The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Thursday, March 7, 2013 – 6:30 p.m.

Maquoketa Valley Middle School Conference Room

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:33 PM at Maquoketa Valley Middle School Conference Room.

Trustees present: Kramer, Peter, Davidson, Burger, Schneider, Leonard by phone and Kray via Skype

Visitors: Jim Locke, Pat Dede, Don Dede, Tom Cook, Marilyn Cook, Dave Larson, Gordon Anderson,  Pat Anderson, Bill Lux, Marcheta Cooey-Lux, Larry Aschenbrenner

Agenda reviewed by Leonard. Motion made to approve agenda by Burger, second by Davidson,  all ayes, motion passed.

Kramer advised meeting purpose is for public hearing of FY 2013/2014 budget.  Burger made motion to receive and file the publication of the budget, Schneider second.  All ayes, motion passed.

Burger made motion to open the public hearing, Peter second.  All ayes, motion passed.

Burger said budget made by financial committee and board members, Burger, Kramer and Davidson.  This budget is for next year and the committee budgeted high so the budget doesn’t have to be amended if we get to build the dam for the next fiscal year.  This budget starts July 1, 2013 and ends June 30, 2014.  Kramer said the taxes to be levied should be around $10,000 more than the estimate on the budget.   Kramer said the supplemental detail is on page 3 of the handout and advised the detail is a guestimate.  Kramer asked if comments from the public and there were none.  Burger made motion to close the public hearing, Kramer second.  All ayes, motion passed.

Burger made motion to adopt a resolution to approve the Fiscal Year budget for 2013/2014, Kramer second.  Individual roll call requested, all ayes, motion passed.

Motion to adjourn by Burger, Davidson second, motion passed.  Meeting adjourned at 6:42 pm.

 The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Sunday, March 3, 2013 – 2:00 p.m.

Maquoketa Valley Middle School Conference Room

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 2:02 PM at Maquoketa Valley Middle School Conference Room.

Trustees present: Leonard,  Kramer, Peter, Davidson, Burger, Schneider by phone and Kray via Skype

Visitors: Eve Peter, Don & Pat Dede, Chip Hughes, Shirley Christensen, Dorothy Thomas, David Vorwald, Larry Aschbrenner, Bob Klima

Agenda reviewed by Leonard. Motion made to approve agenda by Davidson, second by Kramer,  all ayes, motion passed.

A letter written by the Delaware County Engineer to Senator Matt McCoy was introduced by Leonard.  As a review, the  Legistlative team met with County Supervisors, County personnel and the DNR to create a revision to the District’s first adopted public access plan.  It was an opportunity for the District to work with the County in this project and this letter is a request for funding which would come from the state Rebuild Iowa Infrastructure Fund (RIIF) monies.  The County has to get something prepared as the request needs to be to Senator McCoy no later than Tuesday, March 5^th.   This letter will go before the County Supervisors in their regular board meeting on Monday, March 4, 2013.  In the work session with the County Supervisors on Thursday the issue was addressed that the transfer of the Turtle Creek property was very important to them to facilitate the public access plan.  The resolution in front of all the District Trustees is in support of the county and the transfer of said  property.

Kramer made motion to accept Resolution 3.3.13 regarding public access and funding for Delaware County, Schneider second.  Davidson voiced his concern that the resolution has restrictions on Delaware County and he is not sure he is in favor of language that puts conditions the County.  Davidson indicated that he had a conversation with Supervisor Helmrichs and she said if we couldn’t get an agreement on the public access that she would be willing to draft a letter saying the County would give us back the land.  Davidson requested the clause about adequate funding according to the district be removed from the resolution.  Peter indicated he agrees with Davidson.  Burger asked if a timeframe could be added because if the project is not completed in 3-4 years it probably won’t happen. Leonard indicated that the worksession agreement with the county supervisors last week that  it was the first time in a public setting that he heard that the Supervisors would be willing to give the property back if the public access plan is not completed.  And that this statement came from only only Supervisor.  The intention of this resolution is to assure the Supervisors that the land will come over and that it is just good stewardship to get a document between the two parties to transfer the land.

