Unofficial Minutes – Wednesday, March 6, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 6, 2019

5:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The combined regular and special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by acting chairperson Larry Burger at 5:30 pm.

Trustees present: Burger, Davidson (Havertape, Staebell and Herman by phone)

Trustees absent: Leonard, Gifford

Visitors: Laurie Kramer, Dan Reyner, Deb Burger

Motion to approve the meeting agenda as read made by Davidson, second by Burger. Motion carried.

Staebell made the motion to open the public hearing for the FY 2019/2020 budget, Havertape seconded. Motion carried

Kramer presented a budget listing estimated expenditures and revenue sources for fiscal year 2019/2020. This includes a proposed taxation rate of $4.00 for the General Fund and 5.43804% for Debt Service. It was noted that the Debt Service taxation rate went from 5.79439 to 5.43804 due to increased valuations.  Kramer also noted that the property tax revenue will increase from $326,219 to $347,449 due to increase property valuations.

There being no public comment a motion to close the public hearing was made by Staebell, seconded by Burger. Motion carried. The public hearing closed at 5:33 pm.

Motion to adopt and file the FY 2019/2020 budget as presented was made by Davidson. Burger seconded. Motion carried.

Public Comment: Dan Reyner spoke briefly about summer events that are being sponsored by the LDRA

Davidson motioned to adjourn, Burger seconded. Motion carried. The meeting was adjourned at 5:44 pm.

Unofficial Minutes – Thursday, February 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell

Trustees present: Davidson and Staebell. Herman arrived at 6:40. Gifford, Havertape, Burger and Leonard by phone.

Trustees absent: None

Visitors: Brian Soenen from Iowa Project Aware, Craig Burell from the Manchester Press/Dyersville Commerical and Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Havertape, seconded by Burger. Motion carried.

Claims were presented for payment in the amount of $9,155.30 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense and miscellaneous supplies. Davidson motioned to approve the claims for payment as read, Gifford seconded.  Motion carried.

January financial reports were presented. The General Fund had revenues of $4,967.04 from Delaware County and expenditures of $15,856.54 ending December at $1,814,976.19. The Debt Service Fund had revenues of $3,439.93 from Delaware County and no expenditures, ending January at $73,014.92. The Dam Improvement Fund had no revenues or expenditures and ended January with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Davidson seconded. Motion carried.

Before introducing Brian Soenen from Iowa Project Aware, Staebell gave some background regarding the donation made by the Lake Delhi Trustees to Iowa Project Aware. With work on the Maquoketa River completed in July, 2018, one of the volunteers for Project Aware, Doug, Hawker, came to the Board and asked them to consider a donation to Project Aware for all the work that had been done. Official action was taken in October, 2018 and the Board approved a donation in the amount of $15,000 to Project Aware. He also noted that the Trustees reached out to Lake Delhi neighborhoods and road associations requesting them to consider making a donation in support of the program. To date at least three or more neighborhoods have made a donation or pledge with others indicating they would put on the agenda at the annual meeting this summer. Staebell stated that in visiting with Brian, it was agreed that Lake Delhi’s $15,000 contribution would be listed as a Platinum Paddle Sponsor ($3,000/yr.) for the next five years. This action by Project Aware will reiterate to future Iowa rivers, sponsors and volunteers as a show of Lake Delhi’s appreciate and commitment to water quality and environmental stewardship.

Brian Soenen, from Iowa Project Aware, gave a brief background of Project Aware. He has been with the program since 2003. The goal of the project was to travel all over the state to work on various river projects and show the diversity of the State of Iowa.   The project started with 18-20 volunteers in 2003 and has greatly expanded since that time. The annual project is supported completely by volunteers and donations. He thanked the Trustees for their generous support to Project Aware.

Staebell reminded the Trustees that the public hearing for approval of the FY20 budget is Wednesday, March 6th at 5:30.

The next agenda item was consideration and possible action on a request to the Community Fund to Rebuild Lake Delhi for reimbursement of $138,599.19 for work on the drainage project south of the dam and rip rap work on the north side of the dam. Herman made a motion to make the request, second by Burger.   Motion carried.

It was noted that a quote had been received by Superior Crane to move controls on the dam site. Staebell stated both Randy Rattenborg and Pat Colgan provided input regarding the quote which is in the amount of $34, 728.00.   Davidson made a motion to table any action on accepting the quote until more information could be gathered from Burrington Group and Pat Colgan. Herman seconded the motion. Leonard asked Davidson if the Dam Operations Committee had had a chance to review the quote. Davidson commented that the committee had not reviewed this onsite and had not met with Burrington Group to have an in-depth discussion regarding the quote. Staebell noted that he is working with Burrington Group to schedule a time to do an on-site review. Staebell asked for a vote on the motion to table any action. All ayes. Motion carried.

The Board considered the purchase of scaffolding for use on the dam. Staebell noted that Randy Rattenborg from Burrington Group has provided two quotes from Fannon Welding and Palmer Hardware.   Previously some work on the dam required the use of a ladder which is not only cumbersome but potentially dangerous. The quote from Fannon Welding was for $800.00. The quote from Palmer Hardware was for $1,470.00. After review of the quotes, a motion was made by Herman to approve the Fannon Welding quote contingent upon having Randy Rattenborg verify that both quotes were for an “apples to apples” product. Davidson seconded the motion. Motion carried.

Committee Updates: Before the updates, Staebell provided information regarding actual committee goals for the coming year and possibly developing five year goals.

Water Quality & Sediment Control – Leonard mentioned that there will be an annual meeting of the Maquoketa River Watershed Management Authority Board of Directors on February 26th, 2019. After that meeting there will be discussion of future goals.

Community Quality & Life – Gifford stated the committee is committed to getting the Wall of Recognition done in 2019.

Staebell asked Gifford to give a brief update on potential legislation supporting the Iowa Water and Land Legacy that proposes 3/8th of a cent increase in the sales tax for water quality purposes.   Gifford stated that our lobbyists are looking for direction from the Trustees to let them know if they would support the legislation. This would raise approximately $180 million dollars for conservation and outdoor recreation programs in Iowa and it would be a great opportunity for large scale public recreation venues like Lake Delhi for future projects. The general consensus of the Board was that the proposed legislation would have a positive impact on lake Delhi. Since this was not an agenda item no action was taken but it was suggested to have it on next month’s agenda.

Property Assets & Dam Committee – Davidson commented that during the two years of operation it’s been a learning experience for everyone. He commented that working with Burrington Group has been going well. There was a recent issue with the Hotsy but that has been resolved. He expressed concern that with all the snow we’ve had this year we need to be prepared for flooding. It’s something the committee and Burrington Group are prepping for. Burger expressed concern about potential ice damage and asked the team keep that in mind.

