The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 17, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:01 pm by President Burger.

Present: Burger, Scherrman, Jasper, Althoff, Leonard, and Staebell.

Visitors: Dan Reyner. Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker, Lamont Davidson and Pat Coglan.

Absent: Thompson.

Burger asked for a motion to approve the meeting agenda. A motion was made by Leonard, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Scherrman. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, and copier expense. Claims totaled $7,381.38 from the General Fund. A motion was made by Jasper, seconded by Leonard to approval all claims. All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of $27,385.14 from Delaware County and interest of $7,893.28, and $300.00 from Cornell, totaling $35,578.42. Expenditures for April were $193,679.88 ending April at $2,226,904.55. The Debt Service Fund had revenues of $37,237.55 from Delaware County and $318.74 interest, totaling $37,556.29 and expenditures of $237,054.60 ending April at $338,673.17. The Dam Improvement Fund had no interest revenues and no expenditures ending April with a $60,000.00 balance. The Lake Improvement Fund had $329.86 in interest revenues and no expenditures ending April with a balance of $347,684.16. A motion was made by Scherrman, seconded by Staebell to receive and file the April financial report. All ayes. Motion carried.

Motion by Althoff, second by Leonard to approve Resolution to transfer $10,000 into Dam Improvement Fund. Roll call vote: all ayes. Motion carried.

Motion by Staebell, second by Leonard, to approve retaining Terpstra Hoke & Associates to conduct annual audit in conjunction with Delaware County, which includes audit and compilation report. All ayes. Motion carried.

Motion by Scherrman, second by Staebell to sign contract with J.F. Brennan Corporation for underwater dam repairs as identified in dive report. This includes the receipt and filing of letter from district attorney stating this is not new project, but repair work, making it exempt from the bidding process under state law. All ayes. Motion carried.

Motion by Staebell, second by Althoff to approve annual gate maintenance contract with Lunda. All ayes. Motion carried.

Motion by Staebell, second by Althoff to table action on catwalk design until next meeting when design and cost estimates are available. All ayes. Motion carried.

Motion by Althoff, second by Staebell to approve contract with J & M Display for fireworks on August 12, 2023, with trustees and adjoining property owners listed as additional insured on insurance policy. Kramer will file necessary paperwork for county approval. All ayes. Motion carried.

Motion by Leonard, second by Staebell to offer Delhi Boats until the end of the month to make full payment on lease, or provide the board with written intentions for accommodations. Cover letter noting board action outlined in these minutes will be sent to Klima. All ayes.

Motion carried.Motion by Leonard, second by Althoff to allow merchandise sales at Lost Beach by B & B Sports and/or Doug and Bobbi Bowers pending proof of insurance to trustees and $1,000 donation to LDRA. All ayes. Motion carried.

Motion by Sherman, second by Leonard to allow LDRA use of trustees’ property at Lost Beach for June 17, 2023 Beach, Band, & Boat event. All ayes. Motion carried.

Committee Updates:

Water Quality – No update.

Community Events – No update.

Dam Operations & Maintenance – No update.

Property Management – Jasper will contact Randy Harbach to place rock along concrete wall at Lost Beach (only) ASAP.

Budget & Finance – No update.

Legislative – Leonard reported our fund has been combined with others, totaling $1.5M, expecting grant applications to open this fall.

Dredge – Boring samples will begin next week near Hartwick bridge dike area.

Wall of Recognition – Leonard noted the Wall of Recognition project should start moving forward as soon as the committee can get together.

A motion to adjourn was made by Staebell, second by Jasper. All ayes. Motion carried. Meeting adjourned at 5:55 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, April 19, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Scherrman, Jasper, Thompson, Althoff, Leonard, and Staebell via Zoom.

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker, Doug Bauers, AJ Peters, and Andrew Judd.

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Althoff. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, legal expense, insurance, bond payment, publishing, storage expense, and LP. Claims totaled $9764.41 from the General Fund, and $237,054.60 from Fund 81001 (bond payment). A motion was made by Jasper, seconded by Leonard to approval all claims. All ayes. Motion carried.

March financial reports were presented. The General Fund had revenues of $147,340.93 from Delaware County and interest of $7149.36 totaling $154,490.29. Expenditures for March were $7,559.67 ending March at $2,385,006.01. The Debt Service Fund had revenues of $200,311.26 from Delaware County and $230.97 interest, totaling $200,542.23 and no expenditures ending March at $538,171.48. The Dam Improvement Fund had no revenues and no expenditures ending March with a $60,000.00 balance. The Lake Improvement Fund had no revenues and no expenditures ending March with a balance of $347,354.30. A motion was made by Scherrman, seconded by Staebell to receive and file the March financial report. All ayes. Motion carried.

