Unofficial Minutes – Wednesday, January 18, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 18, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Scherrman, Jasper, Thompson   Staebell and Leonard via Zoom

Absent: None

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker and Pat Colgan

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Scherrman. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, auditor fees, engineering services for DNR grant, dam repairs, misc. expenses and payment to Maquoketa River WMA. Claims totaled $28,241.07 from the General Fund and $20,345.00 from Fund 81005 . A motion was made by Thompson, seconded by Leonard to approval all claims. All ayes. Motion carried.

December financial reports were presented. The General Fund had revenues of $5,084.76 from Delaware County. Expenditures for December were $19,075.38 ending December at $2,253,345.82. The Debt Service Fund had revenues of $4,993.39 from Delaware County and no expenditures ending December at $311,773.16. The Dam Improvement Fund had no revenues and no expenditures ending December with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $226.14 with no expenditures ending December with a balance of $366,877.49. A motion was made by Althoff, seconded by Jasper to receive and file the December financial report. All ayes. Motion carried.

Staebell made a motion to hold a public hearing regarding the FY24 budget on March 8, 2023. Leonard seconded the motion. All ayes. Motion carried.

A motion was made by Scherrman, seconded by Jasper to approve participation in the water quality testing for 2023. Leonard asked that the motion include other costs associated with the testing. All ayes. Motion carried.

The Trustees considered a request from Delhi Boats to continue the lease of the area next to the boat ramp at the dam. The amount of the least is $7,500 which begins April 1, 2023. It was noted that there’s also an informal agreement that Jeremy Klima will do snow removal and assist with debris removal from the spillway. Motion to approve the lease was made by Scherrman, seconded by Staebell. Motion carried.

A motion was made by Thompson, seconded by Staebell to approve the On-Stream Grant Agreement with the DNR and allow Leonard, as the Trustee contact person, to sign said agreement. All ayes. Motion carried.

The Trustees considered a motion to contract with Lori Tucker to take board minutes and also begin training with Laurie Kramer to replace her with the clerical/accounting duties. A motion was made by Leonard, second by Staebell to allow Burger to negotiate with Tucker regarding the position and payment. All ayes. Motion carried.

 

The next agenda item was a request from Kramer to raise her monthly contracted payment from $400/month to $500/month. Burger noted that Kramer has been paid at a rate of $400/month since 2017 and while she will no longer take minutes her extra duties will include training her replacement. Motion was made by Leonard, second by Thompson to approve the request. After some discussion, Burger asked for a vote. All ayes. Motion carried.

Committee Updates:

Water Quality – It was noted that the Trustees will be holding a work session on Friday, January 27, 2023 starting at 8:30 at the Lake Office to review the DNR grants and timelines for completion.

Community Events – No update

Operations & Maintenance – No additional update

Property Management – No update

Budget & Finance – The finance committee met on Saturday, January 14, 2023, to discuss the 2023-2024 fiscal year budget that is due to be certified in March of 2023. Kramer noted that the budget needs to be approved by March 15th.

Legislative – Leonard noted that the new session has begun

Dredge – No update

Wall of Recognition – No update

 

Public Comment: A question was raised if the DNR needs to be contacted in the spring to lower lake levels for possible repairs. Colgan noted that maintenance needs to be addressed this summer.

A motion to adjourn was made by Scherrman, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:41 p.m.

 

 

Minutes – Wednesday, December 21, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 21, 2022

5:00 pm

Zoom

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present via Zoom: Burger, Althoff, Scherrman, Leonard, Jasper Staebell, Thompson and Kramer

Absent: None

Visitors via Zoom: Randy Rattenborg and Pat Colgan

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Staebell. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, LP for dam, GO Bond registrar fee, hydrographic survey at the dam. Claims totaled $19,075.38. A motion was made by Staebell, seconded by Althoff to approval all claims. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of $8.664.99 from Delaware County. Expenditures for November were $5,466.05 ending November at $2,267,336.44. The Debt Service Fund had revenues of $10,050.34 from Delaware County and no expenditures ending November at $306,779.77. The Dam Improvement Fund had no revenues and no expenditures ending November with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $237.22 with no expenditures ending November with a balance of $366,651.35. A motion was made by Leonard, seconded by Jasper to receive and file the November financial report. All ayes. Motion carried.

Committee Updates:

Water Quality –Leonard noted a grant application with the DNR has been approved in the amount of $500K

Community Events – No update

Operations & Maintenance – Two quotes were received from Taylor Construction for repair work to the deck on the dam. The committee will be bringing it back to discuss at the January meeting pending bidding requirements.

Property Management – It was noted that the approved grant may be used for Lost Beach repairs as well as rock work on the downstream side of the dam.

