The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, April 16, 2025

5:00 p.m.

Lake Delhi Office

South of Dam

Delhi, IA 52223

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1. Call to Order
2. Approve Agenda
3. Consideration and approval of minutes of Previous Meetings
4. Consideration and approval of Payments
5. Review Financial Reports

6. Consideration and possible action on donation request from the LDRA for assistance with the LDRA dredge debt

7. Consideration and possible action on Resolution #4.16.25 (a) that designates the Delaware County Auditor to conduct the regular election by hand count in July, 2025

8. Consideration and possible action on Resolution #4.16.25 (b) that requests abatement of accrued property taxes on property owned by the District for public purposes.

9. Consideration and possible action to approve property insurance coverage through ICAP and PDCM Insurance of Waterloo

10. Consideration and possible action on fireworks contract for August, 2025

11. Consideration and possible action on approval of estimate from Heiar Fencing to remove fencing around the office area

12. Consideration and possible action on approval of estimate from Heiar Fencing to removal and reinstall fencing south side of dam near planned Wall of Recognition

13. Consideration and possible action on approving a quote from Kistler to replace a thrust bearing on the load hook

14. Consideration and possible action on renewal of the Burrington Group contract for dam operations and administrative consulting services

15. Consideration and possible action to sell old actuators reserving one for a spare
16. Committee Updates

                        Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals

                        Dredge: Staebell (Chair), Burger, Thompson

                         Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson

                          Finance & Budget:  Burger (Chair), Althoff,  Staebell

17.  Adjourn

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 19, 2025

Lake Trustee Office

South Side of Dam

5:00  p.m.

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Meeting ID: 373 174 3352

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Meeting ID: 373 174 3352

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1. Call to Order
2. Approve Agenda
3. Consideration and approval of minutes of previous meetings
4. Consideration and approval of Payments
5. Review Financial Report
6. Consideration and possible action on donation to the Delhi Fire Dept.
7. Consideration and possible action on approving a quote for an electric hot water power washer
8. Committee Updates:

1. Water Quality, Sediment Control & Dredge  (Leonard, Staebell, Scherrman)
2. Community Events, Activities & Wall of Recognition  (Leonard, Scherrman, Beals)
3. Dam Operations & Property Management  (Burger, Thompson, Althoff)
4. Finance & Budget (Burger, Althoff, Staebell)
5. Legislative (Leonard, Beals, Schermann)

• Public Comment
• Adjourn 

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 12, 2025

5:00 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223

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Meeting ID: 373 174 3352

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1. Call to Order
2. Approve Agenda
3. Open public hearing for FY 2025/2026 Budget
4. Close Public Hearing
5. Discussion and possible action on FY 2025 surplus levy and June 1, 2025 redemption of a portion of the 2017 General Obligation Bond Issue with prior collected surplus receipts
6. Consideration and possible action to approve FY 2025/2026 Budget
7. Public Comment
8. Adjourn

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Wednesday, February 28, 2025

3:30  pm

Zoom Only

Delhi, IA 52223

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 3:30 pm by President Althoff.

Present via Zoom: Althoff, Thompson, Scherrman, Staebell and Burger.  Beals signed on at 3:35

Absent:   Leoanrd

Visitors:   None

Support Staff via Zoom: None

Scherrman made a motion to approve the agenda as presented.  Burger second the motion.  All ayes. Motion carried.

The first agenda item was to approve changes to the Lunda contract for the Hydrogate/bulkhead project.  Althoff explained that Lunda plans to do the required welding themselves and would have the work inspected onsite.  The additional cost is a minimum of $20,000 not to exceed $30,000.  After some discussion, Staebell made a motion to approve the change and approve having Althoff sign the adjusted contract .  Burger seconded the motion .  All ayes.  Motion carried.

Althoff asked the Trustees to approve an invoice presented by Lunda for 12 bearing stands at a cost of $12,000.  Thompson made the motion to approve, seconded by Burger.  All ayes.  Motion carried

Public Comment:  None

A motion to adjourn was made by Beals, second by Staebell.  All ayes.  Motion carried.  Meeting adjourned at 3:37 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Friday, February 28, 2025

3:30 p.m.

Zoom Only

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1. Call to Order
2. Approve Agenda
3. Consideration and possible action approve a change to the Lunda commitment for the Hydrogate/bulkhead project 
4. Consideration and possible action a Lunda invoice for 12 bearing stands for a total cost of $12,000
5. Public Comment
6. Adjourn 

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 19, 2025

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:01 pm by President Althoff.

Present: Althoff and Thompson.  Scherrman, Staebell and Burger via Zoom. 

