The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 20, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Jasper, Staebell, Scherrman. Leonard by Zoom

Absent: Thompson

Visitors: Laurie Kramer, Ed Schmidt, Pat Colgan and Randy Rattenborg

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, concrete walkway, beach maintenance, and internet expense. Claims totaled $23,414.37. Motion was made by Scherrman, second by Staebell. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $11,071.64 from Delaware County. Expenditures for June were $30,117.49 ending June at $2,019,976.75. The Debt Service Fund had revenues of $1,581.36 from Delaware County with no expenditures ending June at $190,639.23. The Dam Improvement Fund had no revenues and no expenditures ending June with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $216.82 and expenditures of $21,255.00 ending June with a balance of $371,712.68. A motion was made by Leonard to receive and file the June financial report. Staebell seconded the motion. All ayes. Motion carried.

A motion was made by Althoff, second by Leonard to appoint Doug Herman as the FEMA authorized representative for the Lake District. All ayes. Motion carried.

Staebell made a motion to receive and file the communications from FEMA regarding the fulfillment of the Memorandum of Agreement (MOA) Section 106. Scherrman seconded the motion. All ayes. Motion carried.

A motion was made by Althoff to receive and file the DNR Dam Inspection Report issued on December 1, 2021. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – It was noted that questions have been raised within the community about water quality because of other lake water contamination. Leonard noted that we are doing water testing and there’s no reason for concern. He also said he would reach out for the testing results from the last two testing events.

Community Events – Leonard noted that everything is in place for Christmas on the Lake on August 6^th and the fireworks on August 13^th.

Operations & Maintenance – Althoff noted that Colgan has been down to the powerhouse to look at the internal concrete and reported that it looks great. There are some exterior spots on the road that they are looking to get sealed up. It not a major concern at this time but will need to be repaired in the near future. They also discussed tracking maintenance items and establishing a checklist for the dam volunteers. Colgan noted that while the dam is only 6-years old, problems have started to arise that need to be documented and he has been working with Andrew Judd to produce a 20-year maintenance plan that will be used to help identify issues before they become a problem. There was discussion regarding Burrington Group’s role in the maintenance of the dam. Colgan addressed the question stating that Burrington Group was hired in the beginning to be a 24-hour on-call service. Their role is not to maintain the dam but to respond to issues when they arise.

Property Management – There was discussion on cleaning the Scada Office noting that a countertop and cabinets along with a sink need to be installed to the cleaning process can begin.

Budget & Finance – Burger noted that the District finished the year under budget.

Legislative – No new updates

Dredge – Leonard said the committee has been meeting with the engineering firm exploring options related to sedimentation removal and the creation of a siltation trap. He noted that the District may need to hire additional engineering services and he will have more information at next month’s meeting. The additional cost for the engineering services will be paid from part of the grant money that was received.

Wall of Recognition – Leonard stated he met with Gifford, Colgan and Burger to develop a proposal for the project. Burger noted that the proposal will be for design work as well as cost. Leonard stated they have potentially twenty possible contractors.

Public Comment: None

Staebell congratulated Althoff and Scherrman for being re-elected to the Board.

A motion to adjourn was made by Staebell, second by Scherrman. Motion carried. Meeting adjourned at 5:37 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 22, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Jasper, Leonard and Thompson. Scherrman by Zoom

Absent: Staebell

Visitors: Laurie Kramer, Ed Schmidt, Todd Gifford, Gary Grant, Larry Murphy, Pat Colgan, Dakota Drish and Randy Rattenborg

Burgerasked for a motion to approve the meeting agenda. A motion was made by Jasper. seconded by Scherrman to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, engineering services, clerical expense, lobbyist expense, miscellaneous supplies, dam repairs, beach maintenance, bond fee, copier expense, Zoom contract and internet expense. Claims totaled $30,277.88.  Claims for fund 81005 included engineering fees totaling $21,255.00 A motion was made by Leonard, second by Jasper to approve claims as presented. All ayes. Motion carried.