Budget & Finance –

Budget & Finance – The finance committee is planning to meet on Saturday, January 14, 2023, to discuss the 2023-2024 fiscal year budget that is due to be certified in March of 2023.

Legislative – No Update

Dredge – No update

Wall of Recognition – No update

Burger noted that Laurie Kramer is planning to retire from her position as lake secretary and he has been in touch with someone who might be interested in taking her position.

Public Comment: Pat Colgan wished everyone a Merry Christmas

A motion to adjourn was made by Staebell, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:19 p.m.

 

 

Minutes – Wednesday, November 16, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 16, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by Vice-President Althoff.

Present: Althoff, Scherrman, Leonard and Jasper. Kramer and Staebell by Zoom

Absent: Burger and Thomspon

Visitors: Larry Aschbrenner.  Ed Schmidt, Doug Herman, Randy Rattenborg and Stacy Law via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, beach maintenance, plumbing at office, copier expense, rent of equipment. Claims totaled $5,670.03. A motion was made by Staebell, seconded by Scherrman to approval all claims. All ayes. Motion carried.

October financial reports were presented. The General Fund had revenues of $26,925.11 from Delaware County. Expenditures for October were $33,026.52 ending October at $2,264,137.50. The Debt Service Fund had revenues of $34,918.25 from Delaware County and expenditures of $236,608.20 ending October at $296,729.43. The Dam Improvement Fund had no revenues and no expenditures ending October with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $197.76 with no expenditures ending October with a balance of $366,414.13. A motion was made by Staebell, seconded by Jasper to receive and file the October financial report. All ayes. Motion carried.

The Board considered a request for approval of a transfer of waterfront property to Josh Seamans, owner of Part of Lot 6, Parcel K and additional grounds located within Littlefield’s Lake Shore. Doug Herman was present to discuss the current district policy on transfer of property. After much discussion, the consensus was to approve the transfer of property as was set by current policy to approve center to the cove but in addition add language that will allow the District to do maintenance and/or dredging along with having flooding rights in that area as needed.  The transfer will also include the transfee pay the fees as set out by current policy. Dan Staebell made the motion to approve based on those conditions. Leonard seconded the motion. All ayes. Motion carried.

The Board next considered a request on a transfer of any interest of title for Lots 4 & 5 of Littlefield’s Lake Shore and adjacent lake frontage from David and Janice Cornell. After some discussion a motion was made by Leonard, second by Staebell to approve a new Quit Claim deed to the Cornell’s with the added language regarding the District’s rights to do maintenance and/or dredging along with having flooding rights on their lake bed property. All ayes. Motion carried. Herman asked if the Board would like to see the signed documents before the President Burger signs. The consensus was to bring back to the Board before signing.

Consideration and possible action on the amendment of the easement known as Injun Joe for the purpose of ingress and egress was discussed. Herman noted that at the last meeting the Board approved a resolution to approve was passed but then there was additional discussion regarding asking for rights for emergency access & maintenance. The property owner has agreed to the new language   Leonard made a motion to approve the amended easement agreement for maintenance rights. Scherrman seconded the motion. All ayes. Motion carried.

 

 

Committee Updates:

Water Quality – Leonard noted that Brennan Co. came out along with Andrew Judd to review the dredge site and other options of sediment placement sites. He said he is hoping for more information to come out at the December meeting. Leonard suggested that the Board consider a work session to review dredge options moving forward.

Community Events – No update

Operations & Maintenance –Althoff noted the heater was repaired in the powerhouse. Rattenborg met with Taylor Construction regarding the coating on the dam deck. He’s looking for option to maintain the deck to keep the water from filtering into the powerhouse. He’s hoping to have options provided in January.

Property Management – Jasper suggested going out for bid for port-a-potties. It was suggested the District goes out for bid next spring. Scherrman expressed concern regarding an easement to North Beach. There was discussion about what rights the District has to access to the property.

Budget & Finance – No update

Legislative – Leonard updated the Board. A DNR application was completed for maintenance and dredging . He’s hoping for more information in the next few weeks.

Dredge – No update

Wall of Recognition – Leonard is still working on a final package for a quote for the wall.

Public Comment: Pasker asked if the DNR grant requires a 50% match. Leonard noted that’s correct.

Questions were asked regarding new zoning ordinances. Herman will keep the Board updated.

A motion to adjourn was made by Jasper, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:57 p.m.

