Unofficial Minutes – Wednesday, February 21, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 21, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Althoff; via Zoom – Leonard, Scherrman, Burger and Staebell.

Visitors: Randy Rattenborg, Ben Pasker; via Zoom – Larry Sloan, Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Absent: Beals, Thompson.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Leonard, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, snow removal, and property insurance. Claims totaled $18,213.89 from the General Fund. In addition claims from Fund 81005 for engineering expense totaling $9,465.41 were presented.   A motion was made by Leonard, seconded by Burger to approval all claims. All ayes. Motion carried.

January financial reports were presented. The General Fund had revenues of property tax $3,373.84, and interest of $10,513.01, totaling $13,886.85. Expenditures for January were $64,549.61, ending January at $2,338,611.71. The Debt Service Fund had revenues of $6,558.61 from property tax and interest, and no expenditures, ending January at $504,284.03. The Dam Improvement Fund had no revenues and no expenditures ending January with a $70,000.00 balance. The Lake Improvement Fund had $1,192.34 in interest revenues and $40,697.00 in expenditures, ending January with a balance of $272,469.96. The Upstream Impoundment Fund had revenues of $1,503.53 and $9,950.10 in expenses, ending January with a balance of $383,818.10. A motion was made by Leonard, second by Staebell to receive and file the January financial report. All ayes. Motion carried.

A motion to approve FY2024/2025 proposed budget was made by Leonard, second by Staebell. All ayes. Motion carried.

A motion to approve publishing the FY2024/2025 proposed budget was made by Leonard, second by Burger. All ayes. Motion carried.

A motion to approve adopting a resolution for purchasing authority was made by Staebell, second by Leonard, with the following changes: increasing spending limit from $5000 to $10,000 with the approval of 2 of 3 Trustees instead of President and Treasurer. Roll call vote ayes: Staebell, Leonard, Burger, Althoff and Scherrman. Absent: Beals, Thompson. Motion carried.

A motion to approve proposal from Jetco to update office computer hard drives was made by Burger, second by Leonard. All ayes. Motion carried.

Committee Updates:

Water Quality – The bid package for siltation mitigation will be presented at the next meeting.

Community Events, Activities, and Wall of Recognition – Two proposals were received for Wall of Recognition that will be available for review at the next trustee meeting.

Dam Operations & Property Management – Rattenborg reported that one of the ice eaters has propeller damage and was moved to the center location It will be replaced before the next winter season. He also noted that a representative from Waldinger is looking at climate control option for the control room at dam.   Bid package will be created for snow and mowing proposals.

Finance & Budget – Budget approved at this meeting.

Legislative – assured proposed bill not going anywhere allowing public access at private lakes (Ponderosa).

Public Comment – none.

A motion to adjourn was made by Scherrman, second by Staebell. All ayes. Motion carried. Meeting adjourned at 5:35 p.m.

 

 

Trustee Agenda – Wednesday, February 21, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 21, 2024

Lake Trustee Office

South Side of Dam

5:00 p.m.

 

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action to approve the FY 2024/2025 proposed budget
  7. Consideration and possible action to approve publication of the FY 2024/2025 proposed budget
  8. Consideration and possible action on adopting a resolution for purchasing authority
  9. Consideration and possible action on approving a proposal from Jetco to upgrade the office computer hard drives
  1. Committee Updates:
  1. Water Quality, Sediment Control & Dredge (Leonard, Staebell, Scherrman)
  2. Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  3. Dam Operations & Property Management (Burger, Thompson, Althoff)
  4. Finance & Budget (Burger, Althoff, Staebell)
  5. Legislative (Leonard, Beals, Schermann)

11.  Public Comment

12.  Adjourn

Special Trustee Meeting – Monday, February 12, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Monday, February 12, 2024

1:00 p.m.

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  1. Call to Order
  2. Approve Agenda
  3. Discussion related to budget and sediment trap project
  4. Consideration and possible action regarding additional studies of land near dredge site
  5. Public Comment
  6. Adjourn

Minutes – January 17, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 17, 2024

5:00 pm

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held via Zoom and called to order at 5:04 pm by President Althoff.

Present: Burger, Leonard, Thompson, Althoff, Staebell, Beals, and Scherrman.