May financial reports were presented. The General Fund had revenues of $6,728.90 from Delaware County. Expenditures for May were $14,377.97 ending May at $2,049,022.60. The Debt Service Fund had revenues of $7,311.82 from Delaware County with no expenditures ending May at $189,057.87. The Dam Improvement Fund had a transfer from the General Fund of $10,000 and no expenditures ending May with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $125.86 with no expenditures ending May with a balance of $392,750.86. A motion was made by Althoff to receive and file the May financial report. Scherrman seconded the motion. All ayes. Motion carried.

A motion was made by Leonard, second by Thompson to approve renewing the contract with L & L Consulting for the fiscal year beginning July 1, 2022. Burger requested that the Trustees discuss the renewal processing in December of each year beginning with December, 2022. All ayes. Motion carried.

The Trustees discussed lawn/maintenance work at Lost Beach. At present, Rich Hughes has been dragging the beach and Randy Kramer has been doing the weed-eating. Hughes has agreed to continue dragging the beach for $1,500 of which $1,300 of that will be donated to the LDRA. Kramer is requesting $35 per time to do the weed-eating. Leonard made a motion to approve both men to continue at the rates noted above. Thompson seconded the motion. All ayes. Motion carried.

The next agenda item was to discuss possible action on allowing the Property Management Committee to make minor purchases prior to approval by the board at the regular monthly meeting.   Burger had several concerns noting contracts cannot be approved without formal Board approval. He also noted that the Present/Vice-President currently have the ability to approve expenditures up to $5,000 without formal approval.   Leonard made a motion to table any action until all committees review and bring back recommendation to the Board. Jasper seconded the motion. All ayes. Motion carried.

Committee Updates:

Burger wanted to note that Jason Schilling is planning to donate two steel picnic tables for Lost Beach. The Property Committee approved this as there was no cost to the District. Burger also mentioned that the gentlemen who removed the fence by the Scada office for tree removal was asking about putting a gate in the area where the fence was. After much discussion Burger will contact said gentlemen allowing for a gate to be put in with the stipulation that the District reserves the right to control the lock on the gate. Burger informed the Board that the concrete work on the south side of the dam will be starting next week.

Water Quality – Leonard gave a brief update on the sediment trap studies. Recommendations will be coming at a later date.

Community Events – The June 4^th event was scaled back due to the weather but overall it was a success. It was reported that the paperwork has been completed for the fireworks event in August.

Operations & Maintenance – Colgan noted that the committee will be meeting with Lunda in the near future to review 5-6 projects to be completed within the next 2-5 year time span. A current concern is the moisture issue in the powerhouse. The committee will be reviewing this with Lunda as well as it is of immediate concern. Part of the issue is the damaged epoxy membrane that was put over the powerhouse several years ago. It needs to be replaced and is part of the moisture issue. Colgan also noted that the Trustees need to have a log of work that has been done on the dam and when so they can go back when issues arise. Burger mentioned that earlier in the month Randy Rattenborg and Dave Larson put in the stop logs to remove a tree log stuck under gate one. Randy called the Delhi Fire Department, and they came down and were able to move the log away from Gate 1. Randy mentioned that he has worked with the Delhi Fire Department on several lake issues, and all agreed they are a huge asset to Lake Delhi.

Property Management – No further update

Budget & Finance – Burger noted that we are closing out our fiscal year in very good shape.

Dredge – No further update

Wall of Recognition – Leonard spoke to the need to get the plans for Wall of Recognition finalized and get the project completed. He asked the Board for permission to establish a committee to get the project moving. Leonard recommended Pat Colgan and Todd Gifford along with himself to be on the committee. Althoff said he thought there was already a committee established that included Staebell and Burger. Burger stated he felt both he and Staebell should still participate in the decision making. After more discussion, Althofff suggested have the complete committee submit a plan.

Scherrman left the meeting at 5:48 p.m.