 

Minutes – Wednesday, October 19, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 19, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

 

Present: Burger, Althoff, Thompson, Scherrman and Jasper. Kramer, Leonard and Staebell by Zoom

Absent: None

Visitors: Laurie Kramer, Dan Reyner, Pat Colgan, Ed Schmidt, Larry Aschbrenner, Doug Herman and Randy Rattenborg.  Josh Seamans via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, lawn care, legal services, LDRA donation, software renewal, storage rental and internet expense. Claims totaled $24,847.12.  An additional claim was presented for the principal and interest due for the GO Bond in the amount of $236,608.20. A motion was made by Scherrman, seconded by Staebell to approval all claims. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of $250,730.00 from Delaware County. Expenditures for September were $23,690.08 ending September at $2,270,238.91. The Debt Service Fund had revenues of $237,174.82 from Delaware County with no expenditures ending September at $498,419.38. The Dam Improvement Fund had no revenues and no expenditures ending September with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $167.02 with expenditures of $5,995.00 ending September with a balance of $366,216.37. A motion was made by Scherrman, seconded by Jasper to receive and file the September financial report. All ayes. Motion carried.

The Board received a request from the LDRA for a donation to help pay for their dredge debt. A motion was made by Leonard, seconded by Thompson to pay the amount due on December 1, 2022 of $15,047.92. All ayes. Motion carried.

The Board reviewed a proposal from Brennan Company to do a dive inspection of the dam and spillway. The amount of the proposal is $10,160.00. After some discussion, Leonard made a motion to approve the amount of the proposal. Thompson seconded the motion. All ayes. Motion carried.

Josh Seamans was present to discuss his request to purchase his lake frontage. There was discussion around the issue of perpetual use of the property and whether his current deed states he owns to the middle of the river. Staebell made a motion to issue a Quit Claim Deed for the perpetual use of Seaman’s land property (Lots 4 & 5, Littlefield Lake Shore, SW ¼ & NW ¼ of Section 2984 and SE ¼ & NE ¼ of Section 3884). His motion also included tabling the transfer of the frontage until more research is completed to know specifically who owns the frontage. Leonard seconded the motion. All ayes. Motion carried. It was later discovered that Josh Seamans did have a deed for the frontage in front of his property so no further action will be required.

A motion was made by Staebell, seconded by Leonard to approve the 6-month storage rental with Schmitz Storage for $900.00. All ayes. Motion carried.

A motion was made by Leonard, seconded by Jasper to approve an easement agreement with property near the district’s property known as “Injun Joe” that would allow for emergency access. This will replace the previously approved agreement recorded in Book 2022, Page 462 as recorded with the Delaware County Recorder’s Office. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the Maquoketa Valley Watershed Authority will be holding their annual meeting in the near future.

Community Events – Dan Reyner gave an update on the recreational events for next summer which includes Christmas on the Lake and fireworks

Operations & Maintenance – Rattenborg noted that work is being done on the stairs in the powerhouse

Property Management – Burger stated that the new counter tops have been installed in the Scada building. They were donated by Greg and Mary Steffen of Advanced Custom Counters of Hiawatha. The Board would like to express its’ appreciation for the donation.

Budget & Finance – No new update

Legislative – Leonard reported that Delaware County has approved a new zoning ordinance effective January 1, 2023. How that will affect lake property owners is unsure at this time. The Board of Supervisors are aware of the issues as they relate to the lake area

Dredge – Leonard reported on the possibility of more DNR funding

Wall of Recognition – No new update

Public Comment: None

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 6:20 p.m.

 

 

Minutes – Wednesday, September 21, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 21, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:02 pm by Vice-President Althoff.

Present: Althoff, Thompson and Jasper. Leonard and Staebell by Zoom

Absent: Burger, Scherrmann

Visitors: Laurie Kramer, Ben Pasker, Randy Rattenborg and Larry Ashchbrenner

Althoff asked for a motion to approve the meeting agenda. A motion was made by Thompson, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Jasper, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP gas, legal services, blanket insurance, dam repairs, engineering services and internet expense. Claims totaled $31,870.08.  A claim was presented for the Lake Impoundment Fund in the amount of $5,995.00 for engineering services. A motion was made by Thompson, second by Leonard to approve all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $53,200.28 from Delaware County. Expenditures for August were $7,873.16 ending August at $2,043,198.99. The Debt Service Fund had revenues of $70,569.87 from Delaware County with no expenditures ending August at $261,244.56. The Dam Improvement Fund had no revenues and no expenditures ending August with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $166.95 with no expenditures ending August with a balance of $372,044.35. A motion was made by Staebell to receive and file the August financial report. Jasper seconded the motion. All ayes. Motion carried.

The Board reviewed a request from Doug Herman, Lake Delhi’s FEMA representative, to receive and file the Project Closeout Confirmation letter related to FEMA DR 1763 PA ID#055-UNOCB-00. A motion was made by Staebell, seconded by Thompson to receive and file said letter. All ayes. Motion carried.

A quote from Iowa Wall Sawing Service was reviewed by the Board. A motion was made by Staebell, seconded by Leonard to table the deck work and approve up to $11,000 for the hand sawing. All ayes. Motion carried.

