Unofficial Minutes – Wednesday, May 15, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 15, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Leonard and Scherrman. Beals via Zoom

Absent: Staebell

Visitors: Dan Reyner, Pat Colgan and Doug Herman. Visitors via Zoom: Randy Rattenborg, Andrew Judd and Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Leonard, second by Thompson to approve the agenda. All ayes. Motion carried.

A motion was made by Burger to open the public hearing on proposed amendment to the FY24 budget at 5:01 pm, second by Beals. All ayes. Motion carried. It was explained the purpose is to prepay $250K for GO Bond debt. A motion to close public hearing at 5:04 pm was made by Thompson, second by Scherrman. All ayes. Motion carried

A motion was made by Burger to approve the budget amendment for FY24, second by Beals. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, second by Burger. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, software consulting expense, lawn care expense, legal fees and bond fees. Claims totaled $8,579.84 from the General Fund. A motion was made by Thompson, second by Scherrman to approval all claims.   All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of property tax $32,161.10, and interest of $10,420.03, totaling $42,581.13. Expenditures for April were $259,448.19, ending April at $2,286,047.51. The Debt Service Fund had revenues of $233,880.90 from property tax and interest, and no expenditures, ending April at $546,954.52. The Dam Improvement Fund had no revenues and no expenditures ending April with a $70,000.00 balance. The Lake Improvement Fund had $1,070.30 in interest revenues and $17,702.58 in expenditures, ending April with a balance of $248,693.13. The Grant #2 Fund had revenues of $1,482.98 and no expenses, ending April with a balance of $392,229.62. A motion was made by Leonard, second by Beals to receive and file the April financial report. All ayes. Motion carried.

Andrew Judd presented updates on the dredge project.

A motion was made by Leonard, second by Thompson to send back the balance of Grant #1 in the amount of $232,625.13. All ayes. Motion carried.

A motion was made by Beals, second by Scherrman to transfer $10k from the Dam Improvement General Fund to Dam Improvement Fund that is to be used for emergencies as required by the 28E Agreement with County dated 2014. All ayes. Motion carried.

A motion to table action on the rental of Lost Beach area for apparel sales was made by Leonard, second by Burger. All ayes. Motion carried. Insurance requirements and donation to LDRA have not been received.

A motion by Scherrman, second by Leonard to retain Terpstra Hoke & Associates to audit and provide a compilation report for FY24. All ayes. Motion carried

A motion was made by Leonard, second by Scherrman to approve Brannon Monument bid for Wall of Recognition, including half down-payment $36,149. Ayes: Burger, Althoff, Leonard, Scherrman and Beals. Nay: Thompson. Motion carried.

A motion was made by Leonard, second by Burger to approve contract with J & M Display for fireworks on August 10, 2024 and prepaying to secure 8% discount. All ayes. Motion carried.

A motion was made by Burger, second by Leonard to move forward with contract forfeiture of real estate contract between District (formerly LDRA) and Shawn Monroe. Payment had not been made. All ayes. Motion carried.

A motion was made by Scherrman, second by Beals to allow the LDRA to use trustee property for Jammin’ in June event on June 1, 2024. All ayes. Motion carried.

Committee Updates:

Water Quality – previously covered

Community Events, Activities, and Wall of Recognition – Lake Delhi Golf Outing is May 17th; Jammin in June is on June 1st at Lost beach; Christmas on the Lake is August 3rd and the fireworks are August 10th with a rain date of August 11th.

Dam Operations & Property Management – Grant status will dictate how funds will be spent before April, 2025.

Finance & Budget – New loan schedule will be presented following refunding balance.

Legislative – no report.

Public Comment – Burger and Thompson terms are expiring on July 31, 2024. The election is scheduled for July 23, 2024. Randy Rattenborg reported gate #1 opened slightly with recent rain. Overhead hoist inspection will happen next week.

A motion to adjourn was made by Burger, second by Beals. All ayes. Motion carried. Meeting adjourned at 6:45 p.m.

