The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 20, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:04 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman and Staebell.  Leonard & Beals via Zoom. 

Absent:   None

Visitors:   None

Support Staff via Zoom: Laurie Kramer and Randy Rattenborg

Scherrman made a motion to approve the agenda as presented.  Burger seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, second by Thompson.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, generator maintenance, beach maintenance, dam supplies, storage unit, donation to Delhi Fire Department, dam maintenance (50%) and man lift rental (50%).    Claims totaled $20,523.19 from the General Fund.  Claims for Fund 81006 included dam maintenance and man lift rental totaling $8,908.75. A motion was made by Staebell, second by Leonard to approve all claims.   All ayes.  Motion carried.

October financial reports were presented. The General Fund received $36,085.43 in property taxes for the month and interest of $9,358.50.  Expenditures for October were $40,494.38 ending October at $2,502,237.80.  The Debt Service Fund received $49,019.08 in property tax for the month of October and $1,436.95 in interest.  Expenditures for principal & interest payments amounted to $229,935.80 ending October at $527,139.21.  The Dam Improvement Fund had no revenues and no expenditures ending October with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,460.76 interest and expenditures of $10,906.55 ending October with a balance of $375,904.09.  A motion was made by Leonard, second by Staebell to receive and file the October financial report.  All ayes.  Motion carried.

Leonard gave the Board an update on a donation request from the Delhi Fire Department.  There was a consensus by the Board to reimburse the fire department for the cost of their slip rental at the Hartwick Marina in the amount of $2,700.  This would be for this past 2024 season.  Moving forward an annual amount equivalent to their slip rental would be donated to the department.  There was also discussion of asking the fire department to do future control burns at the dredge area for an agreed upon donation.   A motion was made by Leonard, second by Staebell to approve the donation based on the above discussion.  All ayes.  Motion carried.

The Board reviewed a proposal from Lunda to do a dive inspection of the dam when they are here in December to install an actuator.  The purpose would be to look at the hydro-gate area for needed repairs.  The cost for the dive is $13,460.  Also included in the proposal is the cost to provide additional bearings for the three gates to improve support issues.  The total cost is $25,200.  Staebell made a motion to approve both proposals to be completed by the grant deadline of April, 2024.  Leonard seconded the motion.  All ayes.  Motion carried.

A motion was made by Scherrman, second by Thompson  to approve the estimate from Lakeview Lawn & Ground Maintenance in the amount of $800.00 to place gravel and rock around the asphalt at the lake office.  All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events – Leonard gave an update on the Wall of Recognition and indicated it will probably be this coming Spring before the wall will be installed.  He is not certain at this point about the donation of the sails for the area.  Regarding the upcoming legislative session he noted he would like to have discussions with the dredge committee on future needs that could potential having some backed funding from the legislature.  He also noted that the water testing results came back with no issues for the lake area.

Dredge – Staebell noted that he has scheduled a work session for the purpose of discussing dredge issues.  The work session is scheduled for Friday, December 13^th at 10:00 a.m. at the Lake Office.

Note:  Leonard left the meeting at 5:25 p.m.

Dam Operations & Property Management – Althoff provided an updated spreadsheet for Grant 81006 that showed the projects associated with  the grant and what projects have been completed and how much has been expended.  He explained spent some time discussing issues with the hydro-gate and possible solutions that will need to be decided in the future.  Randy Rattenborg gave a report on dam projects including the installation of the lower powerhouse garage door and HVAC system.

Finance & Budget – Burger stated work on next year’s budget will begin in January.

Public Comment:  None

A motion to adjourn was made by Staebell, seconded by Scherrman.  All ayes.  Motion carried.  Meeting adjourned at 5:46 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 20, 2024

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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1. Call to Order
2. Approve Agenda
3. Consideration and approval of minutes of Previous Meetings
4. Consideration and approval of Payments
5. Review Financial Report
6. Consideration and possible action on a donation to the Delhi Fire Department
7. Consideration and possible action to approve a proposal Lunda for a diving inspection
8. Consideration and possible action on estimate from Lakeview Lawn & Ground Maintenance for gravel around the new asphalt
9. Committee Updates
   • Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals
   •   Dredge: Staebell (Chair), Burger, Thompson
   •   Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson
   •   Finance & Budget:  Burger (Chair), Althoff,  Staebell
10. Public Comment
11. Adjourn

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 16, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:01 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman.  Leonard via Zoom. 

Absent:   Staebell and Beals

Visitors: Ed Schmidt and Ben Pasker.  Todd McManus via Zoom.

