The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 15, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Leonard, Jasper, Burger, Thompson and Althoff were present.  Scherrman was present via Zoom

Absent: Staebell

Visitors: Randy Rattenborg, Pat Colgan and Larry Aschbrenner. Laurie Kramer, Dakota Drish and Ed Schmidt via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Jasper to approve the agenda. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Thompson. All ayes. Motion carried.

Claims were presented for payment in the amount of $10,434.19 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, TV setup, office supplies and LP for both tanks. Motion by Leonard and second by Thompson to approve payments. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $51,992.26 from Delaware County. Expenditures for August were $11,557.51 ending August at $2,023,475.82. The Debt Service Fund had revenues of $68,924.89 from Delaware County and with no expenditures ending August at $171,975.85. The Dam Improvement Fund had no revenues and no expenditures ending August with a $50,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Althoff seconded the motion. All ayes. Motion carried.

Scherrman noted that he had been in contact with several individuals to do tree removal on the north side of the dam by the LP tank. He has not received proposals yet but was asking the Board to approve going forward with the tree removal. Burger explained that the President and Secretary have the ability to approve payment depending on the dollar amount. Leonard made the motion and Althoff seconded to approve giving the President and Secretary the ability to move forward with the project depending on cost. All ayes. Motion carried.

Scherrman reported that the road to North Beach is in need of repair. He is working with Lakeside Lawncare to figure out what it’s going to take to make it passable so the port-a-potties can be removed this fall. There was discussion on how to fix the short-term issues but the bigger concern is what it’s going to take long-term to keep the road viable. After some discussion a motion was made by Thompson, seconded by Jasper to table any action until the next meeting so more information can be gathered. All ayes. Motion carried.

Rattenborg was present to discuss the Burrington Group contract with the Trustees. Their last contract was approved in 2018.   He noted that because there’s been no rate increase in three years they are proposal a rate increase is for 2% per year for a total of 6%. He reviewed their scope of service noting he didn’t change anything. $2,500/month is the on-call fee. Leonard suggested the dam committee meet with Burrington Group to discuss their rates and services.   Colgan noted the needs for running the dam and getting the permits for the dam included 24/7 service. That was the reason for the development of a contract with Burrington Group.   Thompson made a motion to approve a one-year agreement with Burrington Group and have the dam committee meet with Burrington Group to go over their services. Althoff seconded the motion. All ayes. Motion carried.

The Board considered entering into a service agreement with Lunda. Colgan explained that Lunda has the expertise to handle specific dam issues that are beyond the scope of service provided by Burrington Group. He noted that Lunda is the company that did a lot of the work in Phase I of the dam construction including work on the actuators. Their scope of work would include an annual inspection to determine work needed. After some other discussion, Althoff made a motion to have Colgan move forward to bring back a contract from Lunda with their scope of service and rates for the next meeting. Jasper seconded the motion. All ayes. Motion carried.

Leonard reviewed a letter he drafted to be sent to Kayla Lyons, Director of the IDNR, regarding the application process for funds from the state Impoundment Fund. He noted this fund was created several years ago and this year $500,000 was allocated that allows us to ask for funding specific to our needs. Motion to approve the President to sign on behalf of the lake trustees was made by Leonard. A second was made by Thompson. All ayes. Motion carried.

Committee Updates:

Burger noted he put out a proposed update for committee members that includes members of the trustees as well as other individuals from the community.   He said he will put it on the agenda next month for approval.

Water Quality – Althoff noted there’s a meeting on Thursday, September 16 to discuss Delaware Soil and Water Conservation. Both he and Leonard plan to attend.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – Althoff asked when the lobbyist contract is due. Kramer will check.

Public Comment – Aschbrenner asked what the difference between the dam committee and the trustees. Burger explained the dam committee is made up of several trustees along with other individuals to bring back action items for the trustees.

Colgan noted that Aschbrenner and several others have been doing daily inspections of the dam since 2016. Rattenborg also said he gets a text message when someone is at the dam and he gets one daily. The trustees thanked Larry and the others for their work and commitment.

A motion to adjourn was made by Jasper, second by Althoff. Motion carried. Meeting adjourned at 7:30 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 19, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice President Althoff.

Present: Leonard, Jasper, Burger, Staebell, Scherrman and Althoff were present.

Absent: None

Visitors: Mark Thompson, Lance & Carrie Nemmers and Greg Kromminga in person. Laurie Kramer, Randy Rattenborg, Dakota Drish and Ed Schmidt via Zoom

Kramer gave the oath of office to Larry Burger and Mark Thompson who were elected to the board in July. Mark Thompson was now present as a member of the Board of Directors.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Staebell to approve the agenda. Motion carried.

Election of officers for the coming year was held.

Leonard nominated Burger for President. Staebell seconded the motion. All ayes. Motion carried.

Leonard nominated Althoff for Vice-Present. Scherrman seconded the motion. All ayes. Motion carried.

Staebell nominated Scherrman for Secretary/Treasurer. Althoff seconded the motion. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Leonard made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $11,231.45 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, office supplies & equipment. Motion by Leonard, second by Staebell to approve payments. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,272.08 from Delaware County. Expenditures for July were $7,456.98 ending July at $1,983,041.07. The Debt Service Fund had revenues of $17.42 from Delaware County and with no expenditures ending July at $103,050.96. The Dam Improvement Fund had no revenues and no expenditures ending July with a $50,000.00 balance. A motion was made by Staebell to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

The Board discussed weed control at Lost Beach. Leonard made a motion to hire Randy Kramer to weed eat the area through September 30, 2021 and be paid a rate of $25.00 for each time he’s there. Staebell seconded the motion. All ayes. Motion carried.

