The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 16, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Jasper, Thompson, Burger and Althoff were present.  Leonard & Staebell was present via Zoom

Absent: Scherrman

Visitors: Ed Schmidt and Larry Aschbrenner. Laurie Kramer & Randy Rattenborg via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Althoff to approve the agenda. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $8,675.94 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, 2021 election expense, electrical repairs, bond fees, miscellaneous supplies and software. Motion by Leonard and seconded by Staebell to approve payments. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of $11,073.17 from Delaware County. Expenditures for November were $7,135.63 ending November at $2,121,051.31. The Debt Service Fund had revenues of $11,802.27 from Delaware County and no expenditures ending November at $181,587.93. The Dam Improvement Fund had no revenues and no expenditures ending November with a $50,000.00 balance. A motion was made by Thompson to receive and file the November financial report. Althoff seconded the motion. All ayes. Motion carried.

Althoff reviewed with the Board the ICAP recommendations regarding cyber security. Based on those recommendations he proposed three basic policies for approval including website protection, wireless protection and firewall protection.

Leonard made a motion to approve a resolution adopting the three proposed policies and direct Althoff to respond to ICAP with the approved resolution. Staebell seconded the motion. All ayes. Motion carried.

The Board reviewed possible action on acceptance of Lot 13 from Lake Point Estates. Rattenborg noted that Lot 13 is the Injun Joe property. Kramer asked about the necessary paperwork. Rattenborg said Doug Herman and Jeff Domeyer’s attorney are drafting the language for approval. Staebell made a motion to table any action until the appropriate paperwork is available. Althoff seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard gave the update. The lobbyists, Andrew Judd from HDR and Leonard have worked to provide grant information for the DNR. An application was submitted for a grant in the amount of $500,000. Only two applications were submitted. One was from Webster County Conservation. They received $63,750. The other was for Lake Delhi in the amount of $436,250. Leonard noted that the grant requires a match. This means the trustees will need to move forward in terms of developing a water quality initiative/sedimentation removal plan. Leonard stated the appropriate committees will need to meet to go over all components of the above mentioned plan which will include meeting with Andrew Judd from the IDNR. This includes making the dredge site operational along with getting the area where the final sedimentation trap will be located finalized. Funds need to be spent by early 2024. Preliminary plans include doing collections over the winter, preparing bidding documents early summer 2022 and the actual bidding will take place in December with construction taking place in 2023. The total project scope is $872,500. It was noted that the sedimentation trap is currently going to be located in the Cedar area. A public announcement regarding the grant will happen sometime in January, 2022. Burger asked how the money gets disbursed. Leonard said the District can apply for about 90% of the dollars upfront before any construction begins. He will receive final details in January.

Community Events – Nothing new to report

Dam Operations & Maintenance – The committee along with Randy Rattenborg met with Pat Colgan and put together a three-year plan for dam updates and maintenance. Colgan will be putting together prices for the various projects.

Property Management – Thompson met with a contractor at Lost Beach to talk about bringing a backhoe in to pull sand from the lake onto the beach. Jasper spoke about the erosion around the block on the west side of the beach. The committee is looking for a long-term solution to the erosion problem. Rattenborg reported that the tree issue at the dam has been addressed. Burger mentioned he stopped at Home Depot to get pricing for a sink, faucet and cabinets for the office building. The price without installation is around $1,000. The countertop is being donated but the other costs would include plumbing. The board agreed to have Burger pursue moving forward with the project.

Finance/Budget – Burger reported that the committee will be meeting on Saturday, January 15, 2022 at 10:00 to go over the proposed budget.

Legislative – Leonard noted that the lobbyists and legislators were very involved in the grant process. Their work is very much appreciated.

Dredge – Nothing to report

Wall of Recognition – Burger asked to meet with Leonard and Staebell to go over some thoughts on the Wall.

Public Comment:

Schmidt asked if the grant money is just to get the site ready or does it include dredging. Leonard stated it will include site preparation, piping work and some dredging in that particular area.

Ashbrenner noted that the dam volunteers received a very nice Edgewood Locker gift box from the Trustees and Burrington Group for their work at the dam. The trustees thanked Larry and all the volunteers for all the hours they donate for the lake’s benefit.

Jasper stated that he has received requests from residents asking if the County could elevate the bridge at Hartwick. Leonard suggested having the Legislative Committee pursue more information noting that it is a flooding issue.

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:26 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 15, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Leonard, Jasper, Burger, Thompson and Althoff were present.  Scherrman was present via Zoom

Absent: Staebell

Visitors: Randy Rattenborg, Pat Colgan and Larry Aschbrenner. Laurie Kramer, Dakota Drish and Ed Schmidt via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Jasper to approve the agenda. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Thompson. All ayes. Motion carried.

Claims were presented for payment in the amount of $10,434.19 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, TV setup, office supplies and LP for both tanks. Motion by Leonard and second by Thompson to approve payments. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $51,992.26 from Delaware County. Expenditures for August were $11,557.51 ending August at $2,023,475.82. The Debt Service Fund had revenues of $68,924.89 from Delaware County and with no expenditures ending August at $171,975.85. The Dam Improvement Fund had no revenues and no expenditures ending August with a $50,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Althoff seconded the motion. All ayes. Motion carried.

Scherrman noted that he had been in contact with several individuals to do tree removal on the north side of the dam by the LP tank. He has not received proposals yet but was asking the Board to approve going forward with the tree removal. Burger explained that the President and Secretary have the ability to approve payment depending on the dollar amount. Leonard made the motion and Althoff seconded to approve giving the President and Secretary the ability to move forward with the project depending on cost. All ayes. Motion carried.

