The Combined Lake Delhi Recreational Facility and Water Quality District Wednesday, August 21, 2024

5:00 pm

Lake Delhi Office Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:02 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman, Staebell, Beals and Leonard via Zoom.

Absent: None

Visitors: Randy Rattenborg, Ed Schmidt and Doug Herman

Support Staff via Zoom: Laurie Kramer

Althoff asked for a motion to approve the meeting agenda with the addition of an agenda item to swear in re-elected trustees, Larry Burger and Mark Thompson. A motion was made by Scherrman, second by Beals to approve the amended agenda. All ayes. Motion carried.

Althoff administered the Oat of Office to Burger and Thompson. The election of officers was next on the agenda. Staebell made a motion to maintain the current officers and Thompson seconded the motion. The motion to retain Althoff as President, Burger as Vice-President and Scherrmann as Secretary/Treasurer was approve with all ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal fees, copier expense, lawn maintenance, Zoom renewal and bond fee. Claims totaled $8,516.68 from the General Fund. A motion was made by Staebell, seconded by Leonard to approval all claims. All ayes. Motion carried.

July financial reports were presented. The General Fund received no property taxes for the month and interest of $9,935.36. Expenditures for July were $12,381.53 ending July at $2,243,681.75. The Debt Service Fund received no property tax for the month of July and $1,294.13 interest with no expenditures ending July at $315,761.93. The Dam Improvement Fund had no revenues and no expenditures ending July with a $70,000.00 balance. The Lake Improvement Fund had $1,646.63 in interest revenues and no expenditures ending July with a balance of $252,350.52. The Grant #2 Fund had revenues of $1,461.64 interest and no expenses ending July with a balance of $396,646.09. A motion was made by Staebell, second by Burger to receive and file the July financial report. All ayes. Motion carried.

The trustees considered an agenda item from Munson Electric for powerhouse lighting. After much discussion a motion was made by Staebell, seconded by Thompson to table any action and asked that Rattenborg develop a scope of work for inside and outside lighting and bring back to the next meeting. All ayes. Motion carried

Staebell presented bids from Kluesner Construction and Neuhaus Construction for a roadway on the north side of the dam down to the powerhouse. Staebell stated that he received a quote from Kluesner for a 4” asphalt roadway in the amount of $18,900. The quote for a concrete roadway from Neuhaus came in at $28,350. Staebell made a motion to accept the quote from Kluesner for the 4” asphalt. Burger seconded the motion. All ayes. Motion carried.

Althoff gave the trustees an overview of the action item regarding a Brennan Hydrographic Survey. This survey is a high-tech scan that will point out any issues above and below the dam such as scouring. Rattenborg explained that Brennan will use lidar to go under the water and detect any issues that could be potential problems. The cost is around $27,000 and would qualify for payment through Grant #2 with the DNR. A motion was made by Leonard, second by Burger to approve moving forward with the survey. All ayes. Motion carried.

A motion was made by Leonard, second by Beals to approve the software update for the Scada Computers from GS Plant Optics in the amount of $3,790. All ayes. Motion carried.

Leonard updated the trustees on an amended agreement with the Rocky Nook Association with regard to dock/lift placement. The agreement, with the DNR approval, will allow the RNA to move docks so boats can be docked going straight forward versus side-ways. There will be no extension of the current dock area. A motion was made by Leonard, second by Scherrman to approve the amended agreement. All ayes. Motion carried.

Althoff explained he next agenda item regarding the purchase of a man-lift was to get the Board’s input on what options are available to solve the safety issues at the dam. Rattenborg stated that a man-lift would need to be between 50’-60’ for the needs at the powerhouse. There was also discussion about a catwalk and what the cost and benefit of installing that would be. Leonard made a motion to table any action until a proposal for a lift size, maintenance on the lift and storage is brought back to the board. Staebell seconded the motion. Althoff called for a vote. All ayes except Thompson who voted nay. Motion carried.

The next item on the agenda was for the purchase of two more actuators for the dam. Althoff explained that in discussions with Andrew Judd from HDR Engineering the recommendation would be to purchase two additional actuators that could be funded in part with the Grant #2 monies. After some discussion, Burger made the motion to purchase the additional actuators at a cost of $43,500. Thompson seconded the motion. All ayes. Motion carried.

