Amended Trustee Agenda – Thursday, May 17, 2018

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The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, May 17, 2018

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and approval of the annual compilation report by Hunt and Associates
  7. Consideration and possible action on resolution to authorize Delaware County to conduct the upcoming Trustee election
  8. Consideration and possible action on donation request from the LDRA for assistance with the LDRA dredge debt
  9. Open public hearing on the proposed contract documents (plans, specifications, and form of contract) and estimated cost of SCADA Area Drainage Improvements Project.
  10. Close public hearing
  11. Consideration and possible action on awarding a bid for the Scada Area Drainage Improvements Project
  12. Consideration and possible action on resolution to transfer $10,000 into a Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014.
  13. Consideration and possible action on resignation from Laurie Kramer as district trustee
  14. Legislative update provided by Larry Murphy and Gary Grant
  15. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance
  16. Public Comment
  17. Adjourn

 

NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING FOR SCADA AREA DRAINAGE IMPROVMENTS

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NOTICE TO BIDDERS AND
NOTICE OF PUBLIC HEARING
JURISDICTION OF LAKE DELHI COMBINED RECREATIONAL FACILITY AND WATER QUALITY DISTRICT
PUBLIC IMPROVEMENT PROJECT
SCADA AREA DRAINAGE IMPROVEMENTS
DELAWARE COUNTY, IOWA

Notice is hereby given that a public hearing will be held by the Lake Delhi Combined Recreational Facility and Water Quality District on the proposed contract documents (plans, specifications, and form of contract) and estimated cost for the improvement at its meeting at 6:30, P.M. on May 17, 2018, in said Lake Delhi Trustees Administration Building, 210 South Street, Delhi, IA, for the SCADA Area Drainage Improvements Project.

Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 P.M. according to the clock of the Delaware County Auditor’s Office on May 15, 2018, in the office of the Delaware County Auditor, Delaware County Courthouse, 301 Ease Main Street, Manchester, IA. Bids received after the deadline for submission of bids as stated herein shall not be considered and shall be returned to the late bidder unopened.

Sealed proposals will be opened and bids tabulated at 2:00, P.M. on May15, 2018, in the Delaware County Courthouse, 301 E. Main Street, Manchester, IA for consideration by the Lake Delhi Combined Recreational Facility and Water Quality District at its meeting on May 17, 2018, at 6:30 P.M., in said Lake Delhi Trustees Administration Building, 210 South Street, Delhi, IA.

Work on the improvement shall be commenced immediately upon approval of the contract by the Trustees, and be completed as stated below.

Copies of the contract documents are available from the Burrington Group, Inc., 105 West Main Street, Manchester, IA 52057, phone 563-927-2434. Copies will be provided with no deposit on request in either paper or digital (pdf) format.

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.

General Nature of the Public Improvement

The kinds and approximate quantities of materials and types of construction for which bids will be received shall be as follows:

Excavation, CL-10, 700 C.Y.; HDPE Storm Sewer, 721 L.F.; Storm Sewer Intakes, 4 Each; Storm Sewer Manholes, 2 Each; PCC Curb & Gutter, 30”, 225 L.F.; 4” PCC Sidewalk, 15 S.Y.; Segmental Block Retaining Wall, 245 S.F.; Revetment Stone, 100 Ton; Erosion Stone, 150 Ton; Granular Surfacing, 510 Ton; Erosion Control; Seeding; and miscellaneous related construction and appurtenances.

 April 30, 2018

Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, in a form acceptable to the Jurisdiction, for the faithful performance of the contract, in an amount equal to 100% of the amount of the contract. The bidder’s security shall be in the amount fixed in the Instruction to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on the form provided in the contract documents with corporate surety satisfactory to the Jurisdiction. The bid shall contain no condition except as provided in the specifications.

The Lake Delhi Combined Recreational Facility and Water Quality District reserves the right to defer acceptance of any bid for a period of sixty (60) calendar days after receipt of bids and no bid may be withdrawn during this period.

Each successful bidder will be required to furnish a corporate surety bond in an amount equal to 100% of its contract price. Said bond shall be issued by a responsible surety approved by Lake Delhi Combined Recreational Facility and Water Quality District and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless Lake Delhi Combined Recreational Facility and Water Quality District from claims and damages of any kind caused by the operations of the contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of two years from and after acceptance of the contract.

The Lake Delhi Combined Recreational Facility and Water Quality District, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The work under the Contract may commence immediately after contract award and shall be fully completed and ready for operation within 45 consecutive calendar days thereafter, but no later than November 1, 2018.

Should the contractor fail to complete the work in this timeframe, liquidated damages of $400.00 per calendar day will be assessed for work not completed within the designated contract term.

The Lake Delhi Combined Recreational Facility and Water Quality District does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the jurisdiction.

