Unofficial Minutes – Wednesday, November 20, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 20, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:04 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman and Staebell.  Leonard & Beals via Zoom. 

Absent:   None

Visitors:   None

Support Staff via Zoom: Laurie Kramer and Randy Rattenborg

Scherrman made a motion to approve the agenda as presented.  Burger seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, second by Thompson.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, generator maintenance, beach maintenance, dam supplies, storage unit, donation to Delhi Fire Department, dam maintenance (50%) and man lift rental (50%).    Claims totaled $20,523.19 from the General Fund.  Claims for Fund 81006 included dam maintenance and man lift rental totaling $8,908.75. A motion was made by Staebell, second by Leonard to approve all claims.   All ayes.  Motion carried.

October financial reports were presented. The General Fund received $36,085.43 in property taxes for the month and interest of $9,358.50.  Expenditures for October were $40,494.38 ending October at $2,502,237.80.  The Debt Service Fund received $49,019.08 in property tax for the month of October and $1,436.95 in interest.  Expenditures for principal & interest payments amounted to $229,935.80 ending October at $527,139.21.  The Dam Improvement Fund had no revenues and no expenditures ending October with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,460.76 interest and expenditures of $10,906.55 ending October with a balance of $375,904.09.  A motion was made by Leonard, second by Staebell to receive and file the October financial report.  All ayes.  Motion carried.

Leonard gave the Board an update on a donation request from the Delhi Fire Department.  There was a consensus by the Board to reimburse the fire department for the cost of their slip rental at the Hartwick Marina in the amount of $2,700.  This would be for this past 2024 season.  Moving forward an annual amount equivalent to their slip rental would be donated to the department.  There was also discussion of asking the fire department to do future control burns at the dredge area for an agreed upon donation.   A motion was made by Leonard, second by Staebell to approve the donation based on the above discussion.  All ayes.  Motion carried.

The Board reviewed a proposal from Lunda to do a dive inspection of the dam when they are here in December to install an actuator.  The purpose would be to look at the hydro-gate area for needed repairs.  The cost for the dive is $13,460.  Also included in the proposal is the cost to provide additional bearings for the three gates to improve support issues.  The total cost is $25,200.  Staebell made a motion to approve both proposals to be completed by the grant deadline of April, 2024.  Leonard seconded the motion.  All ayes.  Motion carried.

A motion was made by Scherrman, second by Thompson  to approve the estimate from Lakeview Lawn & Ground Maintenance in the amount of $800.00 to place gravel and rock around the asphalt at the lake office.  All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events – Leonard gave an update on the Wall of Recognition and indicated it will probably be this coming Spring before the wall will be installed.  He is not certain at this point about the donation of the sails for the area.  Regarding the upcoming legislative session he noted he would like to have discussions with the dredge committee on future needs that could potential having some backed funding from the legislature.  He also noted that the water testing results came back with no issues for the lake area.

Dredge – Staebell noted that he has scheduled a work session for the purpose of discussing dredge issues.  The work session is scheduled for Friday, December 13th at 10:00 a.m. at the Lake Office.

Note:  Leonard left the meeting at 5:25 p.m.

Dam Operations & Property Management – Althoff provided an updated spreadsheet for Grant 81006 that showed the projects associated with  the grant and what projects have been completed and how much has been expended.  He explained spent some time discussing issues with the hydro-gate and possible solutions that will need to be decided in the future.  Randy Rattenborg gave a report on dam projects including the installation of the lower powerhouse garage door and HVAC system.

Finance & Budget – Burger stated work on next year’s budget will begin in January.

Public Comment:  None

A motion to adjourn was made by Staebell, seconded by Scherrman.  All ayes.  Motion carried.  Meeting adjourned at 5:46 p.m.

Trustee Meeting – Wednesday, November 20, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 20, 2024

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a donation to the Delhi Fire Department
  7. Consideration and possible action to approve a proposal Lunda for a diving inspection
  8. Consideration and possible action on estimate from Lakeview Lawn & Ground Maintenance for gravel around the new asphalt
  9. Committee Updates
    • Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals
    •   Dredge: Staebell (Chair), Burger, Thompson
    •   Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson
    •   Finance & Budget:  Burger (Chair), Althoff,  Staebell
  10. Public Comment
  11. Adjourn

                    

Minutes – Wednesday, October 16, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 16, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:01 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman.  Leonard via Zoom. 