It was noted that Doug Herman arrived at 5:30 p.m.

Leonard reported on the progress of the Wall of Recognition and noted that he would like the board to consider some slight modification on the wall and it’s location. The contractor recommended changing the monument ramps from two large ramps to four smaller ones due to the number of names that will go on the monuments. This comes at no extra cost to the trustees. He also noted that because of this, the recommendation is to shift the area slightly to the south to allow for emergency access. Leonard stated they still hope to start the process this fall but it could go into next spring. Motion by Staebell, second by Scherrman to approve the changes. All ayes. Motion carried.

Leonard next reported on a proposal for wind sails near the Wall of Recognition. He noted he was approached by a family who wanted to donate the wind sails if the District would be agreeable. The family would agree to maintain the sails by putting them up in the spring and removing them in the fall. Leonard said he was asking the Board to approve agreeing to the concept and have the family come back with a full proposal of the project at the next meeting. Thompson made the motion to move forward and Beals seconded the motion. All ayes. Motion carried.

The trustees reviewed the current committees in place for the past year. Several changes were recommended. Beals made a motion to make the following changes. Staebell seconded. Legislative, Community Events, Activities and Wall of Recognition: Leonard (Chair), Beals and Scherrman Water Quality: Leonard (Chair), Scherrman and Beals Dredge: Staebell (Chair), Burger, Thompson Dam Operations & Property Management: Althoff (Chair), Burger, Thompson Finance & Budget: Burger (Chair), Althoff and Staebell Althoff asked for a vote on the committee appointments. All ayes. Motion carried.

Committee Updates:

Water Quality – No update Community Events, Activities, and Wall of Recognition – No update

Dam Operations & Property Management – Althoff reported that he updated a spreadsheet regarding expenditures related to Grant #2 and sent it to the trustees for review

Finance & Budget – No update Legislative – It was noted that the lobbyist contract will be reviewed at next month’s meeting

Doug Herman was present to discuss an update on the property obtain near North Beach. After much discussion, the Board requested a deed or quit claim deed be presented at next month’s meeting.

Public Comment – Ed Schmidt asked a couple of questions. One was regarding a possible reimbursement to Adam Ries for his help with the lake fireworks as he assisted the fireworks company trailer their product to the site. Kramer reported that she was aware of the request and sent it on to the LDRA for consideration. Schmidt also asked if the trustees had considered using recycled material for the road down to the powerhouse. Staebell said it was looked at but he felt the durability of the recycled material would not work for this project. A motion to adjourn was made by Staebell, seconded by Thompson. All ayes. Motion carried. Meeting adjourned at 6:24 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 17, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman, Staebell, and Leonard via Zoom.

Absent: Beals.

Visitors: Randy Rattenborg.

Visitors via Zoom: Ed Schmidt, Mark O’Dell.

Support Staff via Zoom: Laurie Kramer, and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, porta-potties, lawn maintenance GoDaddy renewal and warrants issued by the county auditor. Claims totaled $10,131.66 from the General Fund. A motion was made by Leonard, seconded by Staebell to approval all claims.   All ayes. Motion carried

June financial reports were presented. The General Fund had revenues of property tax $3,637.71 and interest of $11,107.09, totaling $14,744.80. Expenditures for June were $49,695.07 ending June at $2,236,127.92. The Debt Service Fund had revenues of $4,945.48 from property tax and $2,100.74 interest totaling $7,046.22 with no expenditures ending June at $314,467.80. The Dam Improvement Fund had no revenues and no expenditures ending June with a $70,000.00 balance. The Lake Improvement Fund had $990.45 in interest revenues and no expenditures ending June with a balance of $250,703.89. The Grant #2 Fund had revenues of $1,504.61 interest and no expenses ending June with a balance of $395,184.45. A motion was made by Leonard, seconded by Burger to receive and file the June financial report. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to table approving rates for work and inspection from Munson Electric until the Dam Committee meets to discuss the lighting proposals. All ayes. Motion carried.

A motion was made by Leonard, seconded by Staebell to table approving Kluesner Construction bid for asphalt placement on the north side of the dam down to the power house in order to compare possible option. All ayes. Motion carried.

A motion was made by Staebell, seconded by Thompson to approve moving buoys closer to the dam, as designed by Randy Rattenborg and Marty Pottebaum, and subject to approval by Andrew Judd with HDR Engineering. All ayes motion carried.

