Unofficial Minutes – Thursday, October 17, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 17, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Staebell, Davidson, Burger, Herman, Schermann and Alftoff by phone

Absent: Leonard

Visitors: Dan Reyner, Ed Schmidt, Larry Aschbrenner, Ed Winfield and Randy Rattenborg

Staebell asked for a motion to approve the meeting agenda. A motion was made by Schermann, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $6,983.61 from the General Fund for electricity, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, additional insurance coverage, beach cleanup, office cleanup and LP gas. Burger noted that an additional invoice from ICAP was for liability coverage on both Lost Beach and North Beach.  A motion was made by Burger to accept the claims as presented. Seconded by Herman. Motion carried.

September financial reports were presented. The General Fund had revenues of $126,469.49 from Delaware County. Expenditures for September were $14,394.57 ending September at $1,949,255.72. The Debt Service Fund had revenues of $165,554.57 from Delaware County with no expenditures, ending September at $260,528.40. The Dam Improvement Fund had no revenues or expenditures ending September with a $30,000.00 balance. A motion was made by Herman to receive and file the September financial report. Burger seconded the motion. Motion carried.

The Board considered a request for a donation to the LDRA for assistance with their dredge debt. The payment is for interest only in the amount of $20,517.55.   Herman made a motion to approve payment and Davidson seconded the motion. Herman noted that there has been previous discussions of meeting with Bank One to renegotiate the loan schedule. Staebell suggested the Finance Committee get together before the next regular meeting to discuss possible options for renegotiations. With no further comment, Staebell asked for a vote. Motion carried.

The Board considered a request from Laurie Kramer for partial reimbursement on a new printer she purchased for lake and other use. Her invoice included the cost of the printer, one black printer cartridge and a service agreement. Davidson made a motion to pay for the printer cartridge and one-half of the cost of the printer. Burger seconded the motion. After some discussion the motion was amended to include paying for one-half of any future ink cartridge purchases. Davidson moved to approve the amended motion, Herman seconded. Motion carried.

Committee Updates:

Finance Committee – Burger noted he put together copies of the dredge loan for the new board members. The LDRA dredge loan has a current balance of $1.2M which includes $188,000 in interest. The interest rate is currently 3.26%. Because the loan is currently in a call position there’s an opportunity to pay off the entire loan or do a partial payoff. The GO Bond loan has been refinanced from 4.25% to 2.66%. The call provision is in 2023. By refunding we saved $528,000 in interest. Leonard had asked for updated information on the debt capacity of the lake. Burger noted that in 2018 there was a $2.5M increase in debt capacity and in July, 2019 the increase was $3.1M. Burger stated he projected an increase of 5% growth going forward. That estimate is subject to change and hard to predict. Burger noted any change in debt capacity would take a vote of the Lake Delhi residents but he felt giving the board this information would be helpful when looking at potential future projects such as dredging and water quality.

Staebell suggested the trustees consider holding a work session after a board meeting when the regular agenda is light to provide for more in-depth committee updates. He stated he would take that into consideration going forward and would check with the trustees to see if there would be a consensus to hold work sessions in the future.

Staebell suggested moving Joe Schermann to the Community of Life Committee and Joel Althoff to the Finance/Budget Committee. Both members agreed to the change.

Water Quality/Sediment Control Committee – Herman provided an update. He noted at the last meeting of the MR WMA he visited with Dave Mack from the NRCS. Dave mentioned they are doing water sampling above the lake. They checked for nitrates, sulfates and e-coli. Dave noted certain spots on Lake Delhi would be good testing sites. The costs would not be excessive and samples are taken by trained volunteers. Herman felt this was something the board should consider at a future meeting. Staebell suggested Dave come to a future meeting to provide more information.

Property Assets Committee – Davidson noted the Operations Team had a meeting on Tuesday, October 15. He reviewed some of the items that were discussed. Burrington Group is going to be doing a check for settlement issues on the south embankment. There’s also a gate actuator that is still stored with Lunda. There’s some discussion of moving that back to the dam. The diesel generator is scheduled for testing this month. The buoy system is partial disconnected and that’s going to be repaired. Kistler was at the dam to fix the hoist. Bubblers will be installed in front of the gates in the near future. Clean up is scheduled for around the LP tank at the dam. There was discussion about doing an upgrade to the computer that’s housed at the Scada building. Jason from Burrington Group will be checking with Jetco to make sure the upgrade will be compatible with their system. The cost for the upgrade is around $300.00. Battery backups also need to be replaced and Burrington Group will be taking care of that. Donna from Burrington Group is still looking into options to replace fiber optics system. Our current DSL is slow and expensive. The LP tanks will be getting filled for the winter season along with filling the diesel generator once it has been inspected later this month. The gutters at the Scada office have been cleaned and Davidson also noted that Burrington Group is looking into getting a computer desk for the computer system that is housed at the Scada office. It currently sits on a folding table. Schermann said he may have a desk he would donate.

Randy Rattenborg noted that Kistler will have some recommendations regarding concerns they had regarding installations issues with the hoist. He noted Alliant Energy brought down a bucket truck to see if it would work for trouble shooting if needed and it worked well.   He also noted he was going to be meeting with Joel Althoff regarding cameras for the dam, internet issues and battery backups.

Staebell asked if the compliance reports and daily inspections were being taken care of. Davidson stated that there is a need for weekend volunteers to help with the inspections. Staebell also asked about the inspection reports that Stanley was to provide. Rattenborg stated that Bill Holman is waiting for the settlement report on the south embankment before he submits his final report. Davidson noted we have an estimate from Rotork for $3,700 for client support and general maintenance on the actuator. Staebell suggested putting the contract on the November meeting agenda for approval.

Public Comment:

Ed Winfield asked what the process is for handling trees that are floating in the lake. Staebell stated there was a cleanup that was done in conjunction with the ice jam damage. There are no plans for any further removal at this time. It was noted that tree removal is not the responsibility of the trustees and that previous removal was been done by volunteers.

Larry Aschbrenner asked a question regarding increasing the debt capacity and who votes on that issue. Burger stated it’s a vote of the residents of the lake and needs 60% to pass. He also asked about the gates and when are them closed completely. Rattenborg noted that around 500 cfs they are closed and at around 550 – 600 cfs they start to move. This is based on the Highway 20 bridge gauge.

Dan Reyner said he met with members of the LDRA board and there were some questions and information that came out of that meeting. 1) They wanted to know if the District planned to add sand to Lost Beach. Staebell stated that there were no plans at this time. It was noted that there may be some free sand available and Reyner was going to look into it. 2) The LDRA is working with the Fishing Club to offer fishing lessons to kids. 3) They are also working with the fire department to use their sonar equipment to make a depth map. Staebell stated the DNR may be helpful with that project. 4) Fundraising for the fireworks is going well. 5) Reyner ask if the Trustees had an email list that could be shared with the LDRA. Staebell felt it is important to keep the LDRA information separate from District information and he would check with Laurie Kramer to see if she could provide the LDRA with an email list. 6) Reyner asked for an update from last month’s visit with the DNR which was provided. Reyner stated the LDRA would like to put up signage for safety concerns. 7) Reyner noted the MVREC is bringing in fiber optics on the north side of the lake for internet access and that Alliant has no interest in providing that service. He asked if the trustees could influence the MVREC to come to the south side. Staebell said he felt a group in a certain area would have more influence rather than the Trustees. Rattenborg said MVREC has been taken care of their current customers for the first phase. He also noted that the MVREC needs to negotiate with Alliant because the south side is Alliant territory and negotiations are not going well.   Staebell suggested reaching out to our lobbyists for potential help with the issue.

A motion to adjourn was made by Burger, second by Herman. Motion carried. Meeting adjourned at 7:30 p.m.

 

 

 

 

 

Minutes – Thursday, September 19, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 19, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Staebell, Davidson, Burger, Herman, Leonard and Althoff

Absent: Schermann

Visitors: Bruce & Margie Schneider, Wanda Davidson, Pat Colgan, Mary & Ken Kray, Dakota Drish, Dan Recker, Larry Aschbrenner and Linda Slobodnick.

Staebell asked for a motion to approve the meeting agenda. A motion was made by Herman, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Leonard, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $8,705.72 from the General Fund for electricity, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, beach cleanup, port-a-potties, and use of a boom truck. Burger noted that an additional invoice from ICAP for renewal of the District’s blanket insurance was received and should be added to the claims. The cost is $6,826.00.   A motion was made by Burger to accept the claims as presented. Seconded by Herman. Motion carried.

August financial reports were presented. The General Fund had revenues of $44,872.96 from Delaware County. Expenditures for August were $33,857.18 ending August at $1,847,180.80. The Debt Service Fund had revenues of $55,796.64 from Delaware County with no expenditures, ending August at $94,973.83. The Dam Improvement Fund had no revenues or expenditures ending August with a $30,000.00 balance. A motion was made by Herman to receive and file the August financial report. Althoff seconded the motion. Motion carried.

The Board reviewed a proposal from IIHR-Hydroscience & Engineering from the University of Iowa. Staebell gave a brief overview of the proposal which included water quality and sediment monitoring on Lake Delhi.   Chris Jones from the University of Iowa was available by phone to discuss the process that occurred to get to this point of presenting the modeling proposal. the water quality and various spots within the lake. This would be done in biweekly intervals. Staebell noted that the Board needed to look at the proposal and decide how much if anything they want the engineers to do for the lake and he asked for input from the Board. Questions concerning startup costs and timelines were raised.

Leonard also suggested taking the proposal to the Maquoketa River Watershed Committee as there may be other areas of the Maquoketa River that would benefit. Staebell asked if the Board would want to consider tabling any action on the proposal until the Water Quality Committee has more time to review and gather more information. Davidson made the motion to table, seconded by Burger. Herman noted that he felt the studies are very important before any dredging projects would be considered. He also said he thought there may be an opportunity of cost sharing with other entities. With no other comment, Staebell asked of vote. All ayes. Motion carried.