Donation request from Dan Reyner, LDRA Treasurer for assistance with LDRA dredge debt. Motion by Staebell, second by Thompson to approve request of $185,048.00. All ayes. Motion carried.

Motion by Staebell, second by Scherrman, to approve Resolution #4.19.23 designating the Delaware County Auditor to conduct the regular election by hand count in July 2023. All ayes. Motion carried.

Motion by Leonard, second by Jasper, to approve Lakeview Lawn & Ground Maintenance contract for dam area for the 2023 season. All ayes. Motion carried.

Continued merchandise sales at Lost Beach by B & B Sports and/or Lake Peak Designs was discussed. Motion by Leonard, second by Thompson, to table decision to seek clarity regarding insurance requirements and other marina considerations. This item may be added agenda if special meeting occurs before next month. All ayes. Motion carried.

Leonard presented three options from the WQ/Sediment Control Committee regarding possible action on dredge project. 1) Proceed with project as proposed. 2) Abort project. 3) Request extension from DNR. Motion by Staebell, second by Leonard, to proceed with project which includes dealing with property owners and moving forward with soil boring samples for sediment trap at North Beach, Maples, and Linden Acres areas, total cost not to exceed $50,000. Discussion will continue at next meeting with finalized cash flow reports. All ayes. Motion carried.

Committee Updates:

Water Quality – Water Management Plan for entire Maquoketa River is near completion.

Community Events – Scheduled are bands, fireworks, and Ski Show at Lost Beach (will close several dates the week before the 4^th of July and Saturday, July 1 for the show).

Dam Operations & Maintenance – Steps are done at dam. Generators are to be serviced twice per year.

Property Management – Lost Beach concrete needs rock. The committee will check with Jason Wenger to engineer Lost Beach erosion problem. Thompson will contact Klima requesting lease payment from Delhi Boats.

Budget & Finance – Maggie Burger from Speer Financial, advised to hold off on early bond payment and invest surplus in Certificate of Deposit until next year.

Legislative – No update.

Dredge – No update.

A motion to adjourn was made by Leonard, second by Jasper. All ayes. Motion carried. Meeting adjourned at 6:17 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 15, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Scherrman, Jasper, Thompson and Althoff on the phone

Absent: Staebell and Leonard

Contract Staff: via Zoom: Laurie Kramer, Lori Tucker and Randy Rattenborg

Visitors: Larry Aschbrenner and Ben Pasker. John Burman and Ed Schmidt via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Jasper, second by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, legal expense, and LP. Claims totaled $7,355.19 from the General Fund. A motion was made by Jasper, seconded by Scherrman to approve all claims. All ayes. Motion carried.

February financial reports were presented. The General Fund had revenues of $16,689.44 from Delaware County. Expenditures for February were $8,887.08 ending February at $2,238,075.39. The Debt Service Fund had revenues of $20,776.01 from Delaware County and no expenditures ending February at $337,629.25. The Dam Improvement Fund had no revenues and no expenditures ending February with a $60,000.00 balance. The Lake Improvement Fund had revenues of $296.22 with no expenditures ending February with a balance of $347,086.53. A motion was made by Scherrman, second by Jasper to receive and file the February financial report. All ayes. Motion carried.

A motion was made by Scherrman, second by Jasper to approve a contract with HDR Engineering for long-term dam management contract. All ayes. Motion carried.

Committee Updates:

Water Quality – Three days will be needed to do water quality testing this summer. The dates are May 16, June 20 and August 1.

Community Events – No update

Operations & Maintenance – Burger explained the need to call a meeting of the Dam Committee (and Andrew) and bring priorities to the full Trustee Board for approval. Rattenborg clarified the proposal is good for this construction season.

Property Management – No update. Need to talk with Jason regarding stopping erosion at Lost Beach.

Budget & Finance – No update.

Legislative – Burger noted the other lake in Iowa under a 357E agreement, proposed a paper-vote bill to handle elections. We currently do a hand vote so there is no issue for the District.

Dredge – The committee will meet on Friday. Andrew Judd will share slides with property owners . More information will be provided at the next meeting.

Wall of Recognition – No update.

Public Comment: Larry Aschbrenner is concerned with the possibility of dredging and feels the dam maintenance should be a higher priority. He noted the steps need to be repaired. Rattenborg will look into this. Aschbrenner also noted there is a snowmobile at the bottom of the lake near the sandbar at the Maples that’s in the path of barefoot skiers. Scherrman will contact owner, Bret Brauman, to have it removed ASAP. Burger will get attorney Herman’s opinion if the DNR needs to be involved.