Finance & Budget – Burger stated that the proposed budget has been sent out to all the trustees for review and feedback was taken into consideration for the final draft that will be presented on March 6th.

Public Comment: Aschbrenner asked what the scaffolding would be used for. Davidson stated it will be located on the upper deck for use when working on the actuators.

There being no other comments, a motion was made by Davidson, second by Herman to adjourn. Motion carried.

Meeting adjourned at 7:15 p.m.

 

 

Minutes – Thursday, January 17, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 17, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by Vice-President Herman.

Trustees present: Herman, Davidson, Burger. Gifford & Havertape by phone.

Trustees absent: Leonard, Staebell

Visitors: Ed Schmidt, Ben Pasker, Dan Reyner, Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $15,856.54 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, annual dam inspection, well repairs, misc. supplies and balance due on drainage project. Burger motioned to approve the claims for payment as read, Havertape seconded.  Motion carried.

December financial reports were presented. The General Fund had revenues of $6,964.12 from Delaware County and expenditures of $27,418.16 ending December at $1,825,865.69. The Debt Service Fund had revenues of $6,622.44 from Delaware County and no expenditures, ending December at $69,522.22. The Dam Improvement Fund had no revenues or expenditures and ended December with a $20,000.00 balance. Davidson motioned to receive and file the financial reports as read, Burger seconded. Motion carried.

The Board considered setting a date for a public hearing to approval the FY20 budget.  After some discussion, Burger made a motion to hold the public hearing on Wednesday, March 6th at 5:30. Herman seconded the motion. Because the budget will need to be published before the regular February meeting the Board agreed that the proposed budget would be sent to each member prior to the publication for their review. Motion carried.

The next agenda item was consideration for approval of a donation to the Maquoketa Valley Watershed Management Authority. The request was for a $1.00 per capita fee. Because of the difficulty in determining the population of the District for purposes of calculating the per capita assessment, the proposal, worked on with Delaware County Supervisor Shirley Helmrichs, was that the District population would be based upon the number of homestead filings in the District with an assumed rate of two residents per homestead. The District has 257 homesteads, therefore the assumed population would be 514 persons resulting in a $514.00 assessment. Burger asked if this would be an annual donation and Herman confirmed that it would. A motion was made by Burger, second by Davidson to approve payment of the per capita assessment as proposed. Motion carried.

Committee Updates:

Water Quality & Sediment Control – No report

Community Quality & Life – Gifford said there’s a focus on the Wall of Recognition and the committee is working to create a design to present some options for the Board.

Property Assets & Dam – Davidson commented that he has been working with Burrington Group on the Scada building. They put together the generator storage unit and secured it so the generator is now being stored outside the Scada office. They have been looking at other building repairs. He also stated that they are still discussing security cameras. He is also concerned about the Windstream internet costs and possible options from other companies. Herman stated he is still working on easement transfers.

Finance & Budget – Burger stated the finance committee is meeting on Saturday at 9:30 to work on the budget for FY20.

Public Comment: Ed Schmidt asked how much money is left in the Community Fund. Gifford stated he thought it was around $148,800. Schmidt asked if there were still fund advisors to approve payments from the Community Fund to Rebuild Lake Delhi. Gifford stated that was correct.

Ben Pasker asked a question about the electric bill at the dam and what drove the cost. The thought was the aerators may drive the utility expense.

Dan Reyner addressed the Board and asked how they viewed the purpose of the LDRA.   Comments from the Board indicated that they likened the Board of Trustees to a city and the LDRA as a chamber of commerce. The LDRA would handle the recreational aspect of the lake and come to the Board with their projects and funding requests. It was also noted that the Board currently has a board member who is a liaison to the LDRA. Reyner asked about fireworks and if the Board would provide insurance coverage.   Burger indicated that the Board has provided insurance for the fireworks in the past and the consensus was that they would continue to do that. Reyner talked about the LDRA budget and indicated they would be requesting a dredge donation for the amount due along with a request for $1,000 to cover general operating expenses and money to cover the expense for a tax preparer. Reyner also stated that the LDRA is looking to fundraise around $20,000 for upcoming fireworks but may also need to request monies from the Board to cover some of those costs. A question was raised about what lake activities the LDRA would handle. Reyner stated that activities would include the fireworks and Christmas on the Lake. Davidson asked about the Fish & Game Club. He stated he felt that the club needed to work with the LDRA on their activities. Reyner indicated that the LDRA would be handling all of the promotional work for the Fish & Game Club as well as the fireworks, etc. He stated the LDRA will provide all the advertising of events and that they are currently developing their Facebook page and well as putting together a mailing list of all the property owners on the lake. Reyner said the LDRA would also be working with other groups such as the local snowmobile group and the Hartwick Huskies to promote their events. They also are looking to work with the DNR to provide workshops for boat and water safety. Reyner asked about the lake logo and if the LDRA could use the same logo to avoid potential confusion. The general consensus was that using the same logo would be a good idea.

There being no other comments, a motion was made by Burger, second by Davidson to adjourn. Motion carried.

Meeting adjourned at 7:16 p.m.

 

 

Minutes – Thursday, December 20, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 20, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

 

Trustees present: Staebell, Herman, Davidson, Burger. Gifford by phone.

Trustees absent: Leonard, Havertape

 

Visitors: Ed Schmidt, Jim Willey and Deb Burger

 

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

 

Motion to approve the minutes of previous meetings was made by Herman, seconded by Burger. Motion carried.

 

Claims were presented for payment in the amount of $27, 418.16 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, generator inspection, dam maintenance, misc. supplies and donation to Project Aware. Davidson motioned to approve the claims for payment as read, Burger seconded.  Motion carried.

 

November financial reports were presented. The General Fund had revenues of $8,646.85 from Delaware County and expenditures of $106,836.44 ending November at $1,846,319.73. The Debt Service Fund had revenues of $8,996.54 from Delaware County and no expenditures, ending November at $62,899.78. The Dam Improvement Fund had no revenues or expenditures and ended November with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Burger seconded. Motion carried.

 

Consideration on the acceptance of drainage work and other improvements done by F.L. Krapfl to allow for the release of retainage after 30 days. Motion by Burger to approve, second by Herman. Motion carried.

 

The Board reviewed a request from the Snow Pioneers Snowmobile Club to create designated snowmobile trails on District property. A motion was made by Herman, second by Burger to approve. Staebell opened it up for discuss noting Jim Willey was there to answer any questions. Herman asked if the lease agreement is the same as what they would enter with the County. There are minor differences but the agreement is basically the same. He noted that 95% of snowmobile trails are on private property and that’s the reason for this type of agreement. Staebell noted the map of the trail is near the dredge site near the Cedar’s. Staebell asked if there is a need for a Certificate of Insurance. Willey stated that by signing the Agreement the District is included on the insurance as a landowner. Staebell asked if this needed to be done annually. Willey stated it is a perpetual agreement until either party wants to change the agreement. With no other discussion, the motion carried.