Visitors: Pat Colgan, Randy Rattenborg, and Ed Schmidt.

Support Staff: Laurie Kramer, and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, and expenses related to Impoundment Grants. Claims totaled $64,324.15 from the General Fund. Claims charged to Impoundment Fund #81005 relating to engineering services were in the amount of $40,697.00. Claims charged to Impoundment Grant #81006 for dam management services were in the amount of $$9,950.10. A motion was made by Leonard, seconded by Staebell to approval all claims. All ayes. Motion carried.

December financial reports were presented. The General Fund had revenues of property tax $2,652.94, interest of $10,255.23, and misc. revenue of $668.25, totaling $13,576.42. Expenditures for December were $5,703.01, ending December at $2,389,274.48. The Debt Service Fund had revenues of $6,247.03 from property tax and interest, and no expenditures, ending December at $497,725.42. The Dam Improvement Fund had no revenues and no expenditures ending December with a $70,000.00 balance. The Lake Improvement Fund had $1,149.63 in interest revenues and no expenditures, ending December with a balance of $311,974.62. The Grant #2 Fund had revenues of $1,479.34 and $668.25 in expenses, ending December with a balance of $392,264.67. A motion was made by Burger seconded by Scherrman to receive and file the December financial report. All ayes. Motion carried.

A motion to set Wednesday, March 13, 2024, 5:00 pm, as time and date for a public hearing to approve the FY 2024/2025 budget was made by Staebell, second by Burger. All ayes. Motion carried.

 

A motion to move forward with the permitting process for the dredge project, including providing a cash flow analysis to Trustees, was made by Leonard, seconded by Staebell. Leonard noted he intends to have a complete bid package for review in about ten days at which time he expects there will be a need for a special meeting. All ayes, Motion carried.

A motion to send a letter related to North Beach property contract holder and related party regarding ownership issues was made by Leonard, second by Scherrman. All ayes. Motion carried.

A motion to allow the Hartwick Husky’s Ski Club to host a winter party on Lost Beach on Saturday, January 27, 2024, 12-3 pm, and allowing a bonfire, was made by Schermann, second by Leonard. All ayes. Motion carried. No food or drink will be sold and clean-up will be taken care of by the club.

Committee Updates:

Water Quality – no report.

Community Events, Activities, and Wall of Recognition – Wall of Recognition proposals to be presented at next meeting.

Dam Operations & Property Management – Snow removal will be by Dan Kunde. Language is being amended in Grant 2. Leonard working with auditor and attorney to address 25′ shoreline conveyance to Lake Association.

Finance & Budget – Budget will be presented at next meeting.

Legislative – Submit expense requests for next 2-3 years to present to lobbyists for future grant funding.

Public Comment – none.

A motion to adjourn was made by Staebell, seconded by Thompson. All ayes. Motion carried. Meeting adjourned at 6:06 p.m.

 

 

Trustee Agenda – Wednesday, January 17, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 17, 2024

5:00 p.m.

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on establishing Wednesday, March 13, 2024 as the date for a public hearing to approve the FY 2024/2025 budget
  7. Consideration and possible action on approving permits for the dredge project
  8. Consideration and possible action authorizing the Trustee Attorney to send a letter related to North Beach property contract holder and related party regarding ownership issues
  9. Consideration and possible action allowing the Hartwick Huskys Ski-Club to have a winter party on Lost Beach on Saturday, January 27, 2025
  10. Committee Updates:
  1. Water Quality, Sediment Control & Dredge (Leonard, Staebell, Thompson)
  2. Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  3. Dam Operations & Property Management (Burger, Scherrman, Althoff)
  4. Finance & Budget (Burger, Althoff, Staebell)
  5. Legislative (Leonard, Beals)
  1. Public Comment
  2. Adjourn

Minutes – Wednesday, December 20, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 20, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Leonard, Thompson, Althoff, Staebell, and Scherrman.

Absent: Beals.

Visitors via Zoom: Randy Rattenborg and Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Staebell. All ayes. Motion carried.

