The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 21, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:02 pm by Vice-President Althoff.

Present: Althoff, Thompson and Jasper. Leonard and Staebell by Zoom

Absent: Burger, Scherrmann

Visitors: Laurie Kramer, Ben Pasker, Randy Rattenborg and Larry Ashchbrenner

Althoff asked for a motion to approve the meeting agenda. A motion was made by Thompson, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Jasper, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP gas, legal services, blanket insurance, dam repairs, engineering services and internet expense. Claims totaled $31,870.08.  A claim was presented for the Lake Impoundment Fund in the amount of $5,995.00 for engineering services. A motion was made by Thompson, second by Leonard to approve all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $53,200.28 from Delaware County. Expenditures for August were $7,873.16 ending August at $2,043,198.99. The Debt Service Fund had revenues of $70,569.87 from Delaware County with no expenditures ending August at $261,244.56. The Dam Improvement Fund had no revenues and no expenditures ending August with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $166.95 with no expenditures ending August with a balance of $372,044.35. A motion was made by Staebell to receive and file the August financial report. Jasper seconded the motion. All ayes. Motion carried.

The Board reviewed a request from Doug Herman, Lake Delhi’s FEMA representative, to receive and file the Project Closeout Confirmation letter related to FEMA DR 1763 PA ID#055-UNOCB-00. A motion was made by Staebell, seconded by Thompson to receive and file said letter. All ayes. Motion carried.

A quote from Iowa Wall Sawing Service was reviewed by the Board. A motion was made by Staebell, seconded by Leonard to table the deck work and approve up to $11,000 for the hand sawing. All ayes. Motion carried.

A motion was made by Jasper, second by Thompson to approve committee appointments for 2022/2023. All ayes. Motion carried.

Committee Updates:

Water Quality – No update

Community Events – No update

Operations & Maintenance – Jasper noted they are working on getting the steps in the turbine room rebuilt

Property Management – Thompson reported on a washout issue that made need a quote to correct

Budget & Finance – No new update

Legislative – Leonard stated that Delaware County is working on zoning requirements that may need review by the Board

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Ben Pasker asked questions regarding the wicket gates. It was noted that Pat Colgan and Andrew Judd are working on the maintenance issues.

Staebell left the meeting at 5:46 p.m. and Leonard left the meeting at 5:48 p.m. which was cause for adjournment.

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 5:48 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 17, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Thompson, Scherrman and Leonard. Staebell by Zoom

Absent: Jasper

Visitors: Laurie Kramer, Ed Schmidt, Randy Rattenborg and Mandy Bieber

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to keep the same officers for the 2022/2023 year. Burger is President, Althoff is Vice-President and Scherrman is Secretary. All ayes. Motion carried.

It was noted that the newly elected board members, Joe Scherrman and Joel Althoff, were sworn in prior to tonight’s meeting.