The next agenda item was an update from the DNR. Staebell introduced Dakota Drish. Dakota said he has been covering Delaware County for about a year. He also serves Black Hawk and Buchanan counties. He noted that as a DNR probation officer his focus is on hunting, fishing, trapping, snowmobiling, ATV and boating.   As a member of the DNR law enforcement bureau, the key object is education and enforcement. He spoke about dock enforcement and noted that Sue from the Delaware County office takes care of monitoring permits and if there are issues she notifies him to address it.   He stated the dock signs are important not just to the DNR for law enforcement and emergency responders if there’s been a boating accident, drowning, etc. Permits allow for these personnel to get to areas quicker. He noted prior to the dam failure in 2010 there was a DNR presence on the lake. After that event the DNR made the decision that they would no longer patrol Lake Delhi on a routine basis. The DNR is working with local law enforcement to patrol the lake with the main focus being on having a presence at lake events such as Christmas on the Lake. Staebell asked if the Trustees had any questions. Davidson said after the added public access there are more boaters than ever before he feels there needs to be more enforcement because of that. Leonard thanked the DNR for cooperating with our lake events and helping with permits. He said educating the public is very important because of the new boaters that are coming to Lake Delhi. Dakota said he wasn’t getting calls about these situations but in fact he’s been getting push back from people on the lake. He said because of the push back he was advised that he would not be patrolling the lake. Herman asked Dakota who is supposed to monitor the lifts and docks that are in unacceptable condition. Dakota said it is the responsibility of the DNR. A question was raised on how a person can contact the DNR if they have concerns or questions. Dakota said there are DNR personnel that are assigned to handle simple misdeamenors.   Staebell said he would contact Dakota at a later time to get more contact information. Dakota said his phone number is available to anyone who needs it.

The next agenda item was consideration and possible action on a resolution to approve the closing statement and approval of the execution and issuance of a Quit Claim deed to Linda Slobodnik.  Staebell asked Herman to review the documents that were drafted. He discussed the Quit Claim Deed along with the closing statement and the plat survey. Slobodnik mentioned that she hadn’t received an invoice for the survey which has delayed the recording of the deed. Herman said he felt that can be resolved but the survey does need to be filed ahead of the quit claim deed so it has a book and page number inserted.   After further discussion, a motion was made by Davidson, seconded by Burger to approve the resolution as presented. Staebell asked for a roll call vote.

Davidson – Aye

Althoff – Aye

Herman – Aye

Burger – Aye

Leonard – Aye

Staebell – Aye

Schermann – Absent

Motion carried.

Committee Updates:

Community Quality of Life – Lenard said he is expecting the final drawings any day and Culvers is expected to start the wall project yet this fall.

Property, Assets & Dam – Davidson noted that there was a pile of debris similar to a beaver dam location by the sluice gate and on August 28 it was removed. The project took about 7-8 hours and it went very well. Cleanup is being done around the Scada Office.

Finance & Budget – Burger said he is working on the bond debt capacity and will be reviewing his worksheets with the finance committee.

Public Comment:

Pat Colgan noted that mowing needs to be done near the tank by the power plant. He said he enjoyed the conversation with the University of Iowa. He noted main flood events occur in the summer and fall. He encouraged monitoring during normal flows to maintain a base line.

Linda Slobodnik stated she felt monitoring should not cost as much as has been proposed and any data should be owned by the District.

A motion to adjourn was made by Davidson, second by Althoff. Motion carried. Meeting adjourned at 7:30 p.m.

 

 

 

 

 

Unofficial Minutes – August 22, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 22, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Staebell, Davidson, Burger, Herman and Leonard

Absent: None

Visitors: Wanda Davidson, Ed Schmidt, Mary & Ken Kray, Marilyn & Tom Cook, Joe Scherrman, Larry Aschbrenner and Joel Althoff.

Staebell asked for a motion to approve the meeting agenda. A motion was made by Herman, seconded by Burger. Motion carried.

Recently elected board members, Joe Scherrman and Joel Althoff, took the oath of office to become official members of the board.

Election of officers was held. Burger made a motion to continue with the same slate of officers as this past year. Leonard seconded the motion.   Staebell asked if there were any other nominations. Current officers are Staebell as President, Herman as Vice-President and Burger as Secretary/Treasurer. With no further discussion, the motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $6,972.73 from the General Fund for electricity, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, beach cleanup, port-a-potties, LP tank rental, signage and office rent. There was discussion regarding the internet service provided by Windstream. Davidson said the service is extremely slow. He noted that Donna Kunde from Burrington Group has been looking into finding another provider. Staebell also stated that he asked Laurie Kramer to look into getting internet service for the lake office.   A motion was made by Davidson to accept the claims as presented. Seconded by Leonard. Motion carried.

July financial reports were presented. The General Fund had revenues of $4,049.67 from Delaware County. Expenditures for July were $65,914.33 ending July at $1,846,165.02. The Debt Service Fund had revenues of $1,147.34 from Delaware County with no expenditures, ending July at $39,177.19. The Dam Improvement Fund had no revenues or expenditures ending July with a $30,000.00 balance. A motion was made by Herman to receive and file the July financial report. Althoff seconded the motion. Motion carried.

Leonard noted that the agenda they were given didn’t include the consideration for the contract approval with Culver’s Landscaping along with approval of committee assignments. The correct agenda was, however, posted on the website .   A motion to add both items number 8 and 9 was made by Herman, second by Burger. Motion carried.

The board considered entering into a contract with Culvers Landscaping site preparation and installation of the Wall of Recognition. Leonard noted he, Todd Gifford and Lamont Davidson have been working on finalizing the plans for the Wall of Recognition.   Leonard is recommending that the Board approve the signing of the contract along with a payment of one-half of the contract which is $26,884.45 to be processed by the county. The payment would be held until the engineers sign off on the plan. This would prevent holding up the project. Culvers is supposed to have the cross section drawings completed by this coming Monday for the engineers to review. Staebell asked if Burrington Group would have to sign off on the project. Leonard stated Burrington will be on site to approve the footings which is a different contract from the engineer’s approval. The process for approval of the project is to have Bill Holman from Stanley Engineers review the design and then it would be submitted to the DNR for their approval. Leonard noted that the plans have been reviewed once before, prior to the modifications, and it took less than a week to get approval from Stanley and the DNR. He said it should not be an issue. Once the drawings are complete this Monday, Leonard stated he would forward them to the rest of the Board. Burger asked about the time frame for the project. Leonard said he would confirm with Culvers but the thought is that the project would be completed this fall. Leonard noted that follow-up letters need to be sent to the donors to be sure that their recognition is stated correctly on the wall.   That needs to be done before the engraving can be completed. Leonard said he would get something in writing from Culvers on a completion date prior to releasing any payment. Davidson asked a question about insuring the wall. Burger stated that once the wall is completed it will be added to the property insurance. Burger noted that Culvers will need to provide us with proof of insurance prior to starting the project. Leonard reviewed his motion that included the signing of the contract, starting the process to get partial payment from the county which will be given to Culvers once the design has been approved by the engineers and the DNR. He will get a commitment on the final drawings from Culverrs along with a completion date and their proof of insurance. Leonard made this motion, second by Davidson. Motion carried.

The next agenda item was discussion and possible action on the approval of repairs to the overhead lifting crane that will be mounted on the dam. Davidson provided information to the Board regarding the crane. He stated that there have been problems with water getting into the crane and it was proposed to lower the box. However, the proposal was to build a whole new box at a cost of $43,800. As a committee it was decided not to go that direction. He noted on June 20 the Board designated $10,000 to do repairs to the box. Essentially, the company would come in with a crane and repair the box so it’s completely water proof.   The quote from Kistler Crane & Hoist came in at $14,694. Davidson this was the cheapest quote he received.   He stated they would complete the repairs. Leonard asked if Davidison felt there might be some additional expense and he agreed that that was a possibility. Leonard made a motion to increase the amount that was approved in June to add an additional $7,000 to cap the project at $17,000. Burger seconded the motion. Motion carried.

The next agenda item was the committee assignments. Staebell noted he had sent out an update of assignments for review. He went over the assignments and asked for input from the Board. Scherrman made a motion to accept the assignments as presented. Burger seconded the motion. Motion carried.

Committee Updates:

Water Quality & Sediment Control: Herman noted that a group of board members and community members met with several individuals from the Iowa Flood Center. They were given a tour of the lake.   The goal is to have them help with long term planning with the goal of getting funding for water quality and sediment control projects. Staebell noted that this group works closely with Stanley Engineering which is a huge benefit for the District.   One comment made by a member of the Iowa Flood Center was that unless something changes he said he felt that in 25 years Lake Delhi will not be conducive to swimming, boating and fishing activities. Leonard asked what kind of comments were made regarding sediment removal. Staebell stated that their proposal probably won’t go into great detail on how to move forward with sediment removal because they would submit their thoughts to Stanley Engineering before giving any detail on that issue. Herman noted that he checked in with Homeland Security because the District still does not have closure on the 2008 FEMA project due to questions regarding the dredge site. He said in talking with a lady from Homeland Security and she said while it is moving slow she felt the closeout will come by the end of the year. The issue is that there were some historical artifacts found at the site and while it was noted in the report there has been no plan on how to remediate the issue. Herman stated the final closeout will need to include a plan fix the issue. There’s a possibility that the District would need to pay the University of Iowa Archeology Dept. to put together a report of what artifacts may have been in that area. The cost including posting the information on a website could cost upwards of $38,000 which is still thousands of dollars less than if we had to return all the FEMA money the District received. Herman also noted that he also filed for FEMA monies after the 2016 event and that money is being held up until the 2008 project is resolved. The amount we applied for was around $8,000. He stated those monies may be used to offset the cost of the 2008 project.

There were no other committee updates.

Leonard asked Davidson a question regarding the stop logs. He asked when would the gates be tested using the stop logs. Davidson said once the repairs get made they will test the gates.   Staebell noted that the annual inspections are being done but the reports have not been received from Stanley.

Property & Assets: Staebell noted that the transfer of ground to Linda Slobodnik is proceeding. A survey has been done. Other documents such as deed preparation and recording fees still need to be taken care of before the actual transfer of property can be made.    He noted that preliminary work has been done on another properties that could be made available to the Board at an upcoming meeting. Herman noted that there are some complexities when reviewing these properties and documentation.

