Trustee Agenda – January 21, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 21, 2021

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5:30 p.m.

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on establishing a date for a public hearing to approve the FY 2021/2022 budget
  7. Consideration and possible action on water quality testing in 2021
  8. Consideration and possible action on a request from Delhi Boats LLC to lease boat ramp access on the south side of the dam
  9. Consideration and possible action on hiring a contractor to paint the Scada Office
  10. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  11. Public Comment
  12. Adjourn

 

Minutes – November 19, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 19, 2020

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Doug Herman.

Present: Staebell, Herman, Althoff, Jasper, Scherrman were present via Zoom.

Absent: Leonard

Visitors: Laurie Kramer, Randy Rattenborg & Ed Schmidt via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Althoff. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Staebell. Motion carried.

Claims were presented for payment in the amount of $19,469.31 from the General Fund for electricity, internet services, copier expense, clerical expense, lobbyist expense, computer upgrades, software renewal, Scada office repairs and generator maintenance. A motion was made by Burger to accept the claims as presented. Seconded by Althoff. Motion carried.

October financial reports were presented. The General Fund had revenues of $25,830.40 from Delaware County. Expenditures for October were $44,198.35 ending October at $2,144,814.69. The Debt Service Fund had revenues of $32,468.97 from Delaware County and expenditures of $236,503.40 ending October at $92,313.38. The Dam Improvement Fund had no new revenues and no expenditures ending October with a $40,000.00 balance. A motion was made by Staebell to receive and file the October financial report. Burger seconded the motion. Motion carried.

Herman reviewed the progress being made at the Scada office. The new siding and doors have been installed. The drywall is not yet complete and there are a few electrical and plumbing issues to take care of. Flooring and painting will be done once those items are complete.

Water Quality & Sediment Control – No update

Community Quality of Life – No update

Finance/Budget – Burger noted he had reached out to Bank Iowa regarding the dredge debt but has not received a response to date.

Assets and Dam – Staebell said he had received a request from someone who is interested in renting some District property. After some discussion, the consensus of the Board was to bring more information back to the December meeting.

Public Comment: None

A motion to adjourn was made by Scherrman, second by Burger. Motion carried. Meeting adjourned at 6:10 p.m.

 

 

 

 

Unofficial Minutes – December 17, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 17, 2020

5:30 pm

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice-President Joel Althoff.

Present: Staebell, Leonard Althoff, Jasper, Scherrman were present via Zoom.

Absent: Herman

Visitors: Laurie Kramer, Randy Rattenborg, Doug Camp & Chad Staton via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Stabell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Burger. Motion carried.

Claims were presented for payment in the amount of $9,390.81 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, Scada office repairs and registrar fees. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

November financial reports were presented. The General Fund had revenues of $7,967.09 from Delaware County. Expenditures for November were $19,283.25 ending November at $2,133,498.53. The Debt Service Fund had revenues of $7,962.94 from Delaware County with no expenditures ending November at $100,276.32. The Dam Improvement Fund had no new revenues and no expenditures ending November with a $40,000.00 balance. A motion was made by Staebell to receive and file the November financial report. Jasper seconded the motion. Motion carried.

The Board considered possible action to approve payment to the Office of the State of Archaeologist. Althoff noted this relates to 2008 flood with FEMA regarding preservation of the dredge site. They are asking for $75,000 to help pay for the cost of preservation which is to be paid up front. At the end of the process we will be reimbursed the same amount. The reimbursement would come back in about 12-18 months. The step is necessary to finalize the 2008 FEMA settlement. Staebell made a motion to approve payment to the State Archaeologist for $75,000 for future reimbursement in the same amount. Leonard seconded the motion. Jasper asked if there was anything else required of the District. Althoff said that State would take care of all the paperwork. Motion carried.