Leonard asked to have Andrew Judd from HDR Engineering speak to the Trustees regarding the work that is being done regarding the dredge site. Judd spoke regarding the scope of work that’s been done and that the District will need to work with him to frame out the net steps regarding analysis of the dredge site. The recent testing of materials uncovered issues that won’t allow the District to pursue the originally intended project. What Judd is suggesting is that the Trustees look at short term options which includes a sediment trap along with long term options regarding dredging and what areas on the lake will need attention. Judd explained that this project has a lot of different components that are inter-related. This includes deciding on the size of the sediment trap and the area to be tested as the scope of the area will determine the cost. Judd also spoke regarding the issue regarding the disposal of materials. He said he would be evaluating a variety of options for the Trustees to review which includes cost, long term usage, operations & maintenance of the area and the timeline for completion. The third thing Judd talk about was the need to confirm a regulatory path moving forward and to be able to establish that it is possible to get the work permitted. Judd discussed several tasks that will needed going forward. One is project management which includes managing the schedule of the project along with the budget. It also includes a site visit with a contractor. Both Judd and Staebell noted that Brennan is the contractor that will be coming to do a site visit. Burger noted that any other contract work needed would require going out for bid. Judd also talked about hydraulic analysis which will be used to evaluate and develop potential dredge sites. He spoke of the possibility of taking material off-site or taking to a quarry. Staebell asked if there’s still a possibility of using the existing dredge site would it be more cost effective. Judd that it could still be quite expensive and that’s why there’s a need to explore other alternatives. Another factor with regard to the project will be conducting soil sampling to determine what the spoils could be used for. He sited a potential agriculture use depending on the studies. The last item was regarding regulatory review. This process will review the various sediment site options and the water discharge with each site. This will need to be studied to know if any permitting will be required for the discharge. HDR will provide the District with a single document with all the studies and a recommended path forward. Leonard asked Judd for a timeline and anticipated cost. He said the soil testing should take around six weeks and the total project will take around twelve weeks. There was a discussion regarding the timing of the site visit with Brennan and when that should take place. Leonard made a motion to approve up to $135,300 for the project with the understanding that parts of the project may be re-evaluated if the needs change. Staebell seconded the motion. Burger noted that this work is necessary for future dredge work but with the understanding that any dredge projects will need to go out for bond approval.   Burger also asked if the grant monies that were received could be used for this expense. Leonard said he thought some of the money could come from the grant but he is not certain as to the actual amount. With no other discussion, Burger asked for a vote. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP tank rent, legal services and internet expense. Claims totaled $7,712.77. A motion was made by Leonard, second by Staebell. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,310.87 from Delaware County. Expenditures for July were $23,414.37 ending July at $1,997,873.25. The Debt Service Fund had revenues of $35.46 from Delaware County with no expenditures ending July at $190,674.69. The Dam Improvement Fund had no revenues and no expenditures ending July with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $164.72 and with no expenditures ending July with a balance of $371,877.40. A motion was made by Leonard to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

Althoff provided information regarding the temperature and humidity issues in the powerhouse. After discussing the issues with Pat Colgan, Althoff and Rattenborg recommend purchasing temperature sensors to establish a baseline of what the current conditions are and this will provide the needed information to control the humidity in the future. The cost for four sensors is $1,119. Staebell motioned to purchase all four sensors and have Althoff do the installation. Leonard seconded the motion. All ayes with the exception of Althoff who abstained. Motion carried.

Discussion was held on the committee appointments for 2022/2023.   A motion was made by Leonard, second by Thompson to table until next month’s meeting. All ayes. Motion carried.

Committee Updates:

Water Quality – No new update

Community Events – Leonard thanked Ed Schmidt and Pat Dede for allowing the fireworks to be shot from their property again this year.

Operations & Maintenance – Leonard asked if there was a plan in action for rip-rap work at Lost Beach. Rich Hughes has been asked for an estimate to do the work. Thompson stated that Jody Antrim has been contacted to work on the west side of Lost Beach. Leonard noted that if the cost for that project is under $5,000 the President and Vice-President have the authority to go ahead with a work order. Staebell asked who is in charge of the rock removal on Lost Beach and Thompson stated that there are volunteers who help with the cleanup. Burger suggested talking with the LDRA regarding bringing more sand back up on the beach.

Property Management – No new update

Budget & Finance – No new update

Legislative – No new update

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Mandy Bieber from the Emergency Management Agency introduced herself as the new administrator for Delaware County. She asked for an updated contact list and Emergency Action Plan. She also has a dam safety coloring books that can be distributed to children on the lake if the Trustees are interested.

A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:08 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 20, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Jasper, Staebell, Scherrman. Leonard by Zoom

Absent: Thompson

Visitors: Laurie Kramer, Ed Schmidt, Pat Colgan and Randy Rattenborg

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, concrete walkway, beach maintenance, and internet expense. Claims totaled $23,414.37. Motion was made by Scherrman, second by Staebell. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $11,071.64 from Delaware County. Expenditures for June were $30,117.49 ending June at $2,019,976.75. The Debt Service Fund had revenues of $1,581.36 from Delaware County with no expenditures ending June at $190,639.23. The Dam Improvement Fund had no revenues and no expenditures ending June with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $216.82 and expenditures of $21,255.00 ending June with a balance of $371,712.68. A motion was made by Leonard to receive and file the June financial report. Staebell seconded the motion. All ayes. Motion carried.