Committee Updates:

Water Quality – The final water testing for this summer is scheduled for August 6.

Community Events, Activities, and Wall of Recognition – A draft of wall with all the donors’names will be presented soon. The hope is to have the project completed this fall. Christmas on the Lake is scheduled for August 3 and the fireworks are scheduled for August 10. Delhi Fire Chief Vorwald plans to attend the next meeting.

Dam Operations & Property Management – Randy will get quote for overhead door at the powerhouse. He also noted that the powerhouse roof is leaking. There was discussion regarding purchasing 2 or 3 actuators with grant funds. A quote will be obtained for man lift. There was also discussion regarding road access at North and Lost Beach access.

Finance & Budget – No report

Legislative –   The trustees will be looking at a contract renewal with L & L Consulting in the near future..

Public Comment – None

A motion to adjourn was made by Leonard, seconded by Staebell. All ayes. Motion carried. Meeting adjourned at 6:06 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 19, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Scherrman; Beals , Staebell, and Leonard via Zoom.

Visitors via Zoom: Randy Rattenborg, Ed Schmidt, Deb Knake, Ralph Cooey and Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, legal expense, ground maintenance, publication expense, audit compilation report, porta-potties, and OSHA inspection. Claims totaled $12,001.82 from the General Fund. A motion was made by Thompson, seconded by Staebell to approval all claims.   All ayes. Motion carried.

May financial reports were presented. The General Fund had revenues of property tax $5,712.46, and interest of $10,682.06, totaling $16,394.52. Expenditures for May were $11,363.84, ending May at $2,281,078.19. The Debt Service Fund had revenues of $7,766.10 from property tax and $2,700.96 interest, totaling $10,467.06, and $250,000.00 in expenditures, ending May at $307,421.58. The Dam Improvement Fund had no revenues and no expenditures ending May with a $70,000.00 balance. The Lake Improvement Fund had $1,020.31 in interest revenues and no expenditures, ending May with a balance of $249,713.44. The Grant #2 Fund had revenues of $1,450.22 interest and no expenses, ending May with a balance of $393,679.84. A motion was made by Staebell, seconded by Leonard to receive and file the May financial report. All ayes. Motion carried.

A motion was made by Beals, seconded by Staebell, to approve the annual Farm Service Agreement for LP at the same price as last year. All ayes. Motion carried.

A motion was made by Staebell, second by Thompson to approve the purchase of a remote controlled actuator for $25,000 not including installation. All ayes. Motion carried.

A motion was made by Leonard, second by Burger, to approve HVAC Controls for Dam control room pending grant funding. All ayes motion carried.

A motion was made by Leonard, second by Staebell, to approve blacktop of road leading to lower side of powerhouse. All ayes. Motion carried.

A motion was made by Scherrman, second by Burger, to table action regarding humidity control and lighting in the powerhouse. All ayes. Motion carried.

Committee Updates:

Water Quality, Sediment Control & Dredge – Kramer and Burger have been testing water. A thank-you to Randy Kramer for weed eating a path where some of the testing is done. Staebell requested the trustees consider making the dredge a separate committee that could focus on starting the process of putting a dredge project together that would include funding and engineering. Burger suggested that could be considered at the August meeting when committee assignments are set.

Community Events, Activities and Wall of Recognition – The Wall of Recognition project is moving forward and Leonard said he hoped it will be finished this fall depending on weather.   Leonard stated he has visited with Dan Reyner from the LDRA regarding the Jammin in June band events and there has been a lot of positive feedback. Beals asked how the event was funding and it was noted that Gateway Applicance from Manchester had paid for the four bands. Beals suggested that the LDRA should consider “passing the hat” at these events to help the LDRA with other expenses. Burger noted that the Hartwick Huskys will perform Monday, July 1 at Lost Beach and also on Saturday, July 6^th with a beach party following.

Dam Operations & Property Management – The costs for repairs at Lost Beach is estimated at $3,000.00. Other work being considered through funding from Grant #2 includes: Buoy work, testing for seepage issues, removal of water-logged logs at the bottom of the gates, review options regarding building a catwalk on the dam or purchasing a manlift. It was also noted the garage door at the back of the dam needs to be replaced and the old crane that’s in the bottom area of the dam needs to be removed because it’s rusted out and not safe.