Absent:   Staebell and Beals

Visitors: Ed Schmidt and Ben Pasker.  Todd McManus via Zoom.

Support Staff via Zoom: Laurie Kramer

Scherrman made a motion to approve the agenda as presented.  It was noted that last month’s meeting ended at 6:19 p.m.  Burger seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Thompson.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal fees, copier expense, lawn maintenance, asphalt for lake office, hydrographic survey (50%), dam maintenance (50%) and man lift rental (50%).    Claims totaled $43,193.39 from the General Fund.  Claims for Fund 81006 included hydrographic survey, dam maintenance and man lift rental totaling $10,906.55 .  Claims for Fund 81001 (Debt Service) included a bond payment for principal and interest in the amount of $229,935.80.  A motion was made by Thompson, seconded by Burger to approve all claims.   All ayes.  Motion carried.

September financial reports were presented. The General Fund received $224,556.91 in property taxes for the month and interest of $9,968.41.  Expenditures for September were $43,984.13 ending September at $2,497,288.25.  The Debt Service Fund received $305,008.61 in property tax for the month of September and $1,211.43 in interest with no expenditures ending September at $706,618.98.  The Dam Improvement Fund had no revenues and no expenditures ending September with a $80,000.00 balance. Grant Fund (81006) had revenues of $1,521.74 interest and and expenditures of $14,333.90 ending September with a balance of $385,349.88.  A motion was made by Burger, second by Leonard to receive and file the September financial report.  All ayes.  Motion carried.

The Board considered a request made last month by the Delhi Fire Department for a donation for their services to the lake.  Leonard reported that the fire department was going to provide specific items that they would like financial funding for.  To date he has not heard back from the department.  A motion was made by Burger, second by Scherrman to table the request until more information is available.  All ayes.  Motion carried.

The Board reviewed a bid from Munson Electric that was received in September to move the electrical in the powerhouse.  The amount of the bid is $14,340.00.  Scherrman made the motion to accept the bid.  Thompson seconded the motion.  All ayes.  Motion carried.

A bid was received from Kluesner Construction for removal of the hoist from the turbin room.  A motion was made by Burger, second by Thompson to approve up to $10,000 for the removal of the hoist.  All ayes.  Motion carried.

A motion was made to table the agenda item regarding the wind sail project by Leonard, second by Burger.  Leonard stated their waiting on more engineering information before asking for approval.  All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events:  Leonard noted the annual Maquoketa River Watershed Management Authority meeting will be held next week.  They are working with the DNR on funding opportunities for waterway mitigation issues.  Funding would come from the cities and counties within their boundaries.  He also informed the Board that he, Joe Scherrman and Heidi Beals met with the lobbyists to review the District goals and funding possibilities.

Dredge:  Burger stated the committee met on October 4th to layout goals and to discuss plans to get a dredge project started.   He noted that because bond issuance laws have changed a bond issue will be pushed back to 2026.  In the meantime, the committee plans to work with the engineers and Brennan to see what works need to be done so planning can begin.

Dam Operations & Property Management:  Althoff reported that Randy Rattenborg has changed the alarm pool settings due to the dry weather.  He also reported that when Lunda put in the new actuator it blew some breakers.  Lunda decided to replace the new actuator with the old on that they will repair with new seals.  Althoff noted that the hydrographic survey has been completed.  The findings look good.  There’s no need to do a dive test or dye test because of the findings and also because of the low water levels.  The committee is still reviewing information regarding possible hydro-gate replacement.  They plan to have a meeting with the engineer and Brennan to develop a plan to do the replacement.  He also plans to update the Fund 81006 grant and send out to the members.

Finance & Budget:  No update

Public Comment:

Ed Schmidt asked what the issues are with the actuators.  What happened with the rebuilt spare?   Althoff stated the spare has been stored at Lunda for several years before being stored locally.  The thought is that because it was sitting for so long and not being exercised it caused the issue.