The next agenda item was regarding a request from Delhi Boats LLC to lease the boat ramp on the south side of the dam. Staebell noted that this has been a discussion item for the last couple of meetings. He asked for input from the Board. Leonard made a motion to allow the boat ramp to be used for canoes and kayaks as was previously approved with the County and DNR and also requested offer from Delhi Boats LLC to utilize that area with whatever parameters the Board wanted to attach to the agreement. Staebell seconded the motion. Leonard felt any agreement should be for one year vs. multiple years. He asked to amend his motion to include the one year term and also note that easement rights for the Rocky Nook Association and other property owners would have to be taken into consideration. After discussion regarding different pros and cons of agreeing to a lease, Burger made a motion to table until next month noting further information needs to be made available regarding public access and exact locations of property to be leased. Staebell seconded the motion. Motion carried.

The Board considered action on the District taking ownership of “Injun Joe” or The Rock.   The property owners are asking the District to reconsider the fencing requirement that the Board asked for at a past meeting. There was discussion regarding liability insurance. Burger indicated that the cost would be based on the amount of property that would be accepted by the District and that a survey would be required. Randy Rattenborg said he is working with the property owners to do that survey which would include the frontage as well. There was more discussion on the type of fence that would be installed, signage and maintenance. Staebell made a motion to decline the request for removal of a fence by the owners. The motion was seconded by Althoff. Motion carried.

Committee Updates:

Finance/Budget: Herman received information from Bank Iowa regarding dredge loan. Hopefully, more information will be provided next meeting.

Water Quality & Sediment Control – Leonard shared that the Maquoketa Watershed Authority has been approved for a grant through the DNR of around $100,000 with a matching amount that will come from the MWSA. The goal is to make a full pledge plan for the entire watershed area. This includes all the sampling that has been done in the Maquoketa River. Leonard noted that he may be coming back to the Board of additional dollars if needed. Leonard asked for Board support to fund water sampling in the Lake Delhi area.   He also asked if anyone on the Board wanted to volunteer to take water samples for the District. Staebell, Schermann, Burger, Jasper, Althoff and Kramer stated they would be willing to take water samples.

Burger noted that Larry Murphy would like to be on the January agenda to update the Board on legislative actions.

Community Quality of Life – Leonard stated he is meeting with Culver’s after the new year to review the initial proposal for the Wall of Recognition. Rattenborg asked if there was going to be lighting for the area. Leonard stated it wasn’t in the original plan but could be added.

Assets and Dam – Staebell noted that the Scada office will not be ready for the January meeting so a Zoom meeting will be necessary. He also noted that the ceiling will need to be painted before the walls can be painted. Burger and Scherrman volunteered to help with the painting. Althoff noted the camera system at the Scada office is up and running.

Public Comment: None

A motion to adjourn was made by Jasper, second by Scherrman. Motion carried. Meeting adjourned at 6:58 p.m.

 

 

 

 

 

Trustee Agenda – 12/17/20

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 17, 2020

5:30 p.m.

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  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a resolution to approve payment to Office of the State Archaeologist
  7. Consideration and possible action on a request from Delhi Boats LLC to lease boat ramp access on the south side of the dam
  8. Consideration and possible action on the District taking ownership of Injun Joe
  9. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  10. Public Comment
  11. Adjourn

Trustee Agenda – Thursday, November 19, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 19, 2020

5:30 p.m.

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Update on Scada office remodel
  7. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  8. Public Comment
  9. Adjourn

 

 

Minutes – Friday, October 30, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Friday, October 30, 2020

5:15 pm

Via Zoom

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:15 pm by President Doug Herman.

Present: Staebell, Herman, Scherrman, Burger and Leonard were present via Zoom.

Absent: Althoff and Jasper

Visitors: Laurie Kramer, Randy Rattenborg and Jerry Mohwinkle via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard and seconded by Staebell, all ayes, Motion carried.

Randy Rattenborg informed the Board in regard to the bids received in relation to the installation of a camera and a security system near the dam. Randy Rattenborg reported that ITS was the low bidder, coming in at $27,085, slightly less than the next closest bid. Leonard made a motion to accept the bid and award the project to ITS in the amount of $27,085 and to give the Board President authority to spend an additional amount, not to exceed $5,000 during the course of the project if additional costs or other desired upgrades were later identified, Staebell seconded, all ayes, Motion carried.

