Unofficial Minutes – March 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 18, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:32 pm by President Herman.

Present: Leonard, Jasper, Burger, Schermann and Herman were present via Zoom.

Absent: Staebell and Althoff

Visitors: Laurie Kramer, Dan Reyner, Ed Schmidt, Dakota Drish, Nancy Harbach, Bob Phillips and Randy Rattenborg via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Scherrman. Motion carried.

Motion to approve the minutes of the previous meeting was made by Burger, second by Scherrman. Motion carried.

 

Claims were presented for payment in the amount of $13,377.02 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, lobbyist expense, snow removal, Scada office remodel, dam supplies and LP gas. A motion was made by Jasper to accept the claims as presented. Seconded by Burger. Motion carried.

 

February financial reports were presented. The General Fund had revenues of $10,489.65 from Delaware County. Expenditures for February were $7,656.31 ending February at $2,026,039.17. The Debt Service Fund had revenues of $12,013.32 from Delaware County with no expenditures ending February at $118,825.61. The Dam Improvement Fund had no new revenues and no expenditures ending February with a $40,000.00 balance. A motion was made by Scherrman to receive and file the February financial report. Leonard seconded the motion. Motion carried.

The Board reviewed a resolution to approve a supplemental debt service levy in fiscal year 2021/2022 for the payment of principal and interest on GENERAL OBLIGATION REFUNDING BONDS, SERIES 2017.   Burger noted that the supplemental levy was approved at the budget hearing. Carla Becker asked for a resolution to keep on file noting we are freezing the levy on the debt service. Burger made a motion to approve the resolution. Leonard seconded the motion. All members voted aye. Motion carried.

Herman reviewed the proposed Conservation Easement for the Dredge Site. The easement pertains to about ½ of the dredge site.   An archeological study was done several years ago but not before some of the earth in the area was disturbed. FEMA noted that there were areas that contained potential artifacts and requested the easement to protect the remaining area. The easement agrees to allow the state archeologist department to review the area and requires the District to maintain the area.  Also included in the easement agreement is the restriction of activity on the property, maintenance of the property by control weeds/bush and large trees and shift the mowed trail placement. The easement prohibits disturbance of existing ground surface, construction of any buildings/structures, dumping of trash or unsightly material, use of motorized vehicles in the area. It requires signage denoting the “sensitive area”. Leonard made a motion to allow Herman to continue to work with all parties involved and bring the proposed easement back to the Board for approval at the next meeting. Scherrman seconded the motion. All ayes. Motion carried. Leonard suggested a visit to the site would be helpful before the next meeting.

The next agenda item was to review and approve a written lease agreement with Delhi Boats. A motion was made by Leonard, second by Burger to table approval until the April meeting with all terms as necessary. Motion carried.

The Board discussed the Cedar Cove dredge project that was done in 2016. Herman noted the last discussion of the project was in October of 2017. During that meeting there was discussion of different concerns the board members had with the project. The motion made at that meeting was “for payment of $40,000 once the easement is approved. Language allowing for the insertion of a two foot concrete barrier to be added to the sediment trap was recommended to Herman for addition to the easement negotiations.” The motion passed 4-3. Havertape, Gifford, Leonard and Kramer voted yes. Burger, Staebell and Herman voted no. An approved easement was never received until just recently. Herman noted that Al Boge has since signed an easement agreement. However, the agreement he signed does not include the language regarding the concrete barrier that was approved by the Board. Leonard suggested that the Board visit the site to see if it’s working like it should and is the 2’ of concrete still needed.  Leonard made a motion to table action to allow board members to visit the site and confirm that it’s working as designed. Burger seconded the motion. Reyner asked to provide additional background of the project. The original estimate to construct the basin was $100K. The Trustees said it was too much money.   Chad Kelly worked with the DNR and came back with a new design. There was a concern about how much the residents in the cove would contribute to the project. Reyner noted that all but two property owners paid into the project. He also reported that Chad Kelly did dredging on his property to take the level of the water from 6” to 3’. Other people in the area moved dirt in and around their area at their own expense. Herman asked if he could get a copy of the DNR permit for the project. Jasper expressed concern about the length of time that has transpired since the project was completed. After more discussion, the Board was asked to vote on the motion. All ayes to table until next month. Motion carried.

Leonard is still waiting on final quotes for the Wall of Recognition and made a motion to table until next month. Burger seconded the motion. Motion carried.

Kramer said she’d been in contact with Burrington Group regarding a proposal from Vessco, Inc. for work on Gate 3. Jason Wenger from Burrington Group would like the Board to take action on the request to have Vessco come down to work on the gate. The gentlemen from Vessco previously worked for Rotork and is familiar with the gate setup. His proposal is for $740 if the issue is not in the board. If there is an issue with the board, the cost could increase by about $400. Burrington Group would like to have this looked at yet this spring. Leonard made a motion to approve. Seconded by Jasper. Herman made the comment that this work clearly needs to be done. Burger asked if we have a service contract with Rotork. Herman said he needed to ask that question of Randy Rattenborg. Leonard amended his motion to give Herman the authority to move forward with the gate repair after checking on a possible warranty with Rotork. Jasper seconded the amended budget. All ayes. Motion carried.