Finance & Budget – Burger noted the end of fiscal year numbers look good.

Legislative – No update.

Public Comment – Deb Knake thanked the trustees for their work.

A motion to adjourn was made by Staebell, second by Burger. All ayes. Motion carried. Meeting adjourned at 5:44 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 15, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Leonard and Scherrman. Beals via Zoom

Absent: Staebell

Visitors: Dan Reyner, Pat Colgan and Doug Herman. Visitors via Zoom: Randy Rattenborg, Andrew Judd and Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Leonard, second by Thompson to approve the agenda. All ayes. Motion carried.

A motion was made by Burger to open the public hearing on proposed amendment to the FY24 budget at 5:01 pm, second by Beals. All ayes. Motion carried. It was explained the purpose is to prepay $250K for GO Bond debt. A motion to close public hearing at 5:04 pm was made by Thompson, second by Scherrman. All ayes. Motion carried

A motion was made by Burger to approve the budget amendment for FY24, second by Beals. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, second by Burger. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, software consulting expense, lawn care expense, legal fees and bond fees. Claims totaled $8,579.84 from the General Fund. A motion was made by Thompson, second by Scherrman to approval all claims.   All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of property tax $32,161.10, and interest of $10,420.03, totaling $42,581.13. Expenditures for April were $259,448.19, ending April at $2,286,047.51. The Debt Service Fund had revenues of $233,880.90 from property tax and interest, and no expenditures, ending April at $546,954.52. The Dam Improvement Fund had no revenues and no expenditures ending April with a $70,000.00 balance. The Lake Improvement Fund had $1,070.30 in interest revenues and $17,702.58 in expenditures, ending April with a balance of $248,693.13. The Grant #2 Fund had revenues of $1,482.98 and no expenses, ending April with a balance of $392,229.62. A motion was made by Leonard, second by Beals to receive and file the April financial report. All ayes. Motion carried.

Andrew Judd presented updates on the dredge project.

A motion was made by Leonard, second by Thompson to send back the balance of Grant #1 in the amount of $232,625.13. All ayes. Motion carried.

A motion was made by Beals, second by Scherrman to transfer $10k from the Dam Improvement General Fund to Dam Improvement Fund that is to be used for emergencies as required by the 28E Agreement with County dated 2014. All ayes. Motion carried.

A motion to table action on the rental of Lost Beach area for apparel sales was made by Leonard, second by Burger. All ayes. Motion carried. Insurance requirements and donation to LDRA have not been received.

A motion by Scherrman, second by Leonard to retain Terpstra Hoke & Associates to audit and provide a compilation report for FY24. All ayes. Motion carried

A motion was made by Leonard, second by Scherrman to approve Brannon Monument bid for Wall of Recognition, including half down-payment $36,149. Ayes: Burger, Althoff, Leonard, Scherrman and Beals. Nay: Thompson. Motion carried.

A motion was made by Leonard, second by Burger to approve contract with J & M Display for fireworks on August 10, 2024 and prepaying to secure 8% discount. All ayes. Motion carried.

A motion was made by Burger, second by Leonard to move forward with contract forfeiture of real estate contract between District (formerly LDRA) and Shawn Monroe. Payment had not been made. All ayes. Motion carried.

A motion was made by Scherrman, second by Beals to allow the LDRA to use trustee property for Jammin’ in June event on June 1, 2024. All ayes. Motion carried.

Committee Updates:

Water Quality – previously covered

Community Events, Activities, and Wall of Recognition – Lake Delhi Golf Outing is May 17^th; Jammin in June is on June 1^st at Lost beach; Christmas on the Lake is August 3^rd and the fireworks are August 10^th with a rain date of August 11^th.

Dam Operations & Property Management – Grant status will dictate how funds will be spent before April, 2025.

Finance & Budget – New loan schedule will be presented following refunding balance.

Legislative – no report.

Public Comment – Burger and Thompson terms are expiring on July 31, 2024. The election is scheduled for July 23, 2024. Randy Rattenborg reported gate #1 opened slightly with recent rain. Overhead hoist inspection will happen next week.

A motion to adjourn was made by Burger, second by Beals. All ayes. Motion carried. Meeting adjourned at 6:45 p.m.