Public Comment: None

A motion to adjourn was made by Scherrman, second by Leonard, all ayes, Motion carried. Meeting adjourned at 6:36 p.m.

Trustee Special Meeting – Friday, October 30, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Friday, October 30, 2020

5:15 p.m.

Virtual Meeting Via Zoom Only

 

  1. Call to Order
  2. Approve Agenda
  3. Discussion and possible action on bids for Cameras and Security Systems
  4. Public Comment
  5. Adjourn

 

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Minutes – Thursday, October 15, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 15, 2020

5:30 pm

Delhi Fire Station

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Doug Herman.

Present: Staebell, Herman, Althoff and Jasper. Scherrman and Leonard were present via Zoom. Burger was absent

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Pat Colgan and Randy Rattenborg

Herman asked for a motion to approve the meeting agenda. A motion was made by Althoff, second by Leonard. Motion carried.

Motion to approve the minutes of the previous meeting was made by Staebell, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $26,573.35 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense, publication expense, security bundle, misc. supplies and boat ramp repair. Additional claims were presented for the principal and interest due for the BO Bond in the amount of $236,503.40. A motion was made by Staebell to accept the claims as presented. Seconded by Jasper. Motion carried.

September financial reports were presented. The General Fund had revenues of $141,357.05 from Delaware. Expenditures for September were $7,137.16 ending September at $2,163,182.64. The Debt Service Fund had revenues of $188,138.30 from Delaware County and no expenditures ending September at $296,347.21. The Dam Improvement Fund had no new revenues and no expenditures ending September with a $40,000.00 balance. A motion was made by Staebell to receive and file the September financial report. Althoff seconded the motion. Motion carried.

There was discussion and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt in the amount of $17,625.00. Dan Reyner, the LDRA Treasurer, also requested that the District consider making a lump sum payment to reduced the dredge loan. Herman stated that he had been in touch with Larry Burger for contact information for the bank and would be visiting with them in the near future to set up a time to discuss the loan. He noted there would be steps and procedures at possibly some cost to the district to refinance but the main thing is to get into discussion with the bank about possible alternatives to spending down the loan.  Jasper made a motion to approve the payment as requested. Staebell seconded the motion. Motion carried.

Herman reviewed the progress being made at the Scada office. He said he’s talked with the contractor and the interior demolition is done. He also has had conversations with the plumber and the lines have been capped. The contractor will be back once the electrical work has been completed. Other concerns include the need for better lighting and snow removal.

The Board discussed possible action on the bids for cameras and a security system. Randy Rattenborg was present to discuss the bids. Four bids were received.

ITS – $22,515.00

Price Electric – $80,738.00

RC Systems – No bid

Inteconnex – $26,079.72

Herman asked Rattenborg to review the bids to make sure they are compliant to what we are asking for. It was noted that at a meeting with the contractors there was additional discussion of some add-ons such as an extra external camera by the lower dam door and a door controller and readers at the Scada office. ITS proposed an option for the additional add-ons at a cost of $5,821.00. After some discussion, a motion was made by Staebell, seconded by Leonard to table awarding a bid until Rattenborg has time to review all bids. Motion carried.

Randy Rattenborg and Joe Vorwald, Delhi Fire Department Chief, were present to discuss boat rescue operations with the Board. Rattenborg noted that since the drowning incident this summer there’s been some discussion on how the fire department could get a boat down to the lake quicker without having to drive to the south side of the dam. Vorwald noted that the fire department currently has nine access points at the lake. One of those access points is at Lost Beach so the proposed crane at the dam would not save any time. He recommended not spending money on a crane at this time.