Support Staff via Zoom: Laurie Kramer

Scherrman made a motion to approve the agenda as presented.  It was noted that last month’s meeting ended at 6:19 p.m.  Burger seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Thompson.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal fees, copier expense, lawn maintenance, asphalt for lake office, hydrographic survey (50%), dam maintenance (50%) and man lift rental (50%).    Claims totaled $43,193.39 from the General Fund.  Claims for Fund 81006 included hydrographic survey, dam maintenance and man lift rental totaling $10,906.55 .  Claims for Fund 81001 (Debt Service) included a bond payment for principal and interest in the amount of $229,935.80.  A motion was made by Thompson, seconded by Burger to approve all claims.   All ayes.  Motion carried.

September financial reports were presented. The General Fund received $224,556.91 in property taxes for the month and interest of $9,968.41.  Expenditures for September were $43,984.13 ending September at $2,497,288.25.  The Debt Service Fund received $305,008.61 in property tax for the month of September and $1,211.43 in interest with no expenditures ending September at $706,618.98.  The Dam Improvement Fund had no revenues and no expenditures ending September with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,521.74 interest and and expenditures of $14,333.90 ending September with a balance of $385,349.88.  A motion was made by Burger, second by Leonard to receive and file the September financial report.  All ayes.  Motion carried.

The Board considered a request made last month by the Delhi Fire Department for a donation for their services to the lake.  Leonard reported that the fire department was going to provide specific items that they would like financial funding for.  To date he has not heard back from the department.  A motion was made by Burger, second by Scherrman to table the request until more information is available.  All ayes.  Motion carried.

The Board reviewed a bid from Munson Electric that was received in September to move the electrical in the powerhouse.  The amount of the bid is $14,340.00.  Scherrman made the motion to accept the bid.  Thompson seconded the motion.  All ayes.  Motion carried.

A bid was received from Kluesner Construction for removal of the hoist from the turbin room.  A motion was made by Burger, second by Thompson to approve up to $10,000 for the removal of the hoist.  All ayes.  Motion carried.

A motion was made to table the agenda item regarding the wind sail project by Leonard, second by Burger.  Leonard stated their waiting on more engineering information before asking for approval.  All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events:  Leonard noted the annual Maquoketa River Watershed Management Authority meeting will be held next week.  They are working with the DNR on funding opportunities for waterway mitigation issues.  Funding would come from the cities and counties within their boundaries.  He also informed the Board that he, Joe Scherrman and Heidi Beals met with the lobbyists to review the District goals and funding possibilities.

Dredge:  Burger stated the committee met on October 4^th to layout goals and to discuss plans to get a dredge project started.   He noted that because bond issuance laws have changed a bond issue will be pushed back to 2026.  In the meantime, the committee plans to work with the engineers and Brennan to see what works need to be done so planning can begin.

Dam Operations & Property Management:  Althoff reported that Randy Rattenborg has changed the alarm pool settings due to the dry weather.  He also reported that when Lunda put in the new actuator it blew some breakers.  Lunda decided to replace the new actuator with the old on that they will repair with new seals.  Althoff noted that the hydrographic survey has been completed.  The findings look good.  There’s no need to do a dive test or dye test because of the findings and also because of the low water levels.  The committee is still reviewing information regarding possible hydro-gate replacement.  They plan to have a meeting with the engineer and Brennan to develop a plan to do the replacement.  He also plans to update the Fund 81006 grant and send out to the members.

Finance & Budget:  No update

Public Comment:

Ed Schmidt asked what the issues are with the actuators.  What happened with the rebuilt spare?   Althoff stated the spare has been stored at Lunda for several years before being stored locally.  The thought is that because it was sitting for so long and not being exercised it caused the issue.

A motion to adjourn was made by Leonard, seconded by Burger.  All ayes.  Motion carried.  Meeting adjourned at 5:37 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 16, 2024

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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+1 312 626 6799 US (Chicago)

Meeting ID: 373 174 3352

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The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 18, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:04 pm by President Althoff.

Present: Burger, Althoff, Thompson, Staebell and Leonard.  Beals joined the meeting by Zoom at 5:04.  Scherrman joined the meeting by Zoom at 5:08.

Absent:   None

Visitors:  Randy Rattenborg, Ed Schmidt, Joe Vorwald, Ethen Brockhohn and Alex Vorwald

Support Staff via Zoom: Laurie Kramer

Leonard made a motion to approve the agenda as presented.  Thompson seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Burger.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal fees, copier expense, lawn maintenance, porta-potty rentals, asphalt to powerhouse (50%), gate inspection and repair (50%) and software customer support.  Claims totaled $35,336.13 from the General Fund. Claims for Fund 81006 included asphalt to powerhouse (50%) and gate inspection and repair (50%).  A motion was made by Leonard, seconded by Staebell to approval all claims.   All ayes.  Motion carried.