A motion was made by Jasper, second by Thompson to approve committee appointments for 2022/2023. All ayes. Motion carried.

 

Committee Updates:

Water Quality – No update

Community Events – No update

Operations & Maintenance – Jasper noted they are working on getting the steps in the turbine room rebuilt

Property Management – Thompson reported on a washout issue that made need a quote to correct

Budget & Finance – No new update

Legislative – Leonard stated that Delaware County is working on zoning requirements that may need review by the Board

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Ben Pasker asked questions regarding the wicket gates. It was noted that Pat Colgan and Andrew Judd are working on the maintenance issues.

Staebell left the meeting at 5:46 p.m. and Leonard left the meeting at 5:48 p.m. which was cause for adjournment.

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 5:48 p.m.

 

 

Minutes – Wednesday, August 17, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 17, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Thompson, Scherrman and Leonard. Staebell by Zoom

Absent: Jasper

Visitors: Laurie Kramer, Ed Schmidt, Randy Rattenborg and Mandy Bieber

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to keep the same officers for the 2022/2023 year. Burger is President, Althoff is Vice-President and Scherrman is Secretary. All ayes. Motion carried.

It was noted that the newly elected board members, Joe Scherrman and Joel Althoff, were sworn in prior to tonight’s meeting.

Leonard asked to have Andrew Judd from HDR Engineering speak to the Trustees regarding the work that is being done regarding the dredge site. Judd spoke regarding the scope of work that’s been done and that the District will need to work with him to frame out the net steps regarding analysis of the dredge site. The recent testing of materials uncovered issues that won’t allow the District to pursue the originally intended project. What Judd is suggesting is that the Trustees look at short term options which includes a sediment trap along with long term options regarding dredging and what areas on the lake will need attention. Judd explained that this project has a lot of different components that are inter-related. This includes deciding on the size of the sediment trap and the area to be tested as the scope of the area will determine the cost. Judd also spoke regarding the issue regarding the disposal of materials. He said he would be evaluating a variety of options for the Trustees to review which includes cost, long term usage, operations & maintenance of the area and the timeline for completion. The third thing Judd talk about was the need to confirm a regulatory path moving forward and to be able to establish that it is possible to get the work permitted. Judd discussed several tasks that will needed going forward. One is project management which includes managing the schedule of the project along with the budget. It also includes a site visit with a contractor. Both Judd and Staebell noted that Brennan is the contractor that will be coming to do a site visit. Burger noted that any other contract work needed would require going out for bid. Judd also talked about hydraulic analysis which will be used to evaluate and develop potential dredge sites. He spoke of the possibility of taking material off-site or taking to a quarry. Staebell asked if there’s still a possibility of using the existing dredge site would it be more cost effective. Judd that it could still be quite expensive and that’s why there’s a need to explore other alternatives. Another factor with regard to the project will be conducting soil sampling to determine what the spoils could be used for. He sited a potential agriculture use depending on the studies. The last item was regarding regulatory review. This process will review the various sediment site options and the water discharge with each site. This will need to be studied to know if any permitting will be required for the discharge. HDR will provide the District with a single document with all the studies and a recommended path forward. Leonard asked Judd for a timeline and anticipated cost. He said the soil testing should take around six weeks and the total project will take around twelve weeks. There was a discussion regarding the timing of the site visit with Brennan and when that should take place. Leonard made a motion to approve up to $135,300 for the project with the understanding that parts of the project may be re-evaluated if the needs change. Staebell seconded the motion. Burger noted that this work is necessary for future dredge work but with the understanding that any dredge projects will need to go out for bond approval.   Burger also asked if the grant monies that were received could be used for this expense. Leonard said he thought some of the money could come from the grant but he is not certain as to the actual amount. With no other discussion, Burger asked for a vote. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP tank rent, legal services and internet expense. Claims totaled $7,712.77. A motion was made by Leonard, second by Staebell. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,310.87 from Delaware County. Expenditures for July were $23,414.37 ending July at $1,997,873.25. The Debt Service Fund had revenues of $35.46 from Delaware County with no expenditures ending July at $190,674.69. The Dam Improvement Fund had no revenues and no expenditures ending July with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $164.72 and with no expenditures ending July with a balance of $371,877.40. A motion was made by Leonard to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

Althoff provided information regarding the temperature and humidity issues in the powerhouse. After discussing the issues with Pat Colgan, Althoff and Rattenborg recommend purchasing temperature sensors to establish a baseline of what the current conditions are and this will provide the needed information to control the humidity in the future. The cost for four sensors is $1,119. Staebell motioned to purchase all four sensors and have Althoff do the installation. Leonard seconded the motion. All ayes with the exception of Althoff who abstained. Motion carried.

