The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 16, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by Vice-President Althoff.

Present: Althoff, Scherrman, Leonard and Jasper. Kramer and Staebell by Zoom

Absent: Burger and Thomspon

Visitors: Larry Aschbrenner.  Ed Schmidt, Doug Herman, Randy Rattenborg and Stacy Law via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, beach maintenance, plumbing at office, copier expense, rent of equipment. Claims totaled $5,670.03. A motion was made by Staebell, seconded by Scherrman to approval all claims. All ayes. Motion carried.

October financial reports were presented. The General Fund had revenues of $26,925.11 from Delaware County. Expenditures for October were $33,026.52 ending October at $2,264,137.50. The Debt Service Fund had revenues of $34,918.25 from Delaware County and expenditures of $236,608.20 ending October at $296,729.43. The Dam Improvement Fund had no revenues and no expenditures ending October with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $197.76 with no expenditures ending October with a balance of $366,414.13. A motion was made by Staebell, seconded by Jasper to receive and file the October financial report. All ayes. Motion carried.

The Board considered a request for approval of a transfer of waterfront property to Josh Seamans, owner of Part of Lot 6, Parcel K and additional grounds located within Littlefield’s Lake Shore. Doug Herman was present to discuss the current district policy on transfer of property. After much discussion, the consensus was to approve the transfer of property as was set by current policy to approve center to the cove but in addition add language that will allow the District to do maintenance and/or dredging along with having flooding rights in that area as needed.  The transfer will also include the transfee pay the fees as set out by current policy. Dan Staebell made the motion to approve based on those conditions. Leonard seconded the motion. All ayes. Motion carried.

The Board next considered a request on a transfer of any interest of title for Lots 4 & 5 of Littlefield’s Lake Shore and adjacent lake frontage from David and Janice Cornell. After some discussion a motion was made by Leonard, second by Staebell to approve a new Quit Claim deed to the Cornell’s with the added language regarding the District’s rights to do maintenance and/or dredging along with having flooding rights on their lake bed property. All ayes. Motion carried. Herman asked if the Board would like to see the signed documents before the President Burger signs. The consensus was to bring back to the Board before signing.

Consideration and possible action on the amendment of the easement known as Injun Joe for the purpose of ingress and egress was discussed. Herman noted that at the last meeting the Board approved a resolution to approve was passed but then there was additional discussion regarding asking for rights for emergency access & maintenance. The property owner has agreed to the new language   Leonard made a motion to approve the amended easement agreement for maintenance rights. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that Brennan Co. came out along with Andrew Judd to review the dredge site and other options of sediment placement sites. He said he is hoping for more information to come out at the December meeting. Leonard suggested that the Board consider a work session to review dredge options moving forward.

Community Events – No update

Operations & Maintenance –Althoff noted the heater was repaired in the powerhouse. Rattenborg met with Taylor Construction regarding the coating on the dam deck. He’s looking for option to maintain the deck to keep the water from filtering into the powerhouse. He’s hoping to have options provided in January.

Property Management – Jasper suggested going out for bid for port-a-potties. It was suggested the District goes out for bid next spring. Scherrman expressed concern regarding an easement to North Beach. There was discussion about what rights the District has to access to the property.

Budget & Finance – No update

Legislative – Leonard updated the Board. A DNR application was completed for maintenance and dredging . He’s hoping for more information in the next few weeks.

Dredge – No update

Wall of Recognition – Leonard is still working on a final package for a quote for the wall.

Public Comment: Pasker asked if the DNR grant requires a 50% match. Leonard noted that’s correct.

Questions were asked regarding new zoning ordinances. Herman will keep the Board updated.

A motion to adjourn was made by Jasper, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:57 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 19, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Thompson, Scherrman and Jasper. Kramer, Leonard and Staebell by Zoom

Absent: None

Visitors: Laurie Kramer, Dan Reyner, Pat Colgan, Ed Schmidt, Larry Aschbrenner, Doug Herman and Randy Rattenborg.  Josh Seamans via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, lawn care, legal services, LDRA donation, software renewal, storage rental and internet expense. Claims totaled $24,847.12.  An additional claim was presented for the principal and interest due for the GO Bond in the amount of $236,608.20. A motion was made by Scherrman, seconded by Staebell to approval all claims. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of $250,730.00 from Delaware County. Expenditures for September were $23,690.08 ending September at $2,270,238.91. The Debt Service Fund had revenues of $237,174.82 from Delaware County with no expenditures ending September at $498,419.38. The Dam Improvement Fund had no revenues and no expenditures ending September with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $167.02 with expenditures of $5,995.00 ending September with a balance of $366,216.37. A motion was made by Scherrman, seconded by Jasper to receive and file the September financial report. All ayes. Motion carried.