 

 

 

Trustee Agenda – Wednesday, May 15, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 15, 2026

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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  1. Call to Order
  2. Approve Agenda
  3. Open public hearing on proposed amendment to the FY24 budget
  4. Close public hearing
  5. Consideration and possible action to approve the budget amendment for FY24
  6. Consideration and approval of minutes of Previous Meetings
  7. Consideration and approval of Payments
  8. Review Financial Report
  9. Discussion with Andrew Judd regarding updates on the dredge project
  10. Consideration and possible action on the status of the 2022 DNR grant
  11. Consideration and possible action on a resolution to transfer a designated amount into the Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014
  12. Consideration and possible action of the rental of the Lost Beach area for apparel sales
  1. Consideration and possible action on retaining Terpstra Hoke & Associates to audit and provide a compilation report for FY24
  2. Consideration and possible action on the Wall of Recognition bids
  1. Consideration and possible action on a contract with J & M Display for fireworks
  1. Consideration and potential action regarding forfeiture of real estate contract between District (formerly LDRA) and Shawn Monroe.
  1. Consideration and possible action allowing the LDRA to use trustee property for Jammin’ in June event scheduled for June 1, 2024
  2. Committee Updates:
  1. Water Quality, Sediment Control & Dredge (Leonard, Staebell, Scherrman)
  2. Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  3. Dam Operations & Property Management (Burger, Thompson, Althoff)
  4. Finance & Budget (Burger, Althoff, Staebell)
  5. Legislative (Leonard, Beals, Schermann)
  1. Public Comment
  2. Adjourn

Unofficial Minutes – Tuesday, April 23, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, April 23, 2023

3:00 pm

Zoom Meeting

Delhi, IA 52223

 

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by Vice-President Burger.

Present: Burger and Scherrman; Thompson and Staebell via Zoom; Beals via Zoom at 3:04

Absent: Althoff and Leonard

Support Staff via Zoom: Laurie Kramer

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell to approve the agenda. All ayes. Motion carried.

A motion was made by Staebell, second by Thompson to approve claims as presented. All ayes. Motion carried.

The Board considered a date for a public hearing on the proposed amended FY24 budget. Staebell made the motion to set the public hearing date for Wednesday, May 15 at 5:00 p.m at the lake office. Scherrman seconded the motion. All ayes. Motion carried.

A motion to adjourn was made by Staebell, second by Scherrman. All ayes. Motion carried. Meeting adjourned at 3:06 p.m.

 

 

Unofficial Minutes – Wednesday, April 17, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, April 17, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by Vice-President Burger.

Present: Burger and Scherrman; Leonard and Staebell via Zoom

Absent: Althoff, Beals, Thompson

Visitors: Via zoom Randy Rattenborg and Deb Knake

Support Staff via Zoom: Laurie Kramer

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Staebell, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, LDRA donation and software renewal. Claims totaled $251,047.94. A claim from Fund (81001) for bond payment was reviewed in the amount of $233,880.90 for both principal and interest. A claim from Fund (81005) for engineering expense totaling $8,267.08 was presented.   A motion was made by Leonard, seconded by Staebell to approval all claims. All ayes. Motion carried.

February financial reports were presented. The General Fund (81000) had revenues for property tax, interest and misc. revenue totaling $164,972.27. Expenditures for February were $10,211.28, ending February at $2,502,914.57. The Debt Service Fund (81001) had revenues of $207,211.22 from property tax and interest, and no expenditures, ending February at $735,092.33. The Dam Improvement Fund (81003) had no revenues and no expenditures ending February with a $70,000.00 balance. The Lake Improvement Fund (81005) had $1,123.96 in interest revenues and no expenditures, ending February with a balance of $265,325.41. The Upstream Impoundment Fund (81006) had revenues of $5,423.34 and no expenditures, ending February with a balance of $390,746.64. A motion was made by Staebell, second by Leonard to receive and file the February financial report. All ayes. Motion carried.

A motion was made by Scherrman, second by Leonard to approve a donation payment to the LDRA in the amount of $234,282.00. All ayes. Motion carried.

A resolution was presented to authorize the Delaware County Auditor’s office to conduct the July, 2024 trustee election by hand count. Leonard made the motion to approve the resolution, second by Scherrman. All yes. Motion carried.