This Notice is given by authority of the Lake Delhi Combined Recreational Facility and Water Quality District

Laurie Kramer, District Clerk

Lake Delhi Combined Recreational Facility and Water Quality District

 

April 30, 2018

Unofficial Minutes – Thursday, April 19, 2018

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The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 19, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by Vice-President Dan Staebell.

Trustees present: Staebell and Kramer; Burger, Havertape, Herman and Leonard by phone

Trustees absent: Gifford

Visitors: Larry Aschbrenner, Ed Schmidt, Jason Wenger, Dennis Smith, Ron Klinger, Tony Harmon, Alex Vorwald and Aaron McMurrin

Motion to approve the meeting agenda as read was made by Burger, seconded by Havertape. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Havertape. Motion carried.

Kramer presented claims for payment. Claims for payment in the amount of $14,036.77 from the General Fund for electricity, dam operation services, printer maintenance, lobbyist expense, repair work at the dam, phone/internet service and charges for dredge location assessment were presented. Burger motioned to approve the claims for payment as read, Havertape seconded. Motion carried.

Kramer presented the March financial reports. The General Fund had revenues of $71,725.27 from Delaware County and expenditures of $12,845.10, ending Marchat $1,871,622.51. . The Debt Service Fund had revenues of $123,643.90 from Delaware County and no expenditures, ending March at $247,909.91. The Dam Improvement Fund had no activity and ended March with a $10,000.00 balance. Havertape motioned to receive and file the financial reports as read, Burger seconded, Motion carried.

Members of the Delhi Fire Department presented the Board with information regarding a diver training certification program that they will be implementing to aid with rescue and recovery efforts when needed on the lake. The training per individual is expected to take about six months. A question was raised regarding funding for the cost of the training. The Fire Department currently has some funds earmarked from the family of Alex Salow for the training. The rest would be absorbed by the department. The Fire Department is requesting a donation from District for whatever they deem is fair. The board members spoke favorably about the program but would like the Fire Department come back to the District’s next regular meeting with a more exact idea of the costs so that they can make a decision at that time. Motion by Burger, seconded by Leonard to table the request until the May meeting. Motion carried.

Jason Wenger from Burrington Group was present to discuss the scope of improvements for the drainage project on the south side of the dam as well as other alternate projects at that location.   He is proposing a base bid to do what’s necessary to address the drainage and erosion control issues that we have at that location. That would include curb and gutter, the intakes, storm sewer work, putting in a retaining wall by the Scada office, re-grading the current gravel parking lot, installing sedimentation basins and sizing the storm sewer structure of a theoretical ten year rain event.   He stated there had also been discussions about doing an alternate to include an upsizing of the storm sewer to be able to handle a 25-50 year event which basically takes the storm sewer pass through from 24-30” to 30-36”. That alternate would be evaluate prior to the awarding of the contract. All other enhancements to the surface of the area that aren’t related to the drainage issue would be dealt with at a future date. That would allow the trustees to move forward with the drainage work this spring. Leonard asked if the option of paving the parking lot by the office and option of getting proposals for the pathway to the downstream area were going to be included in the bid proposal. Staebell stated that there may be advantages to keeping those projects separate from this bid as they would likely be done by a sub-contractor. Herman and Burger both stated they were unsure of the direction they feel the paving and walkway projects should go and would like more time to discuss and look at different options. A motion was made by Herman, second by Kramer to go forward with obtaining bids for the drainage project to include options for the different sizes of storm sewer pass through. Motion carried. Wenger stated he will get the notices out to contractors and would like to have the trustees set their regular meeting on May 17 to have a public hearing and act on the bids at that time. This will require publication of the project prior to the public hearing because of the scope of the project. Wenger also stated he would like to set the bid opening for May 15 so he has time to evaluate them before the meeting on May 17. He also stated we will need coordinate with the Auditor’s Office to accept the bids prior to the opening of the documents.

Committee Updates:

Dredge Committee – Staebell stated the committee met April 7th for a preliminary meeting for direction on possible dredging.

Beach Maintenance – Burger stated he has talked with a person who is interested in doing the garbage and beach maintenance. The cost for garbage removal would be $25.00 per trip. The cost to drag the beach would be $35.00 per trip.   The anticipation is that garbage will be picked up on Sunday and Monday and also following holidays. Dragging the beach would be done after rain events or more frequently if needed. Kramer stated that she would contact D & S Portables to set up a time to deliver port-a-potties to both Lost Beach and North Beach.

Public Comments: Ed Schmidt asked if a future county bridge project would have any impact on the proposed drainage work.   Wenger stated from the information he has any bridge development will be well to the east of the dam.

Kramer motioned to adjourn, Havertape seconded. The meeting was adjourned at 7:01 pm.