Kray indicated both sides of the argument were warranted – to transfer the property to the Supervisors but also to have some type of agreeement between us and the supervisors when we transfer the land since the District is ultimately responsible for the public access plan back to the Legislature.  She indicated that she spoke with Hatala and he said just a simple letter from the Supervisors indicating they would give the land back if the public access plan was not completed was not binding when you transfer property so she believes we need something in writing.  She proposed new language that Hatala had given her.  The language to replace the last whereas clause would read “WHEREAS, the District intends to transfer its right, title and interest in the “Turtle Creek” property in Delaware County, Iowa, for the purpose of providing public access if adequate funding as set forth in the attached request is available and the County and the District have an approved plan for the development and use of the “Turtle Creek” area.  The to be resolved language should read “BE IT FURTHER RESOLVED that the District intends to transfer “Turtle Creek” to Delaware County, Iowa,  if adequate funding as set forth in the attached request is available, and the County and the District have an approved plan for the development and use of the “Turtle Creek” area.  Before any transfer is made, the terms will be reduced to writing and approved by the County and the District. 

Burger asked if the money the County is requesting from the State doesn’t come through is this a dead issue or would we still attempt to work with the county to jointly come up with funding?  Leonard indicated the monies needed to repair the dam have increased so he didn’t believe the District would have a large amount of additional funds to utilize for a large public access plan such as is now proposed – that it would have to be smaller that what is on the table now.  Peter said he thought public access was an expectation from the Legislature from us and why would we take it out.  Peter wants to see the details of the new increased monies needed for the dam repair.  Leonard said he requested the details from Holman and would share with the Trustees when he receives it.

Kray said to Burger’s point she believed that without the state requested funds, the public access plan would look significantly different than what is currently proposed.  Burger said who approves the public access plan should also be part of the document between the County and the District.  Davidson said the Supervisors indicated money is tight in Delaware County and he is adamant that we work with the county as partners.

Burger proposed to take out “adequate funding language” in the Whereas and Be it resolved language and Kray indicated that would be fine. Burger made a motion to amend the original resolution as stated and proposed the new language in the final Whereas clause as “WHEREAS, the District intends to transfer its right, title and interest in the “Turtle Creek” property in Delaware County, Iowa, for the purpose of providing public access and the County and the District have an approved public access plan for the development and use of the “Turtle Creek” area.  And to also change the language in the To Be Resolved clause as “BE IT FURTHER RESOLVED that the District intends to transfer “Turtle Creek” to Delaware County, Iowa, and the County and the District have an approved public access plan for the development and use of the “Turtle Creek” area.  Before any transfer is made, the terms will be reduced to writing and approved by the County and the District.    Peter second Burger’s motion.  Individual roll call was requested, Burger – yes, Peter – yes, Davidson – yes, Kray – yes, Kramer – yes, Schneider – no and Leonard yes, motion passed.

Burger then made motion to approve Resolution 3.3.13 as amended, Davidson second.  Individual roll call requested, Burger – yes, Peter – yes, Davidson – yes, Kray – yes, Kramer – yes, Schneider – no and Leonard – yes.  Motion passed.

Burger made motion to adjourn, Peter second, motion passed.  Meeting adjourned at 3:11 pm.

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Work Session

Thursday, February 28, 2013 – 2:00 p.m.

Delaware County Courthouse

301 E. Main Street, Room 203

Manchester, IA

The Delaware County Board of Supervisors met in work session this date at 2:00 pm with all members present.  Also present were Ed Schmidt, Garlyn Glanz, Dave Larson, Eve Peter, Mike Steuck, Jim Locke, Ken Ziegenfuss, Bob Galiher, Marcheta Cooey Lux, Bill Lux, Don Dede, Pat Dede, Norman Wellman, Lamont Davidson, Larry Peter, Bill Decker, Laurie Kramer, Steve Leonard, Anthony Bardgett, and Carla Becker.  Larry Murphy, Gary Grant and Mary Kray joined the meeting via conference call.  Jeff Madlom, Chairperson, called the meeting to order.  This was a joint work session with the Delaware County Board of Supervisors and the Combined Lake Delhi Recreational Facility and Water Quality District.