A motion to adjourn was made by Thompson, second by Jasper. All ayes. Motion carried. Meeting adjourned at 5:25 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 8, 2023

5:00 pm

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Althoff, Thompson, Burger & Jasper. Leonard by Zoom

Absent: Staebell and Scherrman

Visitors: Laurie Kramer, Lori Tucker and John Mack

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper seconded by Althoff to approve the agenda. All ayes. Motion carried.

Althoff made a motion to open the public hearing for the FY24 budget. Thompson seconded the motion. All ayes. Motion carried.

With no public comment, a motion was made by Althoff, second by Thompson to close the public hearing. All ayes. Motion carried.

Jasper made a motion to approve a resolution regarding the supplemental debt service levy. Althoff seconded the motion. All ayes. Motion carried

A motion was made by Leonard, seconded by Thompson to approve the 2023/2024 budget. All ayes. Motion carried.

Public Comment: None

A motion to adjourn was made by Thompson, seconded by Leonard. Motion carried. Meeting adjourned at 5:08 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 15, 2023

5:00 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Scherrman, Jasper, Thompson and Leonard via Zoom

Absent: Althoff, Staebell

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Lori Tucker, Dan Reyner and Doug Herman

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, misc. expenses, legal fees, LP for office and generator inspection. Claims totaled $8,012.39 from the General. A motion was made by Jasper, seconded by Scherrman to approve all claims. All ayes. Motion carried.

January financial reports were presented. The General Fund had revenues of $5,168.28 from Delaware County. Expenditures for January were $28,241.07 ending January at $2,230,273.03. The Debt Service Fund had revenues of $5,080.08 from Delaware County and no expenditures ending January at $316,853.24. The Dam Improvement Fund had no revenues and no expenditures ending January with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $257.82 and expenditures of $20,345.00 ending January with a balance of $346,790.31. A motion was made by Leonard, seconded by Scherrman to receive and file the January financial report. All ayes. Motion carried.

The Trustees reviewed the proposed budget for FY24. Scherrman motioned to approve the proposed budget, second by Thompson. Leonard requested a line item be added to the General Fund expenditures to include $60,000 allotted for the Wall of Recognition. Scherrman amended his motion to include that line item. Thompson seconded the amended motion.   All ayes. Motion carried.

A motion was made by Jasper, seconded by Leonard to approve a resolution for a supplemental debt service levy in FY24 for the payment of principal and interest on GO Refunding Bonds, Series, 2017. All ayes. Motion carried.

Schermann made a motion to publish the proposed budget in the Manchester Press on February 22, 2023 noting the public hearing for the budget approval is set for March 8^th at 5:00 p.m. Leonard seconded the motion. All ayes. Motion carried.

The Trustees considered appointing a trustee to negotiate with the property owner(s) on potential dredge site options. Jasper made a motion to appoint Leonard as the negotiator for the trustees. Scherrman seconded the motion. All ayes. Motion carried.

The Trustees reviewed a contract with 3E Engineering for a 5-year service agreement for the dam diesel generator. It was noted that the cost for the contract is not significantly larger than the previous years of service with 3E. Leonard made a motion to approve the 3E Engineering contract at a cost of $11,715 for five years. Thompson seconded the motion. All ayes. Motion carried.

Doug Herman was present to discuss legal issues regarding several property owners and frontage requests. He also expressed a concern that the current frontage policy should be updated because of its limited restrictions. In addition, he discussed the dredge pit conservation easement and concerns regarding the new county re-zoning ordinance and how it could impact property owners on the lake. Leonard suggested the trustees hold a work session to go over the zoning ordinance in more detail. Burger asked Herman to take the lead on gather more information.

Committee Updates:

Water Quality – No update

Community Events – Dan Reyner was present to update the trustees on the LDRA events for this summer. They include: Lake Delhi Golf Outing on May 19th; Bands, Beer and Boats on June 17th; Christmas on the Lake on August 5th; and, Fireworks on August 12th. Burger noted that the Hartwick Huskys will hold a practice at Lost Beach on June 18th and have a show there on Saturday, July 1^st.

It was noted that at 6:10 p.m. both Scherrman and Thompson had dropped from the meeting leaving the trustees with no quourm

Operations & Maintenance – Burger noted that he has asked Herman to review bidding procedures for future dam projects.

Property Management – No update

Budget & Finance – No update

Legislative – No update

Dredge – No update

Wall of Recognition – No update

Public Comment: Reyner informed the Trustees that he had received information from the Maquoketa Valley Electric Cooperative regarding broadband services for the south side of the lake. Burger asked him to forward the information to himself and Kramer.

Burger adjourned the meeting at 6:20 p.m.