Leonard expressed appreciation to Ed Schmidt and Pat Dede for allowing their property to be used for this year’s fireworks. He also noted that both the fireworks and Christmas on the Lake were a huge hit this year and thanked all those involved for their efforts.

Public Comment:

Tom Cook asked why there’s not more patrolling of the lake especially when we have people boating who don’t know what side the river they should be boating on. Staebell noted that the DNR is coming next month and the Board will be having discussions with them on how they plan to patrol Lake Delhi. He did note that the Delaware Co. Sheriff’s Department has been patrolling periodically. Davidison noted that the DNR does not recognize our tradition of boating on the right or left side. Leonard expressed that there’s need to send out information about regarding boating safety noting it has been done in the past and it might be a good idea to send out communications again. Scherrman asked about additional communications for the proper why to handle downed skiers.   Leonard noted the LDRA is working on putting out communications regarding these issues.

Mary Kray asked how the District is getting contact information from new property owners. Staebell stated he has met with several road associations and received addresses from new property owners. He also stated he has the email addresses for all of the road association presidents and will send out a note to them asking them to give the District any information on new property owners in their area.

Larry Aschbrenner asked Davidson for additional information regarding the issue with the overhead lifting crane. Davidson said there have been discussions about building a cat walk to help with the issue.

He also asked about maintenance on the port-a-potties noting that North Beach was not in good shape the last time he stopped. Staebell noted that when there’s a rain event it’s hard for D & S to get down with their truck to take care of the port-a-potties and that did occur last week. He said he would call D & S to make sure everything is clean for the coming Labor Day weekend.

A motion to adjourn was made by Leonard, second by Burger. Motion carried. Meeting adjourned at 7:25 p.m.

 

 

 

 

 

Minutes – Tuesday, July 16, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, July 16, 2019

4:00 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 4:00 pm by President Staebell.

Trustees present: Staebell, Davidson, Gifford, Havertape, Burger and Herman  Leonard was present by phone

Absent: None

Visitors: Ed Schmidt, Joe Scherrman, Larry Aschbrenner and Pat Colgan

Staebell asked for a motion to approve the meeting agenda. A motion was made by Davidson, second by Havertape. Motion carried.

Motion to approve the minutes of previous meetings was made by Davidson, seconded by Gifford. Motion carried.

Claims were presented for payment in the amount of $66,126.16 from the General Fund for electricity, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, beach clean-up and port-a-potties, dam maintenance, watershed donation, debris removal and dredge removal. Gifford motioned to approve the claims for payment as read. Havertape second the motion. Davidson questioned the additional invoice from Frentress for $8,000. According to the invoice there was additional work done between May 31 and June 3 due to additional items removed from the lake. Staebell noted that an email he received from Jeremy indicated that he was notified by the Delhi Fire Department of several lifts in the Freddie’s Beach area that he removed around May 25th. With no more discussion, Staebell asked for a vote on the motion. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $5,824.81 from Delaware County. Expenditures for June were $33,708.29 ending June at $1,918,029.68. The Debt Service Fund had revenues of $3,453.13 from Delaware County with no expenditures, ending June at $38,029.85. The Dam Improvement Fund had no revenues or expenditures ending June with a $30,000.00 balance. Burger motioned to receive and file the financial reports as read, Gifford seconded. It was noted that at the end of fiscal year 2019, the District overspent the amount received from the recreational tax of $4.00/$1000 by close to $147,000. This was due to several large projects, including the drainage work done on the south side of the dame. It was also noted that this past year monies were received from the Community Fund to Rebuild Lake Delhi to offset the additional expenses.   With no other discussion, the motion carried.

Burger presented information to the Board regarding the possibility of increasing the liability overage. We currently have $3,000,000 in liability coverage with ICAP. He also suggested the Board consider increasing their deduction which is currently $500. There was discussion regarding increasing the liability and Burger was asked to bring back costs for various levels of liability coverage. A motion to table until further information is available was made by Herman. Gifford seconded the motion. Motion to table carried.

Committee Updates:

Property, Assets & Dam – Davidson noted that he has talked with Burrington Group to go ahead and order the cable that is going to be replaced on the dam and also the crane needs to be lined up. They are thinking they only needs to be one contractor for the job at this point.

Burger also noted that Mitch Stender had been hired to take care of Lost Beach.

Gifford informed the Board that he has been in touch with Culver Nursery regarding the Wall of Recognition.   He stated he had forwarded their contract with the numbers and the drawings to both Davidson and Leonard for review. Because Gifford is not running for re-election he said whether he would continue to work on the project would be up to the Board.

Staebell thanked both Gifford and Havertape for the time they served on the Board.

Public Comment:

Aschbrenner asked if the Board had received a breakdown on the Frentress bill. Staebell noted that there is a breakdown and that he had talked with Jeremy Klima regarding the bill and noted that the Board approved the bill earlier in the meeting. Davidson also noted that in addition to taking out the debris in the lake bed, the District had Frentress cleanup a lot of the trees and debris that had settled on the dam area and spillway.

With no other comments, Havertape made a motion to adjourn, second by Burger.

Motion carried.

Meeting adjourned at 4:30 p.m.

WORK SESSION began at 4:33 p.m.

Staebell presented the Board with a handout of issues he wanted to address.

The first item up for discussion was the Wall of Recognition. Gifford said the contract is ready for review. The drawings will need to be reviewed by an engineering firm because the project has been scaled back from the initial proposal. Gifford noted that the previous drawings had been reviewed by Stanley and given to Jon Garten of the IDNR for his approval. Davidson noted that the engineer should be on site during the process of digging the footings. Because of the change in the drawings, Leonard stated he thought the DNR should review prior to any work being done. Gifford stated that the names of the donors will need to be verified. He suggested that he and Laurie Kramer work on getting the names verified. Gifford stated that the project could be started as early as late August or early September. Leonard stated he would like to take the project to Bill Holman from Stanley for review prior to taking it to Jon Garten. Colgan agreed that any time you have a change in a project you need to go through the review process with Holman and Garten. Leonard noted there will be a fee to have Holman review the project. Staebell asked how the names were going to be placed on the wall and Kramer asked how the names are going to be attached and Gifford stated the names will be inscribed. Sizing of names will be based on the size of the donation. Herman asked if the site included seating or is it just the wall. Gifford stated that the only thing being done was the wall at this point. Leonard stated that he has been contacted by someone who is interested in donating toward some aspect of the project. At some point they would like to come to the Board and talk about it.

The next item for discussion was the trustee budget. Staebell stated he wanted to talk about several things regarding the budget. The first would be the LDRA debt and secondly he would like to discuss the cost of dredging possibly using matching funds and how this would impact the budget. Leonard asked Burger if he could tell him what the payoff amount would be if the District were to pay down the entire debt. He also asked Kramer what our current cash position is. The current cash position is around $1.8 million. He also asked how much is anticipated to be raised from the $4.00/$1000 in the coming fiscal year. That amount is a little over $347,000. Burger stated the payoff would be $1,260,000. Leonard asked Burger if he had any idea on how we could come to an agreement to with the bank to on a cash settlement noting there’s no obligation on the District’s part to pay the LDRA debt. Burger stated there’s a possibility to readjust the interest rates. He stated there would not be an issue approaching the bank regarding a payoff. The question for the Board is to decide whether to pay off the LDRA debt with the monies available knowing that there may be a need for those dollars for dredging projects in the future. Herman noted that if the District paid off the LDRA and needed to borrow it would require a referendum from the residents. Staebell noted that the under the current LDRA debt schedule annual payments will go from $151,000 this past year to $268,476 by 2026. A question was raised about the interested earned on the General Fund monies. Kramer noted that our money is invested by the Delaware Co. Treasurer and it’s very conservative because it’s public funds. Gifford asked it we had any options on investing some of the money and Kramer stated she could ask the county treasurer for that information.

Dredge discussion was next. Staebell noted that Gary Grant presented the Board with information regarding potential funding sources for dredging in the future. It would require the Board to come up with a plan for dredging to present at the next legislative session. A 3-5 year plan could involve maintenance, mitigation, sediment control, etc. He noted that Bill Holman had done a study several years ago. He also stated that he reached out to the Iowa Flood Center at the University of Iowa. He asked if they could give communities guidance on sedimentation, flooding, etc. They get funding to do this type of work and several professors said they could come to the lake and see what the conditions exist at Lake Delhi. Colgan stated that the biggest factor in sedimentation is floods. He suggested coming up with a grand plan and decide what the Board wants to accomplish. After establishing a policy there needs to be action items to make it happen. By studying certain areas over a period of several years the Board could use that data determine what areas need assistance. More discussion was held on how to develop a policy. Burger expressed concern about having a policy that restricts the District and could potentially be a liability. He suggested a broad policy that says the District will promote recreational and safety on Lake Delhi. Gifford said he there’s no need for a policy if you have a strategy. Having a policy is taking ownership of something you don’t own. Leonard suggested getting current data for potential costs in certain areas that have already been identified. More discussion was held on doing studies and gather the information needed and how to go about it. Because more data is needed, Staebell suggested having the professors from the Iowa Flood Center come to the lake. He provided two dates. July 31 or August 6th. Staebell asked how many of the board members would be interested in meeting with the professors. Several expressed an interest on meeting July 31st and holding a possible work session at that time. Leonard asked Burger if he could find out what the District has for bonding capacity based on the latest valuations and what has been paid down. Burger said he would look into it. A question was raised about the dredge site. Colgan stated the site is not operable. At this point there’s no way to get the water back to the river. He noted there are many details that need to be worked out before it could become operational.  Maintenance of the site will also be an issue. Colgan said there are a lot of strategies and suggested a comprehensive study of the area.

The last discussion point was dam operations. Staebell, noted Burrington Group is currently contracted for dam operations but there’s still a need for volunteers to do some of the day-to-day maintenance. Davidson said it’s hard to find volunteers for the day-to-day observations. Several names were suggested as individuals might be interested in doing the daily observations and small maintenance. It was also noted that the District doesn’t have enough volunteers to do the daily operations. Staebell asked Colgan if he could get him the names of volunteers that are currently in the Operations Plan to do daily observations. Staebell asked if he could get a synopsis of what the requirements for daily operations. Gifford suggested creating a checklist for the Board so future trustees are aware of those requirements.

