Unofficial Minutes – Wednesday, April 17, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, April 17, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by Vice-President Burger.

Present: Burger and Scherrman; Leonard and Staebell via Zoom

Absent: Althoff, Beals, Thompson

Visitors: Via zoom Randy Rattenborg and Deb Knake

Support Staff via Zoom: Laurie Kramer

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Staebell, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, LDRA donation and software renewal. Claims totaled $251,047.94. A claim from Fund (81001) for bond payment was reviewed in the amount of $233,880.90 for both principal and interest. A claim from Fund (81005) for engineering expense totaling $8,267.08 was presented.   A motion was made by Leonard, seconded by Staebell to approval all claims. All ayes. Motion carried.

February financial reports were presented. The General Fund (81000) had revenues for property tax, interest and misc. revenue totaling $164,972.27. Expenditures for February were $10,211.28, ending February at $2,502,914.57. The Debt Service Fund (81001) had revenues of $207,211.22 from property tax and interest, and no expenditures, ending February at $735,092.33. The Dam Improvement Fund (81003) had no revenues and no expenditures ending February with a $70,000.00 balance. The Lake Improvement Fund (81005) had $1,123.96 in interest revenues and no expenditures, ending February with a balance of $265,325.41. The Upstream Impoundment Fund (81006) had revenues of $5,423.34 and no expenditures, ending February with a balance of $390,746.64. A motion was made by Staebell, second by Leonard to receive and file the February financial report. All ayes. Motion carried.

A motion was made by Scherrman, second by Leonard to approve a donation payment to the LDRA in the amount of $234,282.00. All ayes. Motion carried.

A resolution was presented to authorize the Delaware County Auditor’s office to conduct the July, 2024 trustee election by hand count. Leonard made the motion to approve the resolution, second by Scherrman. All yes. Motion carried.

Leonard made a motion to approve payment of $250,000 for the redemption of General Obligation Refund Bonds, Series 2019 from pre-levy funds. Staebell seconded the motion. After some discussion, Burger asked for a vote. All ayes. Motion carried.

Staebell made a motion to authorize President Althoff or Vice-President Burger to sign a letter to the DNR regarding a revision to the original SFY23 On-Stream Impoundment Restoration Fund Grant. Leonard seconded the motion. All ayes. Motion carried.

Leonard presented quotes for brush clearing at the dredge container site. Three quotes were received. Mark Fink had the lowest bid at $10,000 for clearing all containers requested. Staebell made the motion to accept Fink’s bid and Leonard seconded the motion. Fink is required to have the work completed and invoiced before the end of April, 2024. All ayes. Motion carried.

Leonard reviewed a new dock design for the Rocky Nook Association’s dock area. The RNA has been working with the DNR to redesign their current dock situation. Leonard stated that our current contract with the RNA would have to be revised to allow for the change and he plans to reach out to our attorney to review the language. This comes at no cost to the district and actually improves things from a safety standpoint. Leonard made the motion to move forward with the attorney opinion, second by Staebell. Formal approval will be on the May agenda. All ayes. Motion carried.

A motion was made by Leonard, second by Scherrman to approve the 2024 rates from Lunda Construction. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to approve the 2024 rates from Munson Election. All ayes. Motion carried.

Committee Updates:

Water Quality – Burger noted that he along with Kramer and Scherrman will be conducting the summer water testing on the lake.

Community Events, Activities, and Wall of Recognition – Leonard stated that committee will be meeting on-site with the two vendors to review their designs and proposals.   The committee will present that information at the May meeting. Burger asked Leonard to provide the information prior to the meeting to allow the trustees to review.

Dam Operations & Property Management – Burger stated that he would be meeting with Shawn Reth to look at the possibility of doing to grass burns on the south side of the dam.

Finance & Budget – None

Legislative – None

Public Comment – None

A motion to adjourn was made by Staebell, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:47 p.m.

 

 

Minutes – Wednesday, March 20, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 20, 2024

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Burger, Althoff, Thompson, Beals, Staebell and Scherrman; via Zoom – Leonard

Visitors via Zoom: Randy Rattenborg, Ed Schmidt

Support Staff via Zoom: Laurie Kramer and Lori Tucker

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to amend and approve the agenda by removing items 6 and 7. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, lawn care, property insurance, election expense, computer maintenance, and publications. Claims totaled $10,660.87 from the General Fund. A motion was made by Burger, seconded by Staebell to approval all claims.   All ayes. Motion carried.