Discussion was held on the committee appointments for 2022/2023.   A motion was made by Leonard, second by Thompson to table until next month’s meeting. All ayes. Motion carried.

Committee Updates:

Water Quality – No new update

Community Events – Leonard thanked Ed Schmidt and Pat Dede for allowing the fireworks to be shot from their property again this year.

Operations & Maintenance – Leonard asked if there was a plan in action for rip-rap work at Lost Beach. Rich Hughes has been asked for an estimate to do the work. Thompson stated that Jody Antrim has been contacted to work on the west side of Lost Beach. Leonard noted that if the cost for that project is under $5,000 the President and Vice-President have the authority to go ahead with a work order. Staebell asked who is in charge of the rock removal on Lost Beach and Thompson stated that there are volunteers who help with the cleanup. Burger suggested talking with the LDRA regarding bringing more sand back up on the beach.

Property Management – No new update

Budget & Finance – No new update

Legislative – No new update

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Mandy Bieber from the Emergency Management Agency introduced herself as the new administrator for Delaware County. She asked for an updated contact list and Emergency Action Plan. She also has a dam safety coloring books that can be distributed to children on the lake if the Trustees are interested.

A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:08 p.m.

 

 

Minutes – July 20, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 20, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Jasper, Staebell, Scherrman. Leonard by Zoom

Absent: Thompson

Visitors: Laurie Kramer, Ed Schmidt, Pat Colgan and Randy Rattenborg

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, concrete walkway, beach maintenance, and internet expense. Claims totaled $23,414.37. Motion was made by Scherrman, second by Staebell. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $11,071.64 from Delaware County. Expenditures for June were $30,117.49 ending June at $2,019,976.75. The Debt Service Fund had revenues of $1,581.36 from Delaware County with no expenditures ending June at $190,639.23. The Dam Improvement Fund had no revenues and no expenditures ending June with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $216.82 and expenditures of $21,255.00 ending June with a balance of $371,712.68. A motion was made by Leonard to receive and file the June financial report. Staebell seconded the motion. All ayes. Motion carried.

A motion was made by Althoff, second by Leonard to appoint Doug Herman as the FEMA authorized representative for the Lake District. All ayes. Motion carried.

Staebell made a motion to receive and file the communications from FEMA regarding the fulfillment of the Memorandum of Agreement (MOA) Section 106. Scherrman seconded the motion. All ayes. Motion carried.

A motion was made by Althoff to receive and file the DNR Dam Inspection Report issued on December 1, 2021. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – It was noted that questions have been raised within the community about water quality because of other lake water contamination. Leonard noted that we are doing water testing and there’s no reason for concern. He also said he would reach out for the testing results from the last two testing events.

Community Events – Leonard noted that everything is in place for Christmas on the Lake on August 6th and the fireworks on August 13th.

Operations & Maintenance – Althoff noted that Colgan has been down to the powerhouse to look at the internal concrete and reported that it looks great. There are some exterior spots on the road that they are looking to get sealed up. It not a major concern at this time but will need to be repaired in the near future. They also discussed tracking maintenance items and establishing a checklist for the dam volunteers. Colgan noted that while the dam is only 6-years old, problems have started to arise that need to be documented and he has been working with Andrew Judd to produce a 20-year maintenance plan that will be used to help identify issues before they become a problem. There was discussion regarding Burrington Group’s role in the maintenance of the dam. Colgan addressed the question stating that Burrington Group was hired in the beginning to be a 24-hour on-call service. Their role is not to maintain the dam but to respond to issues when they arise.

Property Management – There was discussion on cleaning the Scada Office noting that a countertop and cabinets along with a sink need to be installed to the cleaning process can begin.

Budget & Finance – Burger noted that the District finished the year under budget.

Legislative – No new updates

Dredge – Leonard said the committee has been meeting with the engineering firm exploring options related to sedimentation removal and the creation of a siltation trap. He noted that the District may need to hire additional engineering services and he will have more information at next month’s meeting. The additional cost for the engineering services will be paid from part of the grant money that was received.

Wall of Recognition – Leonard stated he met with Gifford, Colgan and Burger to develop a proposal for the project. Burger noted that the proposal will be for design work as well as cost. Leonard stated they have potentially twenty possible contractors.

Public Comment: None

Staebell congratulated Althoff and Scherrman for being re-elected to the Board.

A motion to adjourn was made by Staebell, second by Scherrman. Motion carried. Meeting adjourned at 5:37 p.m.