Trustee Agenda – Thursday, April 19, 2018

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The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April. 19, 2018

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on request from the Delhi Fire Department for a donation to their diver training program
  7. Consideration and possible action on scope of improvements for the drainage project on the south side of dam and other alternate projects at that location.
  8. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  9. Public Comment
  10. Adjourn

Work Session – Saturday, April 7, 2018

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The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Work Session

Saturday, April 7, 2018

11:30 a.m.

South Side of Dam

 

A work session was called to order by President Leonard at 11:35 a.m

Trustees present: Leonard, Staebell, Herman, Burger, Gifford and Kramer

Trustees absent: Havertape

Visitors: Jason Wenger from Burrington Group

Motion was made by Herman, second by Staebell to amend the agenda to include a review of the Wall of Recognition and to approve. Motion carried.

The trustees reviewed the drainage issues at the south side of the dam and discussed possible solutions. No action was taken

Gifford gave an overview of the design for the Wall of Recognition that will be located at the south side of the dam. No action was taken.

Motion to adjourn by Burger, second by Herman. Motion carried.

Minutes – Thursday, March 15, 2018

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The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 15, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Kramer, Burger, Staebell, Herman (phone)

Trustees absent: Havertape, Gifford

Visitors: Larry Aschbrenner, Ed Schmidt, Jason Wenger

Motion to approve the meeting agenda as read was made by Staebell, seconded by Burger. Motion carried.

Motion to approve the February 15, 2018 and March 1, 2018 meeting minutes was made by Burger, seconded by Staebell. Motion carried.

Kramer presented claims for payment. Claims for payment in the amount of $12,845.10 from the General Fund for electricity, dam operation services, printer maintenance, lobbyist expense, LP gas and phone/internet service were presented. Staebell motioned to approve the claims for payment as read, Burger seconded. Motion carried.

Kramer presented the financial reports. The General Fund had revenues of $8,210.92 from Delaware County and expenditures of $7,988.32, ending February at $1,812,742.34. . The Debt Service Fund had revenues of $10,601.56 from Delaware County and no expenditures, ending February at $124266.01. The Dam Improvement Fund had no activity and ended February with a $10,000.00 balance. Staebell motioned to receive and file the financial reports as read, Burger seconded, Motion carried.

Jason Wenger from Burrington Group presented documents for review regarding drainage work on the south side of the dam.   The scope of work included curb and gutter, a block retaining wall, storm sewers, curb intakes, erosion stone and seeding and topsoil. After much discussion, a motion was make by Burger, second by Staebell to table any action until a trustee work session could be held on site to discuss exact needs for the project. Motion carried.

Committee Updates:

Beach Maintenance – Kramer reminded the committee members in charge of beach maintenance that they need to find a person or persons willing to pick up the garbage and cans at Lost Beach every week. She stated that last year arrangements were made with the Delhi Fire Department to use their dumpster in exchange for giving them the cans for redemption. Whoever does the cleanup work will need to sort the cans from the glass as well. Burger stated that he had been approached by a person interested in the job and planned to follow up with him.

Dam Operations – Wenger stated that the bubblers have been removed and the gates will probably be put on automatic in the next couple of weeks.

Water Quality – Leonard stated that the Maquoketa Watershed Group had filed for a grant in which the Trustees made a pledge and are still waiting to hear if that has been approved.

Herman updated the Board on additional efforts, associated with a previously prepared Archaeological Survey, that need to be undertaken with regard to the dredge spoils site as part of the 2008 FEMA close out process. He is expecting a proposal from Wapsi Valley Archaeology that would include an inspection of the site and the preparation of a follow up report related to the location and potential disturbance of previously identified potentially notable archaeological sites. The District will be solely responsible for this expense with no cost share from FEMA. However, without these efforts the District could be ordered to reimburse FEMA in an amount equal to their investment in the dredge spoils site.

Leonard mentioned that we have one archeological area that we have yet to mitigate but the work could not be done until the lake was back. Herman explained that Wapsi Valley Archaeology performed the original study at the dredge site and for that reason would be used at this time to identify those areas they previously identified as having potential archeological significance.

The floor was opened for public comment. Larry Aschbrenner wanted to remind those in attendance that this coming Sunday, March 18th, he and Dennis Jasper will be bartending at the St. Patty’s Day Event at The Pizza Place starting at noon. All tips will be donated to this year’s fireworks.

Burger motioned to adjourn, Kramer seconded. The meeting was adjourned at 7:35 pm.