The next agenda item was discussion and possible action on the acceptance of Injun Joe from the new property owner. Herman said he has been in contact with Jeff Domeyer, the new owner. In addition, Larry Burger has been in contact with ICAP regarding any liability issues regarding take ownership of Injun Joe. There would be an additional cost to insure the property but it would not be expensive. According to Domeyer the property to be transferred is around a 30’ x 50’ area. Leonard asked if there was any additional expense to the District if they acquire the property. Herman said if the Board decides to take the property there would need to be an agreement that any survey work is the responsibility of the property owner and that the District would require a fence around the property that would be maintained by the current property owner. Vorwald commented that there would need to be easement to Injun Joe from the top because the fire department has responded to injuries on top of Injun Joe in the past. Staebell also expressed concern that the Board does not have an exact cost for insuring the property. Scherrman made a motion authorizing Herman to communicate to the property owners that the Board is in agreement to accept ownership of Injun Joe once terms noted above and been drawn out in a written agreement. Leonard seconded the motion. Motion carried.

A motion was made by Staebell, seconded by Jasper to move the regular meeting time to from 6:30 p.m. to 5:30 p.m. beginning in November. Motion carried.

Committee Updates:

Water Quality – Staebell suggested having a work session so that this committee can review issues that want to move forward on. Leonard noted the Watershed Authority had a meeting and are working on grants.

Community Quality of Life – No update

Property, Assets & Dam – Jasper noted that he and Burger reviewed erosion issues at Lost Beach. Rich Hughes was asked to put together a bid to fix some of the issues. Althoff noted licensing updates at the Scada office will be expiring soon and that we should be receiving a quote for that in the near future.

Finance/Budget – No update

Herman suggested the Board consider scheduling a work session and asked the Board to be thinking about potential meeting dates.

Public Comment: None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:36 p.m.

 

 

 

 

Trustee Agenda – Thursday, October 15, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 15, 2020

5:30 p.m.

Delhi Fire Station

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Discussion and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt
  7. Review progress on renovations at the SCADA building
  8. Discussion and possible action on bids for Cameras and Security Systems
  9. Discussion with the Delhi Fire Department regarding boat rescue operations
  10. Discussion and possible action related to request that the District accept ownership of “Injun Joe”.
  11. Discussion and possible action on moving the regular meeting time from 6:30 p.m. to 5:30 p.m.
  12. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  13. Public Comment
  14. Adjourn

 

 

Minutes – Thursday, September 17, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 17, 2020

6:30 pm

210 South St.

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Doug Herman.

Present: Staebell, Herman, Burger and Jasper. Scherrman, Althoff and Leonard were present via Zoom

Absent: None

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Larry Aschbrenner, Pat Colgan and Randy Rattenbor

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Staebell. Motion carried.

Claims were presented for payment in the amount of $7,137.16 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense and LP fuel. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

August financial reports were presented. The General Fund had revenues of $63,498.95 from Delaware County and FEMA assist. Expenditures for August were $7,710.68 ending August at $2,028,962.75. The Debt Service Fund had revenues of $68,618.02 from Delaware County and no expenditures ending August at $108,208.91. The Dam Improvement Fund had no new revenues and no expenditures ending August with a $40,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Burger seconded the motion. Motion carried.

The next agenda item was discussion on possible SCADA building renovations.  Herman gave an update with regard to renovations. The District will be moving their meeting site to the SCADA building due to the fact that the Maquoketa Valley School District is renting our current office site to another party. After viewing the SCADA office, it was determined renovations need to be done before moving the meetings to that location. Work would include new flooring, some inside renovations along with a new bathroom overhaul. The outside includes new siding. Herman received a quote from Jeff Knutson to do some of the work.  His quote included new siding and a new storm door. Inside work would include tearing out two walls and moving the sink and counter to provide more meeting room space. The trustees will need to hire an electrician and plumber to move some electrical and water lines. Knutson’s total bid is $6,000. Miscellaneous items could potentially cost $2,000. Herman noted the focus would be on the inside projects first but weather permitting, the whole project could be done by the end of the year.   Staebell added that he received flooring estimate for around $6,000 that includes tearing out the old carpet and put down new flooring. He also noted that painting should be included in the total estimate.  Leonard asked who would be managing the project. Herman said he would plan to take the lead on the project. Leonard made a motion to approve Knutson Construction quote and approve up to $20,000 for total project including cleanup, painting, electrical, plumbing, dumpsters, flooring, etc.   He stated that there are usually overruns on any construction project and this way unexpected expenses could be taken care of without coming back to the board. Staebell seconded the motion.  Motion carried.