A motion to adjourn was made by Herman, second by Burger. Motion carried. Meeting adjourned at 5:58 p.m.

 

 

 

 

 

 

 

 

 

 

 

Minutes – Thursday, May 16, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, May 16, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Staebell, Davidson, Burger, Leonard, Havertape and Herman. Gifford present by phone

Visitors: Ed Schmidt and Dan Reyner

Staebell asked for a motion to approve the meeting agenda. A motion was made by Herman, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Havertape. Motion carried.

Claims were presented for payment in the amount of $8,968.22 from the General Fund for electricity, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, property insurance, trailer license and miscellaneous supplies. Herman motioned to approve the claims for payment as read minus the payment of the trailer license. Davidson seconded.  Motion carried.

April financial reports were presented. The General Fund had revenues of $160,528.07 from Delaware County and the Community Fund to Rebuild Lake Delhi. Expenditures for April were $$108,884.16 ending April at $1,965,506.84. The Debt Service Fund had revenues of $28,414.00 from Delaware County and expenditures of $236,579.00, ending April at $28,956.39. The Dam Improvement Fund had no revenues or expenditures and ended April with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Burger seconded. Motion carried.

A motion was made by Burger, second by Leonard to approve the FY2018 Compilation report by Hunt and Associates. Motion carried.

The next agenda item was consideration of a resolution to consent to assignment of trustee agent agreements; escrow agent agreements; and/or paying of agent and registrar and transfer of agent agreements. Staebell asked Burger to update the Board.

Burger explained that the registrar paying agent that the District original signed up with is Bankers Trust. What they do is they keep track of all the electronic bonds that are out there so all the District has to do is send one check to them. If bonds are sold Bankers Trust distributes the money. They take care of all the paperwork for an annual fee.   What happened is Bankers Trust sold their service to UMB bank of Kansas City. Bond council decided a resolution needed to be done to verify the District is okay with transfer. While the actual transfer to UMB Bank has been moved back to July, it’s necessary to get the paperwork completed beforehand. A motion was made by Herman, second by Davidson. Staebell asked for a roll call vote.

Leonard – yes

Davidson- yes

Burger – yes

Gifford – yes

Staebell – yes

Herman – yes

Havertape – yes

Motion carried

Consideration and possible action on a resolution to transfer a designated amount into the Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014.   Staebell explained that this is an annual transfer and in the past two years the Board has approved $10,000 each year for a total of $20,000 that is in Fund 81003. He noted there has been some discussion among the Trustees regarding the amount to transfer. Staebell stated that more discussion about adding more money into the Dam Improvement Fund could be done at the next work session.   The requirement from the County is to get to a total of $150,000 in that fund. Staebell asked for a motion to transfer $10,000 into the Dam Improvement Fund.. Davidson made the motion to transfer $10,000, second by Havertape. Staeball asked for a roll call vote.

Leonard – yes

Davidson- yes

Burger – yes

Gifford – yes

Staebell – yes

Herman – yes

Havertape – yes

Motion carried.

The Board considered possible action on a resolution to approve a policy to transfer District lake frontage. Staebell noted that this issue has been discussed for several months and asked Herman to give the Board an overview of the policy. Herman stated that in Resolution 5.16.19 (d) he laid out a summary of how historically the LDRA had sold lake frontage in the past. Although most of the lake frontage was sold there are some areas that remain with the District. The District’s intent is to give up control and sell it to adjacent property owners. While we can’t force the property owners to purchase their frontage the District can prohibit docks and lifts to be placed on the frontage the District owns. While the LDRA transferred property to the center of the lake that could be a FEMA issue.   The intent of this policy would be to transfer 50’ from the shoreline. This would be done by a quit claim deed at the same cost that the LDRA sold front which was $10.00 a lineal foot. The property owner would have to pay for the survey and also all recording fees. In the deed the District would reserve the right to enter the property and maintain what was sold if an event warranted it.   It would be the District’s cost to move the owner’s docks/lifts and replace them. The District would also retains sole discretion to NOT sell frontage if for some reason that frontage was deemed valuable to the District.   Herman stated he felt the deeds will be pretty consistent and if there’s one attorney would could handle all of the deeds it may be a benefit to the owner. The homeowner can choose whoever they want for a surveyor. Leonard stated he felt the $10.00 per foot should go up every year to encourage property owners to take advantage of purchasing the frontage now. He also thought the estimate on the legal fees and recording costs seem a bit low.   Leonard stated his concern about putting cost estimates in the policy given the fact that the costs could run higher than the estimate. Herman said the estimate could be removed from the policy but Burger stated he felt there needs to be some language as to the cost. Leonard suggested the policy include a range for costs. Havertape asked how many properties were left that are District owned. Herman stated he thought around 20 or so. Staebell thought it was more like a dozen. Leonard suggested changing the rate per foot to $10.00 per for in calendar 2019 and a 3% inflationary rate thereafter. Herman said he’d rather do $10.00 per foot for the fiscal year 2020 and an additional $5.00 per foot per year thereafter.  Leonard asked if the language relating to moving property owner’s docks/lifts reviewed by the county auditor. Herman said he had talked with her but that he would draft language that would go on the deed. Herman said the policy approval could be postponed until after the public hearing. After some discussion, the consensus was to approve the policy tonight and if it needs to be amended that could be done at the public hearing in June. It was also clarified that the policy would reflect a range to the costs for surveying and the legal and recording fees. Leonard asked how is this going to be communicated to the homeowners since some may not know they don’t own their frontage.   Staebell and Herman stated they would be reaching out to the property owners who have been identified as not owning their frontage. Herman noted that the language on #4 of the policy would state the rate of $10 per lineal foot would be measured from the point where the district property meets the private property and that the rate of $10 per lineal foot would increase $5.00 annually starting in July, 2020. Davidson made a motion to approve the transfer policy as edited in Resolution 5.16.19 ( c ), Havertape second. Motion carried.

The Board considered possible action on a resolution to schedule a public hearing to approve the transfer of lake frontage owned y the District to adjacent property owners pursuant to the District lake frontage a transfer policy. Said hearing will be held on June 20, 2019 at 6:30 p.m. at the District Office.   Herman stated that he had talked with Laurie Kramer regarding the notice for the public hearing. He will be working with her on the language for the notification. A motion was made by Burger, second by Davidson. Motion carried.

The Board discussed action on removal of the wood debris located down by the Nook location near the dam and wood debris at Lost Beach.   Staebell stated that Rich Hughes plans to remove the debris on Lost Beach. The question is what to do with the debris in the Nook area. Leonard stated he had talked to Marty Pottebaum. Marty had talked with the homeowner next to the debris and she was comfortable with burning it but there could be some liability to do that. Davidson said he is not in favor of burning. He stated that the decision was made to let the wood dry out for 30 days and then anyone who wanted to take it for firewood could do so. He also noted that Jeremy Klima expressed interest in taking it. Burger stated he had heard from Bruce Schneider who had a lot of trees and wood debris dropped at his place. Burger said if action is going to be taken on wood debris the Schneider property should be included. Staebell also stated that there was a lot of debris in the Klima area also. Because of other debris that is still located in the lake, Leonard made a recommendation to reach out to Jeremy Klima to take another run through the lake. Other discussion was finding someone to haul the debris away. Different options were discussed. Leonard reminded the Board that the President and Treasurer have the authority to expend up to $5,000 to hire someone to remove debris after a couple of weeks. No other action was taken.

The next agenda item involved looking at options for the Wall of Recognition using funds gifted to the Trustees. Staebell began the discussion with some background information regarding monies for the Wall of Recognition. He noted that of the $1,700,000 pledged to the Community Fund to Rebuild Lake Delhi around $1,600,000 was collected. Based on the information on the CFTRLD website there were around 278 donors. The funds collected have been held by the Greater Dubuque Foundation. After previous donations for the dam rebuild the account in Dubuque has approximately $14,100 left. Staebell said he felt there’s need to close this account sometime in the near future. He also noted that the CFTRLD held around $112,000 in their bank account around a year ago. After a transfer to the District of $91,000, the current balance in that account is a little over $21,000. Staebell noted that there were three large fundraising events that happened prior to the completion of the dam in 2016. Those included the pontoon raffle, a cash raffle and St. Pat’s bartending tips. Those dollars amounted to approximately $57,600 of the $91,000. So the balance would be for the wall and LDRA seed money.  The balance at Heritage of $21,000 would also be available funds for the wall and LDRA. He pointed out that on the CFTRLD website there was a notice of transparency that stated zero donation dollars would be going toward marketing, rewards, recognition, printing, mailing, etc.

He then asked Gifford to review the wall options with the Board. Gifford stated that in 2011 when the fundraising began it was identified that private funds would drive all the fundraising because the State and County wouldn’t come in unless there was a large private fundraising effort. An important part of driving the private fundraising was having a wall of recognition. The Dubuque Foundation was brought in to develop the trust and tracking of those donations. Because the funds in Dubuque couldn’t be used for marketing, the wall, etc., the other funds went into the bank in Delhi. He presented three options for consideration and noted that the committee to oversee the project included himself, Leonard and Davidson. He noted that while there are three options components of each option could be interchanged so multiple options are available.

Option #1 has a cost of $51,900. This includes the wall, concrete pavers and limestone sitting cubes Lake Delhi “map” inlaid pavers and “piers” would be paid by interested donors. He noted that there is a significant cost to the engraving.

Option #2 has a cost of $65,400. This everything in Option #1 but would include an enlarged concrete space by the spillway which would include a shade sail area and a sculpture area. Those two items would also be donated.

Option #3 has a cost of $81,900. It includes an even larger concrete area and additional limestone seating along with some landscaping.