Septic System Awareness Day Hosted By Delaware County Sanitation

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In an effort to provide people with knowledge of Septic System options and to answer any questions people have about Septic Systems and requirements, the Delaware County Sanitation Department has put together a Septic System Awareness Day on June 2nd 2018 at the White Pines shelter in Baileys Ford Park starting at 9:00am.  At this event the goal is to provide you the opportunity to learn about the multiple options available to you.  Topics of discussion will include:

  • Representatives from Advantax packed media filters, Eco-Flo Packed coco filters, and Waterloo Bio Filters to discuss features and benefits of their systems.
  • A discussion and Q&A on standard septic systems limitations with space and soil types.
  • Certified Septic System Inspectors will be on hand so that you can arrange for them to come to your property to confirm what type of system you have, determine if it is properly functioning, and if it meets current requirements.
  • Information on competitive financing options available for new septic system installations
  • Provide you an opportunity to get answers to all the questions you may have.

Please call/email our office to RSVP/confirm your attendance for the Septic System Awareness day on June 2nd so that we can plan for the appropriate number of people.

Sincerely,
Dennis Lyons
Delaware County Sanitation Department
Phone: 563-927-5925
dlyons@co.delaware.ia.us

 

Maquoketa River Cleanup Project AWARE – June 8-13, 2018

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Press Release: March 19, 2018

MAQUOKETA RIVER CLEANUP RETURNS TO ITS ROOTS; SEEKS TO ENRICH A SENSE OF PLACE

MEDIA CONTACT: Brian Soenen at (319) 538-6970 or brian@iowaprojectaware.org

MAQUOKETA RIVER – A decade and a half ago during a drizzly first week of June, three dozen volunteers embarked on a first-of- its-kind river cleanup and outdoor education adventure. These brave volunteers set out to pick up trash from the Maquoketa River, and in doing so they sparked a river cleanup movement that transformed a humble idea into a nationally-recognized leader in environmental education and stewardship efforts. Since Project AWARE, which stands for A Watershed Awareness River Expedition, began in 2003, more than 4,500 volunteers from across the world have cleaned up 1,138 river miles, removing more than 405 tons of trash (77% of which has been recycled) from rivers all across Iowa.

The sixteenth annual Project AWARE, scheduled for July 8-13, 2018, will return to the Maquoketa River, but this time it will bring several hundred volunteers to east-central Iowa, where they will have an opportunity to spend their vacations working as aquatic garbage collectors – cleaning up, learning about, and exploring 63 river miles between Manchester and Canton in Delaware, Jones, and Jackson counties. While the expedition covers six days, volunteers may register to help for as little or as long as they like. And as an added bonus, canoes are provided.

“Project AWARE’s return to the Maquoketa River 15 years after the very first event is a BIG deal,” says Manchester native and lead garbage man on the first-ever Project AWARE, Doug Hawker. “Experiencing this wonderful event whether through active participation or even by just observing the hundreds of volunteers pulling trash out of the river tends to instill a sense of environmental stewardship into a person that will last a lifetime.”

During Project AWARE, volunteers paddle canoes searching for unsightly trash by day, camp in local campgrounds and communities by night, and attend educational programs scheduled throughout the event. It not only provides an opportunity for Maquoketa River residents to showcase their communities, but it also offers an opportunity for residents and visitors alike to connect with the river and enrich their sense of place.

“I graduated from Manchester High School in 1960 so have considered the Maquoketa River my home river,” says 12-year Project AWARE volunteer Richard Worm. “While staying in Hopkinton, I look forward to having the opportunity to help interpret the Delaware County Historical Society’s Milo #7 country school house, the school I attended from 1st-4th grade 70 years ago!”   Sarah Helle, the Hopkinton City Clerk is also looking forward to hosting the event. “We are very excited to have Project AWARE not only clean up the river, but also spend a night in our town. We hope to bring a bit of historic insight, show the “destination” components to our area, and treat those working hard to a great evening in Hopkinton.”

Iowa Project AWARE has experienced tremendous growth and successfully adapted to change throughout its history, and the 2018 event will be no exception. The Iowa Department of Natural Resources (DNR), which has coordinated the event since its inception in 2003, is partnering with the State Hygienic Laboratory at The University of Iowa and all-volunteer Iowa nonprofit N-Compass, Inc. to transition Project AWARE from a state-organized to nonprofit event.

“We are glad our partners are taking a more active role in Project AWARE,” said Nate Hoogeveen, river programs coordinator for the Iowa DNR. "We are expecting this cleanup will be a great thing for the Maquoketa River and the people who love it.”

For more information on this event and to download the registration materials, please visit www.iowaprojectaware.org.

 

 

Trustee Agenda – Thursday, March 15, 2018

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The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 15, 2018

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Review of construction documents for drainage work on the south side of dam.
  7. Consideration and possible action on requesting sealed quotes from contractors for drainage work on the south side of dam.
  8. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  9. Public Comment

Adjourn