A motion to adjourn was made by Leonard, seconded by Burger.  All ayes.  Motion carried.  Meeting adjourned at 5:37 p.m.

Trustee Agenda – Wednesday, October 16, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 16, 2024

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a donation to the Delhi Fire Department
  7. Consideration and possible action on a bid to move electrical in the powerhouse
  8. Consideration and possible action on a bid for hoist removal from the turbin room
  9. Consideration and possible approval of a proposed donation of wind sail from property owner at the Wall of Recognition
  10. Committee Updates
    • Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman & Beals
    • Dredge: Staebell (Chair), Burger & Thompson
    • Dam Operations & Property Management: Althoff (Chair), Burger & Thompson
    • Finance & Budget: Burger (Chair), Althoff & Staebell
  11. Public Comment
  12. Adjourn

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 16, 2024

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

Join Zoom Meeting

Htps://us06web.zoom.us/

Meeting ID: 373 174 3352

One tap mobile

Dial by your location

+1 312 626 6799 US (Chicago)

Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a donation to the Delhi Fire Department
  7. Consideration and possible action on a bid to move electrical in the powerhouse
  8. Consideration and possible action on a bid for hoist removal from the turbin room
  9. Consideration and possible approval of a proposed donation of wind sail from property owner at the Wall of Recognition
  10. Committee Updates
    • Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman & Beals
    • Dredge: Staebell (Chair), Burger & Thompson
    • Dam Operations & Property Management: Althoff (Chair), Burger & Thompson
    • Finance & Budget: Burger (Chair), Althoff & Staebell
  11. Public Comment
  12. Adjourn

Minutes – Wednesday, September 18, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 18, 2024

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:04 pm by President Althoff.

Present: Burger, Althoff, Thompson, Staebell and Leonard.  Beals joined the meeting by Zoom at 5:04.  Scherrman joined the meeting by Zoom at 5:08.

Absent:   None

Visitors:  Randy Rattenborg, Ed Schmidt, Joe Vorwald, Ethen Brockhohn and Alex Vorwald

Support Staff via Zoom: Laurie Kramer

Leonard made a motion to approve the agenda as presented.  Thompson seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Burger.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal fees, copier expense, lawn maintenance, porta-potty rentals, asphalt to powerhouse (50%), gate inspection and repair (50%) and software customer support.  Claims totaled $35,336.13 from the General Fund. Claims for Fund 81006 included asphalt to powerhouse (50%) and gate inspection and repair (50%).  A motion was made by Leonard, seconded by Staebell to approval all claims.   All ayes.  Motion carried.

August financial reports were presented. The General Fund received $61,424.31 in property taxes for the month and interest of $9,986.59.  Expenditures for August were $8,345.59 ending August at $2,306,747.06.  The Debt Service Fund received $83,430.80 in property tax for the month of August and $1,206.21 in interest with no expenditures ending August at $400,398.94.  The Dam Improvement Fund had no revenues and no expenditures ending August with a $70,000.00 balance.  The Lake Improvement Fund (81005) was closed out with $252,350.52 returned to the IDNR.  The Grant Fund (81006) had revenues of $1,515.95 interest and no expenses ending August with a balance of $398,162.04.  A motion was made by Staebell, second by Thompson to receive and file the August financial report.  All ayes.  Motion carried.

Joe Vorwald and two other members from the Delhi Fire Department presented the board with financial information regarding their cost to cover expenses related to the lake.  Discussion centered around their expenses along with the revenues they received to cover the two townships in the lake area.  Leonard made a motion to table any action until next month so more information can be gathered to give guidance on the direction the board wants to pursue.  Thompson seconded the motion.  All ayes.  Motion carried.

The Board considered renewing their contract with L & L Consulting for lobbyists expense.  A motion was made by Leonard, second by Burger to renew their contract for another year.  All ayes.  Motion carried.

The District received a request for payment for property taxes that were a result of recently purchased residential property.  The amount is for $98.00.  Leonard made a motion to approve payment.  Staebell seconded the motion.  All ayes.  Motion carried.

The LDRA presented a request for a donation to pay for the dredge debt that is due December 2, 2024.  A motion was made by Leonard, second by Staeball to pay $8,550.00 as presented.  All ayes.  Motion carried.