A motion was made by Althoff, second by Leonard to appoint Doug Herman as the FEMA authorized representative for the Lake District. All ayes. Motion carried.

Staebell made a motion to receive and file the communications from FEMA regarding the fulfillment of the Memorandum of Agreement (MOA) Section 106. Scherrman seconded the motion. All ayes. Motion carried.

A motion was made by Althoff to receive and file the DNR Dam Inspection Report issued on December 1, 2021. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – It was noted that questions have been raised within the community about water quality because of other lake water contamination. Leonard noted that we are doing water testing and there’s no reason for concern. He also said he would reach out for the testing results from the last two testing events.

Community Events – Leonard noted that everything is in place for Christmas on the Lake on August 6^th and the fireworks on August 13^th.

Operations & Maintenance – Althoff noted that Colgan has been down to the powerhouse to look at the internal concrete and reported that it looks great. There are some exterior spots on the road that they are looking to get sealed up. It not a major concern at this time but will need to be repaired in the near future. They also discussed tracking maintenance items and establishing a checklist for the dam volunteers. Colgan noted that while the dam is only 6-years old, problems have started to arise that need to be documented and he has been working with Andrew Judd to produce a 20-year maintenance plan that will be used to help identify issues before they become a problem. There was discussion regarding Burrington Group’s role in the maintenance of the dam. Colgan addressed the question stating that Burrington Group was hired in the beginning to be a 24-hour on-call service. Their role is not to maintain the dam but to respond to issues when they arise.

Property Management – There was discussion on cleaning the Scada Office noting that a countertop and cabinets along with a sink need to be installed to the cleaning process can begin.

Budget & Finance – Burger noted that the District finished the year under budget.

Legislative – No new updates

Dredge – Leonard said the committee has been meeting with the engineering firm exploring options related to sedimentation removal and the creation of a siltation trap. He noted that the District may need to hire additional engineering services and he will have more information at next month’s meeting. The additional cost for the engineering services will be paid from part of the grant money that was received.

Wall of Recognition – Leonard stated he met with Gifford, Colgan and Burger to develop a proposal for the project. Burger noted that the proposal will be for design work as well as cost. Leonard stated they have potentially twenty possible contractors.

Public Comment: None

Staebell congratulated Althoff and Scherrman for being re-elected to the Board.

A motion to adjourn was made by Staebell, second by Scherrman. Motion carried. Meeting adjourned at 5:37 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 22, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Jasper, Leonard and Thompson. Scherrman by Zoom

Absent: Staebell

Visitors: Laurie Kramer, Ed Schmidt, Todd Gifford, Gary Grant, Larry Murphy, Pat Colgan, Dakota Drish and Randy Rattenborg

Burgerasked for a motion to approve the meeting agenda. A motion was made by Jasper. seconded by Scherrman to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, engineering services, clerical expense, lobbyist expense, miscellaneous supplies, dam repairs, beach maintenance, bond fee, copier expense, Zoom contract and internet expense. Claims totaled $30,277.88.  Claims for fund 81005 included engineering fees totaling $21,255.00 A motion was made by Leonard, second by Jasper to approve claims as presented. All ayes. Motion carried.

May financial reports were presented. The General Fund had revenues of $6,728.90 from Delaware County. Expenditures for May were $14,377.97 ending May at $2,049,022.60. The Debt Service Fund had revenues of $7,311.82 from Delaware County with no expenditures ending May at $189,057.87. The Dam Improvement Fund had a transfer from the General Fund of $10,000 and no expenditures ending May with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $125.86 with no expenditures ending May with a balance of $392,750.86. A motion was made by Althoff to receive and file the May financial report. Scherrman seconded the motion. All ayes. Motion carried.

A motion was made by Leonard, second by Thompson to approve renewing the contract with L & L Consulting for the fiscal year beginning July 1, 2022. Burger requested that the Trustees discuss the renewal processing in December of each year beginning with December, 2022. All ayes. Motion carried.

