The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 15, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Scherrman, Jasper, Thompson and Althoff on the phone

Absent: Staebell and Leonard

Contract Staff: via Zoom: Laurie Kramer, Lori Tucker and Randy Rattenborg

Visitors: Larry Aschbrenner and Ben Pasker. John Burman and Ed Schmidt via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Jasper, second by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, legal expense, and LP. Claims totaled $7,355.19 from the General Fund. A motion was made by Jasper, seconded by Scherrman to approve all claims. All ayes. Motion carried.

February financial reports were presented. The General Fund had revenues of $16,689.44 from Delaware County. Expenditures for February were $8,887.08 ending February at $2,238,075.39. The Debt Service Fund had revenues of $20,776.01 from Delaware County and no expenditures ending February at $337,629.25. The Dam Improvement Fund had no revenues and no expenditures ending February with a $60,000.00 balance. The Lake Improvement Fund had revenues of $296.22 with no expenditures ending February with a balance of $347,086.53. A motion was made by Scherrman, second by Jasper to receive and file the February financial report. All ayes. Motion carried.

A motion was made by Scherrman, second by Jasper to approve a contract with HDR Engineering for long-term dam management contract. All ayes. Motion carried.

Committee Updates:

Water Quality – Three days will be needed to do water quality testing this summer. The dates are May 16, June 20 and August 1.

Community Events – No update

Operations & Maintenance – Burger explained the need to call a meeting of the Dam Committee (and Andrew) and bring priorities to the full Trustee Board for approval. Rattenborg clarified the proposal is good for this construction season.

Property Management – No update. Need to talk with Jason regarding stopping erosion at Lost Beach.

Budget & Finance – No update.

Legislative – Burger noted the other lake in Iowa under a 357E agreement, proposed a paper-vote bill to handle elections. We currently do a hand vote so there is no issue for the District.

Dredge – The committee will meet on Friday. Andrew Judd will share slides with property owners . More information will be provided at the next meeting.

Wall of Recognition – No update.

Public Comment: Larry Aschbrenner is concerned with the possibility of dredging and feels the dam maintenance should be a higher priority. He noted the steps need to be repaired. Rattenborg will look into this. Aschbrenner also noted there is a snowmobile at the bottom of the lake near the sandbar at the Maples that’s in the path of barefoot skiers. Scherrman will contact owner, Bret Brauman, to have it removed ASAP. Burger will get attorney Herman’s opinion if the DNR needs to be involved.

A motion to adjourn was made by Thompson, second by Jasper. All ayes. Motion carried. Meeting adjourned at 5:25 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 8, 2023

5:00 pm

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Althoff, Thompson, Burger & Jasper. Leonard by Zoom

Absent: Staebell and Scherrman

Visitors: Laurie Kramer, Lori Tucker and John Mack

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper seconded by Althoff to approve the agenda. All ayes. Motion carried.

Althoff made a motion to open the public hearing for the FY24 budget. Thompson seconded the motion. All ayes. Motion carried.

With no public comment, a motion was made by Althoff, second by Thompson to close the public hearing. All ayes. Motion carried.

Jasper made a motion to approve a resolution regarding the supplemental debt service levy. Althoff seconded the motion. All ayes. Motion carried

A motion was made by Leonard, seconded by Thompson to approve the 2023/2024 budget. All ayes. Motion carried.

Public Comment: None

A motion to adjourn was made by Thompson, seconded by Leonard. Motion carried. Meeting adjourned at 5:08 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 15, 2023

5:00 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Scherrman, Jasper, Thompson and Leonard via Zoom

Absent: Althoff, Staebell

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Lori Tucker, Dan Reyner and Doug Herman

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, misc. expenses, legal fees, LP for office and generator inspection. Claims totaled $8,012.39 from the General. A motion was made by Jasper, seconded by Scherrman to approve all claims. All ayes. Motion carried.

January financial reports were presented. The General Fund had revenues of $5,168.28 from Delaware County. Expenditures for January were $28,241.07 ending January at $2,230,273.03. The Debt Service Fund had revenues of $5,080.08 from Delaware County and no expenditures ending January at $316,853.24. The Dam Improvement Fund had no revenues and no expenditures ending January with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $257.82 and expenditures of $20,345.00 ending January with a balance of $346,790.31. A motion was made by Leonard, seconded by Scherrman to receive and file the January financial report. All ayes. Motion carried.

The Trustees reviewed the proposed budget for FY24. Scherrman motioned to approve the proposed budget, second by Thompson. Leonard requested a line item be added to the General Fund expenditures to include $60,000 allotted for the Wall of Recognition. Scherrman amended his motion to include that line item. Thompson seconded the amended motion.   All ayes. Motion carried.

A motion was made by Jasper, seconded by Leonard to approve a resolution for a supplemental debt service levy in FY24 for the payment of principal and interest on GO Refunding Bonds, Series, 2017. All ayes. Motion carried.

Schermann made a motion to publish the proposed budget in the Manchester Press on February 22, 2023 noting the public hearing for the budget approval is set for March 8^th at 5:00 p.m. Leonard seconded the motion. All ayes. Motion carried.

The Trustees considered appointing a trustee to negotiate with the property owner(s) on potential dredge site options. Jasper made a motion to appoint Leonard as the negotiator for the trustees. Scherrman seconded the motion. All ayes. Motion carried.

The Trustees reviewed a contract with 3E Engineering for a 5-year service agreement for the dam diesel generator. It was noted that the cost for the contract is not significantly larger than the previous years of service with 3E. Leonard made a motion to approve the 3E Engineering contract at a cost of $11,715 for five years. Thompson seconded the motion. All ayes. Motion carried.