Davidson asked if the budget difference between #1 and #2 including pulling out the existing concrete pad. Gifford said that was correct. Davidson said the removal of the concrete pad should be done no matter what option is taken. Burger asked if limestone is the best option in terms of cost and durability. Gifford said limestone is a good look and is receptive to engraving. It’s not the cheapest material but not the most expensive either. It was clarified that the material is Indiana limestone. Burger asked if the committee considered several walls versus one large wall that would need bigger footings. Gifford said there was some discussion but concluded that the main wall was the consensus was a main wall was the best choice. Staebell asked if all the names would be on one side and Gifford confirmed that. Leonard also stated a larger wall would be easier to see by water. Herman commented that he liked the idea of it being natural looking and not looking commercialized. Gifford said that was the key to the design. It was noted that the piers were salvaged after construction began on the dam. They have great historical value. Herman asked if there’s a comfort level with the location of the wall. Leonard stated they spoke with the dam safety engineer and the local fire department. A crane was also brought down to see what kind of access they would need. It was noted that all involved in the discussions felt the likelihood of needing a crane for assistance would highly unlikely. Herman said his concern was also regarding creating issues on the embankment.   Leonard said that was all reviewed by Bill Holman, our dam safety engineer. Staebell asked if the wall is located on the embankment on is where is it from the current sidewalk. Gifford stated the wall will be much closer to the sidewalk which is a big cost savings. Staebell asked if there were other locations considered. Davidson said the committee talked about some options but this location seemed to be the best area. Herman asked if there was any feedback from residents regarding using taxpayer dollars. Leonard stated it’s no taxpayer money is being used. It’s money that comes from fundraising. Leonard stated the $91,000 transfer made to the Trustees from the CFTRLD was accepted for use for the betterment of the public. Staebell referred back to his initial review of the transferred dollars.   His feeling is that the fundraising done prior to the completion of the dam would have gone to the Dubuque Foundation for the purpose of the rebuild but to avoid associated fees the monies went to Heritage Bank. Leonard stressed that the Board accepted the $91,000 was for public benefit and they have some great options to choose from for the wall project. Staebell asked if the committee is looking for a commitment of a certain amount of dollars for the project. The District would be the holder of the contract. Leonard made a motion to approve option #2 in the amount of $65,400 plus a 10% overage for sake of discussion. Havertape second the motion. Davidson asked what are the “paid for by donors” are getting for their donation. Leonard said there was some specific individuals interested in donating toward specific aspects of the wall like the shade sail area. These individuals are looking for guidance from the Board on what projects will be approved. Staebell said he’s comfortable with staying within the $34,000 level and would support paying for contingencies. He also felt the concrete repair costs should be supported by the District. Staebell said he would amend the motion to $34,000 plus a 10% contingency and also the cost to repair the concrete area. Davidson asked what the difference in site prep was for each option. Option #1 is $1,500, Option #2 is 3,000 and Option #3 is $3,400.   Gifford stated site prep increased with the size of the project. Davidson suggested the site prep be paid for by the District. Herman asked where the money at Heritage Bank came from. Leonard said it came from fundraising activities. Herman asked if the $21,000 remaining at Heritage Bank could be used for this project. Leonard suggested he sit down with Gifford and Kramer to see what expenditures are left to come out of that account. There’s currently $10,000 of the $21,000 is earmarked for this year’s fireworks. There would need to be input from the Board on how they want to handle those remaining dollars. Davidson asked if it would be agreeable to close out the account at Heritage Bank and Leonard said that could be done. Davidson asked Burger if there was dollars allocated in the certified budget for lake events. Davidson asked if there was money in there for the fireworks. The answer was yes. Staebell asked if there was going to be fundraising for the fireworks and Leonar5 stated the fundraising is done in arrears. Future fundraising would come from the LDRA.  Gifford noted the District has a bucket of non-taxpayer dollars that can support the project but Herman stated that some of that money could be used for other things. Burger noted that taxpayer money was used to enhance Turtle Creek and that was for public use. Leonard expressed to the Board that the $91,000 will always be up for debate on how to spend those dollars on any future projects. Havertape noted that when Gifford came to him asking for a donation the for the rebuild project he told him there would be a wall to recognize those donors who stepped forward. Burger asked who is designing the project which includes the footings, etc. Gifford said Culver Landscaping is doing the design and engineer. The DNR will sign off on the project. Staebell asked for clarification on what the DNR will sign off on. Gifford stated DNR has already reviewed the plans and have signed off. Davidson asked who was going to oversee the project? Gifford said Culvers will be the general contractor along with the three committee members. Staebell asked if we need oversight on the footing checks. Burger stated it’s important to protect our property. It was suggested the District hire Burrington Group to oversee the initial inspection. Davidson asked if Culvers will be drafting a contract and Gifford said that’s correct. Herman suggested taking the plans and specs to Burrington Group for review. Davidson said he wants it in the contract that there will be oversight from an engineering firm. It was agreed that no matter which option is selected additional items could be added to the project if agreed to by the District. Additional discussion surrounded discussion of the monies to be approved for the project. There was some conversation regarding how much fundraising monies were eligible for the wall. Herman asked if Leonard and Gifford were comfortable with the $21,000 from Heritage going to the trustees.   Leonard said yes. There was discussion to amend the motion on the table. Leonard moved to amend his motion to approve option #1 in an amount not to exceed $55,000 + a 10% overage that will be paid by the District. The funds will come from $34,000 that has already been transferred to the District from the Community Fund and the remaining $21,000 monies held by the Community Fund at the Heritage Bank in Delhi. Engineering and inspection services will be covered by the District. It was also noted that the concrete removal and repair would be a cost to the District. Havertape seconded the motion. Motion carried.

Committee Updates:

Staebell stated he had some dates for a planning session to be scheduled for May or June. Because of conflicts, he will send out a Doddle poll to find a date that will work.

Debris update: Staebell has been in contact with Jeremy Klima . They will be here for a couple more weeks and it was noted that several more items have been located to remove.

Staebell also noted that the filing for trustee elections is required by June 7th at 4:30 p.m.

He also noted that there have been requests for trustee attendance at various annual road association meetings. Those are covered.

Leonard stated Rocky Nook folks reached out to him to make sure they could do the weed control on the side by their docks. They also asked about removal of the canvas on the fence since it is pretty well shredded. The consensus of the Board was to let them remove the canvas. Leonard then addressed the issue of the fireworks. The contract to get the discount is due very soon so if the Board is okay with payment coming from the $21,000 at Heritage Bank. Davidson addressed the concern about the Rocky Nook owners putting a “no trespassing” sign on District owned property near their docks. Leonard said he would speak to them. Leonard also noted that our lobbyists will be coming to the June meeting to give an update. Davidson gave an update on the problems that the operations team is having with the crane at the dam. Options are being discussed.

Public Comment: Schmidt asked a question regarding the budget for Option #1 on the wall. It was noted that there were four specific item that were a part of Option #1.

Reyner noted that the road association meeting for Turtle Creek Cove is Sunday, May 26th at 10:00 if any trustee would like to attend.

Davidson made a motion to adjourn, second by Herman Motion carried.

Meeting adjourned at 8:47 p.m.

 

 

Minutes – Thursday, April 18, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 18, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Davidson, Burger, Staebell, Herman and Havertape

Trustees absent: Gifford and Leonard

Visitors: Ed Schmidt, Gordon & Patricia Anderson, Linda Slobodnik, Dan Recker, Randy Rattenborg, Mike Ryan, Wanda Davidson, Ben Pasker, Vicki Shadle, Lois & Larry Sloan, Dan Reyner, Larry Aschbrenner and Tyler Burlage

Staebell asked for a motion to approve the meeting agenda. A motion was made by Havertape, second by Davidson. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, second by Davidson. Motion carried.

Claims were presented for payment in the amount of $11,955.84 from the General Fund for electricity, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, scaffolding and miscellaneous supplies. Claims were also presented in the amount of $236,579.00 from the Debt Service Fund for payment of principal and interest on the GO Bond debt. Burger motioned to approve the claims for payment as read, Davidson second.  Motion carried.

March financial reports were presented. The General Fund had revenues of $102,364.30 from Delaware County and expenditures of $9,746.02 ending March at $1,913,862.93. The Debt Service Fund had revenues of $145,185.69 from Delaware County and no expenditures, ending March at $237,121.39. The Dam Improvement Fund had no revenues or expenditures and ended March with a $20,000.00 balance. Burger motioned to receive and file the financial reports as read, Herman second. Motion carried.

Mike Ryan, from Delaware County Emergency Management, was present to provide information regarding a new notification system that Delaware County will be instituting in the near future. The county is participating in a statewide mass notification system known as Alert Iowa. Mike noted that a letter is being sent to lake homeowners asking them to sign up for the notification alert. He also walked through how the declaration process for weather damages is handled by the county. Staebell thanked Mike for his presentation.

The Board considered action on Resolution #4.18.19 to authorize the Delaware County Auditor to conduct the upcoming Trustee election to be held Tuesday, July 23, 2019. A motion was made by Herman, second by Davidson to approve the resolution. Motion carried.

A motion was made by Burger, second by Davidson to approve a donation request from the LDRA for assistance with the LDRA dredge debt. The amount approve was $96,760.50. Motion carried.

The Board discussed approval of a quote from Rotork for actuator service work. The quote is for $4,024.06.   A motion was made by Havertape, second by Herman to approve moving forward with the quote and authorizing a purchase order to be sent to Rotork. Motion carried.

A discussion was held regarding beach maintenance. Staebell mentioned that the Trustees had received a request from several lake residents regarding the condition of the beach at Lost Beach. He also received notice from Dave Fink that he will no longer be able to do the maintenance at North Beach. Because of those issues, he asked for this to be on the agenda. Davidson said he would like to table the discussion until the committee for beach maintenance can get together to discuss options for maintenance at both locations. He noted that Tyler Burlage has approached the trustees with possible solutions to eliminate the rocky condition at Lost Beach and Davidson said the committee would be looking at all options. Burlage stated he had pursued information regarding equipment that would be able to screen out the rocks from the beach area He was asked if he could look into finding a dealer that might be interested in bringing out the equipment so the board could see how it works. Burlage said he would look into it.