 

The Board considered a request for action on the approval of expenditures for one-third the cost of well repairs for properties adjoining district owned property. Staebell explained that the District has received from Wulfekuhle Electric for work done on a well that the District has partial responsibility for based on a prior agreement.   A motion was made to discuss the request by Davidson, second by Burger. Motion carried. Herman gave a review of his findings regarding the agreement. Based on information he was able to uncover there are many questions and uncertainties regarding the District’s obligations. After further discussion, a motion was made by Burger, second by Davidson to table the request until more information becomes available. Motion carried.

 

Committee Updates:

 

Water Quality & Sediment Control – No report

 

Community Quality & Life – No report

 

Property Assets & Dam – Davidson commented that he was at the dam when the transducer was replaced and the work was completed successfully.   The property committee met on December 4th to review possible projects for the future and frontage issues.

 

Finance & Budget – Burger suggested that one of the trustees meet with Laurie to review the preparation of the budget and become familiar with the budget process. Herman stated he felt that it would be a good idea to make more specific line item amounts for designated project within the budget. Staebell mentioned that with the payment for the drainage project complete, it might be time to request reimbursement from the Community Fund to Rebuild Lake Delhi. This is the account that is held by the Greater Dubuque Foundation. At this time there is approximately $148,000 left in that account and he feels it might be a good idea to ask for reimbursement for some invoices that are related to the dam and lake improvements.

 

Staebell noted he will not be available for the January meeting but will try to call in. He noted that at the February meeting individuals involved with Project Aware will be available for the presentation of the $15,000 donation the Trustees approved in October. He also noted that several of the road associations have also made contributions to Project Aware.

 

Public Comment: No comment

 

 

A motion to adjourn was made by Herman, second by Davidson. Motion carried. Meeting adjourned at 7:15 p.m.

 

Minutes – Thursday, November 20, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, November 20, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

 

Trustees present: Staebell, Herman, Davidson. Leonard, Havertape and Gifford by phone.

Trustees absent: Burger

 

Visitors: Wanda Davidson, Larry Aschbrenner and Dan Reyner

 

Motion to approve the meeting agenda as read was made by Davidson, seconded by Herman. Motion carried.

 

Motion to approve the minutes of previous meetings was made by Davidson, seconded by Havertape. Motion carried.

 

Claims were presented for payment in the amount of $114,476.13 from the General Fund for electricity and internet services, dam operation services, printer maintenance, lobbyist expense, debris removal and drainage project expense. Herman motioned to approve the claims for payment as read, Davidson seconded.  Motion carried.

 

October financial reports were presented. The General Fund had revenues of $26,963.72 from Delaware County and expenditures of $33,666.17 ending October at $1,952,149.01. The Debt Service Fund had revenues of $35,690.86 from Delaware County and expenditures of $236,879.90, ending October at $53,903.24. The Dam Improvement Fund had no revenues or expenditures and ended October with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Davison seconded. Motion carried.

 

Jason Wenger from Burrington Group updated the Trustees on the drainage project that was completed on the south side of the dam by F.L. Krapfl, Inc. He noted that he had sent comments and photos out prior to the trustee meeting but wanted to confirm that the project was successful. He doesn’t feel there will be any long term storm sewer maintenance needed but noted that the Board should consideration contract services to maintain the landscaping and integrity of the work that’s been completed.  Wenger said that he will do another walk through of the work in the coming month and then will recommend payment of the 5% retainage to Krapfl at next month’s meeting.

 

 

 

 

 

Committee Updates:

 

Water Quality & Sediment Control – Leonard said they Watershed Authority has met and are working on grant writing projects.

 

Community Quality & Life – Gifford, Leonard and Burger had a conference call to create action items that include options for the wall of recognition.

 

Property Assets & Dam – Davidson noted that the team had Swales down to the dam to help with debris removal and said it was successful but it was also a learning experience. He is looking for different businesses to help with future debris removal. Herman noted that he is looking at security camera options. Davidson also noted that there was a sensor failure that will be worked on next week.

 

Finance & Budget – No report available

 

Staebell asked if the trustees had any interest for a follow-up work session since the August work session. There was discussion about having another meeting in the spring.   Staebell noted that he reached out to one of the leaders of Project Aware and they may be available after the first of the year so that the Board can present them with the check of $15,000 that was approved last month. He noted that he is working on gathering road association and neighborhood contacts and is missing a few of them. He requested information from the other trustees regarding contacts. He will use those contacts to see if they have interest in contributing to Project Aware as well.

 

Public Comment:

 

Aschbrenner asked about the amount approved to Project Aware and it was confirmed it was $15,000. He also thought the bill from Swales was extremely reasonable and they are a great resource for debris removal.

 

A motion to adjourn was made by Davidson, second by Herman. Motion carried.  Meeting adjourned at 7:00 p.m.

 

Unofficial Minutes – Thursday, October 18, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 18, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Staebell, Havertape, and Davidson. Burger and Gifford by phone

Trustees absent: None

Visitors: Linda Slobodnik, Ed Schmidt, Randy Rattenborg, Cody Wenger, Brody Tjaden, Pat Colgan, Dan Reyner and Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Havertape, seconded by Herman. Motion carried.

Election of officers was held.  A motion was made by Gifford, second by Havertape to nominate Leonard for President.  A motion was made by Davidson, second by Herman to nominate Staebell for President.  Leonard addressed the Board before the vote.  He stated that he has been the acting President since being appointed to the Board by the Delaware Co. Board of Supervisors.  During that time he stated he has put in countless volunteer hours as President and worked in a volunteer capacity for numerous activities.  He expressed his gratitude and appreciation of working with so many as President over the years and it has truly been an honor.   If needed he shared that he would be willing to serve only one more year as President to allow for additional support for a new President if desired.  He also said that if Staebell is comfortable with assuming the role as President now he will work with him in any way needed.

A roll call vote was taken:  Havertape and Gifford voted for Leonard.  Davidson, Staebell, Herman and Burger voted for Staebell.  Leonard abstained.  Staebell became the new President and presided over the rest of the meeting.

Staebell asked for nominations for Vice President.  Burger nominated Herman, Davidson seconded.  Gifford nominated Leonard but Leonard declined.  A roll call vote was taken.  All voted for Herman with Leonard abstaining.