Absent:   Beals, Leonard

Visitors:   Ben Pasker.   Ed Schmidt and Andrew Judd via Zoom

Support Staff via Zoom: Laurie Kramer Doug Herman and Randy Rattenborg

Scherrman made a motion to approve the agenda as presented.  Thompson second the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, second by Staebell.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, dam supplies, legal expense, copier expense and dam maintenance and equipment (50%).  Claims totaled $30,820.50 from the General Fund.  Claims for Fund 81006 included dam maintenance and equipment totaling $23824.25. A motion was made by Thompson, second by Staebell to approve all claims.   All ayes.  Motion carried.

January financial reports were presented. The General Fund received $2,824.00 in property taxes for the month and interest of $8,982.64.  Expenditures for January were $67,300.83 ending January at $2,419,007.54.  The Debt Service Fund received $3,835.73 in property tax for the month of January and $1,760.06 in interest.  There were no expenditures ending January at $551,147.01.  The Dam Improvement Fund had no revenues and no expenditures ending January with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,231.32 in interest and $60,086.92 in expenditures ending January with a balance of $283,982.77.  A motion was made by Staebell, second by Burger to receive and file the January financial report.  All ayes.  Motion carried.

The trustees discussed the proposed 2025/2026 budget.  Burger informed the trustees that the proposed budget includes expenditures in the Debt Service Fund in the event the Board decides to spend down the bond debt.  A motion was made by Staebell, second by Scherrman to approve the budget as proposed.  All ayes.  Motion carried.

Burger made a motion to publish the proposed budget as required by law.  Staebell seconded the motion.  All ayes.  Motion carried.

Andrew Judd from HDR Engineering was present to discuss the bids that were received for the purchase of hydro-gates for the dam.  Four bids were received.  Lunda Construction’s bid was $306,000 which is significantly lower than the other three because they plan to do the fabrication work themselves.  The other three bids included outsourcing that work.  By doing the fabrication work, Lunda was also able to provide a better timeline for the project completion.  Judd said he still wants to clarify some specifics with the bid documents and would hope to have that completed yet this week.  Thompson made a motion to approve Lunda’s bid provided Judd confirms all questions are answered to Judd’s satisfaction.  Burger seconded the motion.  All ayes.  Motion carried

Committee Updates:

Water Quality, Legislative & Community Events – No new updates

Dredge – Staebell noted he is still waiting to hear back from the University of Iowa before scheduling another committee meeting.

Dam Operations & Property Management – Althoff will send out an updated spreadsheet for Grant 2.  He also indicated that he has talked with Lunda regarding billing out their invoices prior to the April deadline.  Rattenborg mentioned that he installed the last spare ice heater.  The other three need repairs and he is looking into that.  He also noted that everything in the turbine room is working well and the area is staying dry.

Finance & Budget – Burger informed the Board that the District’s property insurance is not being renewed by Nationwide Insurance.  He noted that insurance carriers across the country are starting to drop property coverage in part because of the volume of disasters that have been happening nation wide.  He is working with ICAP to see what coverage is available through them.

Public Comment:  None

A motion to adjourn was made by Scherrman, second by Staebell.  All ayes.  Motion carried.  Meeting adjourned at 5:43 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 19, 2025

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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Meeting ID: 373 174 3352

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1. Call to Order
2. Approve Agenda
3. Consideration and approval of minutes of Previous Meetings
4. Consideration and approval of Payments
5. Review Financial Report
6. Consideration and possible action to approve the FY 2025/2026 proposed budget
7. Consideration and possible action to approve publication of the FY 2025/2026 proposed budget
8. Consideration and possible action to award the bid for the purchase of hydro-gates for the dam as recommended by HDR, the Lake’s engineering firm, and authorize the President to sign a contract on behalf of the Lake Trustees
9. Committee Update

Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals

Dredge: Staebell (Chair), Burger, Thompson

Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson

Finance & Budget:  Burger (Chair), Althoff,  Staebell

1. Public Comment
2. Adjourn 

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 15, 2025

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:01 pm by President Althoff.

Present: Burger, Althoff, Thompson and Scherrman.  Beals and Staebell via Zoom. 

Absent:   Leonard

Visitors:   Ed Schmidt and Andrew Judd via Zoom

Support Staff via Zoom: Laurie Kramer and Randy Rattenborg

Scherrman made a motion to approve the agenda as presented.  Burger second the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, second by Beals.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, dam supplies, lighting for lake office, copier expense and dam maintenance and equipment (50%).  Claims totaled $67,800.77 from the General Fund.  Claims for Fund 81006 included dam maintenance and equipment totaling $60,586.92. A motion was made by Thompson, second by Burger to approve all claims.   All ayes.  Motion carried.