Consideration and possible action on a request from a lake owner to purchase shore frontage was discussed. Staebell noted that the District had received a request last fall from a homeowner regarding the purchase of frontage and since that time the District has received another request for the same thing. Staebell asked Davidson and Herman to provide the Board with an update of what their committee had discussed for actions going forward. Herman stated that there were varying opinions amongst the trustees on whether to transfer any District properties. Some of the concerns were regarding any implications with potential future FEMA claims if the District doesn’t own the property.   Because the District owns very little lake bed property, the conclusion of the committee was that they would entertain transferring frontage but the purchased frontage would only go 50’ into the lake bed. Surveying the property would be necessary and the cost to do that is approximately $1,500. Other fees and legal services would be an additional expense. The suggestion of the committee is that all costs should be assumed by the property owner along with a cost of $10.00/ft. for the frontage. That number is based on what the LDRA sold property for in the past. Herman noted that in the quit claim deed there would be a clause that would allow the District to enter the transferred property if needed for maintenance or dredging. The cost to remove and put back docks/lifts would be the District’s responsibility. Staebell noted that there are other property owners who don’t own their frontage and at some point the District should consider reaching out to them and give them the opportunity to purchase their frontage based on the aforementioned procedure if approved by the Board. It was suggested that the Board contact their attorney to decide how best to start the process of transferring property and what the procedure should be with regarding to holding a public hearing. A motion was made by Burger, second by Davidison to start the process on transfer of properties. Motion carried.

Committee Updates:

Water Quality – Nothing to report

Community Quality of Life – Nothing to report

Property, Assets & Dam – Davidson gave an update on debris removal. He stated they had a slow start because of weather but are now making good progress. Debris has been taken to two locations. Work is scheduled for downstream starting tomorrow, Friday, April 19th and is expected to be complete fairly quickly. They have found additional lifts and the Delhi Fire Department has also been available to do more sonar work. Staebell asked if we could get pictures of the debris. Davidson said most of the debris is scrap but it was decided to put any pictures available on our website.

Finance & Budget – Nothing to report

Staebell noted that Hartwick West is having their road association meeting on Monday, May 27th at 9:00 a.m. Trustee members are invited to attend and give updates if they are available.

Public Comment: A question was asked if it is safe to put boats in the water. Staebelll stated that while it is safe please use caution and noted boats have been on the water over the past week.

Larry Sloan thanked the board for taking quick action on the debris cleanup.

Larry Aschbrenner wondered if the pictures of the pile of debris could be deceiving. There was no conclusion to that question.

With no other comments, a motion was made by Davidson, second by Havertape to adjourn. Motion carried.

Meeting adjourned at 7:40 p.m.

 

 

 

Minutes – Monday, April 1, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Monday, April 1, 2019

4:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 4:30 pm by President Staebell.

Trustees present: Davidson, Burger and Staebell;. Havertape, Leonard, Gifford & Herman present by phone (Note: Herman left at 5:10 and Gifford left at 6:10)

Trustees absent: None

Visitors: LuAnn Weber, Gary Weber, Tom Gatto, Travis Niehaus, Paul Roussell, Bill Ries, Burce Schneider, Margie Schneider, Larry Aschbrenner, Ben Kindred, Chris Stender, Dan Reyner, Dan Recker, Greg Steffen, Cindy Blonigan, Dick Blonigan, Jason Wenger, Marty Pottebaum, Chris Jones, Al Bauer, Diane Bauer, Doug Bauer, Ben Pasker, Joe Vorwald, Mark Kintzle, Dick Recker, Daryl Hogan, Laurie Kramer

A motion to approve the agenda was made by Davidson, second by Burger. Motion carried.

The first agenda item was consideration and possible action on sale of the District’s barge. Staebell stated that the District went out for bid on the barge last fall. At that time there was no interest from the public. The Trustees now have an interested party who has submitted a quote to purchase the barge.. Staebell asked if there were any other interest to purchase. There being none, he read the proposal for purchase of the barge. Daryl Hogan from Hillside Manufacturing provided a proposal to purchase the barge for $1,500 contingent upon seeing the bottom of the barge and ensuring that there are no rust holes. He stipulated that if there are rust holes he would not purchase the barge. Burger asked Hogan what area of the barge would he be looking at for rust. Hogan indicated he would be looking for rust at the bottom of round barrels. Hogan said he it was scraped out it would be worth around $2,000. Leonard asked Herman if he was comfortable from legal aspect with FEMA is he comfortable with the sale. Herman said because it’s personal property and previously asking for bids there was no need for the District to go through a public hearing for bid. As far as FEMA is concerned, the only thing they might ask for is the $1,500 but considering how tied up FEMA is with other national issues, it’s not a concern. Davidson stated that the last time we offered the barge for sale it was “as is” condition. This proposal now has stipulations attached. He has concerns about that. Hogan said he would be okay with accepting the barge in “as is” condition. A motion was made by Burger to sell the barge to Hillside Manufacturing. Leonard second provided we get a Bill of Sale noting the amount of $1,500 and a timeframe of moving the barge. Hogan stated moving the barge will depend on the weather. He said he was hopeful to move it within a month. He also stated that rebuilding the barge would probably be complete by the end of the boating season or next year.

The next agenda item was consideration and possible action on quotes for debris removal. Staebell recapped the event that occurred March 14th that caused a lot of damage and loss of property on the lake. The first thing that was done was to gather an inventory of items that were lost in that event. The major location of damage was done from the Cedar’s down past Freddie’s Beach. Staebell noted that the Delhi Fire Department was brought in to help locate submerged items and mark items in the lakebed. Joe Vorwald, from the Delhi Fire Department, gave the Trustees an update on what the department found when they scoured the lake. He stated they found nothing up-river from Cedars. Most of the inventory is on the shore and they are damaged. They found seventeen lifts that were submerged. The department didn’t mark anything that was visible and said most of those items are not in the channel. Most of the inventory was in the Schneider area and Freddy’s Beach. He noted the damage really stopped above Linden Acres. They did find a lift by Camp O but after that there was nothing under the water.   It was noted that a lift was also located down river from Lost Beach. Herman stated he took a boat ride on Sunday and saw a lot of damage and noticed a number of things out in the lake a ways that were not marked.   He asked Vorwald if he had any idea how many of those items are above water. Vorwald stated he thought around 15 above water but 30 lifts total. Leonard asked if they fire department was able to get all the way down to the dam. Vorwald said they did go down that far and there’s debris floating in that area.   He also stated they first pass they did through the lake was done with their old sonar and they weren’t happy with the results so they purchased a new sonar with a live camera. They went through the lake again and didn’t find any additional debris.   He also said they spent about 40 hours over seven days and did multiple swaps around the lake. Staebell thanked Vorwald and the fire department for providing their service to the lake. Vorwald stated that their diving team would be available for additional assistance if needed.

Before Staebell provided information regarding the two quotes for the debris removal he asked if there was any other interest from those in the audience to provide a quote to remove debris. There being no interest, Staebell reviewed the two quotes.

Staebell asked Leonard to provided information regarding the two companies that he reached out to for quotes. The first company that came out to the lake was Newt Marine Service out of Dubuque. Dan Reyner, from the LDRA, met with their representatives to see the scope of work needed to be done.   The key components of the proposal included mobilization costs, an hourly rate for debris removal, capabilities of their equipment and a potential start date. Leonard stated Newt Marine’s proposal was $67,500 for mobilization and $10,500 per an eight-hour day or $1,950 per hour. Part of the reason their proposal is so high is because of the size of their equipment they would have to pull everything before the Hartwick Bridge and re-mobilized to get all the way downstream. They could begin asap.

The second proposal is from Frentress Marina in East Dubuque. Their mobilization cost is $25,000 with an hourly rate of $400 for debris removal. They can begin work between 3-5 days after a contract is signed. The only concern for Frentress Marina is they would need to have the work completed by April 20th because of their busy schedule.

Leonard stated there are other components to consider. One of those is deciding on locations to deposit the debris. The other is deciding on how the debris is removed since having these companies completely remove all the debris would be very costly.

Staebell stated that he felt one thing the trustees need to consider is while we are going through the process of removing the docks and lifts having the contractor deal with trees and other potential hazards in the water should be considered. Leonard state he spoke with both firms and they are willing to go all the way up river to remove that kind of debris. Davidson agreed that catching debris upstream is important but noted that all the debris at the dam should be taken care while we have the equipment to do so. Herman asked if any of the local marinas have been contacted to collect any of the items out in the lakebed. Both Chris Stender and Al Bauers said they have had calls from residents for help. Herman said a concern is with the upcoming mobilization people who plan to retrieve their docks/lifts will need to get that done very soon. It was noted that from the inventory listed there about three homeowners who plan to retrieve their items. Gifford asked if the trustees should consider charging homeowners for collecting their debris. Staebell said that is something that will be considered in the near future. Burger asked Stender if the people who have contacted him know where their docks/lift are location. Stender said most of the people he has talked to do not know where their items are. He expressed concern over what has not been located. Burger said he was concerned because if the trustees hire Frentress and they need to be off the lake by April 20th will there be time to do additional sonar runs to catch more debris that’s submerged. Leonard stated that both firms have sonar to use during the process. Staebell asked Vorwald if the fire department would be available to assist in doing additional sonar runs. Vorwald said they would be available to help.   For clarity, Staebell stated that anything that’s out in the lakebed 100’ or more will be removed by the contractor. Stender stated he felt there were probably fewer items that need to be removed by the contract. He also said given the cost to have a contract come out and remove debris the District should look at getting a barge that would be available for future situations like this. He noted having their own barge and having volunteers would save the District money in the long run. Davidson stated he felt community involvement is crucial.

Staebell asked for public comment.

Al Bauer stated that while the contractor will be working to remove lakebed items B & B Sports and the Hartwick Marina can take care of a lot of the shoreline work.

Larry Aschbrenner – Does the District have insurance to cover the expense? The answer is no because the property damaged is not the District’s. The reason the District is taking on the expense to remove the debris is because it’s a boating hazard. Staebell noted because the District is taking on the expense to remove the debris there’s going to be some discussion on charging the homeowner’s something for removing their property from the lake.

Mark Kintzle – Is there any smaller equipment that could be used versus the big excavators that are being proposed for use? Staebell said that he was not aware that any inquiry had been made regarding smaller equipment. A question for the contractor may be utilizing other equipment once they see the scope of work to be done.

Chris Jones – Has anyone seen the barge to make sure we know what it’s going to do?   Staebell read the description of what the mobilization included.