Staebell asked for nominations for Secretary/Treasurer. Davidson nominated Burger, Herman seconded. A roll call vote was taken. All voted for Burger.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $12,073.37 from the General Fund for electricity and internet services, dam operation services, accounting/clerical services, printer maintenance, lobbyist expense and dam maintenance on analog cable.  The Debt Service Fund had claims for the principal and interest due on the GO Bond debt. The expense for the principal was in the amount of $173,000.00 and the interest was in the amount of $63,879.90. Burger motioned to approve the claims for payment as read, Herman seconded.  Motion carried.

September financial reports were presented. The General Fund had revenues of $108,410.21 from Delaware County and expenditures of $50,992.58 ending September at $1,958,851.46. The Debt Service Fund had revenues of $148,212.22 from Delaware County and no expenditures, ending September at $255,092.28. The Dam Improvement Fund had no revenues or expenditures and ended September with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Leonard seconded. Motion carried.

Randy Rattenborg presented the Board with an overview of a program called DelCo Best that is being utilized by the West Delaware School District. He introduced two students, Cody Wenger and Brody Tjaden, who are working with the program. The students in this class work with community leaders dealing with issues or problems within the local area and try to help find solutions to those issues. Rattenborg said his company, Burrington Group, has received a lot of calls from folks when rain events occur asking how high will the water get in their area. While Stanley Engineering put together a profile it doesn’t tell a whole lot other than what water does at a certain year event. He decided to try to get data that will mean something for the people on the lake and then put the data on the Trustee website. Rattenborg provided a copy of the profile the students put together. Cody and Brody explained the process of how they developed the profile to the Board. Colgan expressed appreciation to the students for their work and that this tool will be great for the lake community.   Rattenborg and Colgan both noted because of the numerous curves and bends in the river water piles up in those areas and creates flooding. It was also noted that the one issue with this profile is that it doesn’t capture the rain that falls south of the Hwy. 20 marker and that is something that needs to be noted. The Board again expressed appreciation to Rattenborg and the students for all their work.

The Board considered a request for a donation to the LDRA for assistance with their dredge debt. Dan Reyner, treasurer for the LDRA, was present to discuss the donation. The amount requested is $21,760.50. In his letter to the Board, Reyner referenced that future payments for the dredge debt will be increasing significantly. Staebell noted that the topic of payments for the LDRA dredge debt was a topic of discussion at the August work session.

Herman made a motion to approve the payment of $21,760.50 and Havertape seconded the motion. Herman stated that he had been in contact with John Danos, District Bond Counsel, regarding the legality of the District making a donation to the LDRA to pay a debt that was not a District debt. He reported that Danos felt comfortable that the District was within its rights to make said donation. Davidson asked if this would include the possibility of the District paying down the debt for the LDRA. Herman stated he would like to see the District consider making accelerated payments to reduce the interest that’s due. There was some discussion regarding whether the District should join the LDRA in talking with BankOne in paying down the debt. Burger stated that we need to be sure the monies held by the District do not include Bond monies as they were specific to be spent on dam repairs and were not to be used for payment of the LDRA debt. Leonard stated he had talked with the County Auditor and thought we were fine. Burger stated he had talked with Kramer and thought she was of a different opinion. Burger suggested Kramer visit with the County Auditor to clarify the issue. It was suggested that if the Board decides to pay down the debt a public meeting could be held. Burger also stated there are options that the Board could take. The debt is callable right now and the District could make additional payments rather than paying the whole debt off based on what monies the District has that are eligible to pay down the debt. There being no other discussion, the Board unanimously approved the requested donation to the LDRA in the amount of $21,760.50.

The Board next considered action on a donation to Project Aware for the work they did this past summer to clean up areas of the Maquoketa River that included a large amount of cleanup below the dam. Leonard stated he had conversations with members of Project Aware. Their annual budget is around $71,000 with 50% of that amount coming from the volunteers who pay to be a part of the project. They also have different levels for sponsorship with $3,000 being the platinum level. Davidson stated he was extremely grateful to the group for all of their work and felt the District should give a substantial donation and a letter of gratitude. Staebell noted that at a meeting of his neighbors at the Cedars, their association agreed to make a donation from their group with the idea of asking other road association groups to do the same. Leonard said he felt we need to step up now and made a motion to donate $25,000 to Project Aware. Davidson seconded the motion. Herman said he felt more comfortable with a donation in the area of $5,000. Staebell stated he would be agreeable to a smaller amount. Havertape expressed the same thought.   After more discussion, Leonard revised his motion to lower the donation to $15,000. Leonard asked Herman if he felt more comfortable with that number and Herman indicated he was not as did Staebell. Davidson seconded the revised motion. A vote was taken with five voting to approve $15,000. Herman and Staebell voted no. Motion carried.

Colgan presented the Board with a proposal for the annual dam inspection. He noted that during this past season we’ve had seven major flood events. The proposal from Stanley Engineering includes checking for settlement issues, seepage, scouring, etc. Given the amount of flooding that has occurred, Colgan recommended to the Board to approve the proposal from Stanley to conduct the inspection with a cost not to exceed $5,000. Colgan when asked indicated that he had no evidence that the dam had been damaged during the flood events and that an inspection this year, after so many flood events, would give us good information to rely upon in similar future circumstances. After some discussion, Leonard made a motion to approve the proposal for the dam inspection, Herman seconded. Motion carried.

Staebell presented the Board with a document from Linda Slobodnik for a request to purchase the frontage next to her property at the west end of the Cedars. He asked Slobodnik if she would like to speak to the Board. She gave the Board an overview of the issues regarding her property. Her proposal for purchase is due to the fact that the District is not maintaining the property and she believes not owning the frontage diminishes her property value. Given others have had the right to purchase their property she would like to same opportunity. Burger made a motion to table the request until January so he can have an opportunity to view the area and visit with Ms. Slobodnik. Leonard stated his concern regarding selling the property include some complex issues with regard to FEMA, dredging and the dredge site that is near the property.   Stobodnik was asked if she had had her property surveyed and she said no but would be willing to do so. Ultimately, her goal is to be able to fix dock and steps and be able to utilize it for herself or subsequent owner for boating purposes.   After more discussion, Herman seconded the motion made by Burger. Slobodnik said her work schedule would not allow her to meeting with the Board until February. Burger revised his motion to table the request until March 1st, 2019, Herman seconded the revised motion noting there will be legal requirements if the District decides to sell or transfer the property. Motion carried.

Committee Updates: Staebell provided the Board with a proposed Committee Structure that includes four basic committees which consolidated some of the previous committees from the past. He proposed that the committees meet on a quarterly basis and report back to the District.