August financial reports were presented. The General Fund received $61,424.31 in property taxes for the month and interest of $9,986.59.  Expenditures for August were $8,345.59 ending August at $2,306,747.06.  The Debt Service Fund received $83,430.80 in property tax for the month of August and $1,206.21 in interest with no expenditures ending August at $400,398.94.  The Dam Improvement Fund had no revenues and no expenditures ending August with a $70,000.00 balance.  The Lake Improvement Fund (81005) was closed out with $252,350.52 returned to the IDNR.  The Grant Fund (81006) had revenues of $1,515.95 interest and no expenses ending August with a balance of $398,162.04.  A motion was made by Staebell, second by Thompson to receive and file the August financial report.  All ayes.  Motion carried.

Joe Vorwald and two other members from the Delhi Fire Department presented the board with financial information regarding their cost to cover expenses related to the lake.  Discussion centered around their expenses along with the revenues they received to cover the two townships in the lake area.  Leonard made a motion to table any action until next month so more information can be gathered to give guidance on the direction the board wants to pursue.  Thompson seconded the motion.  All ayes.  Motion carried.

The Board considered renewing their contract with L & L Consulting for lobbyists expense.  A motion was made by Leonard, second by Burger to renew their contract for another year.  All ayes.  Motion carried.

The District received a request for payment for property taxes that were a result of recently purchased residential property.  The amount is for $98.00.  Leonard made a motion to approve payment.  Staebell seconded the motion.  All ayes.  Motion carried.

The LDRA presented a request for a donation to pay for the dredge debt that is due December 2, 2024.  A motion was made by Leonard, second by Staeball to pay $8,550.00 as presented.  All ayes.  Motion carried.

A motion was made by Burger, second by Staebell to table indefinitely any action on Munson Electric proposal for lighting at the powerhouse. 

All ayes.  Motion carried.

The Board discussed the needs for a man-lift at the dam.  Discussion surrounded the length of the lift and whether renting a life when needed would be a better option.  Without having more information, Leonard made a motion to table, Staebell seconded.  All ayes except Thompson who voted no.  Motion carried.

The Board received quotes from Jeff Knutson Construction and Tanman Construction for installation of an exterior door at the powerhouse.  Knutson quoted a steel door at $3,545.20 and Tanman quoted a vinyl door at $2,056.38.  Leonard made a motion to approve the quote from Tanman, Burger seconded.  All ayes.  Thompson abstained.  Motion carried.

The Board received an additional quote from Jeff Knutson Construction an Tanman Construction for the turbin room project.  Knutson’s quote was $11,750.23 and Tanman’s quote was $12,131.76 which included disposal of materials.  A motion was made by Stabell, second by Leonard to approve the quote from Tanman Construction.  All ayes.  Thompson abstained.  Motion carried.

A proposal from E & H Restoration to replace the existing road deck over the powerhouse was presented by President Althoff.  A motion was made by Leonard, second by Staebell is accept the proposal of $94,635.00.  Discussion after the motion included noting there’s a 10-year guarantee on the project and this expense would be paid 50/50 between the general fund and the current DNR grant.  All ayes.  Motion carried.

A motion was made by Leonard, second by Burger to approve a proposal from Kluesner Construction to asphalt the area surrounding the lake office.  This will provide for more parking and public access.  Discussion also included moving fencing once the project is complete.  It was also noted that this project would also be a 50/50 split between the General Fund and the DNR grant.  All ayes.  Motion carried.

It was noted that Beals left the meeting at 5:53.

The Board discussed the proposed donation of a wind sail to be installed near the Wall of Recognition.  Leonard noted that while the wall project is moving forward the wind sail is a separate project.  Because there are still questions surrounding the installation of the wind sail a motion was made by Leonard, second by Thompson to table approval until more information is presented at the next meeting.

Committee Updates:

Water Quality, Legislative & Community Events: No updates.  Leonard noted a Watershed Management meeting will be held in late October

Dredge:  Staebell stated he was going to ask the dredge committee to get together and create a work list because of the complexity of the dredge issue and then have a work session with the entire board to get feedback.

Dam Operations & Property Management:  Althoff noted that Lunda had been at the dam to work on Gate 3 and other general maintenance.  Rattenborg gave the Board an overview of what occurred on August 20^th when the water levels dropped at the lake.  He noted that after Lunda left the site there was an issue with the gate settings.  There was an additional issue with the alarms but we were fortunate to have a dam volunteer, Dave Larson, at the dam and he noticed the issue.  Because of the sensitivity of the gates, Rattenborg recommended having Lunda come to the dam in the spring and fall to exercise them.  Althoff also noted that Brennan will be at the dam next week to do the hydrographic survey.  Brennan stated they could bring divers to help with the study at an additional cost.  The consensus of the board was to approve the additional cost if it was under the threshold of the resolution that approves pre-approved purchases by the President and Vice President.  More discussion surrounded the issue of the old wicket gates and alternatives to improve the efficiency of the dam operations.

Finance & Budget:  No update

A motion to adjourn was made by Leonard, seconded by Staebell.  All ayes.  Motion carried.  Meeting adjourned at 6:24 p.m.