February financial reports were presented. The General Fund had revenues of property tax $15,953.29, and interest of $10,518.24, totaling $26,471.53. Expenditures for February were $16,929.67, ending February at $2,348,153.58. The Debt Service Fund had revenues of $21,597.08 from property tax and interest, and no expenditures, ending February at $527,881.11. The Dam Improvement Fund had no revenues and no expenditures ending February with a $70,000.00 balance. The Lake Improvement Fund had $1,196.90 in interest revenues and $9,465.41 in expenditures, ending February with a balance of $264,201.45. The Grant #2 Fund had revenues of $1,505.20 and no expenses, ending February with a balance of $385,323.30. A motion was made by Staebell seconded by Beals to receive and file the January financial report. All ayes. Motion carried.

A motion to proceed with lake front property transfer subject to usual fees and conditions, and giving the District the right to reclaim 25′ to center of lake, was made by Staebell, second by Thompson. All ayes. Motion carried.

Committee Updates:

Water Quality – A formal request has been sent to the DNR to extend grant #1. Response is expected in 1-2 weeks.

Community Events, Activities, and Wall of Recognition – One bid needs to add clarity. There will be an on-site visit soon and the expectation is to present bids at the May meeting

Dam Operations & Property Management – Bids for mowing and tree removal are needed. Quotes are in limbo for grant #2 until grant #1 revisions are complete.

Finance & Budget – Budget approved last month.

Legislative – Our lobbyists are working with the DNR regarding a grant extension.

Public Comment – None

A motion to adjourn was made by Staebell, second by Burger. All ayes. Motion carried. Meeting adjourned at 5:21 p.m.

 

 

Official Minutes – Wednesday, March 13, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 8, 2023

5:00 pm

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present: Althoff, Thompson, Burger & Staebell. Leonard & Scherrman by Zoom

Absent: Beals

Support Staff via Zoom: Laurie Kramer & Lori Tucker

A motion was made by Scherrman to approve the agenda with a change to move Item #6 ahead of Item #5. Burger seconded the motion. All ayes. Motion carried.

Thompson made the motion to open the public hearing. Burger seconded the motion. All ayes. Motion carried.

With no public comment, a motion was made by Burger second by Staebell to close the public hearing. All ayes. Motion carried.

Leonard made a motion to approve a resolution regarding the supplemental debt service levy. Staebell seconded the motion. All ayes. Motion carried

A motion was made by Burger, seconded by Staebell to approve the 2024/2025 budget. All ayes. Motion carried.

Public Comment: None

A motion to adjourn was made by Staebell, seconded by Burger. Motion carried. Meeting adjourned at 5:22 p.m.

 

Official Minutes – Wednesday, February 21, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 21, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held and called to order at 5:00 pm by President Althoff.

Present: Althoff; via Zoom – Leonard, Scherrman, Burger and Staebell.

Visitors: Randy Rattenborg, Ben Pasker; via Zoom – Larry Sloan, Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Absent: Beals, Thompson.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Leonard, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, snow removal, and property insurance. Claims totaled $18,213.89 from the General Fund. In addition claims from Fund 81005 for engineering expense totaling $9,465.41 were presented.   A motion was made by Leonard, seconded by Burger to approval all claims. All ayes. Motion carried.

January financial reports were presented. The General Fund had revenues of property tax $3,373.84, and interest of $10,513.01, totaling $13,886.85. Expenditures for January were $64,549.61, ending January at $2,338,611.71. The Debt Service Fund had revenues of $6,558.61 from property tax and interest, and no expenditures, ending January at $504,284.03. The Dam Improvement Fund had no revenues and no expenditures ending January with a $70,000.00 balance. The Lake Improvement Fund had $1,192.34 in interest revenues and $40,697.00 in expenditures, ending January with a balance of $272,469.96. The Upstream Impoundment Fund had revenues of $1,503.53 and $9,950.10 in expenses, ending January with a balance of $383,818.10. A motion was made by Leonard, second by Staebell to receive and file the January financial report. All ayes. Motion carried.

A motion to approve FY2024/2025 proposed budget was made by Leonard, second by Staebell. All ayes. Motion carried.

A motion to approve publishing the FY2024/2025 proposed budget was made by Leonard, second by Burger. All ayes. Motion carried.