 

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, clerical expense, lobbyist expense, copier expense, legal expense , bond fee, watershed donation and diesel fuel. Claims totaled $5.928.52 from the General Fund. A motion was made by Leonard, seconded by Burger to approval all claims. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of property tax $5,956.49, interest of $10,642.85, and ICAP grant of $1,000.00 totaling $17,599.34. Expenditures for November were $16,340.03, ending November at $2,381,401.07. The Debt Service Fund had revenues of $10,602.53 from property tax and interest with no expenditures, ending November at $491,478.39. The Dam Improvement Fund had no revenues and no expenditures ending November with a $70,000.00 balance. The Lake Improvement Fund had $1,183.17 in interest revenues and no expenditures, ending November with a balance of $310,824.99. The Grant #2 Fund had interest revenues of $1,720.92 and no expenditure, ending November with a balance of $391,453.58. A motion was made by Leonard seconded by Thompson to receive and file the November financial report. All ayes. Motion carried.

Committee Updates:

 

Water Quality – Leonard met with adjoining property owner to proposed dredge site. Will prepare resolution and may need special meeting to approve.

Community Events, Activities, and Wall of Recognition – Wall of Recognition has two interested parties preparing proposals for January time frame.

Dam Operations & Property Management – Working to amend Grant #2 to include additional items that are currently being discussed

Finance & Budget – January work session will be scheduled.

Legislative – Consider requesting future property transactions to include conveying 25′ back to Lake Association.

Public Comment – none.

A motion to adjourn was made by Staebell, second by Burger. All ayes. Motion carried. Meeting adjourned at 5:12 p.m.

 

 

Trustee Agenda – December 20, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 20, 2023

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Committee Updates:
  1. Water Quality, Sediment Control & Dredge (Leonard, Staebell, Thompson)
  2. Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  3. Dam Operations & Property Management (Burger, Scherrman, Althoff)
  4. Finance & Budget (Burger, Althoff, Staebell)
  5. Legislative (Leonard, Beals)

 

 

  1. Public Comment
  2. Adjourn

Minutes – November 15, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 15, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:01 pm by President Althoff.

Present,: Burger, Leonard, Thompson, Althoff; Staebell, and Beals and Scherrman via Zoom.

Absent: Thompson.

Visitors: Randy Rattenborg

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Staebell. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, blanket insurance, generator repair, and port-a-potties. Claims totaled $16,340.03 from the General Fund. A motion was made by Leonard, seconded by Staebell to approval all claims. All ayes. Motion carried.

October financial reports were presented. The General Fund had revenues of property tax $32,769.12, interest of $8,014.92 totaling $40,784.04. Expenditures for October were $83,251.73, ending October at $2,380,141.76. The Debt Service Fund had revenues of $45,987.92 from property tax and interest, and expenditures of $233,461.10, ending October at $480,875.86. The Dam Improvement Fund had no revenues and no expenditures ending October with a $70,000.00 balance. The Lake Improvement Fund had $1,016.77 in interest revenues and no expenditures, ending October with a balance of $309,641.82. The Grant #2 Fund had interest in the amount of $277.40 and expenditures of $60,544.74, ending October with a balance of $389,7322.66. A motion was made by Staebell, seconded by Burger to receive and file the October financial report. All ayes. Motion carried.

Motion by Burger, second by Staebell to authorize attorney to move forward with transfer of frontage property to Michael Miller using the same procedure as in the past. There was discussion regarding right to maintain, dredge, allow public access and other common language, survey requirements, and FEMA references. Motion by Leonard, second by Staebell to table the motion. All ayes.

Motion by Leonard, second by Burger, to approve paying Chad Kelly (Cedar Grove Dredge Project) with the following conditions:

  1. Easement deemed to be complete/acceptable by Board/Attorney.
  2. Finish putting the dam in. Go a foot below normal water level. We will pay for signage.

III.     Clean out the sediment basin behind the dam. Chad would run the necessary equipment and the trustees would reimburse him for the lease of the excavator. This amount/lease agreement needs to be agreed upon ahead of time in writing. The depth of the clean out will be the direction of the board.

After discussion, Leonard amended and Burger seconded the motion to add:This agreement supersedes any other written/verbal agreed upon agreements.

This agreement supersedes any other written/verbal agreed upon agreements

In addition, The property committee will meet with them to review the proposa

Ayes: Althoff, Burger, Leonard, Beals, Scherrman. Nay: Staebell

Motion by Leonard, second by Burger to approve purchasing Office 365 to set up email accounts for board and support staff ($10/mo./acct) and create a retention policy for archiving. All ayes. Motion carried.