Water Quality – No Update

Community Quality of Life – No update

Property Assets and Dam – Scada office needs cleaning. File cabinets and ceiling fans need to be purchased. Burger is checking into countertops for the sink.

Financial/Budget – No update

Public Comment – Dan Reyner mentioned that the LDRA has funds collect to help purchase a beach cleaning machine. Concerns are storage of the equipment and maintenance. The LDRA is asking the Board to contribute to the cost. Herman asked for more information regarding the equipment to review next month. Reyner also mentioned the LDRA was looking at a building to be located at Lost Beach for t-shirt sales, etc.

A motion to adjourn was made by Leonard, second by Burger. Motion carried. Meeting adjourned at 6:45 p.m.

 

 

 

 

 

Minutes – Thursday, March 11, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 11, 2021

5:30 pm

Delhi Fire Station/Zoom Meeting

Delhi, IA 52223

 

The special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Althoff, Jasper, Burger, Staebell, Scherrman and Herman were present via Zoom.

Absent: None

Visitors: Laurie Kramer and Randy Rattenborg via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard, second by Jasper. Motion carried.

Herman opened the public hearing to for the FY22 Budget. There’s being no public comments, the hearing was closed. Burger noted that the finance committee is recommending freezing the debt service levy rate at 5.43804. Motion by Leonard, second by Burger to approve the proposed FY22 budget. Motion carried.

Leonard spoke to the Board about approve a letter of support to the Delaware County Supervisors for a new bridge to be built east of the new dam. Leonard said he would be happy to draft said letter for Herman to sign. There was some discussion as to way a bridge in that area is vital to our community. Leonard made the motion to approve, Althoff seconded. Motion carried.

Other topics discussed without action included:

  1. The conservation easement provided by Dan Reyner in the Cedar Cove area.
  2. The Wall of Recognition timeline and cost
  3. The dam gate #3 and potential upgrade

A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:08 p.m.

 

 

 

 

 

Minutes – February 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 18, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Althoff, Jasper, Burger, Staebell and Herman were present via Zoom.

Absent: Scherrman

Visitors: Laurie Kramer and Randy Rattenborg via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Althoff. Motion carried.

Motion to approve the minutes of the previous meeting was made by Staebell, second by Jasper. Motion carried.

Claims were presented for payment in the amount of $7,491.25 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, lobbyist expense, Scada office equipment and LP gas. A motion was made by Burger to accept the claims as presented. Seconded by Staebell. Motion carried.

January financial reports were presented. The General Fund had revenues of $4,497.97 from Delaware County. Expenditures for January were $34,487.98 ending January at $2,023,205.83. The Debt Service Fund had revenues of $3,789.56 from Delaware County with no expenditures ending January at $106,812.29. The Dam Improvement Fund had no new revenues and no expenditures ending January with a $40,000.00 balance. A motion was made by Leonard to receive and file the January financial report. Althoff seconded the motion. Motion carried.

The Board reviewed the proposed budget for FY21. After some discussion, Burger made a motion to freeze the Debt Service levy rate at 5.43803 and requested a resolution for approval. Leonard seconded the motion. It was noted that the public hearing for the proposed budget is set for Thursday, March 11, 2021. It will be held at the Delhi Fire Station beginning at 5:30 p.m. Motion carried.

Water Quality – Leonard reminded the Board of the survey that was sent out to Lake Delhi residents regarding water quality at the lake and the importance of completing it to help address the needs at the lake.

 

Community Quality of Life – No update

Property Assets and Dam – Kramer noted the five-year inspection of the dam is coming up this summer. Herman stated he would have the lease for Jeremy Klima finished within the week.

Financial/Budget – No update

Public Comment: None

A motion to adjourn was made by Staebell, second by Leonard. Motion carried. Meeting adjourned at 5:55 p.m.

 

 

 

 

 

Minutes – January 26, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, January 26, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Althoff, Jasper, Scherrman, Burger, Staebell and Herman were present via Zoom.

Absent: None

Visitors: Laurie Kramer and Jeremy Klima via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell, Motion carried unanimously.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Althoff, Motion carried unanimously.

Claims were presented for payment in the amount of $34,487.98 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, Scada office repairs and security cameras and LP gas. A motion was made to accept the claims as presented by Staebell, Second by Leonard, Motion carried unanimously.

December financial reports were presented. The General Fund had revenues of $4,088.12 from Delaware County. Expenditures for December were $84,390.81 ending December at $2,053,195.84. The Debt Service Fund had revenues of $2,746.41 from Delaware County with no expenditures ending December at $103,022.73. The Dam Improvement Fund had no new revenues and no expenditures ending December with a $40,000.00 balance. A motion was made to receive and file the December financial report by Staebell, second by  Scherrman, Motion carried unanimously.

The Board considered approval of a public hearing for the FY22 budget. A motion was made to hold the public hearing on Thursday, March 11, 2021 at 5:30 p.m. by Jasper, second by Staebell, Motion carried unanimously. The location of the meeting will be at the Delhi Fire Station.