Legislative – Gary Grant gave an update on the last legislative session. L & L Consulting has worked on several things for Lake Delhi. Those include the Lake Restoration Fund and the Impoundment Fund which was created several years ago. They also help monitor any adverse DNR regulations that could affect Lake Delhi. Funding the Impoundment Fund was huge this year. The Fund is not specific to Lake Delhi but there’s not a lot of eligible participants which is beneficial to Lake Delhi. The goal is to make the funding go on auto-pilot. Challenges going forward include the expectation of lower gambling revenue. If that goes down funding will be a challenge. Grant noted that the fact that Lake Delhi is a part of the Maquoketa River Watershed Authority is also an asset for Lake Delhi in terms of additional funding. Althoff asked what other funding opportunities are available going forward. Grant responded that dam maintenance and public amenities are a couple of areas that would be of benefit to the District. Thompson asked if the District would be allowed to carry-over funds and Grant said he highly recommended we don’t do that because if there would be a revenue shortfall at the state level they could come back and asked for any unspent monies. Discussion continued regarding eligibility for funding and how the DNR assesses projects that are submitted, etc. Both Murphy and Grant recommended applying for a maximum amount for both dam projects and dredging knowing the District may not get the full amount. Leonard noted that the District needs to move quickly if they want to apply for funding because the application will require engineering work and also an endorsement from the Water Shed Authority. Leonard has already spoken to Andrew Judd regarding engineering services and he’s willing to help with the guidance of the Trustees of what the needs are.

Public Comment:

Pat Colgan mentioned that he received a call from Oran Love from the Cedar Rapids Gazette telling him how impressed he was with the dam rebuild and that he’s understanding is the fishing below the dam is as good as it’s ever been.

A motion to adjourn was made by Jasper, second by Thompson. Motion carried. Meeting adjourned at 6:40 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 18, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by Vice-President Althoff.

Present: Althoff, Jasper and Thompson. Leonard, Scherrman and Staebell by Zoom

Absent: Burger

Visitors: Laurie Kramer, Ed Schmidt, Dakota Drish and Randy Rattenborg

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, miscellaneous supplies, dam repairs, property insurance, audit expense, copier expense, and internet expense. Claims totaled $14,174.77.  A motion was made by Leonard, second by Jasper to approve claims as presented. All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of $21,420.17 from Delaware County. Expenditures for April were $176,538.02 ending April at $2,066,671.67. The Debt Service Fund had revenues of $27,268.00 from Delaware County and expenditures of $237,135.20 ending April at $181,746.05. The Dam Improvement Fund had no revenues and no expenditures ending April with a $50,000.00 balance. The Lake Impoundment Fund had revenues of $392,625.00 with no expenditures ending April with a balance of $392,625.00. A motion was made by Staebell to receive and file the April financial report. Thompson seconded the motion. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to approve the FY2021 compilation report from Hunt & Associates. All ayes. Motion carried.

Scherrman made a motion to approve a resolution to transfer $10,000 into the Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014. Leonard seconded the motion. All ayes. Motion carried.

A motion was made by Scherrman, second by Jasper to approve a $15,000 contract with J & M Displays for fireworks to be held Saturday, August 13^th. All ayes. Motion carried.

The Board considered a request from Travis Bockenstedt who owns property near the Scada Office to use the trustee property to remove a tree that lies on his property but also hangs over the Scada Office. A motion was made by Thompson, second by Scherrman to allow Bockenstedt to use District property for the tree removal. All ayes. Motion carried.

The Board considered a request from the LDRA to use the District property at North Beach and Lost Beach for their June 4^th Beach, Band and Boat event. After some discussion regarding insurance coverage, a motion was made by Thompson, second by Staebell to approve the request. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the first water testing had been done on May 17^th by Burger, Scherrman and Kramer. Leonard also noted that the Watershed Management Authority is levying to evaluate funding for flooding moving forward.

Community Events – No further updates

Operations & Maintenance – Rattenborg reported that Lunda came down and made repairs on the gates. He plans to keep an eye on the lubricant that was used on the gates and noted it may be something that has to be done annually. The Operation Team got together to go over the proposals from Lunda regarding the turbine room and the control room. Moisture is a big concern and something that will have to be dealt with. Staebell asked about the new buoys that were ordered last fall. Rattenborg said he would need some help from others, possible Jeremy Klima, to get the bouys in because of the weight. Rattenborg also reported that Kistler will be at the dam next week to inspect the overhead joists.