A motion to approve adopting a resolution for purchasing authority was made by Staebell, second by Leonard, with the following changes: increasing spending limit from $5000 to $10,000 with the approval of 2 of 3 Trustees instead of President and Treasurer. Roll call vote ayes: Staebell, Leonard, Burger, Althoff and Scherrman. Absent: Beals, Thompson. Motion carried.

A motion to approve proposal from Jetco to update office computer hard drives was made by Burger, second by Leonard. All ayes. Motion carried.

Committee Updates:

Water Quality – The bid package for siltation mitigation will be presented at the next meeting.

Community Events, Activities, and Wall of Recognition – Two proposals were received for Wall of Recognition that will be available for review at the next trustee meeting.

Dam Operations & Property Management – Rattenborg reported that one of the ice eaters has propeller damage and was moved to the center location It will be replaced before the next winter season. He also noted that a representative from Waldinger is looking at climate control option for the control room at dam.   Bid package will be created for snow and mowing proposals.

Finance & Budget – Budget approved at this meeting.

Legislative – assured proposed bill not going anywhere allowing public access at private lakes (Ponderosa).

Public Comment – none.

A motion to adjourn was made by Scherrman, second by Staebell. All ayes. Motion carried. Meeting adjourned at 5:35 p.m.

 

 

Minutes – January 17, 2024

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 17, 2024

5:00 pm

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held via Zoom and called to order at 5:04 pm by President Althoff.

Present: Burger, Leonard, Thompson, Althoff, Staebell, Beals, and Scherrman.

Visitors: Pat Colgan, Randy Rattenborg, and Ed Schmidt.

Support Staff: Laurie Kramer, and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, and expenses related to Impoundment Grants. Claims totaled $64,324.15 from the General Fund. Claims charged to Impoundment Fund #81005 relating to engineering services were in the amount of $40,697.00. Claims charged to Impoundment Grant #81006 for dam management services were in the amount of $$9,950.10. A motion was made by Leonard, seconded by Staebell to approval all claims. All ayes. Motion carried.

December financial reports were presented. The General Fund had revenues of property tax $2,652.94, interest of $10,255.23, and misc. revenue of $668.25, totaling $13,576.42. Expenditures for December were $5,703.01, ending December at $2,389,274.48. The Debt Service Fund had revenues of $6,247.03 from property tax and interest, and no expenditures, ending December at $497,725.42. The Dam Improvement Fund had no revenues and no expenditures ending December with a $70,000.00 balance. The Lake Improvement Fund had $1,149.63 in interest revenues and no expenditures, ending December with a balance of $311,974.62. The Grant #2 Fund had revenues of $1,479.34 and $668.25 in expenses, ending December with a balance of $392,264.67. A motion was made by Burger seconded by Scherrman to receive and file the December financial report. All ayes. Motion carried.

A motion to set Wednesday, March 13, 2024, 5:00 pm, as time and date for a public hearing to approve the FY 2024/2025 budget was made by Staebell, second by Burger. All ayes. Motion carried.

 

A motion to move forward with the permitting process for the dredge project, including providing a cash flow analysis to Trustees, was made by Leonard, seconded by Staebell. Leonard noted he intends to have a complete bid package for review in about ten days at which time he expects there will be a need for a special meeting. All ayes, Motion carried.

A motion to send a letter related to North Beach property contract holder and related party regarding ownership issues was made by Leonard, second by Scherrman. All ayes. Motion carried.

A motion to allow the Hartwick Husky’s Ski Club to host a winter party on Lost Beach on Saturday, January 27, 2024, 12-3 pm, and allowing a bonfire, was made by Schermann, second by Leonard. All ayes. Motion carried. No food or drink will be sold and clean-up will be taken care of by the club.

Committee Updates:

Water Quality – no report.

Community Events, Activities, and Wall of Recognition – Wall of Recognition proposals to be presented at next meeting.

Dam Operations & Property Management – Snow removal will be by Dan Kunde. Language is being amended in Grant 2. Leonard working with auditor and attorney to address 25′ shoreline conveyance to Lake Association.

Finance & Budget – Budget will be presented at next meeting.

Legislative – Submit expense requests for next 2-3 years to present to lobbyists for future grant funding.

Public Comment – none.

A motion to adjourn was made by Staebell, seconded by Thompson. All ayes. Motion carried. Meeting adjourned at 6:06 p.m.

 

 

Minutes – Wednesday, December 20, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 20, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Leonard, Thompson, Althoff, Staebell, and Scherrman.

Absent: Beals.