Leonard presented the Board with a request regarding water quality testing at the lake. He requested that the Board consider approving eleven testing sites along the river. The cost for each test is $18.00. Testing will be done three times this summer which would equate to a total cost of $594.00. He also noted that the DNR is providing funding for the next 1.5 years to help manage the watershed concerns. The cost to the MRWQA would be approximately $20,000. Staebell asked if this would raise the amount the District would be asked to provide annually. Leonard stated that that was a possibility but at this time it’s not a concern. He noted actual dates for the testing will be coming at a later date. A motion was made to approve payment for the testing to be done at eleven locations as presented by the MRWQA by Leonard, second by Burger, Motion carried unanimously.

The Board discussed the request from Delhi Boats LLC to lease the boat ramp access on the south side of the dam.   Staebell was asked to address the original proposal. The proposal includes allowing for the parking of the barge on the side of the ramp and having use of the Rocky Nook area for staging materials or equipment at a cost of $7,500 annually. Klima would also provide a weekly sweep of the spillway to keep control of the debris. Leonard asked Klima the extent that he would be able to deal with the dam debris.   Klima said he has a skid loader that can lift 7000#. He would remove debris from the barge and take to the top of the hill to burn. Jasper expressed concern that he’d been approached by folks on the lake with concerns that the ramp would not be accessible if the District leased the ramp. Burger also noted he’d been contacted by folks on the lake with the same concerns. He said he favored leaving it as is so that it is available for use by the public.   Burger also expressed concern that the barge has been left in front of the ramp on occasion and that is a safety concern. After additional discussion, Staebell made a motion to lease the ramp to Klima for $7,500 to have access to the shoreline at the Rocky Nook and the flat area to park his barge and also allow him use of the old Rocky Nook area for temporary storage of items. Staebell stated this would also included weekly cleanup of the spillway. The term of the lease would be for one year. Leonard seconded the motion noting that easement rights are protected and that the portage area would remain available.  Leonard expressed concern that cleanup inside of the bouys would be a safety issue. Klima said he could provide liability insurance and said he had no concerns about safety regarding debris removal. Burger asked to have the cleanup be a separate issue. Leonard asked Staebell to amend his motion to exclude the cleanup requirement. Staebell agreed. The motion, as voluntarily amended, to enter into a one year lease with Delhi Boats LLC for $7,500 that would allow him use of the Rocky Nook frontage to park his barge and the flat area for temporary storage of items, the lease to commence on March 1, 2021 and include language that if there are issues with the ramp being blocked that the lease could be terminated with a notice of 30 days, by Staebell, seconded by Leonard, Motion carried. (Staebell, Leonard, Herman and Jasper voting yes; Burger, Althoff and Scherrman voting no.)

Schermann presented a proposal from Lance Nemmers to paint the inside of the Scada office that would include the ceiling, walls and trim. He noted that on his last visit some of the plaster work had not been complete and would need to be finished before painting could begin. The cost of the proposal is $1,500 which does not include materials. The project should span over two weekends. A motion to approve contracting with Nemmers to paint the office was made by Scherrman, second by Jasper, Motion carried unanimously.

Water Quality – No further update

Community Quality of Life – No update

Property Assets and Dam – No update

Financial/Budget – Herman noted that Burger, Althoff and he met with Laurie to review the budget for FY21. More information will be provided in February.

Public Comment: None

A motion to adjourn was made by Leonard, second by Staebell, Motion carried unanimously. Meeting adjourned at 6:39 p.m.

 

 

 

 

Minutes – November 19, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 19, 2020

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Doug Herman.

Present: Staebell, Herman, Althoff, Jasper, Scherrman were present via Zoom.

Absent: Leonard

Visitors: Laurie Kramer, Randy Rattenborg & Ed Schmidt via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Althoff. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Staebell. Motion carried.

Claims were presented for payment in the amount of $19,469.31 from the General Fund for electricity, internet services, copier expense, clerical expense, lobbyist expense, computer upgrades, software renewal, Scada office repairs and generator maintenance. A motion was made by Burger to accept the claims as presented. Seconded by Althoff. Motion carried.

October financial reports were presented. The General Fund had revenues of $25,830.40 from Delaware County. Expenditures for October were $44,198.35 ending October at $2,144,814.69. The Debt Service Fund had revenues of $32,468.97 from Delaware County and expenditures of $236,503.40 ending October at $92,313.38. The Dam Improvement Fund had no new revenues and no expenditures ending October with a $40,000.00 balance. A motion was made by Staebell to receive and file the October financial report. Burger seconded the motion. Motion carried.

Herman reviewed the progress being made at the Scada office. The new siding and doors have been installed. The drywall is not yet complete and there are a few electrical and plumbing issues to take care of. Flooring and painting will be done once those items are complete.

Water Quality & Sediment Control – No update

Community Quality of Life – No update

Finance/Budget – Burger noted he had reached out to Bank Iowa regarding the dredge debt but has not received a response to date.