 

 

Minutes – June 22, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 22, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Jasper, Leonard and Thompson. Scherrman by Zoom

Absent: Staebell

Visitors: Laurie Kramer, Ed Schmidt, Todd Gifford, Gary Grant, Larry Murphy, Pat Colgan, Dakota Drish and Randy Rattenborg

Burgerasked for a motion to approve the meeting agenda. A motion was made by Jasper. seconded by Scherrman to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, engineering services, clerical expense, lobbyist expense, miscellaneous supplies, dam repairs, beach maintenance, bond fee, copier expense, Zoom contract and internet expense. Claims totaled $30,277.88.  Claims for fund 81005 included engineering fees totaling $21,255.00 A motion was made by Leonard, second by Jasper to approve claims as presented. All ayes. Motion carried.

May financial reports were presented. The General Fund had revenues of $6,728.90 from Delaware County. Expenditures for May were $14,377.97 ending May at $2,049,022.60. The Debt Service Fund had revenues of $7,311.82 from Delaware County with no expenditures ending May at $189,057.87. The Dam Improvement Fund had a transfer from the General Fund of $10,000 and no expenditures ending May with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $125.86 with no expenditures ending May with a balance of $392,750.86. A motion was made by Althoff to receive and file the May financial report. Scherrman seconded the motion. All ayes. Motion carried.

A motion was made by Leonard, second by Thompson to approve renewing the contract with L & L Consulting for the fiscal year beginning July 1, 2022. Burger requested that the Trustees discuss the renewal processing in December of each year beginning with December, 2022. All ayes. Motion carried.

The Trustees discussed lawn/maintenance work at Lost Beach. At present, Rich Hughes has been dragging the beach and Randy Kramer has been doing the weed-eating. Hughes has agreed to continue dragging the beach for $1,500 of which $1,300 of that will be donated to the LDRA. Kramer is requesting $35 per time to do the weed-eating. Leonard made a motion to approve both men to continue at the rates noted above. Thompson seconded the motion. All ayes. Motion carried.

The next agenda item was to discuss possible action on allowing the Property Management Committee to make minor purchases prior to approval by the board at the regular monthly meeting.   Burger had several concerns noting contracts cannot be approved without formal Board approval. He also noted that the Present/Vice-President currently have the ability to approve expenditures up to $5,000 without formal approval.   Leonard made a motion to table any action until all committees review and bring back recommendation to the Board. Jasper seconded the motion. All ayes. Motion carried.

Committee Updates:

Burger wanted to note that Jason Schilling is planning to donate two steel picnic tables for Lost Beach. The Property Committee approved this as there was no cost to the District. Burger also mentioned that the gentlemen who removed the fence by the Scada office for tree removal was asking about putting a gate in the area where the fence was. After much discussion Burger will contact said gentlemen allowing for a gate to be put in with the stipulation that the District reserves the right to control the lock on the gate. Burger informed the Board that the concrete work on the south side of the dam will be starting next week.

Water Quality – Leonard gave a brief update on the sediment trap studies. Recommendations will be coming at a later date.

Community Events – The June 4th event was scaled back due to the weather but overall it was a success. It was reported that the paperwork has been completed for the fireworks event in August.

Operations & Maintenance – Colgan noted that the committee will be meeting with Lunda in the near future to review 5-6 projects to be completed within the next 2-5 year time span. A current concern is the moisture issue in the powerhouse. The committee will be reviewing this with Lunda as well as it is of immediate concern. Part of the issue is the damaged epoxy membrane that was put over the powerhouse several years ago. It needs to be replaced and is part of the moisture issue. Colgan also noted that the Trustees need to have a log of work that has been done on the dam and when so they can go back when issues arise. Burger mentioned that earlier in the month Randy Rattenborg and Dave Larson put in the stop logs to remove a tree log stuck under gate one. Randy called the Delhi Fire Department, and they came down and were able to move the log away from Gate 1. Randy mentioned that he has worked with the Delhi Fire Department on several lake issues, and all agreed they are a huge asset to Lake Delhi.

Property Management – No further update

Budget & Finance – Burger noted that we are closing out our fiscal year in very good shape.

Dredge – No further update

Wall of Recognition – Leonard spoke to the need to get the plans for Wall of Recognition finalized and get the project completed. He asked the Board for permission to establish a committee to get the project moving. Leonard recommended Pat Colgan and Todd Gifford along with himself to be on the committee. Althoff said he thought there was already a committee established that included Staebell and Burger. Burger stated he felt both he and Staebell should still participate in the decision making. After more discussion, Althofff suggested have the complete committee submit a plan.

Scherrman left the meeting at 5:48 p.m.