Leonard made a motion to approve payment of $250,000 for the redemption of General Obligation Refund Bonds, Series 2019 from pre-levy funds. Staebell seconded the motion. After some discussion, Burger asked for a vote. All ayes. Motion carried.

Staebell made a motion to authorize President Althoff or Vice-President Burger to sign a letter to the DNR regarding a revision to the original SFY23 On-Stream Impoundment Restoration Fund Grant. Leonard seconded the motion. All ayes. Motion carried.

Leonard presented quotes for brush clearing at the dredge container site. Three quotes were received. Mark Fink had the lowest bid at $10,000 for clearing all containers requested. Staebell made the motion to accept Fink’s bid and Leonard seconded the motion. Fink is required to have the work completed and invoiced before the end of April, 2024. All ayes. Motion carried.

Leonard reviewed a new dock design for the Rocky Nook Association’s dock area. The RNA has been working with the DNR to redesign their current dock situation. Leonard stated that our current contract with the RNA would have to be revised to allow for the change and he plans to reach out to our attorney to review the language. This comes at no cost to the district and actually improves things from a safety standpoint. Leonard made the motion to move forward with the attorney opinion, second by Staebell. Formal approval will be on the May agenda. All ayes. Motion carried.

A motion was made by Leonard, second by Scherrman to approve the 2024 rates from Lunda Construction. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to approve the 2024 rates from Munson Election. All ayes. Motion carried.

Committee Updates:

Water Quality – Burger noted that he along with Kramer and Scherrman will be conducting the summer water testing on the lake.

Community Events, Activities, and Wall of Recognition – Leonard stated that committee will be meeting on-site with the two vendors to review their designs and proposals.   The committee will present that information at the May meeting. Burger asked Leonard to provide the information prior to the meeting to allow the trustees to review.

Dam Operations & Property Management – Burger stated that he would be meeting with Shawn Reth to look at the possibility of doing to grass burns on the south side of the dam.

Finance & Budget – None

Legislative – None

Public Comment – None

A motion to adjourn was made by Staebell, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:47 p.m.

 

 

Trustee Agenda – Thuesday, April 23, 2024

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, April 23, 2024

3:00 p.m.

Zoom Only

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of Payments
  4. Consideration and possible action to amend the FY24 budget
  5. Adjourn

 

Trustee Agenda – Wednesday, April 17, 2024

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, April 17, 2024

5:00 p.m.

Lake Delhi Office

South of Dam

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports

 

  1. Consideration and possible action on donation request from the LDRA for assistance with the LDRA dredge debt
  2. Consideration and possible action on Resolution #4.17.24 that designates the Delaware County Auditor to conduct the regular election by hand count in July, 2024
  3. Consideration and possible action regarding the redemption of General Obligation Refunding Bonds, Series 2019 in the amount of $250,000 to notify the lender with a 30 days’ notice for a redemption of June 1, 2024 with funds levied ahead for said redemption.
  4. Consideration and possible action in regards to authorizing President Althoff to sign and send an amendment letter from Grant 2 to the DNR
  5. Consideration and possible action to approve brush clearing at the dredge container site
  6. Consideration and possible action regarding Rocky Nook Association dock related changes
  7. Consideration and possible action on the 2024 rates from Lunda Construction for annual dam inspection and repairs
  8. Consideration and possible action on the 2024 rates from Munson Electric
  9. Committee Updates:
    1. Water Quality, Sediment Control & Dredge (Leonard, Staebell, Scherrman)
    2. Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
    3. Dam Operations & Property Management (Burger, Thompson, Althoff)
    4. Finance & Budget (Burger, Althoff, Staebell)
    5. Legislative (Leonard, Beals, Schermann)
  10. Adjourn

Minutes – Wednesday, March 20, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 20, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Beals, Staebell and Scherrman; via Zoom – Leonard

Visitors via Zoom: Randy Rattenborg, Ed Schmidt

Support Staff via Zoom: Laurie Kramer and Lori Tucker

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to amend and approve the agenda by removing items 6 and 7. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, lawn care, property insurance, election expense, computer maintenance, and publications. Claims totaled $10,660.87 from the General Fund. A motion was made by Burger, seconded by Staebell to approval all claims.   All ayes. Motion carried.

