Trustee Agenda – Wednesday, July 16, 2025

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 16, 2025

5:00 p.m.

Lake Delhi Office

South of Dam

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  1. Consideration and possible action to move budgeted expenditure authority from fund 81000 to fund 81006
  1. Consideration and possible action to refund the remaining balance plus interest form Grant #2 to the DNR
  1. Consideration and possible action on the lobbying contract with L&L Murphy/Grant Consulting for 2025/2026
  1. Consideration and possible action on Burrington Group contract
  1. Presentation by a representative from the DNR regarding Maquoketa River water trails
  2. Committee Updates

                  Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals

                   Dredge: Staebell (Chair), Burger, Thompson

                    Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson

                     Finance & Budget:  Burger (Chair), Althoff,  Staebell

  1. Public Comment

13.  Adjourn

Upcoming Trustee Election – Tuesday, July 22, 2025

The Trustee Election for the Lake Delhi Combined Recreational Facility and Water Quality District in Delaware County, Iowa will be held on Tuesday, July 22, 2025.  Polls will be open from 12:00 PM (noon) until 8:00 PM.  The polling location will be as follows:

St. John’s Parish Religious Education Center

305 South Street, Delhi

Pre-Election Day voter registration for this election will close on Monday, July 7, 2025. 

Pre-registered voters are now required to provide an approved form of identification at the polling place before receiving and casting a regular ballot.  Voters who are not pre-registered (such as voters registering on Election Day, and voters changing precincts), must also provide proof of residence.  Voters who are unable to provide an approved form of identification (or prove residency if required), may have their identities attested to by another registered voter in the precinct, or have the right to cast a provisional ballot.  Attesters must also provide an approved form of identification.  For additional information about providing proof of identity and/or residency, you may visit the Secretary of State’s website at: https://sos.iowa.gov/voterid, or contact the Delaware County Auditor’s Office at (563) 927-4701. 

Absentee voting by mail is available through Monday, July 7, 2025 by submitting an absentee ballot request form to the County Auditor’s Office by 5:00 pm on the 15th day before the Election (July 7th).

In-person absentee voting is available at the Delaware County Auditor’s Office beginning at 8:00 am on Wednesday, July 2, 2025 thru 11:00 AM on Tuesday, July 22, 2025. 

        TRUSTEE OF THE LAKE DELHI

 COMBINED RECREATIONAL FACILITY

      AND WATER QUALITY DISTRICT

               (Vote for no more than two)

Patrick Colgan

Robert Hingtgen

_____________________________

(Write-in vote, if any)

_____________________________

(Write-in vote, if any)

Certified this 30th day of June, 2025

Carla K. Becker, Delaware County Auditor

and Commissioner of Elections

Trustee Agenda – Wednesday, June 18, 2025

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 18, 2025

5:00 p.m.

Lake Delhi Office

South of Dam

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Committee Updates:

         Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals

          Dredge: Staebell (Chair), Burger, Thompson

          Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson

           Finance & Budget:  Burger (Chair), Althoff,  Staebell

  1. Public Comment
  2. Adjourn

Minutes – May 28, 2025

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 28, 2025

5:00  pm

Lake Delhi Office

Delhi, IA 52223

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Althoff; Present via Zoom:  Scherrman, Staebell, Burger, Beals and Leonard

Absent:   Thompson

Visitors: None

Support Staff:  Laurie Kramer via Zoom

Burger made a motion to approve the agenda as presented.  Staebell seconded the motion.  All ayes. Motion carried.

Scherrman made a motion to open the public hearing on the proposed amendment to the FY25 budget.  Leonard seconded the motion.  All ayes.  Motion carried.

There was no public comment.

Burger made the motion to close the public hearing.  Beals seconded the motion.  All ayes.  Motion carried.

A motion was made by Burger, second by Staebell to approve the budget amendment for the debt service FY25 to increase the expenditures by $250,000.  All ayes.  Motion carried.

Public Comment: None

A motion to adjourn was made by Staebell, second by Scherrman.  All ayes.  Motion carried.  Meeting adjourned at 5:04 p.m.

Minutes – May 21, 2025

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 21, 2025

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Althoff, Scherrman, Burger, Thompson and  Leonard.  Staebell via Zoom. 

Absent:   Beals

Visitors: None

Support Staff : Randy Rattenborg and Laurie Kramer via Zoom

Burger made a motion to approve the agenda as presented.  Leonard seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, second by Staebell.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal expense, copier expense, website renewal, lawn care and dam maintenance and equipment (50%).  Claims totaled $85,197.08 from the General Fund.  Claims for Fund 81001 total $230,289.10 for principal and interest payment.  Claims for Fund 81006 included dam maintenance and equipment totaling $67,103.25. A motion was made by Burger, second by Leonard to approve all claims.   All ayes.  Motion carried.

