The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 18, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Scherrman, Leonard, Thompson, Althoff; Staebell and Beals via Zoom.

Visitors: Randy Rattenborg, Ed Schmidt, Dan Reyner, and Chad and Melissa Kelly.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, grounds maintenance, dam repair (50%), site survey & catwalk (50%), dam electrical repairs (50%), software support, and storage rental. Claims totaled $71,109.95 from the General Fund. Claims from the DNR Grant #2 Fund (81006) included dam repair (50%), site survey & catwalk (50%) and dam electrical repairs (50%), totaling $60,544.74.   Claims from General Fund (81001) include principal and interest for bond payments, totaling $233,461.10. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of property tax $163,794.41, interest of $7,733.64, and miscellaneous revenues of $10,890.00, totaling $182,418.05. Expenditures for September were $7,116.48, ending September at $2,422.609.45. The Debt Service Fund had revenues of $223,864.58 from property tax and interest, and no expenditures, ending September at $668,349.04. The Dam Improvement Fund had no revenues and no expenditures ending September with a $70,000.00 balance. The Lake Improvement Fund had $1,028.38 in interest revenues and no expenditures, ending September with a balance of $308,625.05. The Grant #2 Fund had revenues of $450,000.00 and no expenditures, ending September with a balance of $450,000.00. A motion was made by Leonard, seconded by Burger to receive and file the September financial report. All ayes. Motion carried.

Motion by Burger, second by Leonard, to approve donation request from LDRA for assistance with the LDRA dredge debt. All ayes.

Discussion was held regarding the Cedar Grove Dredge Project. 2015 agreement and prior minutes were reviewed. Trustees will wait for attorney opinion regarding the easement.

Motion by Thompson, second by Leonard, to approve signing Scope of Work and Amendment 3 with HDR Engineering. Ayes: Althoff, Leonard, Thompson, Staebell, Beals, Schermann. Opposed: Burger. Motion carried.

Motion by Leonard, second by Burger, to approve committee memberships (Schermann to Legislative, Thompson to Dam Operations). All ayes. Motion carried.

Committee Updates:

Water Quality – Water trail members will be invited to Nov/Dec board meeting.

Community Events, Activities, and Wall of Recognition – Wall of Recognition Request for Proposals nearly complete. Hartwick Huskies will be proposing winter activities for approval.

Dam Operations & Property Management – A proposal was received from Lunda regarding actuators. It will be reviewed at a later date. The committee is working on amending grant #2 priorities. Scherrmann reported he’d been in contact China Kluesner regarding erosion control.

Finance & Budget – No report.

Legislative – No report

Public Comment – none.

A motion to adjourn was made by Burger, second by Leonard. All ayes. Motion carried. Meeting adjourned at 6:19 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 20, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Scherrman, Beals, Leonard, Thompson, and Althoff. Staebell arrived at 6:10 pm.

Visitors: Pat Colgan, Randy Rattenborg, and Ben Pasker.

Support Staff via Zoom: Laurie Kramer, and Lori Tucker.

Visitor via Zoom: Ed Schmidt, Doug Herman.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, grounds maintenance, and MRWMA commitment. Claims totaled $7,125.99 from the General Fund. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of property tax $63,792.03 and interest of $7,889.41, totaling $71,681.44. Expenditures for August were $8,194.11, ending August at $2,247,307.88. The Debt Service Fund had revenues of $87,905.00 from property tax and interest, and no expenditures, ending August at $444,484.46. The Dam Improvement Fund had no revenues and no expenditures ending August with a $70,000.00 balance. The Lake Improvement Fund had $1,162.54 in interest revenues and no expenditures, ending August with a balance of $307,596.67. A motion was made by Leonard, second by Scherrman to receive and file the August financial report. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to table action regarding the Cedar Grove Dredge Project and invite parties involved to next meeting to review agreement, prior minutes, and to clarify current request.   All ayes. Motion carried.

Motion by Leonard, second by Thompson to approve amended agreement with HDR Engineering. All ayes. Motion carried.

Motion by Burger, second by Thompson to receive and file 2023 rates from Munson Electric. All ayes. Motion carried.

Motion by Thompson, second by Beals, to approve Leonard signing DNR letter requesting a revision to the original SFY22 On-Stream Impoundment Restoration Fund Grant Agreement. All ayes.

Motion by Leonard, second by Burger, to table approving catwalk design and requesting quotes in order to look further into grant qualifications and obtaining a full quote for all actuators. All ayes.

Motion by Leonard, second by Thompson, to table action regarding erosion at Lost Beach pending opinion from Delaware Co. Farm Service Agency representative. All ayes.

Motion by Burger, second by Leonard, to table purchase of actuator equipment. All ayes.

Motion to table action on Rocky Nook Association dock configuration by Scherrman was rescinded. Motion by Thompson, second by Scherrman, to approve request from Rocky Nook Association to change dock configuration pending DNR and Association are in legal consort and willing to incur legal fees by our attorney. All ayes.

Motion by Staebell, second by Burger to approve the following 2023-2024 committee appointments:

Water Quality, Sediment Control, Dredge       Leonard         Staebell          Thompson

Community Events, Activities, Wall of Recognition        Leonard      Scherrman      Beals

Property and Dam Management         Althoff      Burger      Scherrman

Finance, Budget         Althoff        Burger         Staebell

Legislative        Leonard      Beals

Committee Updates: Motion to table by Staebell, second by Beals. Motion carried.