Colgan reported on the debris at the dam. He suggested that the District go out for contract for removal of debris on the lake and at the dam. Colgan said he would come up with a project scope and develop an RFP. Staebell asked if the RFP would be based on an hourly basis. Colgan stated that would be the case. Leonard asked if the removal of debris would be by flushing the debris or by other means. The Board agreed to have Colgan draft a scope of work.

Burger noted that the port-a-potties are being removed on both beaches. There was some discussion about removing the garbage cans next year.

Leonard noted the Watershed Committee met a few weeks ago. The strategic plan of the group is taking longer than expected. The plan may not included benefits to Lake Delhi.   State assistance will require a plan to show the cost and benefits of siltation removal. He stated he will be looking for direction from the Board for the project scope noting that the scope will determine the cost.

Public Comment: Ed Schmidt stated that in the past they used to have divers help with the inspection of the dam. Colgan said that does not pertain to our situation based upon the recent reconstruction. He also asked if the agenda for the August work session had been posted.   Staebell said he thought it had been posted and that the notes from the meeting had been posted also but would check on it.

Reyner updated the District on the LDRA noting they’ve had two meetings and the elected officers are working on their budget and have reached out to the various recreational groups including Fish and Game, ski club, snowmobilers inviting them to their meetings to work with them on various recreational activities. A Facebook has been created for the LDRA and has been well received. One concern is that the LDRA does not have its own website that they can post information. Right now it’s within the District webpage and they would like access in order to post information. Staebell asked Reyner to reach out to Gifford to see if that can be worked out.

With no other comments, a motion was made by Leonard, second by Davidson to adjourn. Motion carried.

 

Minutes – August 16, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 16, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Stabell, Havertape, Herman, Gifford and Davidson

Trustees absent: Burger

Visitors: Pat Colgan, Chloe Colgan, Ed Schmidt and Doug Hawker

Motion to approve the meeting agenda as read was made by Staebell, seconded by Havertape. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Staebell. Motion carried.

 

Claims were presented for payment in the amount of $39,141.11 from the General Fund for electricity services, dam operation services, printer maintenance, lobbyist expense, clerical/accounting services, LP tank rent and a final payment for public access work at Turtle Creek. Herman motioned to approve the claims for payment as read, Gifford seconded. Motion carried.

July financial reports were presented. The General Fund had revenues of $37,529.08 from Delaware County and expenditures of $15,596.51, ending July at $1,767,538.49. The Debt Service Fund had revenues of $7,570.18 from Delaware County and no expenditures, ending July at $43,228.91. The Dam Improvement Fund had no additional revenues or expenditures and ended July with a $20,000.00 balance. Davidson motioned to receive and file the financial reports as read, Herman seconded. Motion carried.

Doug Hawker, who was part of the Project Aware program and currently works with Burrington Group on dam operations, gave an overview of the Project Aware cleanup work that was done on the Maquoketa River including the downstream side of the Lake Delhi dam. He gave some background on how Project Aware started in 2003 and how it has continued to evolve. This year’s project was the Maquoketa River cleanup. It was known by the organization from the beginning that the most significant part of the clean up was going to be below the Delhi Dam. Total participation for this year’s project was 397 people which included all ages groups. The total amount of debris collected from below the dam to Reetz Park amounted to 5.19 ton. That was the most collected in any other area of the Maquoketa River. Some of the debris included old motors, boat lifts, tires, etc. All participants are volunteers. The costs to fund the project include expense for renting vehicles, boats and canoes; transportation for hauling volunteers from place to place; camping fees, food, shirts, misc. supplies, port-a-potties, etc. The DNR used to help sponsor the event but with budget cuts they are no longer involved. Funding comes from the non-profit organization that supports the project. Hawker asked the Board to consider giving a substantial thank-you donation for the amount of work that was done.

Leonard asked where the funding comes from and for Project Aware and stated he thought it was a 50/50 split with business sponsors and local communities.   He also noted that he assumed a donation by the Trustees would go toward next year’s project. Hawker also stated that a lot of donations were for in-kind services. Herman was able to give a listing of many of the sponsors   Gifford asked what the total budget might be. Hawker’s thought each year cost well over $100,000. After further discussion, Leonard made a motion to table making a decision on a possible donation until more information could be provided about the total annual budget for Project Aware so as to be able to determine how much the Trustees would possibly approve to the organization. Second by made by Staebell. Motion carried.

A motion was made by Staebell, second by Davidson to put the District barge up for sale and set September 20, 2018 as the date for a public hearing to accept bids for the purchase of the barge. Herman said he would draw up the language for the notice of publication. Motion carried.

Colgan gave an operations update. He noted that Brian Monk has completed the riprap work below the dam and did a very nice job and a cost less than his initial quote. He also informed the Board that Rotork was at the dam this past week to change out the actuators. Lunda, Price Electric and Jetco were also there to help with the process which included rewiring each actuator. It was noted that the drainage project on the south side of the dam is slated to start in the very near future.

Herman reported that there was a watershed technical committee meeting held in July. The group is working to keep watershed management plan moving forward.

Leonard noted that Christmas on the Lake and the Fireworks went very well.

Leonard stated he was getting some phones calls from people on the lake concerned that there needs to be more presence of the DNR on the lake because of safety concerns. Herman said he noticed the red light on Hartwick bridge that is out. The county engineer should be notified. Leonard stated he will contact the county engineer to get it resolved.

There being no public comment, a motion was made by Davidson, second by Gifford to adjourn at 7:30 p.m.

Minutes – July 26, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, July 26, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Stabell, Havertape, Herman and Burger. Gifford by phone

Trustees absent: None

Visitors: Pat Colgan, Ed Schmidt, Dan Recker, Lamont Davidson, Jenny Garvin, Larry Aschbrenner and Dan Reyner

Motion to approve the meeting agenda as read was made by Herman, seconded by Staebell. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Herman. Motion carried.

Claims were presented for payment in the amount of $15,596.51 from the General Fund for electricity and internet services, dam operation services, beach maintenance and port-a-potties, printer maintenance, lobbyist expense, Auditor services, office rent, and signage for Lost Beach. Stabell motioned to approve the claims for payment as read, Herman seconded. Motion carried.

June financial reports were presented. The General Fund had revenues of $3,850.27 from Delaware County and expenditures of $22,956.50, ending June at $1,775,605.92. The Debt Service Fund had revenues of $2,772.43 from Delaware County and no expenditures, ending June at $35,658.73. The Dam Improvement Fund had revenues of $10,000.00 and ended June with a $20,000.00 balance. Burger motioned to receive and file the financial reports as read, Havertape seconded. Motion carried.

The Board considered approval of a contract with Three Rivers FS for the purchase of up to 1625 gallons of propane at a cost of 1.389 per gallon. The contract runs from August 1, 2018 through March 31, 2019. Motion by Herman, second by Staebell to approve the contract with Three Rivers. Motion carried.