Assets and Dam – Staebell said he had received a request from someone who is interested in renting some District property. After some discussion, the consensus of the Board was to bring more information back to the December meeting.

Public Comment: None

A motion to adjourn was made by Scherrman, second by Burger. Motion carried. Meeting adjourned at 6:10 p.m.

 

 

 

 

Minutes – December 17, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 17, 2020

5:30 pm

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice-President Joel Althoff.

Present: Staebell, Leonard Althoff, Jasper, Scherrman and Burger were present via Zoom.

Absent: Herman

Visitors: Laurie Kramer, Randy Rattenborg, Doug Camp & Chad Staton via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Burger. Motion carried.

Claims were presented for payment in the amount of $9,390.81 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, Scada office repairs and registrar fees. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

November financial reports were presented. The General Fund had revenues of $7,967.09 from Delaware County. Expenditures for November were $19,283.25 ending November at $2,133,498.53. The Debt Service Fund had revenues of $7,962.94 from Delaware County with no expenditures ending November at $100,276.32. The Dam Improvement Fund had no new revenues and no expenditures ending November with a $40,000.00 balance. A motion was made by Staebell to receive and file the November financial report. Jasper seconded the motion. Motion carried.

The Board considered possible action to approve payment to the Office of the State of Archaeologist. Althoff noted this relates to 2008 flood with FEMA regarding preservation of the dredge site. They are asking for $75,000 to help pay for the cost of preservation which is to be paid up front. At the end of the process we will be reimbursed the same amount. The reimbursement would come back in about 12-18 months. The step is necessary to finalize the 2008 FEMA settlement. Staebell made a motion to approve payment to the State Archaeologist for $75,000 for future reimbursement in the same amount. Leonard seconded the motion. Jasper asked if there was anything else required of the District. Althoff said that State would take care of all the paperwork. Motion carried.

The next agenda item was regarding a request from Delhi Boats LLC to lease the boat ramp on the south side of the dam. Staebell noted that this has been a discussion item for the last couple of meetings. He asked for input from the Board. Leonard made a motion to allow the boat ramp to be used for canoes and kayaks as was previously approved with the County and DNR and also requested offer from Delhi Boats LLC to utilize that area with whatever parameters the Board wanted to attach to the agreement. Staebell seconded the motion. Leonard felt any agreement should be for one year vs. multiple years. He asked to amend his motion to include the one year term and also note that easement rights for the Rocky Nook Association and other property owners would have to be taken into consideration. After discussion regarding different pros and cons of agreeing to a lease, Burger made a motion to table until next month noting further information needs to be made available regarding public access and exact locations of property to be leased. Staebell seconded the motion. Motion carried.

The Board considered action on the District taking ownership of “Injun Joe” or The Rock.   The property owners are asking the District to reconsider the fencing requirement that the Board asked for at a past meeting. There was discussion regarding liability insurance. Burger indicated that the cost would be based on the amount of property that would be accepted by the District and that a survey would be required. Randy Rattenborg said he is working with the property owners to do that survey which would include the frontage as well. There was more discussion on the type of fence that would be installed, signage and maintenance. Staebell made a motion to decline the request for removal of a fence by the owners. The motion was seconded by Althoff. Motion carried.

Committee Updates:

Finance/Budget: Herman received information from Bank Iowa regarding dredge loan. Hopefully, more information will be provided next meeting.

Water Quality & Sediment Control – Leonard shared that the Maquoketa Watershed Authority has been approved for a grant through the DNR of around $100,000 with a matching amount that will come from the MWSA. The goal is to make a full pledge plan for the entire watershed area. This includes all the sampling that has been done in the Maquoketa River. Leonard noted that he may be coming back to the Board of additional dollars if needed. Leonard asked for Board support to fund water sampling in the Lake Delhi area.   He also asked if anyone on the Board wanted to volunteer to take water samples for the District. Staebell, Schermann, Burger, Jasper, Althoff and Kramer stated they would be willing to take water samples.

Burger noted that Larry Murphy would like to be on the January agenda to update the Board on legislative actions.

Community Quality of Life – Leonard stated he is meeting with Culver’s after the new year to review the initial proposal for the Wall of Recognition. Rattenborg asked if there was going to be lighting for the area. Leonard stated it wasn’t in the original plan but could be added.

Assets and Dam – Staebell noted that the Scada office will not be ready for the January meeting so a Zoom meeting will be necessary. He also noted that the ceiling will need to be painted before the walls can be painted. Burger and Scherrman volunteered to help with the painting. Althoff noted the camera system at the Scada office is up and running.

Public Comment: None

A motion to adjourn was made by Jasper, second by Scherrman. Motion carried. Meeting adjourned at 6:58 p.m.

 

 

 

 

 

Minutes – Friday, October 30, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Friday, October 30, 2020

5:15 pm

Via Zoom

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:15 pm by President Doug Herman.

Present: Staebell, Herman, Scherrman, Burger and Leonard were present via Zoom.