Visitors via Zoom: Randy Rattenborg and Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Staebell. All ayes. Motion carried.

 

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, clerical expense, lobbyist expense, copier expense, legal expense , bond fee, watershed donation and diesel fuel. Claims totaled $5.928.52 from the General Fund. A motion was made by Leonard, seconded by Burger to approval all claims. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of property tax $5,956.49, interest of $10,642.85, and ICAP grant of $1,000.00 totaling $17,599.34. Expenditures for November were $16,340.03, ending November at $2,381,401.07. The Debt Service Fund had revenues of $10,602.53 from property tax and interest with no expenditures, ending November at $491,478.39. The Dam Improvement Fund had no revenues and no expenditures ending November with a $70,000.00 balance. The Lake Improvement Fund had $1,183.17 in interest revenues and no expenditures, ending November with a balance of $310,824.99. The Grant #2 Fund had interest revenues of $1,720.92 and no expenditure, ending November with a balance of $391,453.58. A motion was made by Leonard seconded by Thompson to receive and file the November financial report. All ayes. Motion carried.

Committee Updates:

 

Water Quality – Leonard met with adjoining property owner to proposed dredge site. Will prepare resolution and may need special meeting to approve.

Community Events, Activities, and Wall of Recognition – Wall of Recognition has two interested parties preparing proposals for January time frame.

Dam Operations & Property Management – Working to amend Grant #2 to include additional items that are currently being discussed

Finance & Budget – January work session will be scheduled.

Legislative – Consider requesting future property transactions to include conveying 25′ back to Lake Association.

Public Comment – none.

A motion to adjourn was made by Staebell, second by Burger. All ayes. Motion carried. Meeting adjourned at 5:12 p.m.

 

 

Minutes – Wednesday, October 18, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 18, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Scherrman, Leonard, Thompson, Althoff; Staebell and Beals via Zoom.

Visitors: Randy Rattenborg, Ed Schmidt, Dan Reyner, and Chad and Melissa Kelly.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, grounds maintenance, dam repair (50%), site survey & catwalk (50%), dam electrical repairs (50%), software support, and storage rental. Claims totaled $71,109.95 from the General Fund. Claims from the DNR Grant #2 Fund (81006) included dam repair (50%), site survey & catwalk (50%) and dam electrical repairs (50%), totaling $60,544.74.   Claims from General Fund (81001) include principal and interest for bond payments, totaling $233,461.10. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of property tax $163,794.41, interest of $7,733.64, and miscellaneous revenues of $10,890.00, totaling $182,418.05. Expenditures for September were $7,116.48, ending September at $2,422.609.45. The Debt Service Fund had revenues of $223,864.58 from property tax and interest, and no expenditures, ending September at $668,349.04. The Dam Improvement Fund had no revenues and no expenditures ending September with a $70,000.00 balance. The Lake Improvement Fund had $1,028.38 in interest revenues and no expenditures, ending September with a balance of $308,625.05. The Grant #2 Fund had revenues of $450,000.00 and no expenditures, ending September with a balance of $450,000.00. A motion was made by Leonard, seconded by Burger to receive and file the September financial report. All ayes. Motion carried.

Motion by Burger, second by Leonard, to approve donation request from LDRA for assistance with the LDRA dredge debt. All ayes.

Discussion was held regarding the Cedar Grove Dredge Project. 2015 agreement and prior minutes were reviewed. Trustees will wait for attorney opinion regarding the easement.

Motion by Thompson, second by Leonard, to approve signing Scope of Work and Amendment 3 with HDR Engineering. Ayes: Althoff, Leonard, Thompson, Staebell, Beals, Schermann. Opposed: Burger. Motion carried.

Motion by Leonard, second by Burger, to approve committee memberships (Schermann to Legislative, Thompson to Dam Operations). All ayes. Motion carried.

Committee Updates:

Water Quality – Water trail members will be invited to Nov/Dec board meeting.

Community Events, Activities, and Wall of Recognition – Wall of Recognition Request for Proposals nearly complete. Hartwick Huskies will be proposing winter activities for approval.

Dam Operations & Property Management – A proposal was received from Lunda regarding actuators. It will be reviewed at a later date. The committee is working on amending grant #2 priorities. Scherrmann reported he’d been in contact China Kluesner regarding erosion control.

Finance & Budget – No report.

Legislative – No report

Public Comment – none.