Property Management – Thompson stated that he and Scherrman met at Lost Beach with JDC Works to get an estimate for erosion mitigation. He has an estimate to get the work done at a cost of $800+. This was not an agenda item but the trustees discussed giving the President the authority to have the work done before June 4^th.   Jasper asked who is mowing Lost Beach. Randy Kramer mowed last year and the Trustees asked him to mow until they can formally approve in June.

Budget & Finance – No update

Legislative – The Legislative session is finishing up. Leonard stated he’s hoping to see some additional funding for the Impoundment Fund but nothing is confirmed.

Dredge – Thompson said the committee met a week ago and they are still waiting for testing results from the dredge site.

Public Comment:

A motion to adjourn was made by Scherrman, second by Jasper. Motion carried. Meeting adjourned at 5:35 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 21, 2022

5:30 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Thompson & Burger. Leonard & Staebell via Zoom

Absent: Althoff, Scherrman & Jasper

Visitors: Laurie Kramer, Randy Rattenborg, Eric Strief and Doug Herman

Burger asked for a motion to approve the meeting agenda. A motion was made by Thompson seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, miscellaneous supplies, dam repairs, storage unit payment, LP gas and internet expense. Claims totaled $20,106.43. Claims were presented from the Debt Service Account for principal and interest due on June 2, 2022 in the amount of $237,135.20.   A motion was made by Thompson, seconded by Leonard to approve claims as presented. All ayes. Motion carried.

March financial reports were presented. The General Fund had revenues of $134,224.54 from Delaware County. Expenditures for March were $11,298.39 ending March at $2,221,789.52. The Debt Service Fund had revenues of $180,808.27 from Delaware County and no expenditures ending March at $391,613.25. The Dam Improvement Fund had no revenues and no expenditures ending March with a $50,000.00 balance. A motion was made by Staebell to receive and file the March financial report. Thompson seconded the motion. All ayes. Motion carried.

A motion was made by Thompson, seconded by Leonard to approve a request from the LDRA for a donation towards their dredge debt in the amount of $156,626.00. All ayes. Motion carried.

The Board considered possible action, requested by Faith Hunt Hermanson, on allowing a volleyball league to be held on Thursday evenings at Lost Beach the summer of 2022. There was discussion regarding liability insurance, parking and cleanup.   A motion to approve the request was made by Leonard, second by Staebell providing she has proof of insurance to cover any liabilities for the district. All ayes. Motion carried.

A motion was made by Thompson, second by Staebell to approve Resolution #4.21.22 that designates the Delaware County Auditor to conduct the regular election by hand count in July, 2022. All ayes. Motion carried.

Burger reviewed the Lunda contracts that the Board approved Burger to sign in March. He asked for a motion to allow those agreements to go forward. Staebell made a motion to approve, seconded by Leonard. All ayes. Motion carried.

The Board considered approving a contract with Lakeview Lawn & Ground Maintenance to provided lawn mowing at and around the dam area. Motion by Thompson to approve, seconded by Staebell. All ayes. Motion carried.

A request was made by Jasper to move the regular Trustee meeting from the third Thursday of the month to the third Wednesday of the month. Thompson requested moving the meeting up to 5:00 instead of 5:30. A motion was made by Thompson to approve moving the meetings to the third Wednesday at 5:00. Leonard seconded the motion. All ayes. Motion carried.

The Board discussed creating a policy related to transfer of property where the District has underlying ownership and property owner has perpetual use rights. Doug Herman, the trustees’ attorney, was present to discuss the various points regarding the development of such a policy. After some discussion, a motion was made by Staebell, second by Leonard to table any action until more information is provided. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard updated the board on water testing that will be conducted again this year. He noted that he submitted an application to the DNR for On-Stream Impoundment Grant. This past week we received a check from the DNR for 90% of the approved project. A special fund will be established with the Delaware County Auditor to keep track of the expenditures paid through this fund. Once soil borings are completed there will be a more information on what direction the project will take.