Legislative – Gary Grant gave an update on the last legislative session. L & L Consulting has worked on several things for Lake Delhi. Those include the Lake Restoration Fund and the Impoundment Fund which was created several years ago. They also help monitor any adverse DNR regulations that could affect Lake Delhi. Funding the Impoundment Fund was huge this year. The Fund is not specific to Lake Delhi but there’s not a lot of eligible participants which is beneficial to Lake Delhi. The goal is to make the funding go on auto-pilot. Challenges going forward include the expectation of lower gambling revenue. If that goes down funding will be a challenge. Grant noted that the fact that Lake Delhi is a part of the Maquoketa River Watershed Authority is also an asset for Lake Delhi in terms of additional funding. Althoff asked what other funding opportunities are available going forward. Grant responded that dam maintenance and public amenities are a couple of areas that would be of benefit to the District. Thompson asked if the District would be allowed to carry-over funds and Grant said he highly recommended we don’t do that because if there would be a revenue shortfall at the state level they could come back and asked for any unspent monies. Discussion continued regarding eligibility for funding and how the DNR assesses projects that are submitted, etc. Both Murphy and Grant recommended applying for a maximum amount for both dam projects and dredging knowing the District may not get the full amount. Leonard noted that the District needs to move quickly if they want to apply for funding because the application will require engineering work and also an endorsement from the Water Shed Authority. Leonard has already spoken to Andrew Judd regarding engineering services and he’s willing to help with the guidance of the Trustees of what the needs are.

Public Comment:

Pat Colgan mentioned that he received a call from Oran Love from the Cedar Rapids Gazette telling him how impressed he was with the dam rebuild and that he’s understanding is the fishing below the dam is as good as it’s ever been.

A motion to adjourn was made by Jasper, second by Thompson. Motion carried. Meeting adjourned at 6:40 p.m.

Minutes – Wednesday, May 18, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 18, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by Vice-President Althoff.

Present: Althoff, Jasper and Thompson. Leonard, Scherrman and Staebell by Zoom

Absent: Burger

Visitors: Laurie Kramer, Ed Schmidt, Dakota Drish and Randy Rattenborg

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, miscellaneous supplies, dam repairs, property insurance, audit expense, copier expense, and internet expense. Claims totaled $14,174.77.  A motion was made by Leonard, second by Jasper to approve claims as presented. All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of $21,420.17 from Delaware County. Expenditures for April were $176,538.02 ending April at $2,066,671.67. The Debt Service Fund had revenues of $27,268.00 from Delaware County and expenditures of $237,135.20 ending April at $181,746.05. The Dam Improvement Fund had no revenues and no expenditures ending April with a $50,000.00 balance. The Lake Impoundment Fund had revenues of $392,625.00 with no expenditures ending April with a balance of $392,625.00. A motion was made by Staebell to receive and file the April financial report. Thompson seconded the motion. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to approve the FY2021 compilation report from Hunt & Associates. All ayes. Motion carried.

Scherrman made a motion to approve a resolution to transfer $10,000 into the Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014. Leonard seconded the motion. All ayes. Motion carried.

A motion was made by Scherrman, second by Jasper to approve a $15,000 contract with J & M Displays for fireworks to be held Saturday, August 13th. All ayes. Motion carried.

The Board considered a request from Travis Bockenstedt who owns property near the Scada Office to use the trustee property to remove a tree that lies on his property but also hangs over the Scada Office. A motion was made by Thompson, second by Scherrman to allow Bockenstedt to use District property for the tree removal. All ayes. Motion carried.

The Board considered a request from the LDRA to use the District property at North Beach and Lost Beach for their June 4th Beach, Band and Boat event. After some discussion regarding insurance coverage, a motion was made by Thompson, second by Staebell to approve the request. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the first water testing had been done on May 17th by Burger, Scherrman and Kramer. Leonard also noted that the Watershed Management Authority is levying to evaluate funding for flooding moving forward.

Community Events – No further updates

Operations & Maintenance – Rattenborg reported that Lunda came down and made repairs on the gates. He plans to keep an eye on the lubricant that was used on the gates and noted it may be something that has to be done annually. The Operation Team got together to go over the proposals from Lunda regarding the turbine room and the control room. Moisture is a big concern and something that will have to be dealt with. Staebell asked about the new buoys that were ordered last fall. Rattenborg said he would need some help from others, possible Jeremy Klima, to get the bouys in because of the weight. Rattenborg also reported that Kistler will be at the dam next week to inspect the overhead joists.

Property Management – Thompson stated that he and Scherrman met at Lost Beach with JDC Works to get an estimate for erosion mitigation. He has an estimate to get the work done at a cost of $800+. This was not an agenda item but the trustees discussed giving the President the authority to have the work done before June 4th.   Jasper asked who is mowing Lost Beach. Randy Kramer mowed last year and the Trustees asked him to mow until they can formally approve in June.

Budget & Finance – No update

Legislative – The Legislative session is finishing up. Leonard stated he’s hoping to see some additional funding for the Impoundment Fund but nothing is confirmed.

Dredge – Thompson said the committee met a week ago and they are still waiting for testing results from the dredge site.