A motion was made by Burger, second by Staebell to table indefinitely any action on Munson Electric proposal for lighting at the powerhouse. 

All ayes.  Motion carried.

The Board discussed the needs for a man-lift at the dam.  Discussion surrounded the length of the lift and whether renting a life when needed would be a better option.  Without having more information, Leonard made a motion to table, Staebell seconded.  All ayes except Thompson who voted no.  Motion carried.

The Board received quotes from Jeff Knutson Construction and Tanman Construction for installation of an exterior door at the powerhouse.  Knutson quoted a steel door at $3,545.20 and Tanman quoted a vinyl door at $2,056.38.  Leonard made a motion to approve the quote from Tanman, Burger seconded.  All ayes.  Thompson abstained.  Motion carried.

The Board received an additional quote from Jeff Knutson Construction an Tanman Construction for the turbin room project.  Knutson’s quote was $11,750.23 and Tanman’s quote was $12,131.76 which included disposal of materials.  A motion was made by Stabell, second by Leonard to approve the quote from Tanman Construction.  All ayes.  Thompson abstained.  Motion carried.

A proposal from E & H Restoration to replace the existing road deck over the powerhouse was presented by President Althoff.  A motion was made by Leonard, second by Staebell is accept the proposal of $94,635.00.  Discussion after the motion included noting there’s a 10-year guarantee on the project and this expense would be paid 50/50 between the general fund and the current DNR grant.  All ayes.  Motion carried.

A motion was made by Leonard, second by Burger to approve a proposal from Kluesner Construction to asphalt the area surrounding the lake office.  This will provide for more parking and public access.  Discussion also included moving fencing once the project is complete.  It was also noted that this project would also be a 50/50 split between the General Fund and the DNR grant.  All ayes.  Motion carried.

It was noted that Beals left the meeting at 5:53.

The Board discussed the proposed donation of a wind sail to be installed near the Wall of Recognition.  Leonard noted that while the wall project is moving forward the wind sail is a separate project.  Because there are still questions surrounding the installation of the wind sail a motion was made by Leonard, second by Thompson to table approval until more information is presented at the next meeting.

Committee Updates:

Water Quality, Legislative & Community Events: No updates.  Leonard noted a Watershed Management meeting will be held in late October

Dredge:  Staebell stated he was going to ask the dredge committee to get together and create a work list because of the complexity of the dredge issue and then have a work session with the entire board to get feedback.

Dam Operations & Property Management:  Althoff noted that Lunda had been at the dam to work on Gate 3 and other general maintenance.  Rattenborg gave the Board an overview of what occurred on August 20th when the water levels dropped at the lake.  He noted that after Lunda left the site there was an issue with the gate settings.  There was an additional issue with the alarms but we were fortunate to have a dam volunteer, Dave Larson, at the dam and he noticed the issue.  Because of the sensitivity of the gates, Rattenborg recommended having Lunda come to the dam in the spring and fall to exercise them.  Althoff also noted that Brennan will be at the dam next week to do the hydrographic survey.  Brennan stated they could bring divers to help with the study at an additional cost.  The consensus of the board was to approve the additional cost if it was under the threshold of the resolution that approves pre-approved purchases by the President and Vice President.  More discussion surrounded the issue of the old wicket gates and alternatives to improve the efficiency of the dam operations.

Finance & Budget:  No update

A motion to adjourn was made by Leonard, seconded by Staebell.  All ayes.  Motion carried.  Meeting adjourned at 6:24 p.m.