Pat Colgan presented information regarding proposed improvements to the automatic flood gates. He explained that we currently have contracts with Lunda for maintenance, with Rotork for work on the actuators, with Price Electric for miscellaneous work and with Jetco for work on the PLC. He noted that the actuators that were installed at the time of construction were actually purchased in 2007 prior to the dam failure. The goal of the operations team was to change out one actuator each year and have it serviced. This year actuator #2 was taken out and rebuilt. It will be install in place of #3 and the same procedure will take place with that actuator. The biggest concern has been the digital system that is used to communicate with the PLC. There’s been several issues this year that the digital system failed and the operations team were unable to move the gates. He proposed changing out the digital system to an analog system. The cost would be approximately $12,000 for replace the cards and do the wiring. This in addition to the previously approved work to change out Gate #3 actuator with a rebuilt one for $4000. After some discussion a motion was made by Staebell, second by Herman to approve those costs. Motion carried.

The Board discussed possible action on retaining legal counsel to address potential actions by the District with regard to short or long term payoff of the LDRA debt. Herman noted the balance of the debt is callable if the District would want to pay off. He stated that if the Board would want to do an early payoff there are restrictions of what can and cannot be done and legal counsel would give the Board direction in that regard.   Burger noted that he and Herman have been in discussions with Dorsey & Whitney regarding the issue. Herman stated that he would like the Board to approve payment of legal fees not to exceed $1,000. Motion was made by Burger, second by Havertape to approve. Motion carried.

The next agenda item was regarding the sale of the lake barge. Discussion centered around the legal requirements for the sale of public property.   Staebell asked for a motion to request proposals for the sale of the barge. Burger suggested to have it put on the August agenda to set the public hearing for the sale of the bard and have the public hearing at the September meeting. Staebell made the motion as noted, Burger seconded the motion. Motion carried.

Gifford reviewed with the Board the decision to transfer of monies to the Trustees that are currently held in the Community Fund to Rebuild Lake Delhi bank account at the Heritage Bank in Delhi . He made the motion to have the Board accept $91,000 from the CFTRLD to be used for the Wall of Recognition and public benefit. Herman seconded the motion. Motion carried.

Leonard and Gifford both expressed concern that movement on the Wall of Recognition must move forward. It was suggested that this topic be part of the August work session.

The Board considered possible dates for a work session. Burger made the motion to hold the work session on August 29th at 3:00 p.m. at Okoboji Grill in Independence. Staebell seconded the motion. Motion carried.

Leonard asked for committee updates.

 

Burger noted the beach signage has been installed. He noted that additional parking signage is on hold until Rich Hughes finishes his docks. He also noted that Chris Jones had more hours this month for beach cleanup because of all the debris that landed on the beach after the last rains.   Other discussion centered around rock removal on the beach and possible upgrade on the volleyball net. It was noted Dave Fink has been doing a great job maintaining North Beach.

 

Colgan noted that Brian Monk is doing the riprap repair on the downstream side this week. There are issues with erosion coming down from the north road that runs down the downstream wall. That will be a rock striped to clean that up. There’s a lot of debris on the spillway but with the low flows some of that has been removed. There’s one large tree that will require a crane for removal. And tree with spikes that so heavy it will have to be drug out of the way and then cut up in the fall.

 

Herman stated he is attending a meeting tomorrow as part of the technical committee that’s putting together watershed management plan.

 

Leonard noted the Project Aware cleanup of the Maquoketa River occurred from July 8th to July 13th.   On July 10th they went from the dam down to Hopkinton and it was the most cleaned up required during the entire event. They recovered motors, docks, lifts mostly in the first two miles downstream. Obviously, the items were attributed to the amount of material that went through the dam after the dam failure in July of 2010. Leonard stated they did the community a great service. At the next meeting there will be request to make a donation to Project Aware for their service in our area.

 

Burger noted that he and Pat Colgan met with a representative from ICAP who deals with “loss control”. He noted that he found no issues. He did recommend possible use of security cameras and that there are ICAP grants available to help with the cost.

 

Leonard noted that this Saturday is Christmas on the Lake. The permitting has been taken care of for that event. The permit for the fireworks has been approved and he noted they will be held August 4th on the Schmidt/Dede farm across from the Freddie’s Beach. There’s work being done to prepare for an annual fishing tournament that will be held in September. Leonard noted that in the next Lake Delhi Voice there will be information provided by the DNR for issues regarding docks and boat light restrictions.

 

Motion was made by Burger, second by Staebell to adjourn at 7:35 p.m.

Minutes – Thursday, June 21, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, June 21, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Stabell, Gifford, Havertape, Herman and Burger

Trustees absent: None

Visitors: Tony Harmon, Keith Brockhohn, Aaron McMurrin, Pat Colgan, Ed Schmidt, Jason Wenger, Dan Recker, Lamont Davidson and Daryl Hogan

Motion to approve the meeting agenda as read was made by Staebell, seconded by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Havertape. Motion carried.

Claims were presented for payment in the amount of $12,956.50 from the General Fund for electricity and internet services, dam operation services, beach maintenance and port-a-potties, service on fire extinguishers, printer maintenance, lobbyist expense, pest control services and website renewal. Havertape motioned to approve the claims for payment as read, Gifford seconded. Motion carried.

May financial reports were presented. The General Fund had revenues of $5,237.27 from Delaware County and expenditures of $86,834.83, ending May at $1,794,712.15. The Debt Service Fund had revenues of $5,756.35 from Delaware County and expenditures of $251,340.40, ending May at $32,886.30. The Dam Improvement Fund had no activity and ended May with a $10,000.00 balance. It was noted that the $10,000.00 transfer from the General Fund to the Dam Improvement Fund that was approved last month is being processed in June and so does not show on the financial reports for this month. Burger motioned to receive and file the financial reports as read, Herman seconded, Motion carried.

Members of the Delhi Volunteer Fire Department presented the Board with information regarding their diver training program. They currently have six members in the program with four of those members signed up to participate in the certification program. The cost to participate in Phase I of the training which includes open water rescue is $2,635 per person or $10,540 total for the department. They asked the Board to consider making a donation to the department. After some discussion a motion was made by Gifford, second by Staebell to pay 75% of the total cost of Phase I or $7,905 to the Delhi Fire Department Diver Training Program. Motion carried.

The Board considered action on the awarding the contract on the Scada Area Drainage Improvements Project. Jason Wenger from Burrington Group reviewed with the Board his conversations with the Delaware County Engineer regarding the possibility of the county financially participating in the project. The county engineer stated he feels there’s no reason for the county to participate financially although he does support the project and feels the work needs to be done. After some discussion Burger made a motion to award the contract to F.L. Krapfl, Inc. for both the base bid of $93,838.75 and the bid alternate of $7,063.00 totaling $100,901.75. Leonard made the motion to second. Motion carried.