Committee Updates:

Water Quality – Maquoketa River Water District received a grant from the University of Iowa for Hydraulic Study

Community Events, Activities, and Wall of Recognition – Wall of Recognition Request for Proposals ready to go out for design ideas and costs

 

Dam Operations & Property Management – Goal for grant #2 items/project need to be rewritten due to the lower cost of Brennan contract and shall include maintenance and safety items. Generator will be filled with diesel and a new pressure tank is needed at dam.

Finance & Budget – Budget planning for FY25 will begin in January.

Legislative – Need to introduce new members to lobbyists.

Public Comment – Marty Pottebaum is requesting quit claim deed removing Lake as owner.

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 6:13 p.m.

 

 

 

Trustee Agenda – Wednesday, November 15, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 15, 2023

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on lake frontage transfer request from Miller
  7. Consideration and possible action on Cedar Cove Dredge Project
  8. Consideration and possible action on purchasing Office 365 email accounts
  9. Committee Updates:
  • Water Quality, Sediment Control & Dredge (Leonard, Staebell, Thompson)
  • Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  • Dam Operations & Property Management (Burger, Scherrman, Althoff)
  • Finance & Budget (Burger, Althoff, Staebell)
  • Legislative (Leonard, Beals)
  1. Public Comment
  2. Adjourn

Minutes – Wednesday, October 18, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 18, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Scherrman, Leonard, Thompson, Althoff; Staebell and Beals via Zoom.

Visitors: Randy Rattenborg, Ed Schmidt, Dan Reyner, and Chad and Melissa Kelly.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, grounds maintenance, dam repair (50%), site survey & catwalk (50%), dam electrical repairs (50%), software support, and storage rental. Claims totaled $71,109.95 from the General Fund. Claims from the DNR Grant #2 Fund (81006) included dam repair (50%), site survey & catwalk (50%) and dam electrical repairs (50%), totaling $60,544.74.   Claims from General Fund (81001) include principal and interest for bond payments, totaling $233,461.10. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of property tax $163,794.41, interest of $7,733.64, and miscellaneous revenues of $10,890.00, totaling $182,418.05. Expenditures for September were $7,116.48, ending September at $2,422.609.45. The Debt Service Fund had revenues of $223,864.58 from property tax and interest, and no expenditures, ending September at $668,349.04. The Dam Improvement Fund had no revenues and no expenditures ending September with a $70,000.00 balance. The Lake Improvement Fund had $1,028.38 in interest revenues and no expenditures, ending September with a balance of $308,625.05. The Grant #2 Fund had revenues of $450,000.00 and no expenditures, ending September with a balance of $450,000.00. A motion was made by Leonard, seconded by Burger to receive and file the September financial report. All ayes. Motion carried.

Motion by Burger, second by Leonard, to approve donation request from LDRA for assistance with the LDRA dredge debt. All ayes.

Discussion was held regarding the Cedar Grove Dredge Project. 2015 agreement and prior minutes were reviewed. Trustees will wait for attorney opinion regarding the easement.

Motion by Thompson, second by Leonard, to approve signing Scope of Work and Amendment 3 with HDR Engineering. Ayes: Althoff, Leonard, Thompson, Staebell, Beals, Schermann. Opposed: Burger. Motion carried.

Motion by Leonard, second by Burger, to approve committee memberships (Schermann to Legislative, Thompson to Dam Operations). All ayes. Motion carried.

Committee Updates:

Water Quality – Water trail members will be invited to Nov/Dec board meeting.

Community Events, Activities, and Wall of Recognition – Wall of Recognition Request for Proposals nearly complete. Hartwick Huskies will be proposing winter activities for approval.

Dam Operations & Property Management – A proposal was received from Lunda regarding actuators. It will be reviewed at a later date. The committee is working on amending grant #2 priorities. Scherrmann reported he’d been in contact China Kluesner regarding erosion control.

Finance & Budget – No report.

Legislative – No report

Public Comment – none.

A motion to adjourn was made by Burger, second by Leonard. All ayes. Motion carried. Meeting adjourned at 6:19 p.m.