 Chairperson Madlom addressed those present to set the parameters for the meeting.  The only item on the agenda for today’s meeting is the enhancement of public access at Lake Delhi.  No public comment period will be allowed for this meeting.

Steve Leonard, President of the Board of Trustees, was given the floor.  He began by reassuring the Board of Supervisors that the Trustees are still committed to providing additional public access to Lake Delhi.  He stated that in 2011, Stanley Consultants estimated the cost of reconstruction at roughly $11.9 million.  Since then, there have been design development changes, DNR requirements, archeological studies, regulatory and design constraints, and proposed land acquisitions.  With all the requirements being placed on reconstruction, the estimated cost has risen over $2.9 million to $14.8 million.  Unfortunately, that does not leave any additional funding for the public access or lake bed restoration (dredging).

The Trustees have communicated with the DNR and State Legislators regarding the public access requirements and the lack of funding to implement them.  According to Mr. Leonard, the Trustees have been told verbally that the DNR intends to waive its day one1 requirement of additional public access due to this lack of funding.  However, the Trustees are still committed to providing additional public access.

He continued by thanking County Services Director Norm Wellman, the County Services Department, Conservation Director Garlyn Glanz, the County Conservation Board and County Engineer Anthony Bardgett for all the work they have done on the proposed plan at Turtle Creek Park.  Without them, there would be no plan.  When asked what time frame the DNR is looking at for completion of the public access, Mr. Leonard replied that he did not think they were attaching a deadline for completion.  However, this has only been verbally presented to them.  The Trustees currently have nothing in writing from the DNR waiving this requirement.

The Board members reminded those present that at a previous work session regarding county funding for this project, the Board was very clear that the land must be transferred from LDRA to the trustees and that additional public access must be created before any county monies could be used.  Since the addition of public access is very high on the Board’s list, they feel it needs to be a high priority if the Trustees wish to use county money.

Mr. Leonard stated that the Trustees agree with this.  That is why they are continuing to search for additional funding sources to make it happen.

Anthony Bardgett, Delaware County Engineer, stated that it would cost roughly $600,000 to move the roadway and install a new bridge.  However, if they wait until the water is back to begin construction, you can add at least $200,000 to this estimate.  He stated it would be ideal to complete the road and bridge construction prior to the dam being put back.  One positive thing is that the Corps of Engineers does not feel the area qualifies as a wetland and will be waiving the requirement for wetland mitigation.  He feels we could have a permit for the project soon.

Larry Murphy, Trustee Lobbyist, stated that they have met with Senator McCoy and Representative Huseman.  They would be willing to review a funding request but feel that the request should come from the county rather than the district.  The funding is through the RIIF Funds (gambling monies).  There is more latitude in the spending of these funds rather than with road use money.  Since this is considered a grant, there would be a 50/50 match.  However, the engineer’s services, land donation and on-going maintenance costs for the area would qualify for the 50% match.  Any request for dollars this year should be submitted no later than Tuesday of next week to Senator McCoy.

When asked about what form the request should be in, Mr. Leonard stated that a one or two page document would suffice.  Perhaps one page could explain the project, cost estimates and request of funds while the second page could show a picture of the project.

Chairperson Madlom asked how the county could apply for funding when they do not own all the property needed for the project.

Mr. Leonard stated that the District has a written agreement with the LDRA for the transfer of the land to the District.  He feels the Trustees would be willing to approve a resolution stating that their intent is to transfer the property in the Turtle Creek Park area over to the county for this project once the county’s plan is approved for funding.

The Board is concerned with being able to explain why they are replacing a bridge that is not posted when there are so many others in the county that are posted.  Even though this bridge has been listed and removed from the five year plan before, there are bridges in much worse shape than this one.  Mr. Leonard responded that it would have to be a business decision by the Board.  There are additional monies which may be available for this project that would not be available for a normal bridge replacement somewhere else in the county.

