and he noticed the issue.  Because of the sensitivity of the gates, Rattenborg recommended having Lunda come to the dam in the spring and fall to exercise them.  Althoff also noted that Brennan will be at the dam next week to do the hydrographic survey.  Brennan stated they could bring divers to help with the study at an additional cost.  The consensus of the board was to approve the additional cost if it was under the threshold of the resolution that approves pre-approved purchases by the President and Vice President.  More discussion surrounded the issue of the old wicket gates and alternatives to improve the efficiency of the dam operations.

Finance & Budget:  No update

A motion to adjourn was made by Leonard, seconded by Staebell.  All ayes.  Motion carried.  Meeting adjourned at 6:24 p.m.