Trustee Meeting – Wednesday, September 18, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 18, 2024

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

Join Zoom Meeting

Htps://us06web.zoom.us/

Meeting ID: 373 174 3352

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Dial by your location

+1 312 626 6799 US (Chicago)

Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a donation to the Delhi Fire Department
  7. Consideration and possible action on lobbyists contract
  8. Consideration and possible action on approval of property tax payment for recently acquired property
  9. Consideration and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt
  10. Consideration and possible action on proposal from Munson Electric for powerhouse lighting improvements
  1. Consideration and possible action on purchasing a man-lift
  2. Consideration and possible action on a quotes for installation of steel walk-in door
  3. Consideration and possible action on quotes for turbin room project
  4. Consideration and possible action on quote from E & H Restoration to replace existing road deck over the dam
  5. Consideration and possible action on a quote from Kluesner Construction for asphalt on south side of dam
  6. Consideration and possible approval of a proposed donation of wind sail from property owner at the Wall of Recognition
  1. Committee Updates

          Water Quality: Leonard (Chair), Scherrman and Beals

          Dredge: Staebell (Chair), Burger, Thompson

           Dam Operations & Property Management: Althoff (Chair), Burger, Thompson

           Finance & Budget: Burger (Chair), Althoff and Staebell

  1. Public Comment
  2. Adjourn

Minutes – Trustee Meeting – Wednesday, August 21, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District Wednesday, August 21, 2024

5:00 pm

Lake Delhi Office Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:02 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman, Staebell, Beals and Leonard via Zoom.

Absent: None

Visitors: Randy Rattenborg, Ed Schmidt and Doug Herman

Support Staff via Zoom: Laurie Kramer

Althoff asked for a motion to approve the meeting agenda with the addition of an agenda item to swear in re-elected trustees, Larry Burger and Mark Thompson. A motion was made by Scherrman, second by Beals to approve the amended agenda. All ayes. Motion carried.

Althoff administered the Oat of Office to Burger and Thompson. The election of officers was next on the agenda. Staebell made a motion to maintain the current officers and Thompson seconded the motion. The motion to retain Althoff as President, Burger as Vice-President and Scherrmann as Secretary/Treasurer was approve with all ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal fees, copier expense, lawn maintenance, Zoom renewal and bond fee. Claims totaled $8,516.68 from the General Fund. A motion was made by Staebell, seconded by Leonard to approval all claims. All ayes. Motion carried.

July financial reports were presented. The General Fund received no property taxes for the month and interest of $9,935.36. Expenditures for July were $12,381.53 ending July at $2,243,681.75. The Debt Service Fund received no property tax for the month of July and $1,294.13 interest with no expenditures ending July at $315,761.93. The Dam Improvement Fund had no revenues and no expenditures ending July with a $70,000.00 balance. The Lake Improvement Fund had $1,646.63 in interest revenues and no expenditures ending July with a balance of $252,350.52. The Grant #2 Fund had revenues of $1,461.64 interest and no expenses ending July with a balance of $396,646.09. A motion was made by Staebell, second by Burger to receive and file the July financial report. All ayes. Motion carried.

The trustees considered an agenda item from Munson Electric for powerhouse lighting. After much discussion a motion was made by Staebell, seconded by Thompson to table any action and asked that Rattenborg develop a scope of work for inside and outside lighting and bring back to the next meeting. All ayes. Motion carried

Staebell presented bids from Kluesner Construction and Neuhaus Construction for a roadway on the north side of the dam down to the powerhouse. Staebell stated that he received a quote from Kluesner for a 4” asphalt roadway in the amount of $18,900. The quote for a concrete roadway from Neuhaus came in at $28,350. Staebell made a motion to accept the quote from Kluesner for the 4” asphalt. Burger seconded the motion. All ayes. Motion carried.

Althoff gave the trustees an overview of the action item regarding a Brennan Hydrographic Survey. This survey is a high-tech scan that will point out any issues above and below the dam such as scouring. Rattenborg explained that Brennan will use lidar to go under the water and detect any issues that could be potential problems. The cost is around $27,000 and would qualify for payment through Grant #2 with the DNR. A motion was made by Leonard, second by Burger to approve moving forward with the survey. All ayes. Motion carried.

A motion was made by Leonard, second by Beals to approve the software update for the Scada Computers from GS Plant Optics in the amount of $3,790. All ayes. Motion carried.

Leonard updated the trustees on an amended agreement with the Rocky Nook Association with regard to dock/lift placement. The agreement, with the DNR approval, will allow the RNA to move docks so boats can be docked going straight forward versus side-ways. There will be no extension of the current dock area. A motion was made by Leonard, second by Scherrman to approve the amended agreement. All ayes. Motion carried.