A motion to adjourn was made by Burger, second by Leonard. All ayes. Motion carried. Meeting adjourned at 6:19 p.m.

 

 

 

Minutes – September 20, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 20, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Scherrman, Beals, Leonard, Thompson, and Althoff. Staebell arrived at 6:10 pm.

Visitors: Pat Colgan, Randy Rattenborg, and Ben Pasker.

Support Staff via Zoom: Laurie Kramer, and Lori Tucker.

Visitor via Zoom: Ed Schmidt, Doug Herman.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, grounds maintenance, and MRWMA commitment. Claims totaled $7,125.99 from the General Fund. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of property tax $63,792.03 and interest of $7,889.41, totaling $71,681.44. Expenditures for August were $8,194.11, ending August at $2,247,307.88. The Debt Service Fund had revenues of $87,905.00 from property tax and interest, and no expenditures, ending August at $444,484.46. The Dam Improvement Fund had no revenues and no expenditures ending August with a $70,000.00 balance. The Lake Improvement Fund had $1,162.54 in interest revenues and no expenditures, ending August with a balance of $307,596.67. A motion was made by Leonard, second by Scherrman to receive and file the August financial report. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to table action regarding the Cedar Grove Dredge Project and invite parties involved to next meeting to review agreement, prior minutes, and to clarify current request.   All ayes. Motion carried.

Motion by Leonard, second by Thompson to approve amended agreement with HDR Engineering. All ayes. Motion carried.

Motion by Burger, second by Thompson to receive and file 2023 rates from Munson Electric. All ayes. Motion carried.

Motion by Thompson, second by Beals, to approve Leonard signing DNR letter requesting a revision to the original SFY22 On-Stream Impoundment Restoration Fund Grant Agreement. All ayes.

Motion by Leonard, second by Burger, to table approving catwalk design and requesting quotes in order to look further into grant qualifications and obtaining a full quote for all actuators. All ayes.

Motion by Leonard, second by Thompson, to table action regarding erosion at Lost Beach pending opinion from Delaware Co. Farm Service Agency representative. All ayes.

Motion by Burger, second by Leonard, to table purchase of actuator equipment. All ayes.

Motion to table action on Rocky Nook Association dock configuration by Scherrman was rescinded. Motion by Thompson, second by Scherrman, to approve request from Rocky Nook Association to change dock configuration pending DNR and Association are in legal consort and willing to incur legal fees by our attorney. All ayes.

 

Motion by Staebell, second by Burger to approve the following 2023-2024 committee appointments:

Water Quality, Sediment Control, Dredge       Leonard         Staebell          Thompson

Community Events, Activities, Wall of Recognition        Leonard      Scherrman      Beals

Property and Dam Management         Althoff      Burger      Scherrman

Finance, Budget         Althoff        Burger         Staebell

Legislative        Leonard      Beals

Committee Updates: Motion to table by Staebell, second by Beals. Motion carried.

Pat Colgan – Gave an update on the operational manual and procedures

Ben Pasker – Asked a question about the wicket gates leaking. Colgan spoke to the issue

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 7:00 p.m.

 

 

Unofficial Minutes – Wednesday, August 16, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 16, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

 

Present,: Burger, Staebell, Scherrman, Heidi Beals, Leonard, Thompson, and Althoff.

Visitors: Pat & Chloe Colgan. Ed Schmidt via Zoom

Support Staff via Zoom: Laurie Kramer, Lori Tucker., Andrew Judd and Randy Rattenborg

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to elect Althoff to the office of President was made by Burger, second by Thompson. All ayes. Motion carried. Althoff took over running the meeting.

A motion to elect Burger to the office of Vice President was made by Staebell, second by Beals. All ayes. Motion carried.

A motion to elect Scherrman to the office of Secretary/Treasurer was made by Burger, second by Staebell. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Burger. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, dam repairs, LP tank rental, clerical expense, lobbyist expense, copier expense, and grounds maintenance. Claims totaled $8,163.84 from the General Fund. A motion was made by Staebell, seconded by Scherrman to approval all claims. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenue interest of $7,689.13. Expenditures for July were $11,215.33, ending July at $2,183,820.55. The Debt Service Fund had revenues of $1,224.05 from interest and no expenditures, ending June at $356,579.26. The Dam Improvement Fund had no revenues and no expenditures ending July with a $70,000.00 balance. The Lake Improvement Fund had $1,121.45 in interest revenues and no expenditures, ending July with a balance of $306,434.13. A motion was made by Burger, seconded by Scherrman to receive and file the July financial report. All ayes. Motion carried.