Pat Colgan – Gave an update on the operational manual and procedures

Ben Pasker – Asked a question about the wicket gates leaking. Colgan spoke to the issue

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 7:00 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 16, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present,: Burger, Staebell, Scherrman, Heidi Beals, Leonard, Thompson, and Althoff.

Visitors: Pat & Chloe Colgan. Ed Schmidt via Zoom

Support Staff via Zoom: Laurie Kramer, Lori Tucker., Andrew Judd and Randy Rattenborg

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to elect Althoff to the office of President was made by Burger, second by Thompson. All ayes. Motion carried. Althoff took over running the meeting.

A motion to elect Burger to the office of Vice President was made by Staebell, second by Beals. All ayes. Motion carried.

A motion to elect Scherrman to the office of Secretary/Treasurer was made by Burger, second by Staebell. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Burger. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, dam repairs, LP tank rental, clerical expense, lobbyist expense, copier expense, and grounds maintenance. Claims totaled $8,163.84 from the General Fund. A motion was made by Staebell, seconded by Scherrman to approval all claims. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenue interest of $7,689.13. Expenditures for July were $11,215.33, ending July at $2,183,820.55. The Debt Service Fund had revenues of $1,224.05 from interest and no expenditures, ending June at $356,579.26. The Dam Improvement Fund had no revenues and no expenditures ending July with a $70,000.00 balance. The Lake Improvement Fund had $1,121.45 in interest revenues and no expenditures, ending July with a balance of $306,434.13. A motion was made by Burger, seconded by Scherrman to receive and file the July financial report. All ayes. Motion carried.

Motion by Leonard, second by Staebell, to approve proposal from Munson Electric for removal and repair of the old rake power cabinet, pending cabinet reinstalled on the concrete pad, noting this is not an ongoing service contract. All ayes. Motion carried.

Motion by Staebell, second by Burger, to approve Wetlands Study only for $13,000. All ayes. Motion carried .

Motion by Staebell, second by Leonard, to approve moving forward with Bid Document Preparation for Siltation Trap/Dredge Plan in order to allow permitting at a cost of $75,000. Ayes: 5. Nays: 2. Motion carried.

Motion by Burger, second by Staebell, to table 2023-20234 committee appointments in order to allow time to combine several together. All ayes.

Committee Updates:

Water Quality – Water sampling complete.

Community Events – Thanks again to the generous sponsors for Christmas on the Lake and Fireworks

Dam Operations & Maintenance – Underground work was completed early

Property Management – Randy Rattenborg spoke with property owner and has several ideas to mitigate water flow down to Lost Beach.

Budget & Finance – No report

Legislative – Leonard plans to submit a request for 90% of DNR Grant #2. Leonard also informed the Board of a possible request from the Rocky Nook regarding modifications to their dock design.

Dredge – Nothing further than moving forward with siltation plan

Wall of Recognition – No report

Public Comment – Ed Schmidt questioned why quarry was not interested in reclaim from dredging. The Board noted they currently do not have a use for it.

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 7:10 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 19, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger

Present: Burger, Jasper, Leonard, Thompson, and Althoff and Scherrman via zoom.

Visitors: Pat Colgan, Pat, Greg and Wendy Vance.

Support Staff via Zoom: Laurie Kramer, Randy Rattenborg, and Lori Tucker.  Visitors via Zoom:  Ed Schmidt

Absent: Staebell.

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, operational inspections, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, and grounds maintenance. Claims totaled $10,850.97 from the General Fund. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $2,831.31 from Delaware County and interest of $8,487.85, totaling $11,319.16. Expenditures for June were $4,597.21, ending June at $2,187.346.75. The Debt Service Fund had revenues of $3,849.15 from Delaware County and $1,908.15 interest, totaling $5,757.30 and no expenditures, ending June at $355,355.21. The Dam Improvement Fund had no revenues and no expenditures ending May with a $70,000.00 balance. The Lake Improvement Fund had $1,155.00 in interest revenues and engineering expenditures of $44,540, ending June with a balance of $305,312.68. A motion was made by Leonard, seconded by Althoff to receive and file the June financial report. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to accept offer from Hartwick Marina (Pat, Wendy, & Greg Vance) to lease area south of the boat ramp on the south side of the dam for the remainder of 2023 and all of 2024; pro-rating the rest of 2023 at ($3,390) and 2024 ($7,500), including adding a solid dock at the boat launch to allow use by emergency services and lake operations. The Vance’s also verbally offered to assist with flood clean up. Attorney to draw up contract. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to table proposal from E & H Restoration for work on the North side of the dam requesting additional information and review by Dam Committee. All ayes. Motion carried.

Committee Updates:

Water Quality – Water Quality Plan by MRWMA is in final stages.   Requesting for state grant funding for the MRWMA is in the process.

Community Events – Christmas on the Lake and Fireworks happening in August. Thanks to the generous sponsors.

Dam Operations & Maintenance – Underground work fixing holes to begin July 25.

Property Management – Jason Wenger from Burrington Group looked at road to Lost Beach where water is channeling mid-road to the asphalt. One option would be to designate a swail area with rock check at a cost of $10,000-$15,000.

Budget & Finance – Year ended under budget for second year in a row.

Legislative – Meeting next week in Des Moines to discuss next steps with the first DNR grant.

Dredge – No report.

Wall of Recognition – Final draft for bid documents will be complete this week.

Public Comment – Reminder that overnight camping is NOT allowed at North Beach.

This being Dennis Jasper last meeting as a Trustee, the Board expressed their appreciation to Dennis for his service on the Board of Trustees and to the lake.

A motion to adjourn was made by Leonard, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:47 p.m.