Community Events – Leonard stated he’s working with the LDRA to finalize the cost of this year’s fireworks and get the agreements signed. Staebell noted that Faith Hermanson asked about a having a parade of boats on a given date this summer. Leonard stated there needs to be an DNR application for an event like that.

Operations & Maintenance – Burger reported that the Dam Committee will be meeting to discuss future maintenance requirements. He noted there is a moisture issue in the powerhouse that needs immediate attention. Rattenborg also reported there are numerous electrical issues that need to be addressed.

Property Management – No additional updates

Budget & Finance – Kramer reported that she has submitted an application to ICAP for a grant to offset the cost of the dam inspection. The amount if $1,000 and she received notice from a representative that the application was approved.

Legislative – Leonard reported that our lobbyists are still working on additional funding from the State before the legislative session ends.

Dredge – No additional update

Public Comment: Eric Strief, with the LDRA, noted he has a person who is wanting to donate a picnic table in honor of his late father to be located at Lost Beach. Burger asked Strief to work with the Property Committee. He also noted that the LDRA is having a Band, Beach and Boat event in June and wants to be included in the DNR application. The location of the events includes North Beach and Lost Beach along with two private areas. Kramer will work with Strief on submitting an application with the DNR for that event.

A motion to adjourn was made by Leonard, second by Thompson. Motion carried. Meeting adjourned at 6:48 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 10, 2022

3:00 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 3:00 pm by President Burger.

Present: Althoff, Thompson, Burger & Scherrman. Leonard & Jasper by Zoom

Absent: Staebell

Visitors: Laurie Kramer, Maggie Burger and Larry Aschbrenner

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman seconded by Althoff to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Scherrman. All ayes. Motion carried.

Leonard made a motion to open the public hearing for the FY23 budget. Scherrman seconded the motion. All ayes. Motion carried.

With no public comment, a motion was made by Althoff, seconded by Scherrman to close the public hearing. All ayes. Motion carried.

A motion was made Scherrman, seconded by Thompson to approve the 2022/2023 budget. All ayes. Motion carried.

The Board reviewed claims as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, publication expense, financial commitment to MRWMA, electrical repairs and internet expense. Claims totaled $8,696.26. A motion was made by Althoff, seconded by Leonard to approve claims as presented. All ayes. Motion carried.

February financial reports were presented. The General Fund had revenues of $14,650.91 from Delaware County. Expenditures for February were $30,851.51 ending February at $2,098,863.37. The Debt Service Fund had revenues of $18,068.62 from Delaware County and no expenditures ending February at $210,804.98. The Dam Improvement Fund had no revenues and no expenditures ending February with a $50,000.00 balance. A motion was made by Althoff to receive and file the February financial report. Jasper seconded the motion. All ayes. Motion carried.

A motion was made by Althoff, seconded by Thompson to allow the President and Secretary to pay extra-ordinary bills that might come up prior to the regular April meeting. All ayes. Motion carried.

Leonard made a motion to accept a donation of bleachers to be placed on Lost Beach from the Hartwick Husky. Scherrman seconded the motion. Motion carried.

Thompson made a motion to approve the Hartwick Huskys use of Lost Beach for two events to be held this summer. The first event is scheduled for June 8, 2022 at 6:00 p.m. for a “Learn to Ski Night”. The second event is scheduled for July 13, 2022 for the Hartwick Huskys annual ski show. The event will start at 1:00 p.m. with a volleyball tournament, food sales and then the ski show. Schermann seconded the motion. All ayes. Motion carried.

Burger informed the Board that there were some gate issues at the dam that were identified by Burrington Group. Steps are being taken to correct the problem.

Public Comment: None

A motion to adjourn was made by Althoff, second by Thompson. Motion carried. Meeting adjourned at 5:45 p.m.