Even if they receive funding for this project, Mr. Bardgett pointed out that there would still be a cash shortfall that would need to be picked up by the county or the district.  Even though it would not have to be outlined in the request, this is an issue that needs addressing at some point.  Mr. Leonard felt it could possibly be a percentage cost share between the two entities.  That way as additional funds became available each entity’s responsibility would be reduced on a percentage basis.  They would just have to sit down and negotiate the percentages.

Supervisor Helmrichs felt it would be foolish to not request funding if it is available.  However, any request that is submitted by the county needs to be credible and realistic both short term and long term.  She stated that the county could also look at other funding streams to help fund any shortfalls.

Both Chairperson Madlom and Supervisor Ries were concerned with the fact that the transfer between the LDRA and the District has not taken place yet.

It was suggested that the County and the District form a committee to put together a draft request that could be considered by the Board at Monday’s meeting.  Mr. Leonard suggested one Board of Supervisor member, one or two Trustees and Mr. Bardgett could work up a draft for the two entities to consider.  Supervisor Helmrichs volunteered on behalf of the Board.

Larry Murphy and Gary Grant stated that the important things to put in the request were as follows:

1. Description of the Proposed Project
2. Importance of the Project to the District and to the County
3. The Estimated Cost of the Project
4. What they are requesting of the State (Funding % etc.)

The group agreed to meet at 8:00 am on Friday to work on the draft.

Chairperson Madlom adjourned the meeting at 3:15 pm.

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Work Session

Tuesday, February 26, 2013 – 6:30 p.m.

Heritage Bank Conference Room

Delhi, IA

The work session of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:32 PM at Heritage Bank Conference Room.

Trustees present: Leonard,  Peter, Burger and Kray by phone

Trustees absent:  Schneider, Kramer, Davidson

Visitors: Larry Aschenbrenner, Dwayne Donels, Ed Schmidt, Steve Crowley, Dave Larson, Chris Stender, Bob Klima, Dan Reyner, Randy Rattenborg, Marcheta Cooey Lux, Bill Lux, Jason Vorwald, Chip Hughes, David Vorwald, Dave Fry and Ken Kray by phone.

Work session was opened by Leonard and he asked Bill Holman to give review of the request to identify dredging sites.  Holman explained our permit from the Corp of Engineers requires a Cultural Resource Investigation which makes sure we won’t damage historic or archeologic areas.  We did the archeology study on the lake bed and submitted our report to the Corp of Engineers and then the Corp referred the report to the State Historical and Preservation Organization (SHPO).  The exercise tonight is to identify the areas where we might want to remove/dredge sand and sediment now and in the future.  The Corp and SHPO want to make sure we won’t affect any areas where they have a concern.  We need to show and prove to the Corp that when we dredge we will stay within the areas of where the lake was originally created and we won’t dig into terraces deeper than the original lake bed.  We need to put a dredging plan together and then it will be included in the Memoradum of Agreement with the Corp.

Holman explained there are maps on the table that all will look at.  Kray asked Holman to explain how the maps were created.  Holman said when the lake was emptied the state did a fly over with radar and created Lidar data which shows what the terrain was like after the flood.  Stanley then took this data and put it in their model that compared the Lidar data with what the normal pool level of the lake would be.  These maps now show how deep the lake will be once the dam is rebuilt.

The attendees then reviewed all sections of the lake and gave their input.  Peter made motion to adjourn and Leonard second, motion passed.  The work session was adjourned at 7:40 pm.

 The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Thursday, February 21, 2013 – 6:30 p.m.

Maquoketa Valley Middle School Conference Room

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:34 PM at Maquoketa Valley Middle School Conference Room.

Trustees present: Leonard,  Kramer, Peter, Davidson, Burger by phone and Kray via Skype

Trustees absent:  Schneider

Visitors: Brooks Ante, John Carbaugh, Pauletta Carbaugh, Todd Boone, Dave Larson, Eve Peter, Larry Aschenbrenner, Jim Locke, Pat Dede, Don Dede, Todd Gifford, Dwayne Donels and Dave Fry by phone.