The Trustees discussed lawn/maintenance work at Lost Beach. At present, Rich Hughes has been dragging the beach and Randy Kramer has been doing the weed-eating. Hughes has agreed to continue dragging the beach for $1,500 of which $1,300 of that will be donated to the LDRA. Kramer is requesting $35 per time to do the weed-eating. Leonard made a motion to approve both men to continue at the rates noted above. Thompson seconded the motion. All ayes. Motion carried.

The next agenda item was to discuss possible action on allowing the Property Management Committee to make minor purchases prior to approval by the board at the regular monthly meeting.   Burger had several concerns noting contracts cannot be approved without formal Board approval. He also noted that the Present/Vice-President currently have the ability to approve expenditures up to $5,000 without formal approval.   Leonard made a motion to table any action until all committees review and bring back recommendation to the Board. Jasper seconded the motion. All ayes. Motion carried.

Committee Updates:

Burger wanted to note that Jason Schilling is planning to donate two steel picnic tables for Lost Beach. The Property Committee approved this as there was no cost to the District. Burger also mentioned that the gentlemen who removed the fence by the Scada office for tree removal was asking about putting a gate in the area where the fence was. After much discussion Burger will contact said gentlemen allowing for a gate to be put in with the stipulation that the District reserves the right to control the lock on the gate. Burger informed the Board that the concrete work on the south side of the dam will be starting next week.

Water Quality – Leonard gave a brief update on the sediment trap studies. Recommendations will be coming at a later date.

Community Events – The June 4^th event was scaled back due to the weather but overall it was a success. It was reported that the paperwork has been completed for the fireworks event in August.

Operations & Maintenance – Colgan noted that the committee will be meeting with Lunda in the near future to review 5-6 projects to be completed within the next 2-5 year time span. A current concern is the moisture issue in the powerhouse. The committee will be reviewing this with Lunda as well as it is of immediate concern. Part of the issue is the damaged epoxy membrane that was put over the powerhouse several years ago. It needs to be replaced and is part of the moisture issue. Colgan also noted that the Trustees need to have a log of work that has been done on the dam and when so they can go back when issues arise. Burger mentioned that earlier in the month Randy Rattenborg and Dave Larson put in the stop logs to remove a tree log stuck under gate one. Randy called the Delhi Fire Department, and they came down and were able to move the log away from Gate 1. Randy mentioned that he has worked with the Delhi Fire Department on several lake issues, and all agreed they are a huge asset to Lake Delhi.

Property Management – No further update

Budget & Finance – Burger noted that we are closing out our fiscal year in very good shape.

Dredge – No further update

Wall of Recognition – Leonard spoke to the need to get the plans for Wall of Recognition finalized and get the project completed. He asked the Board for permission to establish a committee to get the project moving. Leonard recommended Pat Colgan and Todd Gifford along with himself to be on the committee. Althoff said he thought there was already a committee established that included Staebell and Burger. Burger stated he felt both he and Staebell should still participate in the decision making. After more discussion, Althofff suggested have the complete committee submit a plan.

Scherrman left the meeting at 5:48 p.m.

Legislative – Gary Grant gave an update on the last legislative session. L & L Consulting has worked on several things for Lake Delhi. Those include the Lake Restoration Fund and the Impoundment Fund which was created several years ago. They also help monitor any adverse DNR regulations that could affect Lake Delhi. Funding the Impoundment Fund was huge this year. The Fund is not specific to Lake Delhi but there’s not a lot of eligible participants which is beneficial to Lake Delhi. The goal is to make the funding go on auto-pilot. Challenges going forward include the expectation of lower gambling revenue. If that goes down funding will be a challenge. Grant noted that the fact that Lake Delhi is a part of the Maquoketa River Watershed Authority is also an asset for Lake Delhi in terms of additional funding. Althoff asked what other funding opportunities are available going forward. Grant responded that dam maintenance and public amenities are a couple of areas that would be of benefit to the District. Thompson asked if the District would be allowed to carry-over funds and Grant said he highly recommended we don’t do that because if there would be a revenue shortfall at the state level they could come back and asked for any unspent monies. Discussion continued regarding eligibility for funding and how the DNR assesses projects that are submitted, etc. Both Murphy and Grant recommended applying for a maximum amount for both dam projects and dredging knowing the District may not get the full amount. Leonard noted that the District needs to move quickly if they want to apply for funding because the application will require engineering work and also an endorsement from the Water Shed Authority. Leonard has already spoken to Andrew Judd regarding engineering services and he’s willing to help with the guidance of the Trustees of what the needs are.