Absent: Althoff and Jasper

Visitors: Laurie Kramer, Randy Rattenborg and Jerry Mohwinkle via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard and seconded by Staebell, all ayes, Motion carried.

Randy Rattenborg informed the Board in regard to the bids received in relation to the installation of a camera and a security system near the dam. Randy Rattenborg reported that ITS was the low bidder, coming in at $27,085, slightly less than the next closest bid. Leonard made a motion to accept the bid and award the project to ITS in the amount of $27,085 and to give the Board President authority to spend an additional amount, not to exceed $5,000 during the course of the project if additional costs or other desired upgrades were later identified, Staebell seconded, all ayes, Motion carried.

Public Comment: None

A motion to adjourn was made by Scherrman, second by Leonard, all ayes, Motion carried. Meeting adjourned at 6:36 p.m.

Minutes – Thursday, October 15, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 15, 2020

5:30 pm

Delhi Fire Station

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Doug Herman.

Present: Staebell, Herman, Althoff and Jasper. Scherrman and Leonard were present via Zoom. Burger was absent

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Pat Colgan and Randy Rattenborg

Herman asked for a motion to approve the meeting agenda. A motion was made by Althoff, second by Leonard. Motion carried.

Motion to approve the minutes of the previous meeting was made by Staebell, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $26,573.35 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense, publication expense, security bundle, misc. supplies and boat ramp repair. Additional claims were presented for the principal and interest due for the BO Bond in the amount of $236,503.40. A motion was made by Staebell to accept the claims as presented. Seconded by Jasper. Motion carried.

September financial reports were presented. The General Fund had revenues of $141,357.05 from Delaware. Expenditures for September were $7,137.16 ending September at $2,163,182.64. The Debt Service Fund had revenues of $188,138.30 from Delaware County and no expenditures ending September at $296,347.21. The Dam Improvement Fund had no new revenues and no expenditures ending September with a $40,000.00 balance. A motion was made by Staebell to receive and file the September financial report. Althoff seconded the motion. Motion carried.

There was discussion and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt in the amount of $17,625.00. Dan Reyner, the LDRA Treasurer, also requested that the District consider making a lump sum payment to reduced the dredge loan. Herman stated that he had been in touch with Larry Burger for contact information for the bank and would be visiting with them in the near future to set up a time to discuss the loan. He noted there would be steps and procedures at possibly some cost to the district to refinance but the main thing is to get into discussion with the bank about possible alternatives to spending down the loan.  Jasper made a motion to approve the payment as requested. Staebell seconded the motion. Motion carried.

Herman reviewed the progress being made at the Scada office. He said he’s talked with the contractor and the interior demolition is done. He also has had conversations with the plumber and the lines have been capped. The contractor will be back once the electrical work has been completed. Other concerns include the need for better lighting and snow removal.

The Board discussed possible action on the bids for cameras and a security system. Randy Rattenborg was present to discuss the bids. Four bids were received.

ITS – $22,515.00

Price Electric – $80,738.00

RC Systems – No bid

Inteconnex – $26,079.72

Herman asked Rattenborg to review the bids to make sure they are compliant to what we are asking for. It was noted that at a meeting with the contractors there was additional discussion of some add-ons such as an extra external camera by the lower dam door and a door controller and readers at the Scada office. ITS proposed an option for the additional add-ons at a cost of $5,821.00. After some discussion, a motion was made by Staebell, seconded by Leonard to table awarding a bid until Rattenborg has time to review all bids. Motion carried.

Randy Rattenborg and Joe Vorwald, Delhi Fire Department Chief, were present to discuss boat rescue operations with the Board. Rattenborg noted that since the drowning incident this summer there’s been some discussion on how the fire department could get a boat down to the lake quicker without having to drive to the south side of the dam. Vorwald noted that the fire department currently has nine access points at the lake. One of those access points is at Lost Beach so the proposed crane at the dam would not save any time. He recommended not spending money on a crane at this time.

The next agenda item was discussion and possible action on the acceptance of Injun Joe from the new property owner. Herman said he has been in contact with Jeff Domeyer, the new owner. In addition, Larry Burger has been in contact with ICAP regarding any liability issues regarding take ownership of Injun Joe. There would be an additional cost to insure the property but it would not be expensive. According to Domeyer the property to be transferred is around a 30’ x 50’ area. Leonard asked if there was any additional expense to the District if they acquire the property. Herman said if the Board decides to take the property there would need to be an agreement that any survey work is the responsibility of the property owner and that the District would require a fence around the property that would be maintained by the current property owner. Vorwald commented that there would need to be easement to Injun Joe from the top because the fire department has responded to injuries on top of Injun Joe in the past. Staebell also expressed concern that the Board does not have an exact cost for insuring the property. Scherrman made a motion authorizing Herman to communicate to the property owners that the Board is in agreement to accept ownership of Injun Joe once terms noted above and been drawn out in a written agreement. Leonard seconded the motion. Motion carried.

A motion was made by Staebell, seconded by Jasper to move the regular meeting time to from 6:30 p.m. to 5:30 p.m. beginning in November. Motion carried.