The Board received a request from the LDRA for a donation to help pay for their dredge debt. A motion was made by Leonard, seconded by Thompson to pay the amount due on December 1, 2022 of $15,047.92. All ayes. Motion carried.

The Board reviewed a proposal from Brennan Company to do a dive inspection of the dam and spillway. The amount of the proposal is $10,160.00. After some discussion, Leonard made a motion to approve the amount of the proposal. Thompson seconded the motion. All ayes. Motion carried.

Josh Seamans was present to discuss his request to purchase his lake frontage. There was discussion around the issue of perpetual use of the property and whether his current deed states he owns to the middle of the river. Staebell made a motion to issue a Quit Claim Deed for the perpetual use of Seaman’s land property (Lots 4 & 5, Littlefield Lake Shore, SW ¼ & NW ¼ of Section 2984 and SE ¼ & NE ¼ of Section 3884). His motion also included tabling the transfer of the frontage until more research is completed to know specifically who owns the frontage. Leonard seconded the motion. All ayes. Motion carried. It was later discovered that Josh Seamans did have a deed for the frontage in front of his property so no further action will be required.

A motion was made by Staebell, seconded by Leonard to approve the 6-month storage rental with Schmitz Storage for $900.00. All ayes. Motion carried.

A motion was made by Leonard, seconded by Jasper to approve an easement agreement with property near the district’s property known as “Injun Joe” that would allow for emergency access. This will replace the previously approved agreement recorded in Book 2022, Page 462 as recorded with the Delaware County Recorder’s Office. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the Maquoketa Valley Watershed Authority will be holding their annual meeting in the near future.

Community Events – Dan Reyner gave an update on the recreational events for next summer which includes Christmas on the Lake and fireworks

Operations & Maintenance – Rattenborg noted that work is being done on the stairs in the powerhouse

Property Management – Burger stated that the new counter tops have been installed in the Scada building. They were donated by Greg and Mary Steffen of Advanced Custom Counters of Hiawatha. The Board would like to express its’ appreciation for the donation.

Budget & Finance – No new update

Legislative – Leonard reported that Delaware County has approved a new zoning ordinance effective January 1, 2023. How that will affect lake property owners is unsure at this time. The Board of Supervisors are aware of the issues as they relate to the lake area

Dredge – Leonard reported on the possibility of more DNR funding

Wall of Recognition – No new update

Public Comment: None

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 6:20 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 21, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:02 pm by Vice-President Althoff.

Present: Althoff, Thompson and Jasper. Leonard and Staebell by Zoom

Absent: Burger, Scherrmann

Visitors: Laurie Kramer, Ben Pasker, Randy Rattenborg and Larry Ashchbrenner

Althoff asked for a motion to approve the meeting agenda. A motion was made by Thompson, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Jasper, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP gas, legal services, blanket insurance, dam repairs, engineering services and internet expense. Claims totaled $31,870.08.  A claim was presented for the Lake Impoundment Fund in the amount of $5,995.00 for engineering services. A motion was made by Thompson, second by Leonard to approve all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $53,200.28 from Delaware County. Expenditures for August were $7,873.16 ending August at $2,043,198.99. The Debt Service Fund had revenues of $70,569.87 from Delaware County with no expenditures ending August at $261,244.56. The Dam Improvement Fund had no revenues and no expenditures ending August with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $166.95 with no expenditures ending August with a balance of $372,044.35. A motion was made by Staebell to receive and file the August financial report. Jasper seconded the motion. All ayes. Motion carried.

The Board reviewed a request from Doug Herman, Lake Delhi’s FEMA representative, to receive and file the Project Closeout Confirmation letter related to FEMA DR 1763 PA ID#055-UNOCB-00. A motion was made by Staebell, seconded by Thompson to receive and file said letter. All ayes. Motion carried.

A quote from Iowa Wall Sawing Service was reviewed by the Board. A motion was made by Staebell, seconded by Leonard to table the deck work and approve up to $11,000 for the hand sawing. All ayes. Motion carried.

A motion was made by Jasper, second by Thompson to approve committee appointments for 2022/2023. All ayes. Motion carried.