There was discussion and possible action on RFP for cameras and security systems. Herman suggested adding a point of contract if there are any questions. Staebell suggested publishing the RFP with the Manchester Press and also send out the RFP to interested vendors. A question was raised regarding requiring vendors to do a site visit. Althoff recommended requiring a site visit. Leonard suggested having all vendors meet at the same date to keep costs down. Burger asked how long the project will take to complete. Rattenborg said we could ask for an installed date by December 31st. A question was asked how long would it take to get the equipment to install once the bid is awarded. Althoff didn’t think there would be an issue with getting product . Althoff also suggested putting a five-year warranty into the RFP. After much discussion, a motion was made by Leonard, second by Staebell to allow Rattenborg and Althoff to finalize the RFP. Bids will be due by noon on October 15. Motion carried with Althoff abstaining.

The next agenda item was regarding a quote by Kistler Crane for putting the Lake Delhi rescue boat in by the dam. Rattenborg stated he had not received a quote from Kistler so he suggested tabling this item until the next meeting.    It was suggested that the motion be tabled until a quote is received and more information is obtained from the Delhi Fire & Rescue on their concerns and suggestions. Staebell made the motion to table, Burger seconded the motion. Motion carried.

The trustees discussed possible action on a request for the District to accept ownership of “Injun Joe”.   Herman spoke with the new owner. The amount of property that would be transferred is basically the area around the Injun Joe rock. Burger reached out to ICAP to see what the liability would be for the District to take ownership of the property. According to ICAP, the liability would not be that great and the cost to insurance would also not be significant. Herman suggested that a motion be made that the District is open to consider ownership once more information is available.   A question was raised about the need for a survey. Herman stated the owner will pay for that expense. Leonard made the motion to consider ownership of Injun Joe once more information becomes available from the current owner. Staebell seconded the motion. Motion carried.

The Board discussed moving the lake materials from the current office to Joe Scherrman’s storage building. Scherrman and Kramer will coordinate the effort to get everything moved within the next week.

The Board discussed options for a meeting place for the October 15th meeting. Herman and Kramer will look into some possibilities and get back to the Board before the October meeting.

A motion was made by Staebell, seconded by Leonard to change the meeting time of the for the October meeting to 5:30 p.m. Motion carried.

Committee Updates:

Water Quality – Leonard stated that the Watershed Management Authority recently met. They are looking at getting college students educated to do the water testing and more grants are being reviewed.

Community Quality of Life – Leonard noted that because the contractor that has been involved with the Wall of Recognition is yet to commit a timeline for the project he is going to be investigating other contractors who might be interested in the project. The intent would be for a project completion time of the Spring of 2021. Burger suggested opening up the project for bid.

Property, Assets & Dam – Burger noted that the port-a-potties will be picked up in October. He also noted that there has been some erosion on the east side of Lost Beach. He suggested dropping in some big rock in that area. The consensus of the Board was to allow Burger to look into purchasing rock for the repair. Leonard made the motion to allow up to $1,000 for materials, second by Staebell. Motion carried.

Public Comment:

Ed Schmidt suggested if the Scada Office is going to be used for meetings there’s a need for improving the lighting in that area. He also asked a question about the lift for the rescue boat and what areas would be covered. Burger noted that there are areas around the lake that allow the Delhi Fire & Rescue to use in the event of an emergency.

Larry Aschbrenner expressed concern about the potential purchase of Injun Joe.

Joe Scherrman asked what the plan was to inform homeowners that they need to make sure they have their docks permitted with the DNR.  Herman stated that he received information from the DNR for on what is required for getting a permit. It was decided to have an email blast go out through the Trustee email as well as having the Lake Delhi Rec post in on their Facebook page.

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:43 p.m.