The Board considered possible action on a concrete proposal for the portage on the south side of the dam. Burger gave an overview of the quote he received from Ace Concrete for $12,280.   A second proposal was submitted by Nemmers Construction for $22,920. After some discussion, Scherrman made a motion to table any action on the proposal since the two quotes are not for the same scope of work and in order to get other quotes. He also suggested having a special meeting to consider all proposals. Staebell seconded the motion. All ayes. Motion carried.

Leonard presented the Board with sketches of the Wall of Recognition project along with a quote from Nemmers Construction for the complete project of $85,862.50. Leonard stated that the quote included other projects besides the wall of recognition. After much discussion regarding the scope of work and costs, a motion was made by Staebell, seconded by Althoff to table until more information could be obtained. Motion carried.

A motion was made by Leonard, seconded by Thompson to accept a family donation to be made with the completion of the Wall of Recognition. All ayes except Staebell who stated he would have liked more discussion. Motion carried.

There was no action taken on committee appointments for 21/22

Committee Updates:

Water Quality – Leonard noted that water testing was completed on August 10^th.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – None

Public Comment – None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:30 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, July 15, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Secretary/Treasurer Burger.

Present: Leonard, Jasper, Burger, Staebell, Scherrman and Herman were present via Zoom.

Absent: Althoff

Visitors: Laurie Kramer, Randy Rattenborg, Dakota Drish, Gary Grant and Larry Murphy

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell to approve the agenda. Motion carried.

Motion to approve the minutes of the previous meeting was made by Scherrman, second by Leonard. Motion carried.

Claims were presented for payment in the amount of $7,772.89 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties and Zoom subscription. Motion by Staebell, second by Jjasper to approve payments. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $5,929.75 from Delaware County. Expenditures for June were $7,827.11 ending June at $1,979,225.97. The Debt Service Fund had revenues of $4,843.16 from Delaware County and with no expenditures ending June at $103,033.54. The Dam Improvement Fund had no revenues and no expenditures ending June with a $50,000.00 balance. A motion was made by Staebell to receive and file the June financial report. Scherrman seconded the motion. Motion carried.

Larry Murphy and Gary Grant were present to give an update on the past state legislative session. They discussed the Impoundment Fund that was created two years ago. Gary stated that after meeting with the DNR it would appear that because the Lake Delhi District is a public lake it would qualify for funding projects.    The DNR is currently starting the rule making process for approval of projects that would qualify for this funding. Gary suggested the Board come up with questions for him to submit to the DNR for their consideration regarding what types of projects would be considered for funding. He also stated that this needs to be done fairly quickly. As with other funding sources, this would require a 50/50 match and he said the monies should be spent out by this coming January. Leonard offered to put together questions noting he has been involved with the formation of this fund. He asked for input from the other board members.

The Board discussed cleanup at Lost Beach. There have been some complaints about trash being left at the beach the last few weeks. Leonard suggested having someone check for garbage on Mondays. He said he was against putting out garbage cans because it was a real mess when they were used several years ago. Kramer suggested adding signage. Scherrman said he would be happy to help with formatting the signs. Leonard made a motion to purchase two signs from Manchester Signs. Staebell seconded the motion.   Motion carried.

Leonard updated the Board on the Wall of Recognition project. He stated that it’s been frustrating finding contractors to oversee the project. He would like to work with individual contractors to do various parts of the project. He asked the Board to approve allowing him to move forward hiring multiple contractors. He noted that there’s been a lot of settling of the concrete on the south side by spillway. Before starting any work on the wall, he feels this area will need to be replaced.   Rattenborg noted that Burrington Group has been monitoring the settlement area. He feels it’s stabilized but agreed some slabs need to be replaced. He noted it might be easier to just tear the area out and replace the whole thing.  Leonard had a contractor down to look at the updating the walk path. He’s suggestion was to concrete the pathway with ridges.   Herman made a motion to have Leonard reach out to multiple contractors to move the project along. Leonard brought up a concern regarding the trees growing by the spillway. Scherrman said he would contact Shawn Reth to get things cleaned up. Herman made a motion to move forward with the project allowing Leonard to contact various contractors and bring back pricing and design. Staebell seconded the motion. Motion carried.

Committee Updates:

Water Quality – Leonard noted that there was a Governor’s Award for Water Quality Monitoring Volunteers including those that tested at Lake Delhi

Community Quality of Life – None

Property Assets and Dam – The trustees received an email regarding the large amount of ski jets on the lake that are becoming a problem. It was noted that the District has no authorization over watercraft on the lake. Scherrman suggested presenting the lake association with guidelines about DNR rules. Staebell suggested sending out an email regarding general rules. A sign a Turtle Creek was suggested as well.

Rattenborg noted he’s still waiting for Kistler to bring the down the controls on the dam.

Kramer asked for an update on the Scada office. The filing cabinets have not been delivered. There still needs to be cabinets purchased so the countertop can be set. Plumbing needs to be done to set in the sink.

Rattenborg said there are trees on the north side that need to be removed as well.

Financial/Budget – None

Public Comment – None

Burger reminded everyone of the Trustee Election which will be held Tuesday, July 20, 2021 at St. John’s Catholic Church.

A motion to adjourn was made by Staebell, second by Scherrman. Motion carried. Meeting adjourned at 6:30 p.m.