Committee Updates:

Water Quality – Staebell suggested having a work session so that this committee can review issues that want to move forward on. Leonard noted the Watershed Authority had a meeting and are working on grants.

Community Quality of Life – No update

Property, Assets & Dam – Jasper noted that he and Burger reviewed erosion issues at Lost Beach. Rich Hughes was asked to put together a bid to fix some of the issues. Althoff noted licensing updates at the Scada office will be expiring soon and that we should be receiving a quote for that in the near future.

Finance/Budget – No update

Herman suggested the Board consider scheduling a work session and asked the Board to be thinking about potential meeting dates.

Public Comment: None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:36 p.m.

 

 

 

 

Minutes – Thursday, September 17, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 17, 2020

6:30 pm

210 South St.

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Doug Herman.

Present: Staebell, Herman, Burger and Jasper. Scherrman, Althoff and Leonard were present via Zoom

Absent: None

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Larry Aschbrenner, Pat Colgan and Randy Rattenbor

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Staebell. Motion carried.

Claims were presented for payment in the amount of $7,137.16 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense and LP fuel. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

August financial reports were presented. The General Fund had revenues of $63,498.95 from Delaware County and FEMA assist. Expenditures for August were $7,710.68 ending August at $2,028,962.75. The Debt Service Fund had revenues of $68,618.02 from Delaware County and no expenditures ending August at $108,208.91. The Dam Improvement Fund had no new revenues and no expenditures ending August with a $40,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Burger seconded the motion. Motion carried.

The next agenda item was discussion on possible SCADA building renovations.  Herman gave an update with regard to renovations. The District will be moving their meeting site to the SCADA building due to the fact that the Maquoketa Valley School District is renting our current office site to another party. After viewing the SCADA office, it was determined renovations need to be done before moving the meetings to that location. Work would include new flooring, some inside renovations along with a new bathroom overhaul. The outside includes new siding. Herman received a quote from Jeff Knutson to do some of the work.  His quote included new siding and a new storm door. Inside work would include tearing out two walls and moving the sink and counter to provide more meeting room space. The trustees will need to hire an electrician and plumber to move some electrical and water lines. Knutson’s total bid is $6,000. Miscellaneous items could potentially cost $2,000. Herman noted the focus would be on the inside projects first but weather permitting, the whole project could be done by the end of the year.   Staebell added that he received flooring estimate for around $6,000 that includes tearing out the old carpet and put down new flooring. He also noted that painting should be included in the total estimate.  Leonard asked who would be managing the project. Herman said he would plan to take the lead on the project. Leonard made a motion to approve Knutson Construction quote and approve up to $20,000 for total project including cleanup, painting, electrical, plumbing, dumpsters, flooring, etc.   He stated that there are usually overruns on any construction project and this way unexpected expenses could be taken care of without coming back to the board. Staebell seconded the motion.  Motion carried.

There was discussion and possible action on RFP for cameras and security systems. Herman suggested adding a point of contract if there are any questions. Staebell suggested publishing the RFP with the Manchester Press and also send out the RFP to interested vendors. A question was raised regarding requiring vendors to do a site visit. Althoff recommended requiring a site visit. Leonard suggested having all vendors meet at the same date to keep costs down. Burger asked how long the project will take to complete. Rattenborg said we could ask for an installed date by December 31st. A question was asked how long would it take to get the equipment to install once the bid is awarded. Althoff didn’t think there would be an issue with getting product . Althoff also suggested putting a five-year warranty into the RFP. After much discussion, a motion was made by Leonard, second by Staebell to allow Rattenborg and Althoff to finalize the RFP. Bids will be due by noon on October 15. Motion carried with Althoff abstaining.

The next agenda item was regarding a quote by Kistler Crane for putting the Lake Delhi rescue boat in by the dam. Rattenborg stated he had not received a quote from Kistler so he suggested tabling this item until the next meeting.    It was suggested that the motion be tabled until a quote is received and more information is obtained from the Delhi Fire & Rescue on their concerns and suggestions. Staebell made the motion to table, Burger seconded the motion. Motion carried.

The trustees discussed possible action on a request for the District to accept ownership of “Injun Joe”.   Herman spoke with the new owner. The amount of property that would be transferred is basically the area around the Injun Joe rock. Burger reached out to ICAP to see what the liability would be for the District to take ownership of the property. According to ICAP, the liability would not be that great and the cost to insurance would also not be significant. Herman suggested that a motion be made that the District is open to consider ownership once more information is available.   A question was raised about the need for a survey. Herman stated the owner will pay for that expense. Leonard made the motion to consider ownership of Injun Joe once more information becomes available from the current owner. Staebell seconded the motion. Motion carried.

The Board discussed moving the lake materials from the current office to Joe Scherrman’s storage building. Scherrman and Kramer will coordinate the effort to get everything moved within the next week.

The Board discussed options for a meeting place for the October 15th meeting. Herman and Kramer will look into some possibilities and get back to the Board before the October meeting.

A motion was made by Staebell, seconded by Leonard to change the meeting time of the for the October meeting to 5:30 p.m. Motion carried.