Public Comment:

A motion to adjourn was made by Scherrman, second by Jasper. Motion carried. Meeting adjourned at 5:35 p.m.

 

Minutes – Thursday, April 21, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 21, 2022

5:30 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Thompson & Burger. Leonard & Staebell via Zoom

Absent: Althoff, Scherrman & Jasper

Visitors: Laurie Kramer, Randy Rattenborg, Eric Strief and Doug Herman

Burger asked for a motion to approve the meeting agenda. A motion was made by Thompson seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, miscellaneous supplies, dam repairs, storage unit payment, LP gas and internet expense. Claims totaled $20,106.43. Claims were presented from the Debt Service Account for principal and interest due on June 2, 2022 in the amount of $237,135.20.   A motion was made by Thompson, seconded by Leonard to approve claims as presented. All ayes. Motion carried.

March financial reports were presented. The General Fund had revenues of $134,224.54 from Delaware County. Expenditures for March were $11,298.39 ending March at $2,221,789.52. The Debt Service Fund had revenues of $180,808.27 from Delaware County and no expenditures ending March at $391,613.25. The Dam Improvement Fund had no revenues and no expenditures ending March with a $50,000.00 balance. A motion was made by Staebell to receive and file the March financial report. Thompson seconded the motion. All ayes. Motion carried.

A motion was made by Thompson, seconded by Leonard to approve a request from the LDRA for a donation towards their dredge debt in the amount of $156,626.00. All ayes. Motion carried.

The Board considered possible action, requested by Faith Hunt Hermanson, on allowing a volleyball league to be held on Thursday evenings at Lost Beach the summer of 2022. There was discussion regarding liability insurance, parking and cleanup.   A motion to approve the request was made by Leonard, second by Staebell providing she has proof of insurance to cover any liabilities for the district. All ayes. Motion carried.

A motion was made by Thompson, second by Staebell to approve Resolution #4.21.22 that designates the Delaware County Auditor to conduct the regular election by hand count in July, 2022. All ayes. Motion carried.

Burger reviewed the Lunda contracts that the Board approved Burger to sign in March. He asked for a motion to allow those agreements to go forward. Staebell made a motion to approve, seconded by Leonard. All ayes. Motion carried.

The Board considered approving a contract with Lakeview Lawn & Ground Maintenance to provided lawn mowing at and around the dam area. Motion by Thompson to approve, seconded by Staebell. All ayes. Motion carried.

A request was made by Jasper to move the regular Trustee meeting from the third Thursday of the month to the third Wednesday of the month. Thompson requested moving the meeting up to 5:00 instead of 5:30. A motion was made by Thompson to approve moving the meetings to the third Wednesday at 5:00. Leonard seconded the motion. All ayes. Motion carried.

 

The Board discussed creating a policy related to transfer of property where the District has underlying ownership and property owner has perpetual use rights. Doug Herman, the trustees’ attorney, was present to discuss the various points regarding the development of such a policy. After some discussion, a motion was made by Staebell, second by Leonard to table any action until more information is provided. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard updated the board on water testing that will be conducted again this year. He noted that he submitted an application to the DNR for On-Stream Impoundment Grant. This past week we received a check from the DNR for 90% of the approved project. A special fund will be established with the Delaware County Auditor to keep track of the expenditures paid through this fund. Once soil borings are completed there will be a more information on what direction the project will take.

Community Events – Leonard stated he’s working with the LDRA to finalize the cost of this year’s fireworks and get the agreements signed. Staebell noted that Faith Hermanson asked about a having a parade of boats on a given date this summer. Leonard stated there needs to be an DNR application for an event like that.

Operations & Maintenance – Burger reported that the Dam Committee will be meeting to discuss future maintenance requirements. He noted there is a moisture issue in the powerhouse that needs immediate attention. Rattenborg also reported there are numerous electrical issues that need to be addressed.

Property Management – No additional updates

Budget & Finance – Kramer reported that she has submitted an application to ICAP for a grant to offset the cost of the dam inspection. The amount if $1,000 and she received notice from a representative that the application was approved.

Legislative – Leonard reported that our lobbyists are still working on additional funding from the State before the legislative session ends.

Dredge – No additional update

Public Comment: Eric Strief, with the LDRA, noted he has a person who is wanting to donate a picnic table in honor of his late father to be located at Lost Beach. Burger asked Strief to work with the Property Committee. He also noted that the LDRA is having a Band, Beach and Boat event in June and wants to be included in the DNR application. The location of the events includes North Beach and Lost Beach along with two private areas. Kramer will work with Strief on submitting an application with the DNR for that event.

A motion to adjourn was made by Leonard, second by Thompson. Motion carried. Meeting adjourned at 6:48 p.m.