Motion by Leonard, second by Staebell, to approve proposal from Munson Electric for removal and repair of the old rake power cabinet, pending cabinet reinstalled on the concrete pad, noting this is not an ongoing service contract. All ayes. Motion carried.

Motion by Staebell, second by Burger, to approve Wetlands Study only for $13,000. All ayes. Motion carried .

Motion by Staebell, second by Leonard, to approve moving forward with Bid Document Preparation for Siltation Trap/Dredge Plan in order to allow permitting at a cost of $75,000. Ayes: 5. Nays: 2. Motion carried.

Motion by Burger, second by Staebell, to table 2023-20234 committee appointments in order to allow time to combine several together. All ayes.

Committee Updates:

Water Quality – Water sampling complete.

Community Events – Thanks again to the generous sponsors for Christmas on the Lake and Fireworks

Dam Operations & Maintenance – Underground work was completed early

Property Management – Randy Rattenborg spoke with property owner and has several ideas to mitigate water flow down to Lost Beach.

 

Budget & Finance – No report

 

Legislative – Leonard plans to submit a request for 90% of DNR Grant #2. Leonard also informed the Board of a possible request from the Rocky Nook regarding modifications to their dock design.

Dredge – Nothing further than moving forward with siltation plan

Wall of Recognition – No report

Public Comment – Ed Schmidt questioned why quarry was not interested in reclaim from dredging. The Board noted they currently do not have a use for it.

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 7:10 p.m.

 

 

Minutes – Wednesday, July 19, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 19, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger

Present: Burger, Jasper, Leonard, Thompson, and Althoff and Scherrman via zoom.

Visitors: Pat Colgan, Pat, Greg and Wendy Vance.

Support Staff via Zoom: Laurie Kramer, Randy Rattenborg, and Lori Tucker.  Visitors via Zoom:  Ed Schmidt

Absent: Staebell.

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, seconded by Thompson to approve the agenda. All ayes. Motion carried.

 

A motion to approve minutes from previous meetings was made by Leonard, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, operational inspections, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, and grounds maintenance. Claims totaled $10,850.97 from the General Fund. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $2,831.31 from Delaware County and interest of $8,487.85, totaling $11,319.16. Expenditures for June were $4,597.21, ending June at $2,187.346.75. The Debt Service Fund had revenues of $3,849.15 from Delaware County and $1,908.15 interest, totaling $5,757.30 and no expenditures, ending June at $355,355.21. The Dam Improvement Fund had no revenues and no expenditures ending May with a $70,000.00 balance. The Lake Improvement Fund had $1,155.00 in interest revenues and engineering expenditures of $44,540, ending June with a balance of $305,312.68. A motion was made by Leonard, seconded by Althoff to receive and file the June financial report. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to accept offer from Hartwick Marina (Pat, Wendy, & Greg Vance) to lease area south of the boat ramp on the south side of the dam for the remainder of 2023 and all of 2024; pro-rating the rest of 2023 at ($3,390) and 2024 ($7,500), including adding a solid dock at the boat launch to allow use by emergency services and lake operations. The Vance’s also verbally offered to assist with flood clean up. Attorney to draw up contract. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to table proposal from E & H Restoration for work on the North side of the dam requesting additional information and review by Dam Committee. All ayes. Motion carried.

Committee Updates:

Water Quality – Water Quality Plan by MRWMA is in final stages.   Requesting for state grant funding for the MRWMA is in the process.

Community Events – Christmas on the Lake and Fireworks happening in August. Thanks to the generous sponsors.

Dam Operations & Maintenance – Underground work fixing holes to begin July 25.

Property Management – Jason Wenger from Burrington Group looked at road to Lost Beach where water is channeling mid-road to the asphalt. One option would be to designate a swail area with rock check at a cost of $10,000-$15,000.

Budget & Finance – Year ended under budget for second year in a row.

Legislative – Meeting next week in Des Moines to discuss next steps with the first DNR grant.

Dredge – No report.

Wall of Recognition – Final draft for bid documents will be complete this week.

Public Comment – Reminder that overnight camping is NOT allowed at North Beach.

This being Dennis Jasper last meeting as a Trustee, the Board expressed their appreciation to Dennis for his service on the Board of Trustees and to the lake.

A motion to adjourn was made by Leonard, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:47 p.m.