Dan Reyner said when he took Jason from Newt Marina for a tour of the lake he asked him how big the platform would be that they would bring in. He was told 10’ x 40’ dock section and that there would be four of them. He stated it was not only for the excavator but for the debris they pull out of the lake.

Bruce Schneider suggested to they contract start upriver to better utilize their time and save some cost to the District. Leonard also suggested that locations be established to best utilize the contractor’s time as well. Schneider asked how the contractor will off-load the material. He said they could use his area but he needed to understand how this would be handled. Leonard said he would speak with the approved contractor about how they would handle getting the materials to the shore.

Marty Pottebaum said because time is of the essence and that the District needs to be sure that the contractor understands that if there is something they can’t get with their equipment then need to find the equipment that will work. Staebell asked Leonard to clarify this issue with the approved contractor.

Margie Schneider ask how much the District has budgeted for this type of expense. Staebell stated that in the budget there’s $35,000 for debris removal and also $60,000 for Lake Bed Mitigation of which $40,000 is already designated. So the total amount is around $55,000.

With no other questions, Davidson made a motion to accept the proposal from Frentress Lake Marina noting the work will include not only removing the debris from the docks and lifts but other potentially dangerous material such as trees and that they take care of all the debris located at the dam and around the cabling at the dam.  Burger seconded the motion.  A question was asked about dealing with the wood and trees at the dam. While this is not a part of the motion it was suggested that the material be dragged to the District’s ramp area south of the dam to be cut up later on. Pottebaum said he would be available to truck out the material if we could get volunteers to help cut up the material. Gifford asked if a part of the motion should include looking at charging back a part of the expense to the homeowners. Staebell stated that will be part of another discussion. Gifford said he feels the Board needs to make a decision very soon. Leonard said his concern is that a property owner needs to know in advance if there’s gong to be a charge in case they are planning to remove their own property. Margie Schneider expressed concern that this was an act of mother nature and to distinguish whose property is whose would be a nightmare. Staebell ask for a roll call vote.

Burger – Yes, because of the timing. He would like to look into purchasing a barge in the future but noted there’s also a liability to owning a barge.

Davidson – Yes

Leonard – Yes noting we need a strategy for future needs but we need to get this taken care of now.

Gifford – Yes

Havertape – Yes

Herman – Signed off

Staebell – Yes

Motion carried.

Staebell asked Leonard to communicate to Frentress and get something contractual for Staebell to sign.

Staebell spoke to the Trustees about the communication document that ‘s being developed to present to the community. He read the proposed document to those in attendance and noted the document will be posted as soon as it is finalized. Within the document aris a timeframe for the debris removal to take place and directions to property owners who lost personal property and steps that will be taken to remove items in the lake bed. Burger stated he felt that damaged property within the 100’ mark should be considered for removal by Frentress it is not owned by the property owner. Burger asked Stender and Bauers if they are going to go out and mark the items the people have asked them to take care of. Stender said they will have to do that.   Burger said it’s very difficult to identify lifts and it’s going to be hard to charge back to the property owner for a lift unless there are specific markings. Burger stated he’s not in favor of charging back to the home owner. Leonard stated timing is important if we need to involve the ski club for assistance. Staebell asked the question “do we want to give owners a certain amount of time to reclaim their items and if so should we charge them at that point in time”.   Pottebaum stated most material that is going to be removed will be junk and we should not people to sift through the material to take whatever they want. Pottebaum reiterated that time is of the essence.

Dick Recker said if someone identifies their lift they should donate an amount back to the District.

Staebell stated the document was drafted to be communication going forward to be clear on dates, timing and the responsibilities of property owners. The plan is to post on the website, sent out through email, etc.

Margie Schneider asked the boat ramps would be closed during the time of the clean up. Leonard said he spoke with the Delaware Co. Conservation Department and the DNR. Neither one plan to close down any access area. They also do not to plan to take any action regarding signage. Bruce Schneider asked if we could make a request because activity on the lake will slow down the debris removal process.  Leonard suggested sending an email blast for “no wake” activity. Staebell asked what kind of timeframe do the Trustees want to allow the marinas or individuals to go out and mark and have access to their items. Jason Wenger from Burrington Group stated that given Frentress needs to be off the lake by April 20th the District should consider getting them started on April 8th. Any rain days could hold up their work as well.   Leonard said their goal is to be out by April 20th but Staebell stated that date is not listed on their proposal so we need to be sure we get that in writing from them. Staebell stated that because Frentress Marina plan to start their work on Monday, April 8th, home owners who plan to take care of their own lifts/docks need to get them marked as soon as possible. Another concern is when does the District make sure items marked for removal to, in fact, get removed. Davidson and Burger said they would be available for oversight. Leonard said his concern is about homeowners who plan to remove their property on their own and if they don’t get it done what’s going to happen. Leonard suggested giving them until the middle of next week to get their items removed. Margie Schneider ask about property that went downstream and ended up on someone else’s property. How will that be addressed? Staebell stated if it’s not marked it will be removed.  Staebell expressed a concern on how we identify the property as not being the homeowners. Another concern was for those homeowners who live out of state and how they handle their property. Staebell said that’s why he’d like to give them more time. Davidson said we have to move forward despite these issues. After additional discussion, Staebell said it seems the consensus is that homeowners will need to contact us by Monday, April 8th if they do not want their property removed.. Davidson stated that the homeowners who are going to be taking care of their property need to tag it stating “do not remove” and list their name so that it’s left alone. Anything not tagged will be removed. As a point of clarification, homeowners are expected to take of their property no matter it’s condition if it’s on their shoreline. The only exception would be items that landed on a property owner’s area that doesn’t belong to them. Then the District would remove it if they know about it.

Bruce Schneider said he could provide an area to take care of trees.   He said he could load the wood and take it away to burn.

With no other comment, Burger made a motion to adjourn and Davidson seconded the motion. Motion carried.

Meeting adjourned at 6:20 p.m.

 

Minutes – Thursday, March 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Davidson, Burger, Leonard and Staebell. Havertape & Herman present by phone

Trustees absent: Gifford

Visitors: Wanda Davidson, Ed Schmidt, Mike Lehman with T & M Docks, Dan Reyner, Dan Recker, Margie Schneider, Bruce Schneider, Jeff Frasher, Joe Vorwald, Cindy Blonigan, Dick Blonigan, Rich Blonigan, Larry Aschbrenner Jason Wenger and Richard Wayne

Staebell asked for a motion to approve the meeting agenda moving the agenda item number seven, debris removal, to be discussed after the financial reports. A motion was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Leonard. Motion carried.

Claims were presented for payment in the amount of $9,746.02 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, budget publication and miscellaneous supplies. Davidson motioned to approve the claims for payment as read, Burger seconded.  Motion carried.

February financial reports were presented. The General Fund had revenues of $15,423.76 from Delaware County and expenditures of $9,155.30 ending February at $1,821,244.65. The Debt Service Fund had revenues of $18,920.78 from Delaware County and no expenditures, ending February at $91,935.70. The Dam Improvement Fund had no revenues or expenditures and ended February with a $20,000.00 balance. Burger motioned to receive and file the financial reports as read, Havertape seconded. Motion carried.

Staebell open the discussion regarding removal of debris in the lake bed by suggesting several points for discussion. He named four points to being initial discussions.

#1. Inventory of what items were lost from the flooding in the lake

#2. What is the best way to locate items that are under the water surface

#3. What are potential options for removal of debris

#4. Discuss having a special meeting to take formal action on how to proceed

Staebell asked the board their opinion on reaching out to lake owners on what’s been lost to gather some kind of inventory. He suggested posting a notice on the trustee webpage, emailing a notice through our email account and also sending a text alert  Leonard stated he felt getting an inventory was critical. His suggestion is to give the community guidance to communicate to the Trustees what they’ve lost and inventory the material. He also expressed concern over potential liability to the Trustees if they move material out of the lakebed and also where would the key locations be to put the material for owners to collect. Davidson shared his concern that there will be a very short window of time to get all of this completed. Burger suggested owners of the docks and lifts sign a waiver to allow the District to remove their material from the lake if that’s is the route taken by the trustees. Other comments were concerns that some people won’t bother trying to retrieve their items and how that be dealt with. Leonard said he talked with a couple of companies that could retrieve items from the lake and for a fee that would haul unclaimed materials away. Leonard said something the trustees need to think about is making the determination of what materials get removed from the lake. Some items close to shorelines could be retrieved by the owner or by folks in the area.  Another item to address is recycling the unclaimed materials. The consensus of the trustees is to do an email blast and notification to identify who lost items, what they lost and if they know the location of their items. Leonard had conversations with the Delhi Fire Department and asked them to attend tonight’s meeting. Joe Vorwald and Jeff Frasher, members of the Delhi Fire Department, said the department has the capability to go out and mark items in the lake. They also have sonar to detect items that are submerged and not visible from the top of the water. They would not be able to remove items from the lake because of the weight unless they were small items like a short dock. With regard to marking items, he said they have bouys that have little LP tanks that are weighted like an anchor. He estimated they have about 20-25 of them and the concern was more maybe needed. There was discussion regarding how many boats would be needed to search the width of the lake and the thought was that another 3-5 boats with sonar may be needed. Vorwald also said they have divers who could assist with marking submerged material. When asked about the length of time it would take the fire department to scour the lake with one boat, Vorwald said he would estimate it would take a month for them to do the work.   Staebell opened the meeting up for public comment. Aschbrenner agreed that a notification needs to be sent out to see what’s been lost. He said he followed about 14 lifts from the Maples to Linden Acres. Lehman said he thought the search should begin as far up as possible. He stated his company is getting calls from people up in the Cozy Cove area.   Margie Schneider asked what the cost would be for hiring a contractor to do the removal of materials. Leonard stated when he talked to the contractors he called they didn’t want to give a specific number because they were concerned that the work would be bid out. He estimated a number the amount to be anywhere from $8,000 to $20,000 depending on the scope of work. They would include marking and removing material and placing it in an accessible area. It would not include them hauling away the debris. He stated he that is just an estimate until we know the scope of work needed.   Lehman said he had rope he would donate if needed. Burger suggested we reach out to the local marinas to see if they have an interest in working on the project.  Margie Schneider said she could do an inventory of what was lost in their area. Bruce Schneider questioned whether individuals would be able to retrieve their lifts. He noted that when a similar flood event happened 40 years ago, very few lifts were intact. Aschbrenner stated he felt the first step should be for the fire department to go out and see what they find and then decide if the trustees need to hire another contractor.   Further discussion included asking the fire department to note locations of debris so areas could be mapped out. Lehman stated the department could use their work boat. Staebell stated the fire department could use the access at the Cedars to get on the water. Staebell suggested having a special meeting on Monday, April 1st.   He also suggested having several trustees meeting with the fire department the weekend before the special meeting.