February financial reports were presented. The General Fund had revenues of property tax $15,953.29, and interest of $10,518.24, totaling $26,471.53. Expenditures for February were $16,929.67, ending February at $2,348,153.58. The Debt Service Fund had revenues of $21,597.08 from property tax and interest, and no expenditures, ending February at $527,881.11. The Dam Improvement Fund had no revenues and no expenditures ending February with a $70,000.00 balance. The Lake Improvement Fund had $1,196.90 in interest revenues and $9,465.41 in expenditures, ending February with a balance of $264,201.45. The Grant #2 Fund had revenues of $1,505.20 and no expenses, ending February with a balance of $385,323.30. A motion was made by Staebell seconded by Beals to receive and file the January financial report. All ayes. Motion carried.

A motion to proceed with lake front property transfer subject to usual fees and conditions, and giving the District the right to reclaim 25′ to center of lake, was made by Staebell, second by Thompson. All ayes. Motion carried.

Committee Updates:

Water Quality – A formal request has been sent to the DNR to extend grant #1. Response is expected in 1-2 weeks.

Community Events, Activities, and Wall of Recognition – One bid needs to add clarity. There will be an on-site visit soon and the expectation is to present bids at the May meeting

Dam Operations & Property Management – Bids for mowing and tree removal are needed. Quotes are in limbo for grant #2 until grant #1 revisions are complete.

Finance & Budget – Budget approved last month.

Legislative – Our lobbyists are working with the DNR regarding a grant extension.

Public Comment – None

A motion to adjourn was made by Staebell, second by Burger. All ayes. Motion carried. Meeting adjourned at 5:21 p.m.

 

 

Trustee Agenda – Wednesday, March 20, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 20, 2024

Lake Trustee Office

South Side of Dam

5:00 p.m.

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Meeting ID: 373 174 3352

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on Wall of Recognition quotes
  7. Consideration and possible action DNR Impoundment grant
  8. Consideration and possible action on lake front property transfer
  1. Committee Updates:
  1. Water Quality, Sediment Control & Dredge (Leonard, Staebell, Scherrman)
  2. Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  3. Dam Operations & Property Management (Burger, Thompson, Althoff)
  4. Finance & Budget (Burger, Althoff, Staebell)
  5. Legislative (Leonard, Beals, Schermann)

 

  1. Public Comment
  2. Adjourn

Official Minutes – Wednesday, March 13, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 8, 2023

5:00 pm

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present: Althoff, Thompson, Burger & Staebell. Leonard & Scherrman by Zoom

Absent: Beals

Support Staff via Zoom: Laurie Kramer & Lori Tucker

A motion was made by Scherrman to approve the agenda with a change to move Item #6 ahead of Item #5. Burger seconded the motion. All ayes. Motion carried.

Thompson made the motion to open the public hearing. Burger seconded the motion. All ayes. Motion carried.

With no public comment, a motion was made by Burger second by Staebell to close the public hearing. All ayes. Motion carried.

Leonard made a motion to approve a resolution regarding the supplemental debt service levy. Staebell seconded the motion. All ayes. Motion carried

A motion was made by Burger, seconded by Staebell to approve the 2024/2025 budget. All ayes. Motion carried.

Public Comment: None

A motion to adjourn was made by Staebell, seconded by Burger. Motion carried. Meeting adjourned at 5:22 p.m.

 

Special Trustee Meeting – Wednesday, March 13, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 13, 2024

5:00 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223 

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Meeting ID: 373 174 3352

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Open public hearing for FY 2024/2025 Budget
  4. Close Public Hearing
  5. Consideration and possible action to approve FY 2024/2025 Budget
  6. Discussion and possible action on FY 2025 surplus levy and June 1, 2024 redemption of a portion of the 2017 General Obligation Bond Issue with prior collected surplus receipts.
  7. Public Comment
  8. Adjourn