Althoff explained he next agenda item regarding the purchase of a man-lift was to get the Board’s input on what options are available to solve the safety issues at the dam. Rattenborg stated that a man-lift would need to be between 50’-60’ for the needs at the powerhouse. There was also discussion about a catwalk and what the cost and benefit of installing that would be. Leonard made a motion to table any action until a proposal for a lift size, maintenance on the lift and storage is brought back to the board. Staebell seconded the motion. Althoff called for a vote. All ayes except Thompson who voted nay. Motion carried.

The next item on the agenda was for the purchase of two more actuators for the dam. Althoff explained that in discussions with Andrew Judd from HDR Engineering the recommendation would be to purchase two additional actuators that could be funded in part with the Grant #2 monies. After some discussion, Burger made the motion to purchase the additional actuators at a cost of $43,500. Thompson seconded the motion. All ayes. Motion carried.

It was noted that Doug Herman arrived at 5:30 p.m.

Leonard reported on the progress of the Wall of Recognition and noted that he would like the board to consider some slight modification on the wall and it’s location. The contractor recommended changing the monument ramps from two large ramps to four smaller ones due to the number of names that will go on the monuments. This comes at no extra cost to the trustees. He also noted that because of this, the recommendation is to shift the area slightly to the south to allow for emergency access. Leonard stated they still hope to start the process this fall but it could go into next spring. Motion by Staebell, second by Scherrman to approve the changes. All ayes. Motion carried.

Leonard next reported on a proposal for wind sails near the Wall of Recognition. He noted he was approached by a family who wanted to donate the wind sails if the District would be agreeable. The family would agree to maintain the sails by putting them up in the spring and removing them in the fall. Leonard said he was asking the Board to approve agreeing to the concept and have the family come back with a full proposal of the project at the next meeting. Thompson made the motion to move forward and Beals seconded the motion. All ayes. Motion carried.

The trustees reviewed the current committees in place for the past year. Several changes were recommended. Beals made a motion to make the following changes. Staebell seconded. Legislative, Community Events, Activities and Wall of Recognition: Leonard (Chair), Beals and Scherrman Water Quality: Leonard (Chair), Scherrman and Beals Dredge: Staebell (Chair), Burger, Thompson Dam Operations & Property Management: Althoff (Chair), Burger, Thompson Finance & Budget: Burger (Chair), Althoff and Staebell Althoff asked for a vote on the committee appointments. All ayes. Motion carried.

Committee Updates:

Water Quality – No update Community Events, Activities, and Wall of Recognition – No update

Dam Operations & Property Management – Althoff reported that he updated a spreadsheet regarding expenditures related to Grant #2 and sent it to the trustees for review

Finance & Budget – No update Legislative – It was noted that the lobbyist contract will be reviewed at next month’s meeting

Doug Herman was present to discuss an update on the property obtain near North Beach. After much discussion, the Board requested a deed or quit claim deed be presented at next month’s meeting.

Public Comment – Ed Schmidt asked a couple of questions. One was regarding a possible reimbursement to Adam Ries for his help with the lake fireworks as he assisted the fireworks company trailer their product to the site. Kramer reported that she was aware of the request and sent it on to the LDRA for consideration. Schmidt also asked if the trustees had considered using recycled material for the road down to the powerhouse. Staebell said it was looked at but he felt the durability of the recycled material would not work for this project. A motion to adjourn was made by Staebell, seconded by Thompson. All ayes. Motion carried. Meeting adjourned at 6:24 p.m.

Trustee Agenda – Wednesday, August 21, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 21, 2024