The Board considered a request from the Hartwick Huskies to utilize Lost Beach for the 2019 ski show. The date of the show is July 13th.   They also have asked for a few extra dates for practice. A motion was made by Leonard to approve the dates needed provided the Huskies provide an insurance rider as was done last year and the trustees will provide extra port-a-potties as was done last year. Davidson seconded the motion. Motion carried.

The next agenda item consideration and possible action on request from lake owner to purchase shore frontage.   Davidson stated that there was still work being done on legal descriptions with the county auditor. He made a motion to table any action until further information was made available. Burger seconded the motion. Motion carried.

Committee Updates:

Water Quality & Sediment Control – Leonard stated that the Watershed Management Authority met two weeks ago and they are working on funding grants not just for Lake Delhi but other areas of the Maquoketa River. The funding will help with water quality projects. Jason Wenger from Burrington Group explained some of the issues they dealt with during the event. Burger asked about legislation allowing us to apply for grants that failed last year. Leonard said there are other funding mechanisms through the state being discussed. Nothing as been determined at this point.

Community Quality & Life – No update

Property Assets & Dam Committee – Davidson stated that Burrington Group has done an excellent job of managing the dam in this last weather event. He also said the Delhi Fire Department was available during that event.

Finance & Budget – The budget for 19/20 has been certified.

Recreation – Leonard noted that the LDRA is looking to put together the fireworks and Christmas on the Lake. Insurance is going to be an issue as to how it is provided.

Public Comment:

Cindy Blonigan asked the board how they plan to keep people off the lake until the debris is removed.   Staebell said that it may be a question for the DNR and that they may be the ones to make the call of whether to put signage out to alert people or not. Leonard said he would be happy to reach out to the DNR and Delaware County to get their opinion. Reyner said he spoke with the DNR and they said it’s up to the landowner to get their stuff out of the lake based on the law. He also stated the DNR will be out again this summer to check on docks. He said talked to the DNR regarding Christmas on the Lake and getting a variance regarding boat lights.   Reyner stated the LDRA is looking to have a boater safety course. He plans to come to a future trustee meeting with more information.

Aschbrenner informed the board that the St. Patty’s Day Fireworks Fundraiser at the Pizza Place on March 17th raised $900 dollars for this year’s fireworks.

A motion to adjourn was made by Leonard, second by Burger. Motion carried.

 

Meeting adjourned at 7:12 p.m.

 

 

Minutes – Wednesday, March 6, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 6, 2019

5:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The combined regular and special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by acting chairperson Larry Burger at 5:30 pm.

Trustees present: Burger, Davidson (Havertape, Staebell and Herman by phone)

Trustees absent: Leonard, Gifford

Visitors: Laurie Kramer, Dan Reyner, Deb Burger

Motion to approve the meeting agenda as read made by Davidson, second by Burger. Motion carried.

Staebell made the motion to open the public hearing for the FY 2019/2020 budget, Havertape seconded. Motion carried

Kramer presented a budget listing estimated expenditures and revenue sources for fiscal year 2019/2020. This includes a proposed taxation rate of $4.00 for the General Fund and 5.43804% for Debt Service. It was noted that the Debt Service taxation rate went from 5.79439 to 5.43804 due to increased valuations.  Kramer also noted that the property tax revenue will increase from $326,219 to $347,449 due to increase property valuations.

There being no public comment a motion to close the public hearing was made by Staebell, seconded by Burger. Motion carried. The public hearing closed at 5:33 pm.

Motion to adopt and file the FY 2019/2020 budget as presented was made by Davidson. Burger seconded. Motion carried.

Public Comment: Dan Reyner spoke briefly about summer events that are being sponsored by the LDRA

Davidson motioned to adjourn, Burger seconded. Motion carried. The meeting was adjourned at 5:44 pm.

Minutes – Thursday, February 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell

Trustees present: Davidson and Staebell. Herman arrived at 6:40. Gifford, Havertape, Burger and Leonard by phone.

Trustees absent: None

Visitors: Brian Soenen from Iowa Project Aware, Craig Burell from the Manchester Press/Dyersville Commerical and Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Havertape, seconded by Burger. Motion carried.

Claims were presented for payment in the amount of $9,155.30 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense and miscellaneous supplies. Davidson motioned to approve the claims for payment as read, Gifford seconded.  Motion carried.

January financial reports were presented. The General Fund had revenues of $4,967.04 from Delaware County and expenditures of $15,856.54 ending December at $1,814,976.19. The Debt Service Fund had revenues of $3,439.93 from Delaware County and no expenditures, ending January at $73,014.92. The Dam Improvement Fund had no revenues or expenditures and ended January with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Davidson seconded. Motion carried.

Before introducing Brian Soenen from Iowa Project Aware, Staebell gave some background regarding the donation made by the Lake Delhi Trustees to Iowa Project Aware. With work on the Maquoketa River completed in July, 2018, one of the volunteers for Project Aware, Doug, Hawker, came to the Board and asked them to consider a donation to Project Aware for all the work that had been done. Official action was taken in October, 2018 and the Board approved a donation in the amount of $15,000 to Project Aware. He also noted that the Trustees reached out to Lake Delhi neighborhoods and road associations requesting them to consider making a donation in support of the program. To date at least three or more neighborhoods have made a donation or pledge with others indicating they would put on the agenda at the annual meeting this summer. Staebell stated that in visiting with Brian, it was agreed that Lake Delhi’s $15,000 contribution would be listed as a Platinum Paddle Sponsor ($3,000/yr.) for the next five years. This action by Project Aware will reiterate to future Iowa rivers, sponsors and volunteers as a show of Lake Delhi’s appreciate and commitment to water quality and environmental stewardship.

Brian Soenen, from Iowa Project Aware, gave a brief background of Project Aware. He has been with the program since 2003. The goal of the project was to travel all over the state to work on various river projects and show the diversity of the State of Iowa.   The project started with 18-20 volunteers in 2003 and has greatly expanded since that time. The annual project is supported completely by volunteers and donations. He thanked the Trustees for their generous support to Project Aware.

Staebell reminded the Trustees that the public hearing for approval of the FY20 budget is Wednesday, March 6th at 5:30.

The next agenda item was consideration and possible action on a request to the Community Fund to Rebuild Lake Delhi for reimbursement of $138,599.19 for work on the drainage project south of the dam and rip rap work on the north side of the dam. Herman made a motion to make the request, second by Burger.   Motion carried.

It was noted that a quote had been received by Superior Crane to move controls on the dam site. Staebell stated both Randy Rattenborg and Pat Colgan provided input regarding the quote which is in the amount of $34, 728.00.   Davidson made a motion to table any action on accepting the quote until more information could be gathered from Burrington Group and Pat Colgan. Herman seconded the motion. Leonard asked Davidson if the Dam Operations Committee had had a chance to review the quote. Davidson commented that the committee had not reviewed this onsite and had not met with Burrington Group to have an in-depth discussion regarding the quote. Staebell noted that he is working with Burrington Group to schedule a time to do an on-site review. Staebell asked for a vote on the motion to table any action. All ayes. Motion carried.

The Board considered the purchase of scaffolding for use on the dam. Staebell noted that Randy Rattenborg from Burrington Group has provided two quotes from Fannon Welding and Palmer Hardware.   Previously some work on the dam required the use of a ladder which is not only cumbersome but potentially dangerous. The quote from Fannon Welding was for $800.00. The quote from Palmer Hardware was for $1,470.00. After review of the quotes, a motion was made by Herman to approve the Fannon Welding quote contingent upon having Randy Rattenborg verify that both quotes were for an “apples to apples” product. Davidson seconded the motion. Motion carried.

Committee Updates: Before the updates, Staebell provided information regarding actual committee goals for the coming year and possibly developing five year goals.

Water Quality & Sediment Control – Leonard mentioned that there will be an annual meeting of the Maquoketa River Watershed Management Authority Board of Directors on February 26th, 2019. After that meeting there will be discussion of future goals.

Community Quality & Life – Gifford stated the committee is committed to getting the Wall of Recognition done in 2019.

Staebell asked Gifford to give a brief update on potential legislation supporting the Iowa Water and Land Legacy that proposes 3/8th of a cent increase in the sales tax for water quality purposes.   Gifford stated that our lobbyists are looking for direction from the Trustees to let them know if they would support the legislation. This would raise approximately $180 million dollars for conservation and outdoor recreation programs in Iowa and it would be a great opportunity for large scale public recreation venues like Lake Delhi for future projects. The general consensus of the Board was that the proposed legislation would have a positive impact on lake Delhi. Since this was not an agenda item no action was taken but it was suggested to have it on next month’s agenda.

Property Assets & Dam Committee – Davidson commented that during the two years of operation it’s been a learning experience for everyone. He commented that working with Burrington Group has been going well. There was a recent issue with the Hotsy but that has been resolved. He expressed concern that with all the snow we’ve had this year we need to be prepared for flooding. It’s something the committee and Burrington Group are prepping for. Burger expressed concern about potential ice damage and asked the team keep that in mind.

Finance & Budget – Burger stated that the proposed budget has been sent out to all the trustees for review and feedback was taken into consideration for the final draft that will be presented on March 6th.

Public Comment: Aschbrenner asked what the scaffolding would be used for. Davidson stated it will be located on the upper deck for use when working on the actuators.

There being no other comments, a motion was made by Davidson, second by Herman to adjourn. Motion carried.

Meeting adjourned at 7:15 p.m.