The Board considered the appointment of a district clerk from within the board. Burger said he would volunteer to serve in the capacity until the next election of officers. Herman made the motion to appoint Burger, second by Gifford. Motion carried.

Consideration and possible action was taken on contracting with Laurie Kramer to provide clerical and accounting support to the Trustees. Burger made a motion to contract with Laurie at a rate of $400/month beginning July 1, 2018. He included in the motion to pay her $200 for the work she’s done to prepare for the current June meeting. Staebell seconded the motion. Motion carried.

The Board considered possible action on a storage solution for District legal documents that are currently in a number of locations. Options were discussed and a motion to table until more information could be gathered was made by Staebell, second by Gifford. Motion carried.

The next item on the agenda was possible action on the Boge lease agreement.   Herman provided the Board with information on an update on the easement agreement. Boge is asking for a separate easement agreement. The concern is the language relating to the use of 265th St. and access to the area where removal of siltation would occur and possible damage to the road by the District or the contractor removing the material.   An additional concern is access to areas owned by other property owners that may be needed for siltation removal and this needs to be addressed. After some discussion a motion was made by Burger, second by Herman to table until a later date. Motion carried.

Gifford presented information regarding a proposal to utilize the space by the spillway for the Wall of Recognition park project.  Several board members had questions regarding the funding of the project, whether the project needs to be bid and liability and maintenance issues. A motion was made by Havertape, second by Leonard to approve the proposed project. Havertape then amended his motion to include approving the project along with going through the procurement and bidding process. After more discussion, Havertape moved to table the motion until more information is available, Herman seconded. Motion carried.

Gifford then presented information regarding the presentation given to the DNR regarding the proposal for the Wall of Recognition so they could work through any issues the DNR might have with the project. Jon Garten from the IDNR stated he would review and asked that Bill Holman from Stanley Engineering also analyze the project because of some settlement issues in the concrete path next to the spillway. There’s no urgency and the issue is not a major concern so a motion was made by Herman, second by Staebell to table any action on the DNR request. Motion carried.

Leonard asked for committee updates. Burger gave an update on beach maintenance. The signage for the beach has been given to Manchester Signs. The cost which was already approved by the board is between $600-$700 which includes cedar posts. He also stated that the sod that was discussed at an earlier meeting is going to be laid in the near future. Burger also stated that Chris Jones has been doing a great job clearing the debris that has been settling on the beach area.

Leonard spoke regarding lake recreational maintenance issues. He reminded the Board of an email he sent out regarding all of the debris that has been floating in the lake and that at some point in the near future the Board needs to be thinking about short-term and long-term strategies to deal with debris that ‘s coming downstream.

Pat Colgan gave an update on dam operations. He informed the board that the riprap work that’s needed downstream of the powerhouse will be done in the near future. This was work that was a result of the 2016 flood event that took out the existing riprap. He also noted that the process to change out the actuators is in place. He also talked about the three major floods we’ve had since 2016.

Herman gave an update on Water Quality and stated there’s ongoing work with the Maquoketa River Water Shed Group.

Herman said everything for FEMA from the 2016 flood has been filed. He has taken care of the final closeout paperwork . He expects the District to receive approximately $13,000 for a final closeout on the project. Leonard asked about the 2008 FEMA closeout. Herman stated there’s been a problem dealing with the mitigation process for issues that came up in the dredge site area.     He said it’s now in the hands of FEMA but noted they are anxious to closeout the project.

The meeting was open to public comment. Daryl Hogan addressed the board regarding the barge that he built in early 2000. He gave a description of the barge and stated that in 2006 he decided to sell because of the expense regarding insurance. He said Dave Fink and the LDRA expressed an interest in purchasing the barge so he sold it to them. During the breach of 2010 the barge went through the dam and sat below the dam for several years. He was asked to move the barge and he stored it for several years until it was moved to the dredge site. He told the Board he was interested in purchasing the barge back and would be interested in working with the District regarding lake cleanup. Herman expressed some concern because of FEMA but noted it might not be an issue. Leonard asked Hogan if he were to purchase the barge would he be willing to help with debris removal and how much staff he would need to provide that service. Hogan stated he would only need a couple of workers but is concerned about where he would go with the debris. Some concern was expressed that the purchase of the barge and a contract to do business should be two separate issues.  It was also noted that if the District sells public assets they would need to advertise for bids. The Board agreed to review the request and thanked Hogan for coming to the meeting.

Ed Schmidt expressed some concerns with how the Wall of Recognition donors were going to be recognized. Some additional discussion continued regarding costs and donors.

Burger motioned to adjourn, Herman seconded. The meeting was adjourned at 8:50 pm.

Minutes – Thursday, May 17, 2108

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, May 17, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by Vice-President Dan Staebell.

Trustees present: Staebell, Kramer; Burger, Havertape, Herman and Gifford. Leonard by phone

Trustees absent: None

Visitors: Ben Pasker, Ed Schmidt, Jason Wenger, Dan Reyner, Gary Grant & Larry Murphy

Motion to approve the meeting agenda as read was made by Herman, seconded by Havertape. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Herman. Motion carried.

Kramer presented claims for payment. Claims for payment in the amount of $14,259.44 from the General Fund for electricity, dam operation services and generator inspection, printer maintenance, lobbyist expense, audit services, repair work at the dam, phone/internet service, license for dam trailer and annual dam inspection were presented. Requests for payment in the amount of $251,340.40 from the Debt Service Fund for bond principal and interest were presented. Burger motioned to approve the claims for payment as read, Herman seconded. Motion carried.

Kramer presented the April financial reports. The General Fund had revenues of $18,723.47 from Delaware County and expenditures of $14,036.27, ending April at $1,876,309.71. The Debt Service Fund had revenues of $30,560.43 from Delaware County and no expenditures, ending April at $278,470.34. The Dam Improvement Fund had no activity and ended April with a $10,000.00 balance. Burger motioned to receive and file the financial reports as read, Herman seconded, Motion carried.

The Board considered the annual financial compilation report by Hunt and Associates for fiscal year 2017. The report confirmed that the Board did not need to amend its budget for last year and did not exceed planned expenditures. Motion to accept and file the compilation report made by Burger, seconded by Herman. Gifford asked if we could receive the document to file electronically on our website. Kramer said she would check with the Auditor’s Office. Motion approved.

Kramer presented Resolution 5.17.18 to authorize Delaware County to conduct the July, 2017 trustee election. Herman made a motion to approve the resolution, second by Burger. Motion carried.