Committee Updates:

Water Quality – Leonard stated that the Watershed Management Authority recently met. They are looking at getting college students educated to do the water testing and more grants are being reviewed.

Community Quality of Life – Leonard noted that because the contractor that has been involved with the Wall of Recognition is yet to commit a timeline for the project he is going to be investigating other contractors who might be interested in the project. The intent would be for a project completion time of the Spring of 2021. Burger suggested opening up the project for bid.

Property, Assets & Dam – Burger noted that the port-a-potties will be picked up in October. He also noted that there has been some erosion on the east side of Lost Beach. He suggested dropping in some big rock in that area. The consensus of the Board was to allow Burger to look into purchasing rock for the repair. Leonard made the motion to allow up to $1,000 for materials, second by Staebell. Motion carried.

Public Comment:

Ed Schmidt suggested if the Scada Office is going to be used for meetings there’s a need for improving the lighting in that area. He also asked a question about the lift for the rescue boat and what areas would be covered. Burger noted that there are areas around the lake that allow the Delhi Fire & Rescue to use in the event of an emergency.

Larry Aschbrenner expressed concern about the potential purchase of Injun Joe.

Joe Scherrman asked what the plan was to inform homeowners that they need to make sure they have their docks permitted with the DNR.  Herman stated that he received information from the DNR for on what is required for getting a permit. It was decided to have an email blast go out through the Trustee email as well as having the Lake Delhi Rec post in on their Facebook page.

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:43 p.m.

 

 

 

 

Minutes – Thursday, August 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 20, 2020

6:30 pm

210 South St.

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Present: Staebell, Herman, Burger, Althoff, Jasper, Scherrman and Leonard

Absent: None

Visitors: Ed Schmidt, Kelly McManus, AJ Peters, Dan Reyner, Larry Aschbrenner and Randy Rattenborg

Staebell asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Leonard. Motion carried.

An election of officers was held. Burger motion to elect Herman as President, Staebell seconded the motion. Motion carried. Burger motion to elect Althoff as Vice-President, Herman seconded the motion. Motion carried. Staebell motioned to elect Burger as Secretary/Treasurer. Scherrman seconded the motion. Motion carried.

Motion to approve the minutes of the previous meeting was made by Scherrman, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $7,710.68 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and election expense. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,919.99 from Delaware County. Expenditures for July were $9,830.53 ending July at $1,973,174.48. The Debt Service Fund had revenues of $15.22 from Delaware County and no expenditures ending July at $39,590.89. The Dam Improvement Fund had no new revenues and no expenditures ending July with a $40,000.00 balance. A motion was made by Leonard to receive and file the July financial report. Scherrman seconded the motion. Motion carried.

The Board discussed a proposed contract with their current lobbyists, L & L Consulting. After much discussion, as motion was made by Leonard, seconded by Burger to approve a contract that would pay a monthly rate of $500.00 for July through December and a monthly rate of $2,000.00 for the months of January through June when the legislature is in session.   It was also requested that the lobbyists report more frequently to the board and that the contract would be subject to a 60 day notice of cancellation by either party. A roll call vote was taken. All ayes except for Herman and Staebell who voted no. Motion carried.

A proposal was presented by AJ Peters requesting permission to put a mobile mini-storage shed on Lost Beach during the summer months when he is selling merchandise such as t-shirts, koozies, etc. Because of the amount of inventory he carries a shed would allow him to leave the merchandise in the shed during the summer months and also allow him to increase his inventory.   He noted that he gives a percentage of his profit to the LDRA. Leonard suggested to the board that before any decision is made he would like to meet with other members of the LDRA to develop a strategy in place for dealing with other potential vendors and discuss issues surrounding allowing structures on district property. Jasper suggested that there should be discussion on how many vendors should be allowed on the beach. Staebell made a motion to table any action and wait for a report from the LDRA. Leonard seconded the motion. Motion carried.

The next agenda item was regarding repairs to the Scada (old LDRA) Office. The trustees have been notified by the Maquoketa Valley School District that they will be renting the current office used by the trustees to the Keystone AEA. Because of this, the need to relocate to the Scada office will be necessary. Several trustees reviewed the property and noted that some repairs will be needed before the building could be used to hold meetings. Staebell and Herman have worked on seeking contractors for flooring and inside/outside construction work. Staebell made a motion to defer until the next meeting.   Leonard seconded the motion. Motion carried.

Dan Reyner and Kelly McManus from the LDRA were present to discuss concerns regarding beach maintenance and a request for a dredge loan review. First on the list were concerns about Lost Beach. Reyner stated that an LDRA member is willing to bring in sand for Lost Beach and that there’s a guy from Maquoketa that has a screen machine that can filter out the rock on the beach. The cost is $500/day with an expectation of two days work. The LDRA is willing to kick in $1,000 and October would be the timeframe for the project. He also stated that he thinks North Beach might also benefit from using the equipment. The idea would be to go down 18” to remove rock and then sand would be brought in. He has people who are willing to volunteer their service and equipment.