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Election of Officers
  4. Consideration and approval of minutes of Previous Meetings
  5. Consideration and approval of Payments
  6. Review Financial Report
  7. Consideration and possible action on proposal from Munson Electric for powerhouse lighting
  8. Improvements
  9. Consideration and possible action on roadway construction on the north side of the dam
  10. Consideration and possible action on Brennan Hydrographic Survey
  11. Consideration and possible action on GS Plant Optics customer support renewal from October 22, 2024 to October 21, 2025
  12. Consideration and possible action on Rocky Nook Dock/Lift Placement Agreement Amendment
  13. Consideration and possible action on purchasing a man-lift
  14. Consideration and possible action on approving purchase of two additional actuators
  15. Consideration and possible approval of slight change of location for wall of Recognition
  1. Consideration and possible approval of donation of wind sail from property owner at Wall of Recognition
  1. Consideration and possible action on appointments and to 2024-2025 committees along with the appointments for chairs of each committee
  2. Committee Updates
  1. Water Quality, Sediment Control & Dredge (Leonard, Staebell, Scherrman)
  2. Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  3. Dam Operations & Property Management (Burger, Thompson, Althoff)
  4. Finance & Budget (Burger, Althoff, Staebell)
  5. Legislative (Leonard, Beals, Schermann)
  1. Public Comment
  2. Adjourn

Minutes – Wednesday, July 17, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 17, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman, Staebell, and Leonard via Zoom.

Absent: Beals.

Visitors: Randy Rattenborg.

Visitors via Zoom: Ed Schmidt, Mark O’Dell.

Support Staff via Zoom: Laurie Kramer, and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, porta-potties, lawn maintenance GoDaddy renewal and warrants issued by the county auditor. Claims totaled $10,131.66 from the General Fund. A motion was made by Leonard, seconded by Staebell to approval all claims.   All ayes. Motion carried

June financial reports were presented. The General Fund had revenues of property tax $3,637.71 and interest of $11,107.09, totaling $14,744.80. Expenditures for June were $49,695.07 ending June at $2,236,127.92. The Debt Service Fund had revenues of $4,945.48 from property tax and $2,100.74 interest totaling $7,046.22 with no expenditures ending June at $314,467.80. The Dam Improvement Fund had no revenues and no expenditures ending June with a $70,000.00 balance. The Lake Improvement Fund had $990.45 in interest revenues and no expenditures ending June with a balance of $250,703.89. The Grant #2 Fund had revenues of $1,504.61 interest and no expenses ending June with a balance of $395,184.45. A motion was made by Leonard, seconded by Burger to receive and file the June financial report. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to table approving rates for work and inspection from Munson Electric until the Dam Committee meets to discuss the lighting proposals. All ayes. Motion carried.

A motion was made by Leonard, seconded by Staebell to table approving Kluesner Construction bid for asphalt placement on the north side of the dam down to the power house in order to compare possible option. All ayes. Motion carried.

A motion was made by Staebell, seconded by Thompson to approve moving buoys closer to the dam, as designed by Randy Rattenborg and Marty Pottebaum, and subject to approval by Andrew Judd with HDR Engineering. All ayes motion carried.

Committee Updates:

Water Quality – The final water testing for this summer is scheduled for August 6.

Community Events, Activities, and Wall of Recognition – A draft of wall with all the donors’names will be presented soon. The hope is to have the project completed this fall. Christmas on the Lake is scheduled for August 3 and the fireworks are scheduled for August 10. Delhi Fire Chief Vorwald plans to attend the next meeting.

Dam Operations & Property Management – Randy will get quote for overhead door at the powerhouse. He also noted that the powerhouse roof is leaking. There was discussion regarding purchasing 2 or 3 actuators with grant funds. A quote will be obtained for man lift. There was also discussion regarding road access at North and Lost Beach access.

Finance & Budget – No report

Legislative –   The trustees will be looking at a contract renewal with L & L Consulting in the near future..

Public Comment – None

A motion to adjourn was made by Leonard, seconded by Staebell. All ayes. Motion carried. Meeting adjourned at 6:06 p.m.

 

 

 

Trustee Agenda – Wednesday, July 17, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 17, 2024

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action regarding electrical contract with Munson Electric for Annual Inspection and Repairs for the dam
  7. Consideration and possible action on proposal from Kluesner Construction for asphalt down to powerhouse on north side of dam
  8. Consideration and possible action on moving the buoys near the dam
  9. Committee Updates:
  • Water Quality, Sediment Control & Dredge (Leonard, Staebell, Scherrman)
  • Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  • Dam Operations & Property Management (Burger, Thompson, Althoff)
  • Finance & Budget (Burger, Althoff, Staebell)
  • Legislative (Leonard, Beals, Schermann)

 

  1. Public Comment
  2. Adjourn