April financial reports were presented. The General Fund received $46,207.87 in property taxes for the month and interest of $8,785.46.   Expenditures for April were $387,593.64 ending April at $2,240,288.50.  The Debt Service Fund received $62,768.05 in property tax for the month of April and $1,804.84 in interest.  There were no expenditures ending April at $895,765.06.  The Dam Improvement Fund had no revenues and no expenditures ending April with a $80,000.00 balance. Grant Fund (81006) had revenues of $923.55 in interest and $126,065.56 in expenditures ending April with a balance of $112,166.22.  A motion was made by Staebell, second by Scherrman to receive and file the April financial report.    All ayes.  Motion carried.

The Board consideration a resolution to transfer a designated amount into the Dam Improvement Fund as required by the 28# Agreement with the County Supervisors filed in January of 2014.  A motion was made by Burger, second by Thompson to transfer $10,000 into that fund from the General Fund.  Althoff asked for a roll call vote.  Leonard – aye, Burger – aye, Thompson – aye, Staebell – aye, Scherrman – aye and Althoff – aye.  Beals was absent.  All ayes.  Motion carried.

A motion was made by Leonard, second by Shcerrman to move $68,000 in budgeted authority from fund 81000 to fund 81006.  All ayes.  Motion carried.

Burger made a motion, second by Leonard to redeem an additional $250,000 of General Obligation Refund Bonds, Series 2017 in fiscal year 2025.  All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events – Leonard is planning to have the MVWA representative to give an update. 

He gave an update on the fireworks that are planned for August. 

He noted additional work being done by B&B and Hartwick Marina to move the RNA docks to meet requirements.

Leonard updated the Trustees on the Wall of Recognition.  Things are ready to move forward.  He did state that there’s still discussion about adding wind sails to the area.  That will be dependent on the determination of the dam committee and Pat Colgan.  Staebell asked if completion could be done by July 20th.  Leonard stated that that’s the goal.

With regard to a legislative update, Leonard noted that Larry Murphy has been following the legislation regarding a dock bill that was primarily issued for a private lake within the state.  It was to enable individuals and association to have hard deck dock lifts.  At this point it does not involve Lake Delhi but our lobbyists are following the language to provide us with more information.

Burger requested a meeting with our lobbyists to address the status of current legislation.

Dredge – Staebell plans on a upcoming dredge meeting.  He’s reached out to Dan Kimball, an engineer on the lake for more input.  He also talked with Joe Vorwald from the Delhi Fire Department regarding burning at the dredge site.  He will follow up with him.  Staebell left the meeting at 5:29 p.m.

Dam Operations & Property Management – Althoff noted the second grant is over.  He updated that $450,000 was received.  As of the end of April the balance to send back including interest was around $41,000.  He will be working with Kramer to close out the grant. 

Althoff noted that he and Burger will be looking at the renewel of the Burrington Group contract.  They plan to meet with our legal representative to bring back possible action at next month’s meeting.

Althoff is also investigating whether or not there’s any value in selling the old actuators.

He noted that HDR will now have time to finalize the dam operation and maintenance plan.  The hope is to have a plan presented in the next month or two.

Rattenborg requested a dam meeting to review water that is leaking into the control room.

Finance & Budget – No update

Althoff spoke about an issue with garbage being put in the port-a-potties at Lost Beach.  Scherrman said he would work with Kramer to develop signage for the area.  There was also discussion on rock removal at Lost Beach.  Leonard said he would research options.

Public Comment: None

A motion to adjourn was made by Burger, second by Leonard.  All ayes.  Motion carried.  Meeting adjourned at 5:46 p.m.

Unofficial Minutes – June 18, 2025

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 18, 2025

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Althoff, Scherrman and Burger;  Leonard and Beals via Zoom.

Absent:   Thompson and Staebell

Visitors: Pat Colgan

Support Staff: Randy Rattenborg and Laurie Kramer via Zoom

Scherrman made a motion to approve the agenda as presented.  Burger seconded the motion.  All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, second by Leonard.  All ayes.  Motion carried.

The Board reviewed claims from the General Fund (81000) as presented.  Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal expense, copier expense, port-a-potties, lawn care and dam maintenance, equipment rental and bond fees.  Claims totaled $14,418.81 from the General Fund.. A motion was made by Beals, second by Burger to approve all claims.   All ayes.  Motion carried.

May financial reports were presented. The General Fund received $8,208.61 in property taxes for the month and interest of $8,909.06.   Expenditures for May were $68,226.56 ending May at $2,179,179.61.  The Debt Service Fund received $11,149.43 in property tax for the month of May and $3,379.00 in interest.  Expenditures for bond payment were $480,289.10 ending May at $429,004.39.  The Dam Improvement Fund had no revenues and no expenditures ending May with a $80,000.00 balance. Grant Fund (81006) had revenues of $800.43 in interest and $67,103.25 in expenditures ending May with a balance of $45863.40.  A motion was made by Leonard, second by Beals to receive and file the May financial report.    All ayes.  Motion carried.