Scherrman reported that the road to North Beach is in need of repair. He is working with Lakeside Lawncare to figure out what it’s going to take to make it passable so the port-a-potties can be removed this fall. There was discussion on how to fix the short-term issues but the bigger concern is what it’s going to take long-term to keep the road viable. After some discussion a motion was made by Thompson, seconded by Jasper to table any action until the next meeting so more information can be gathered. All ayes. Motion carried.

Rattenborg was present to discuss the Burrington Group contract with the Trustees. Their last contract was approved in 2018.   He noted that because there’s been no rate increase in three years they are proposal a rate increase is for 2% per year for a total of 6%. He reviewed their scope of service noting he didn’t change anything. $2,500/month is the on-call fee. Leonard suggested the dam committee meet with Burrington Group to discuss their rates and services.   Colgan noted the needs for running the dam and getting the permits for the dam included 24/7 service. That was the reason for the development of a contract with Burrington Group.   Thompson made a motion to approve a one-year agreement with Burrington Group and have the dam committee meet with Burrington Group to go over their services. Althoff seconded the motion. All ayes. Motion carried.

The Board considered entering into a service agreement with Lunda. Colgan explained that Lunda has the expertise to handle specific dam issues that are beyond the scope of service provided by Burrington Group. He noted that Lunda is the company that did a lot of the work in Phase I of the dam construction including work on the actuators. Their scope of work would include an annual inspection to determine work needed. After some other discussion, Althoff made a motion to have Colgan move forward to bring back a contract from Lunda with their scope of service and rates for the next meeting. Jasper seconded the motion. All ayes. Motion carried.

Leonard reviewed a letter he drafted to be sent to Kayla Lyons, Director of the IDNR, regarding the application process for funds from the state Impoundment Fund. He noted this fund was created several years ago and this year $500,000 was allocated that allows us to ask for funding specific to our needs. Motion to approve the President to sign on behalf of the lake trustees was made by Leonard. A second was made by Thompson. All ayes. Motion carried.

Committee Updates:

Burger noted he put out a proposed update for committee members that includes members of the trustees as well as other individuals from the community.   He said he will put it on the agenda next month for approval.

Water Quality – Althoff noted there’s a meeting on Thursday, September 16 to discuss Delaware Soil and Water Conservation. Both he and Leonard plan to attend.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – Althoff asked when the lobbyist contract is due. Kramer will check.

Public Comment – Aschbrenner asked what the difference between the dam committee and the trustees. Burger explained the dam committee is made up of several trustees along with other individuals to bring back action items for the trustees.

Colgan noted that Aschbrenner and several others have been doing daily inspections of the dam since 2016. Rattenborg also said he gets a text message when someone is at the dam and he gets one daily. The trustees thanked Larry and the others for their work and commitment.

A motion to adjourn was made by Jasper, second by Althoff. Motion carried. Meeting adjourned at 7:30 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 19, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice President Althoff.

Present: Leonard, Jasper, Burger, Staebell, Scherrman and Althoff were present.

Absent: None

Visitors: Mark Thompson, Lance & Carrie Nemmers and Greg Kromminga in person. Laurie Kramer, Randy Rattenborg, Dakota Drish and Ed Schmidt via Zoom

Kramer gave the oath of office to Larry Burger and Mark Thompson who were elected to the board in July. Mark Thompson was now present as a member of the Board of Directors.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Staebell to approve the agenda. Motion carried.

Election of officers for the coming year was held.

Leonard nominated Burger for President. Staebell seconded the motion. All ayes. Motion carried.

Leonard nominated Althoff for Vice-Present. Scherrman seconded the motion. All ayes. Motion carried.

Staebell nominated Scherrman for Secretary/Treasurer. Althoff seconded the motion. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Leonard made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $11,231.45 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, office supplies & equipment. Motion by Leonard, second by Staebell to approve payments. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,272.08 from Delaware County. Expenditures for July were $7,456.98 ending July at $1,983,041.07. The Debt Service Fund had revenues of $17.42 from Delaware County and with no expenditures ending July at $103,050.96. The Dam Improvement Fund had no revenues and no expenditures ending July with a $50,000.00 balance. A motion was made by Staebell to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

The Board discussed weed control at Lost Beach. Leonard made a motion to hire Randy Kramer to weed eat the area through September 30, 2021 and be paid a rate of $25.00 for each time he’s there. Staebell seconded the motion. All ayes. Motion carried.

The Board considered possible action on a concrete proposal for the portage on the south side of the dam. Burger gave an overview of the quote he received from Ace Concrete for $12,280.   A second proposal was submitted by Nemmers Construction for $22,920. After some discussion, Scherrman made a motion to table any action on the proposal since the two quotes are not for the same scope of work and in order to get other quotes. He also suggested having a special meeting to consider all proposals. Staebell seconded the motion. All ayes. Motion carried.

Leonard presented the Board with sketches of the Wall of Recognition project along with a quote from Nemmers Construction for the complete project of $85,862.50. Leonard stated that the quote included other projects besides the wall of recognition. After much discussion regarding the scope of work and costs, a motion was made by Staebell, seconded by Althoff to table until more information could be obtained. Motion carried.

A motion was made by Leonard, seconded by Thompson to accept a family donation to be made with the completion of the Wall of Recognition. All ayes except Staebell who stated he would have liked more discussion. Motion carried.

There was no action taken on committee appointments for 21/22

Committee Updates:

Water Quality – Leonard noted that water testing was completed on August 10^th.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – None

Public Comment – None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:30 p.m.