Committee Updates:

Water Quality – No update

Community Events – No update

Operations & Maintenance – Jasper noted they are working on getting the steps in the turbine room rebuilt

Property Management – Thompson reported on a washout issue that made need a quote to correct

Budget & Finance – No new update

Legislative – Leonard stated that Delaware County is working on zoning requirements that may need review by the Board

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Ben Pasker asked questions regarding the wicket gates. It was noted that Pat Colgan and Andrew Judd are working on the maintenance issues.

Staebell left the meeting at 5:46 p.m. and Leonard left the meeting at 5:48 p.m. which was cause for adjournment.

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 5:48 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 17, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Thompson, Scherrman and Leonard. Staebell by Zoom

Absent: Jasper

Visitors: Laurie Kramer, Ed Schmidt, Randy Rattenborg and Mandy Bieber

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to keep the same officers for the 2022/2023 year. Burger is President, Althoff is Vice-President and Scherrman is Secretary. All ayes. Motion carried.

It was noted that the newly elected board members, Joe Scherrman and Joel Althoff, were sworn in prior to tonight’s meeting.

Leonard asked to have Andrew Judd from HDR Engineering speak to the Trustees regarding the work that is being done regarding the dredge site. Judd spoke regarding the scope of work that’s been done and that the District will need to work with him to frame out the net steps regarding analysis of the dredge site. The recent testing of materials uncovered issues that won’t allow the District to pursue the originally intended project. What Judd is suggesting is that the Trustees look at short term options which includes a sediment trap along with long term options regarding dredging and what areas on the lake will need attention. Judd explained that this project has a lot of different components that are inter-related. This includes deciding on the size of the sediment trap and the area to be tested as the scope of the area will determine the cost. Judd also spoke regarding the issue regarding the disposal of materials. He said he would be evaluating a variety of options for the Trustees to review which includes cost, long term usage, operations & maintenance of the area and the timeline for completion. The third thing Judd talk about was the need to confirm a regulatory path moving forward and to be able to establish that it is possible to get the work permitted. Judd discussed several tasks that will needed going forward. One is project management which includes managing the schedule of the project along with the budget. It also includes a site visit with a contractor. Both Judd and Staebell noted that Brennan is the contractor that will be coming to do a site visit. Burger noted that any other contract work needed would require going out for bid. Judd also talked about hydraulic analysis which will be used to evaluate and develop potential dredge sites. He spoke of the possibility of taking material off-site or taking to a quarry. Staebell asked if there’s still a possibility of using the existing dredge site would it be more cost effective. Judd that it could still be quite expensive and that’s why there’s a need to explore other alternatives. Another factor with regard to the project will be conducting soil sampling to determine what the spoils could be used for. He sited a potential agriculture use depending on the studies. The last item was regarding regulatory review. This process will review the various sediment site options and the water discharge with each site. This will need to be studied to know if any permitting will be required for the discharge. HDR will provide the District with a single document with all the studies and a recommended path forward. Leonard asked Judd for a timeline and anticipated cost. He said the soil testing should take around six weeks and the total project will take around twelve weeks. There was a discussion regarding the timing of the site visit with Brennan and when that should take place. Leonard made a motion to approve up to $135,300 for the project with the understanding that parts of the project may be re-evaluated if the needs change. Staebell seconded the motion. Burger noted that this work is necessary for future dredge work but with the understanding that any dredge projects will need to go out for bond approval.   Burger also asked if the grant monies that were received could be used for this expense. Leonard said he thought some of the money could come from the grant but he is not certain as to the actual amount. With no other discussion, Burger asked for a vote. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP tank rent, legal services and internet expense. Claims totaled $7,712.77. A motion was made by Leonard, second by Staebell. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,310.87 from Delaware County. Expenditures for July were $23,414.37 ending July at $1,997,873.25. The Debt Service Fund had revenues of $35.46 from Delaware County with no expenditures ending July at $190,674.69. The Dam Improvement Fund had no revenues and no expenditures ending July with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $164.72 and with no expenditures ending July with a balance of $371,877.40. A motion was made by Leonard to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

Althoff provided information regarding the temperature and humidity issues in the powerhouse. After discussing the issues with Pat Colgan, Althoff and Rattenborg recommend purchasing temperature sensors to establish a baseline of what the current conditions are and this will provide the needed information to control the humidity in the future. The cost for four sensors is $1,119. Staebell motioned to purchase all four sensors and have Althoff do the installation. Leonard seconded the motion. All ayes with the exception of Althoff who abstained. Motion carried.