Doug Herman was present to discuss legal issues regarding several property owners and frontage requests. He also expressed a concern that the current frontage policy should be updated because of its limited restrictions. In addition, he discussed the dredge pit conservation easement and concerns regarding the new county re-zoning ordinance and how it could impact property owners on the lake. Leonard suggested the trustees hold a work session to go over the zoning ordinance in more detail. Burger asked Herman to take the lead on gather more information.

Committee Updates:

Water Quality – No update

Community Events – Dan Reyner was present to update the trustees on the LDRA events for this summer. They include: Lake Delhi Golf Outing on May 19th; Bands, Beer and Boats on June 17th; Christmas on the Lake on August 5th; and, Fireworks on August 12th. Burger noted that the Hartwick Huskys will hold a practice at Lost Beach on June 18th and have a show there on Saturday, July 1^st.

It was noted that at 6:10 p.m. both Scherrman and Thompson had dropped from the meeting leaving the trustees with no quourm

Operations & Maintenance – Burger noted that he has asked Herman to review bidding procedures for future dam projects.

Property Management – No update

Budget & Finance – No update

Legislative – No update

Dredge – No update

Wall of Recognition – No update

Public Comment: Reyner informed the Trustees that he had received information from the Maquoketa Valley Electric Cooperative regarding broadband services for the south side of the lake. Burger asked him to forward the information to himself and Kramer.

Burger adjourned the meeting at 6:20 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Friday, January 27, 2023

8:30 a.m.

Lake Delhi Office

Delhi, IA 52223

A special meeting/work session was called to order by President Burger at 8:36 a.m.

Present: Burger, Althoff, Thompson, Staebell. Scherrman and Leonard via Zoom

Absent: Jasper

Visitors: Laurie Kramer, Andrew Judd and Randy Rattenborg. Lori Tucker and Pat Colgan via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Staebell, seconded by Althoff to approve the agenda. All ayes. Motion carried.

A motion was made by Scherrman, second by Thompson to approve a Three Rivers claim for LP gas in the amount of $874.69. All ayes. Motion carried.

The Board entered into a work session to review current and future repairs and maintenance issues with Andrew Judd from HDR Engineering. Discussion centered around the grants that were awarded to Lake Delhi and the projects and costs associated with them. There was no formal action.

A motion to adjourn was made by Staebell, seconded by Thompson. All ayes. Motion carried. Meeting adjourned at 11:23 a.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 18, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Scherrman, Jasper, Thompson   Staebell and Leonard via Zoom

Absent: None

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker and Pat Colgan

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Scherrman. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, auditor fees, engineering services for DNR grant, dam repairs, misc. expenses and payment to Maquoketa River WMA. Claims totaled $28,241.07 from the General Fund and $20,345.00 from Fund 81005 . A motion was made by Thompson, seconded by Leonard to approval all claims. All ayes. Motion carried.

December financial reports were presented. The General Fund had revenues of $5,084.76 from Delaware County. Expenditures for December were $19,075.38 ending December at $2,253,345.82. The Debt Service Fund had revenues of $4,993.39 from Delaware County and no expenditures ending December at $311,773.16. The Dam Improvement Fund had no revenues and no expenditures ending December with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $226.14 with no expenditures ending December with a balance of $366,877.49. A motion was made by Althoff, seconded by Jasper to receive and file the December financial report. All ayes. Motion carried.

Staebell made a motion to hold a public hearing regarding the FY24 budget on March 8, 2023. Leonard seconded the motion. All ayes. Motion carried.

A motion was made by Scherrman, seconded by Jasper to approve participation in the water quality testing for 2023. Leonard asked that the motion include other costs associated with the testing. All ayes. Motion carried.

The Trustees considered a request from Delhi Boats to continue the lease of the area next to the boat ramp at the dam. The amount of the least is $7,500 which begins April 1, 2023. It was noted that there’s also an informal agreement that Jeremy Klima will do snow removal and assist with debris removal from the spillway. Motion to approve the lease was made by Scherrman, seconded by Staebell. Motion carried.

A motion was made by Thompson, seconded by Staebell to approve the On-Stream Grant Agreement with the DNR and allow Leonard, as the Trustee contact person, to sign said agreement. All ayes. Motion carried.

The Trustees considered a motion to contract with Lori Tucker to take board minutes and also begin training with Laurie Kramer to replace her with the clerical/accounting duties. A motion was made by Leonard, second by Staebell to allow Burger to negotiate with Tucker regarding the position and payment. All ayes. Motion carried.

The next agenda item was a request from Kramer to raise her monthly contracted payment from $400/month to $500/month. Burger noted that Kramer has been paid at a rate of $400/month since 2017 and while she will no longer take minutes her extra duties will include training her replacement. Motion was made by Leonard, second by Thompson to approve the request. After some discussion, Burger asked for a vote. All ayes. Motion carried.

Committee Updates:

Water Quality – It was noted that the Trustees will be holding a work session on Friday, January 27, 2023 starting at 8:30 at the Lake Office to review the DNR grants and timelines for completion.

Community Events – No update

Operations & Maintenance – No additional update

Property Management – No update

Budget & Finance – The finance committee met on Saturday, January 14, 2023, to discuss the 2023-2024 fiscal year budget that is due to be certified in March of 2023. Kramer noted that the budget needs to be approved by March 15^th.

Legislative – Leonard noted that the new session has begun

Dredge – No update

Wall of Recognition – No update

Public Comment: A question was raised if the DNR needs to be contacted in the spring to lower lake levels for possible repairs. Colgan noted that maintenance needs to be addressed this summer.

A motion to adjourn was made by Scherrman, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:41 p.m.