Public Comment:

Pat Colgan mentioned that he received a call from Oran Love from the Cedar Rapids Gazette telling him how impressed he was with the dam rebuild and that he’s understanding is the fishing below the dam is as good as it’s ever been.

A motion to adjourn was made by Jasper, second by Thompson. Motion carried. Meeting adjourned at 6:40 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 18, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by Vice-President Althoff.

Present: Althoff, Jasper and Thompson. Leonard, Scherrman and Staebell by Zoom

Absent: Burger

Visitors: Laurie Kramer, Ed Schmidt, Dakota Drish and Randy Rattenborg

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, miscellaneous supplies, dam repairs, property insurance, audit expense, copier expense, and internet expense. Claims totaled $14,174.77.  A motion was made by Leonard, second by Jasper to approve claims as presented. All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of $21,420.17 from Delaware County. Expenditures for April were $176,538.02 ending April at $2,066,671.67. The Debt Service Fund had revenues of $27,268.00 from Delaware County and expenditures of $237,135.20 ending April at $181,746.05. The Dam Improvement Fund had no revenues and no expenditures ending April with a $50,000.00 balance. The Lake Impoundment Fund had revenues of $392,625.00 with no expenditures ending April with a balance of $392,625.00. A motion was made by Staebell to receive and file the April financial report. Thompson seconded the motion. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to approve the FY2021 compilation report from Hunt & Associates. All ayes. Motion carried.

Scherrman made a motion to approve a resolution to transfer $10,000 into the Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014. Leonard seconded the motion. All ayes. Motion carried.

A motion was made by Scherrman, second by Jasper to approve a $15,000 contract with J & M Displays for fireworks to be held Saturday, August 13^th. All ayes. Motion carried.

The Board considered a request from Travis Bockenstedt who owns property near the Scada Office to use the trustee property to remove a tree that lies on his property but also hangs over the Scada Office. A motion was made by Thompson, second by Scherrman to allow Bockenstedt to use District property for the tree removal. All ayes. Motion carried.

The Board considered a request from the LDRA to use the District property at North Beach and Lost Beach for their June 4^th Beach, Band and Boat event. After some discussion regarding insurance coverage, a motion was made by Thompson, second by Staebell to approve the request. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the first water testing had been done on May 17^th by Burger, Scherrman and Kramer. Leonard also noted that the Watershed Management Authority is levying to evaluate funding for flooding moving forward.

Community Events – No further updates

Operations & Maintenance – Rattenborg reported that Lunda came down and made repairs on the gates. He plans to keep an eye on the lubricant that was used on the gates and noted it may be something that has to be done annually. The Operation Team got together to go over the proposals from Lunda regarding the turbine room and the control room. Moisture is a big concern and something that will have to be dealt with. Staebell asked about the new buoys that were ordered last fall. Rattenborg said he would need some help from others, possible Jeremy Klima, to get the bouys in because of the weight. Rattenborg also reported that Kistler will be at the dam next week to inspect the overhead joists.

Property Management – Thompson stated that he and Scherrman met at Lost Beach with JDC Works to get an estimate for erosion mitigation. He has an estimate to get the work done at a cost of $800+. This was not an agenda item but the trustees discussed giving the President the authority to have the work done before June 4^th.   Jasper asked who is mowing Lost Beach. Randy Kramer mowed last year and the Trustees asked him to mow until they can formally approve in June.

Budget & Finance – No update

Legislative – The Legislative session is finishing up. Leonard stated he’s hoping to see some additional funding for the Impoundment Fund but nothing is confirmed.

Dredge – Thompson said the committee met a week ago and they are still waiting for testing results from the dredge site.

Public Comment:

A motion to adjourn was made by Scherrman, second by Jasper. Motion carried. Meeting adjourned at 5:35 p.m.