Discussion was held on the committee appointments for 2022/2023.   A motion was made by Leonard, second by Thompson to table until next month’s meeting. All ayes. Motion carried.

Committee Updates:

Water Quality – No new update

Community Events – Leonard thanked Ed Schmidt and Pat Dede for allowing the fireworks to be shot from their property again this year.

Operations & Maintenance – Leonard asked if there was a plan in action for rip-rap work at Lost Beach. Rich Hughes has been asked for an estimate to do the work. Thompson stated that Jody Antrim has been contacted to work on the west side of Lost Beach. Leonard noted that if the cost for that project is under $5,000 the President and Vice-President have the authority to go ahead with a work order. Staebell asked who is in charge of the rock removal on Lost Beach and Thompson stated that there are volunteers who help with the cleanup. Burger suggested talking with the LDRA regarding bringing more sand back up on the beach.

Property Management – No new update

Budget & Finance – No new update

Legislative – No new update

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Mandy Bieber from the Emergency Management Agency introduced herself as the new administrator for Delaware County. She asked for an updated contact list and Emergency Action Plan. She also has a dam safety coloring books that can be distributed to children on the lake if the Trustees are interested.

A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:08 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 20, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Jasper, Staebell, Scherrman. Leonard by Zoom

Absent: Thompson

Visitors: Laurie Kramer, Ed Schmidt, Pat Colgan and Randy Rattenborg

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, concrete walkway, beach maintenance, and internet expense. Claims totaled $23,414.37. Motion was made by Scherrman, second by Staebell. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $11,071.64 from Delaware County. Expenditures for June were $30,117.49 ending June at $2,019,976.75. The Debt Service Fund had revenues of $1,581.36 from Delaware County with no expenditures ending June at $190,639.23. The Dam Improvement Fund had no revenues and no expenditures ending June with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $216.82 and expenditures of $21,255.00 ending June with a balance of $371,712.68. A motion was made by Leonard to receive and file the June financial report. Staebell seconded the motion. All ayes. Motion carried.

A motion was made by Althoff, second by Leonard to appoint Doug Herman as the FEMA authorized representative for the Lake District. All ayes. Motion carried.

Staebell made a motion to receive and file the communications from FEMA regarding the fulfillment of the Memorandum of Agreement (MOA) Section 106. Scherrman seconded the motion. All ayes. Motion carried.

A motion was made by Althoff to receive and file the DNR Dam Inspection Report issued on December 1, 2021. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – It was noted that questions have been raised within the community about water quality because of other lake water contamination. Leonard noted that we are doing water testing and there’s no reason for concern. He also said he would reach out for the testing results from the last two testing events.

Community Events – Leonard noted that everything is in place for Christmas on the Lake on August 6^th and the fireworks on August 13^th.

Operations & Maintenance – Althoff noted that Colgan has been down to the powerhouse to look at the internal concrete and reported that it looks great. There are some exterior spots on the road that they are looking to get sealed up. It not a major concern at this time but will need to be repaired in the near future. They also discussed tracking maintenance items and establishing a checklist for the dam volunteers. Colgan noted that while the dam is only 6-years old, problems have started to arise that need to be documented and he has been working with Andrew Judd to produce a 20-year maintenance plan that will be used to help identify issues before they become a problem. There was discussion regarding Burrington Group’s role in the maintenance of the dam. Colgan addressed the question stating that Burrington Group was hired in the beginning to be a 24-hour on-call service. Their role is not to maintain the dam but to respond to issues when they arise.

Property Management – There was discussion on cleaning the Scada Office noting that a countertop and cabinets along with a sink need to be installed to the cleaning process can begin.

Budget & Finance – Burger noted that the District finished the year under budget.

Legislative – No new updates

Dredge – Leonard said the committee has been meeting with the engineering firm exploring options related to sedimentation removal and the creation of a siltation trap. He noted that the District may need to hire additional engineering services and he will have more information at next month’s meeting. The additional cost for the engineering services will be paid from part of the grant money that was received.

Wall of Recognition – Leonard stated he met with Gifford, Colgan and Burger to develop a proposal for the project. Burger noted that the proposal will be for design work as well as cost. Leonard stated they have potentially twenty possible contractors.

Public Comment: None

Staebell congratulated Althoff and Scherrman for being re-elected to the Board.

A motion to adjourn was made by Staebell, second by Scherrman. Motion carried. Meeting adjourned at 5:37 p.m.