Reyner also noted that the maintenance on Lost beach has not been good. Weeds have not been knocked down. Pickup of material is spotty. Burger said there had been a misunderstanding of what work was going to be done between Rich Hughes and Stender Landscaping and things should improve.   It was noted that there are lots of weeds at the Scada office as well as steel posts that were left from fencing that need to be pulled.

Next, Reyner noted there are several areas on the lake that need dredging and that is a concern because the LDRA still has a dredge payment. Burger stated that he and Herman plan to meet with the bank regarding the dredge loan. He is hoping to negotiate a lower interest rate and possible pay off some of the debt. Paying off the entire debt is not an option at this time. McManus expressed concern about areas where siltation has come in to the lake. She noted that the Delhi Fire Department did sonar mapping after the ice jam of 2019 and suggested that information could be used going forward to note where siltation is coming in. Leonard noted the trustees did a complete lidar mapping of the lake right before the lake was filled in 2016.

Reyner stated the LDRA would like to help develop a 2-3 page document with lake practices that would be provided to new homeowners and those not familiar with lake practices. The thought was that it could be provided as a hard document or published on the Trustee website. It was also suggested that the document be provided at road association meetings. Jasper noted that years back there was a document that was provided to homeowners with a list of rules for operating on the lake. Reyner stated the LDRA would be interested in leading the efforts to develop the document.

Reyner expressed concern about the lack of enforcement on the lake by the DNR and the Delaware Co. Sheriff’s Department. He noted that while driving the judges for Christmas on the Lake there were lots of violations including no lights, boats passing on the right and left, jet skiers going way to fast for that time of day, etc. Herman and Leonard stated that the best source for enforcement is Delaware County. Leonard stated he would reach out to the sheriff’s office to see about getting more enforcement.

Reyner said he had gotten feedback after the August 15th fireworks that the fireworks at Hickory Hollow on July 4th were better. He asked the person who provided those fireworks to come to the meeting to discuss giving him the opportunity to provide lake fireworks in the future but he was unable to make it to the meeting. Reyner expressed concern because with the current vendor we know their license and insurance is up-to-date and we know they put on a good show. The general thought of the trustees is that they are happy with the current vendor and the quality of their work. McManus asked why both the LDRA and the trustees are involved in the fireworks contract. Herman stated that the trustees provide the liability insurance for the fireworks and that’s why they sign the contract. That’s their only involvement.

Reyner gave an update on the fundraising. Next year’s events are already covered by business donations, personal donations and tumbler sales. He also noted that the LDRA is also giving back to local clubs.

Reyner gave an update on Christmas on the Lake and possible changes for next year.

The LDRA reached to the Hunt family about ideas to honor their son, Teige, would passed away from a lake accident. More information will be coming.

Reyner suggested that it would be good to have some place on the lake where there could be a message board to promote lake events. The thought was to have it on the Hartwick Bridge knowing permission would need to come from the county supervisors. Other options were discussed.

Herman handed out committee assignments for 2020/2021. A motion was made by Leonard, second by Staeball to accept assignments. Motion carried.

Committee Updates:

Water Quality – Herman stated that water testing will be starting in 2021.

Community Quality of Life – Leonard gave an update on the Wall of Recognition. Several factors have caused a delay in building the wall. Culvers out of Cedar Rapids is the contractor. Between Covid-19 and the derecho that struck Cedar Rapids on August 10th has caused multiple problems. Leonard stated he will be working with them throughout the fall and winter in hopes of getting construction started next year.

Property, Assets & Dam – Herman noted an agreement was reach with FEMA for 2008. The District will give an easement to over part of the grounds of the dredge site. Because the MOA was approved, the District received a check for about $11,000 for a settlement. Staebell brought a concern by a resident regarding the negative affect of high waves. Herman stated he would respond to the concerns. Staebell also noted that he received an email from Jeff Domeyer and Chad Moorman who recently purchased property across from Hickory Hollow and includes Injun Joe. Domeyer asked if the District would be interested in taking the portion of property that includes Injun Joe. Staebell suggested this be put on next month’s agenda.

Public Comment: Aschbrenner asked who owned the Injun Joe property prior to the sale. It was noted that a family from Cedar Rapids owned it for years.

Aschbrenner noted that Marty Pottebaum did an excellent job of clearing out the spillway.

Burger stated that he had had conversations with members of the Delhi Fire Department on getting better access from the north side of the dam after the recent drowning. Different options are being explored.

Althoff noted that the Scada computer has been updated. Randy Rattenborg gave an update on the new proposed security camera and noted there are some issues because of lack of lighting in some areas. Althoff suggested the Board put out an RFP for release noting the cost is based on the number of cameras to be purchased. After some discussion Herman said he would be will to work with Rattenborg to develop an RFP that would go out and then those bids would be available for the next board meeting.

Rattenborg also requested that the Board get some sort of rack system for the computers at the Scada Office since it will soon be used for board meetings. This would provide a more secure environment for the system.

A motion to adjourn was made by Burger, second by Scherrman. Motion carried.

Meeting adjourned at 8:55 p.m.