The Board considered possible action on a donation request from the LDRA for assistance with the LDRA dredge debt. The LDRA requested $72,575.50 for the June 1st payment for the dredge debt.  Dan Reyner, the LDRA treasurer also suggested the Trustees review the payment schedule for the remaining dredge debt noting the payments continue to increase each year until dredge debt is fulfilled. Burger indicated he would check on the call provision on the debt. Motion was made by Herman, second by Burger to pay the current payment that is due. Motion carried.

A public hearing was opened on the proposed contract documents and estimated cost of the SCADA area drainage improvements project.   Jason Wenger gave a brief description of the project and opened it up for public comment. He noted that the engineer’s estimate for the base bid of the project was $124,325.00 with a bid alternate for upsizing the storm sewer of $6,290.00.   Public comment was received. Schmidt asked if the culvert improvements going into the driveway was the responsibility of the county. Wenger said the driveway was private and the responsibility of the owner. Reyner asked that if the county road is a conduit to the water coming down and causing the erosion is the county contributing anything to the project. Wenger stated that the trustees made changes to the property so it makes it difficult to ask for county participation. There has been no formal request from the county to contribute. Staebell asked if we need to ask for input from the county before we award the contract. Wenger stated we have 60 days to award the contract and that once the contract is awarded the contractor has 45 days to complete the project with an end date of no later than November 1, 2018.     Burger asked Wenger his opinion on upsizing of the storm sewer from 24” to 36”.   He said theoretically and 24” storm sewer would cover a 10 year event and a 36” storm sewer would cover a 50 year event.

A motion to close the public hearing was made by Burger, second by Herman to close the public hearing. Motion carried.

Wenger informed the board that the bid opening was held at the county house on Tuesday, May 15th.   There were eleven contractors that took out bid documents and eight that returned the bids with a bid bond associated with them. The low bid was from F.L. Krapfl, Inc. out of Dyersville. The bid was for $93,838.75. The high bid was $149,341.00. Krapfl had an alternate bid of $7,063.00 for a total bid of $100,901.75. Burger asked Wenger if the motion to award it tabled would he have conversations with the county engineer regarding their participation in the project. Wenger said he would follow whatever direction he was given by the board of trustees. Burger made a motion to table the award until next month to give Wenger time to meet with the county engineer, Herman seconded the motion. Gifford asked what options the board has regarding awarding the contract. Wenger said the bids are good for 60 days and the trustees can accept or reject all bids.   Wenger suggested that he and another trustee meeting with the county engineer and then schedule a separate meeting with the county supervisors to review the project.   With no other comments, the motion carried.

A resolution to transfer $10,000 into the Dam Improvement Fund was introduced by Kramer. She noted that per our 28E agreement with the Delaware County Supervisors we are required to transfer no less the $10,000 annually into this fund. The trustees can always transfer more into the fund if desired.   It was noted this is merely a transfer and the overall budget balance remains the same. The purpose of the transfer is to make sure we have allocated funds available if monies were needed for unanticipated dam expenses. Motion was made by Herman, second by Havertape.   Motion carried.

The board of trustees considered the resignation submitted by Kramer effective May 18, 2018. Kramer stated that she and her husband had put their cabin up for sale and when it sells she would no longer be eligible to be a trustee. She also noted that she learned she had to resign 60 days prior to the July 17th election and that was way the resignation was effective so soon. A motion was made by Burger, second by Herman to accept her resignation. Motion carried.

Gary Grant and Larry Murphy, lobbyists for the Lake District, were present to give the board a legislative update. Grant stated that the goal this legislative session was to make Lake Delhi eligible for the lake restoration fund. The DNR made some restrictions regarding eligibility requirements that make lakes that have a watershed ratio greater than 200:1 ineligible for funding. Lake Delhi’s ratio is greater than that limit. Grant & Murphy lobbied the House with the help of our local representatives but were unable to get language approved to change that requirement. Grant stated that being eligible for the lake restoration funding is crucial to Lake Delhi because it will likely be the sole source of funding the District will receive from the State. Grant stated that the argument with some legislators has been that Lake Delhi is not a private lake and should be allowed the same resources as any other public lake in the state of Iowa. He also stated that because of the investment made by the state to help with the rebuilding of Lake Delhi he has been lobbying that it would a mistake to not help maintain it as a public resource. Kramer asked if there has been a major change in the legislature from when the District was first awarded the $5 million from the state that caused a shift in support for Lake Delhi. Murphy stated there has been some change and some of our major supporters are no longer there.  He also stated that the watershed ratios affect not just Lake Delhi but most of Eastern Iowa.   It was noted that with the upcoming election for governor there’s a large support on the Democratic side to raise sales tax by 1¢ to support water legacy which would support a lot more money for watershed management authorities. This may be an area where the trustees direct their interest. Grant suggested that with the upcoming legislative elections it would be wise to bring candidates to visit Lake Delhi to give them an overview of what’s happened at Lake Delhi and the needs going forward along with the impact that the rebuilding of Lake Delhi has had economically within our community. Gifford asked if we should be thinking about taking the pressure off the legislature or should we keep moving forward. Grant indicated the felt keeping the momentum going is easier than trying to generate momentum. That would need to be a decision by the board.   Grant said there are two big issues going forward that will contribute to the success of the district. Being able to participate in the Lake Restoration Funding is the best source for ongoing funding. Particpation in the Watershed Management Authority is necessary because these authorities are well positioned to help mitigate downstream erosion.

Committee Updates:

Beach Maintenance – Burger stated that the beach committee had talked with Rich Hughes about parking on the beach for the bar patrons and also the run-off from his parking area. Rich is going to sod on the hill on his property. Rich suggested we sod about three foot on our property. He has prices and would lay the sod and maintain it. Rich though our share would run between $600-$700 dollars. There was some discussion about how soon Rich was expected to start the project. The resolution we have in place allows for the President and Treasurer to authorize expenditures up to $5,000. The consensus was to have Rich move forward with the project assuming we get something in writing to confirm he is willing to maintain the sod and the board would formally approve the expenditures at the June meeting.

Burger also mentioned he has been working on signage for the beach. He got an estimate from Manchester Signs on a 4’ x 8’ sign with steel poles. The cost would be around $600 that includes installation. Once the trustees come up with verbiage they would start the design for the sign or signs. Burger also stated we may want some more smaller signs for parking at around $60.

No other committee updates.

Public Comment: A question of asked of who’s up for re-election. Larry Burger and Doug Herman are up for re-election and there will be an election for a two-year term that was vacated by Kramer.

Burger motioned to adjourn, Gifford seconded. The meeting was adjourned at 7:54 pm.