December financial reports were presented. The General Fund received $2,679.04 in property taxes for the month and interest of $9,260.28.  Expenditures for December were $33,841.10 ending December at $2,474,501.73.  The Debt Service Fund received $3,638.81 in property tax for the month of December and $1,807.33 in interest.  There were no expenditures ending December at $545,551.22.  The Dam Improvement Fund had no revenues and no expenditures ending December with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,1,251.80 in interest and $35,715.83 in expenditures ending December with a balance of $342,838.37.  A motion was made by Scherrman, second by Beals to receive and file the December financial report.  All ayes.  Motion carried.

A motion was made by Burger, second by Scherrman to approve Wednesday, March 12, 2025 at 5:00 p.m. for a public hearing to approve the FY2026 budget.  The location is the lake office.  All ayes.  Motion carried.

The next agenda item was for consideration and possible action on a bid package for hydro-gate area bulk heads.   Andrew Judd presented the Trustees with costs and timelines for the project.  Thompson made a motion, seconded by Burger to approve putting the project out for bid with conditions that the bids need to be received by January 31, 2025 at 5:00 p.m. and the District’s attorney review the insurance provisions in the contract.   The motion also included a special meeting date of February 3, 2025 to review the bids.    All ayes.  Motion carried.

Randy Rattenborg was present to review the bids for the concrete removal on the dam walk-way.  He received two bids.  One was from Lunda Construction in the amount of $96,500.  The other was from Iowa Wall Sawing Service in the amount of $10,300.  After some discussion, Staebell made a motion to accept the bid from Iowa Wall Sawing Service with the stipulation that the project needs to be completed by February 28, 2025.  Burger seconded the motion.  All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events – No new updates

Dredge – No new updates.

Dam Operations & Property Management – No new updates

Finance & Budget – Burger noted the Finance Committee meet January 12^th to develop the budget for FY26 which will be presented at the February meeting.

Public Comment:  None

A motion to adjourn was made by Staebell, second by Thompson.  All ayes.  Motion carried.  Meeting adjourned at 5:46 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 15, 2025

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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Meeting ID: 373 174 3352

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1. Call to Order
2. Approve Agenda
3. Consideration and approval of minutes of Previous Meetings
4. Consideration and approval of Payments
5. Review Financial Report
6. Consideration and possible action on establishing Wednesday, March 12, 2025 at 5:00 p.m. as the date for a public hearing to approve the FY 2025/2026 budget
7. Consideration and possible action on bid package for hydro-gate area bulk heads
8. Consideration and possible action on concrete removal on dam walk-way
9. Committee Update

• Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals
• Dredge: Staebell (Chair), Burger, Thompson
• Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson
• Finance & Budget:  Burger (Chair), Althoff,  Staebell
• Public Comment
• Adjourn 

Dec. 13^th  2024, Trustee Workshop

Attendees: Steve, Larry B., Heidi B, Joe S., Mark T, Joel A. Laurie K.

Guests: Laurie K, Larry W. , Dan Gilles IIHR u of I

IHRR Center

Larry Weber and Dan Gilles from U of I IHRR center provided us some high level advice and guidance on what my be available to us in the future.  They have many resources that can assist us related to river sedimentation and specifically to the Maquoketa Water Management Authority.  Making plans for short term and long term are necessary.  5 – 50 years of planning.

Building a comprehensive plan for short and long term are important to this center.

The center has received several documents from the Trustees to review from our most recent project attempt.  Larry and Staff will look over and be more prepared for a 1st Qrt follow up with committee/total group.

The center can provide many resources and they will do what they can to a point, if any of the involvement becomes greater, IIHR will address what may be necessary for a more  financial connection.

Items for follow up from discussion:

In addition to below or to highlight:

1. Location of disposal site.  Potentially 40 – 60 acres more center to lake.  This in combination to current Dredge spoil site will be necessary.
2. Engineering – We need to get all documents from HDR for our cloud storage.  Much of what has been prepared could transfer and save on next contract.  That could be with HDR, but may not depending on Engineering search and RFP. (Request for proposal)
   1. HDR and Barr I would guess will be interested
3. Permiting tied to project, review what permits will be necessary and what has been done with most recent project that could be built on.
4. Funding- what options would we have.  With bonding possible after current dredge debt is paid, could provide 8-10 Million available.  This should cover current package.   Length of bond and comprehensive planning for future is key to funding.

The Dredge committee will meet to discuss items and follow up for next Trustee Dredge Workshop.  
Follow-up tasks