Committee Updates:

Water Quality, Legislative & Community Events – Leonard is planning to have the MVWA representative join a trustee meeting in the near future.  He has also invited members of the Water Trail League to attend to provide information on plans for a water trail.

Leonard updated the Trustees on the Wall of Recognition.  Things are moving forward.  A review of the final lettering will need to be done before construction begins.

Burger noted that the lobbyists monthly payment will be reduced now that the legislature is not in session

Dredge – Burger reported that the committee will be looking at numbers from Maggie Burger regarding the debt schedule pay off.   This will help determine borrowing capacity for future projects.

Dam Operations & Property Management Althoff reported that they are investigating renting a long reach excavator to pull out sand from the shallow areas along the beach.  Burger stated that any work done at the beach should be held off until the end of summer.

Schermann noted that Shawn Reth has completed road work down to North Beach.

Finance & Budget – Althoff, Kramer and Andrew Judd will be coordinating the close out of Grant #2.

Public Comment: Pat Colgan was present and informed the Board that he plans to run for a vacant trustee seat in July.  He stated he was looking forward to working with the trustees again and hopes to bring more awareness to the lake residents about lake operations.

A motion to adjourn was made by Scherrman, second by Burger.  All ayes.  Motion carried.  Meeting adjourned at 5:23 p.m.

Trustee Agenda – Wednesday, May 28, 2025

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 28, 2025

5:00  p.m.

Lake Delhi Scada Office

South Side of Dam

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  1. Call to Order
  2. Approve Agenda
  3. Open public hearing on proposed amendment to the FY25 budget
  4. Close public hearing
  5. Consideration and possible action to approve the budget amendment for FY25
  6. Public Comment
  7. Adjourn

Trustee Agenda – Wednesday, May 21, 2025

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 21, 2025

5:00 p.m.

Lake Delhi Office

South of Dam

Delhi, IA 52223

Join Zoom Meeting

https://us06web.zoom.us/j/3731743352

Meeting ID: 373 174 3352

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+16469313860,,3731743352# US

Dial by your location

+1 312 626 6799 US (Chicago)

Meeting ID: 373 174 3352

Find your local number: https://us06web.zoom.us/u/kbFZ2FSYMz

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  1. Consideration and possible action on a resolution to transfer a designated amount into the Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014
  1. Consideration and possible action to move budgeted expenditure authority from fund 81000 to fund 81006.
  2. Consideration and possible action to redeem an additional $250,000 of General Obligation Refund Bonds, Series 2017 in fiscal year 2025
  3. Committee Updates

                   Water Quality, Legislative & Community Events: Leonard (Chair), Scherrman, Beals

                    Dredge: Staebell (Chair), Burger, Thompson

                      Dam Operations & Property Management:  Althoff (Chair), Burger, Thompson

                       Finance & Budget:  Burger (Chair), Althoff,  Staebell

  1.  Public Comment
  2. Adjourn

Minutes – Wednesday, May 7, 2025

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 7, 2025

5:00  pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present via Zoom: Althoff, Scherrman, Burger, Thompson. Leonard, Beals and Staebell. 

Absent:   None

Visitors:  None

Support Staff  : None

Scherrman made a motion to approve the agenda as presented.  Thompson seconded the motion.  All ayes. Motion carried.

Staebeel made a motion to set a public hearing date to amend the FY 2025 budget.  His motion was to set the date and time for May 28, 2025 at 5:00 p.m. and to authorize Kramer to publish the notice of public hearing in the Manchester Press.  Leonard seconded the motion.  All ayes.  Motion carried.

Public Comment: None

A motion to adjourn was made by Burger, second byThompson.  All ayes.  Motion carried.  Meeting adjourned at 5:03 p.m.

Election Notice – July 22, 2025

NOTICE

LAKE DELHI COMBINED RECEREATION FACILITY AND WATER QUALITY DISTRICT

ACCEPTING AFFIDAVITS OF CANDIDACY FOR TRUSTEE POSITIONS

ALL LAKE DELHI RESIDENTS AND LANDOWNERS

On behalf of the Lake Delhi Combined Recreational Facility and Water Quality District Board of Trustees, the Delaware County Auditor’s Office is now accepting Affidavits of Candidacy for the following positions to be filled by election on Tuesday, July 22, 2025:

                                    District Trustee                  (two (2) positions)                                                3-year terms

Any resident or property owner within the Lake Delhi Combined District interested in running for one of these positions must file a completed Affidavit of Candidacy with the Delaware County Auditor located within the Delaware County Courthouse at 301 E. Main St, Room 210, in Manchester, Iowa. 

The deadline for filing an Affidavit of Candidacy is Friday, June 13, 2025 at 4:30 pm

To obtain an Affidavit of Candidacy form, please contact the Delaware County Auditor’s Office at 563-927-4701 or download a copy of said form online at https://delawarecountyelections.iowa.gov/

Respectfully,

The Lake Delhi Combined Recreational Facility and Water Quality District Board of Trustees and

The Delaware County Auditor’s Office