Agenda reviewed by Leonard. Motion made to approve by Davidson, second by Peter .  All ayes, motion passed.

Kray requested approval of minutes for 1/17/13, 2/7/13 and 2/12/13.  Kramer made motion to approve all 3 as presented, Peter second.  All ayes, motion passed.

Kramer reviewed bills for payment – County Auditor for $78 for checks written for the District; ICAP for $3,700; L&L Consulting for $2,000;  $5,760 for the Attorney.  Burger spoke with ICAP regarding the lifting equipment insurance which the above bill is for and asked if after we start repairing the dam, could we get a rebate.  ICAP has agreed that once the lifting equipment is part of the dam, they would negotiate a rebate on this policy.  Motion by Kramer to approve payments as presented, second by Davidson.  All ayes, motion passed.

Kramer covered the financial report and advised the Financial committee discussed how to handle this report in the future but will continue to use this format for now.   As of December 31, 2012 the ending balance of the General fund was $61,225.02.  After expenses and revenue from the county, the balance as of the end of January is $58,366.50. The balance for the Debt Service fund at the end of January is $147,997.12 and the January 31, 2013 ending balance for  the Dam/Spillway Project fund is $5,905,063.35.   Burger made a motion to accept financial report, Davidson second.  All ayes, motion passed.

Committee updates

Finance committee hasn’t met since budget was presented and have nothing to report at this time until the budget hearing.

FEMA – Dave Fry said he has been working with Homeland Security to give information requested to submit project worksheets to FEMA.  These worksheets have been prepared and submitted to the administrative group in Kansas City for their review process.  Dave hasn’t heard anything for a couple of weeks but he will be following up shortly for status.

Wastewater Inventory update – Todd Gifford has been working with Kray and Leonard on the wastewater inventory.  Gifford has taken a lot of time to put the data together in a master spreadsheet from all the forms that have been returned.  Gifford said the master database and our commitment to the DNR is to compile the inventory.  There are 1360 parcels on the lake owned by approximately 860 property owners.  We have received about 460 responses back so we have a little over a 50% return rate.  Davidson asked where the information goes once it is compiled.  Leonard indicated that it will go to Delaware County and then the county will share with the DNR.  Gifford indicated it is our job to do a best effort in accumulating the data.

Legislative update – the Legislative Committee/Team was busy preparing for a DNR meeting on Monday.  They are working through a number of projects still outstanding with the DNR.  Steve Leonard, Bruce Schneider, Bill Holman and Pat Colgan gave Director Gipp an update on the wastewater inventory.  They informed the Director that the initial sample mailing produced a  90% return and that the remainder of the mailing was sent out.  The Director was pleased with our response and he indicated that septic systems in the all of the state of Iowa will be getting attention.  The Public Access plan was submitted to the DNR and we have received acknowledgement of the plan and their willingness to continue to work with us.

The Fish ladder was discussed as we have sent several communications to the DNR in writing and verbally.  The team came away with the feeling the the DNR listened to our engineering and environmental arguments.  We are optimistic we will come to an agreement in the very near future.   We have yet to receive any funding from last year’s appropriation from the Legislature but we have responded to the DNR request for a contract.  We have nothing confirmed in writing yet but got the sense that we will start seeing the DNR working with us to make available the funds in the near future that will help the District to pay Stanley’s current bills. The DNR also confirmed with us that there is no permit required for Phase I and gave us letters to that fact.  Once the Army Corp of Engineers gives us our permit and Delaware County issues their permit we can begin Phase I.  The Corp has to work with 3^rd party organizations for their review process.  The 3^rd parties have a time frame for comment and that is what we are waiting on now.  We may have a couple of other sites for mitigation but we will understand that in the very near future.   The Trustees need to discuss where dreding will take place so we understand where we think dredging should be done and understand the areas of concern for mitigation so not to interfere with them as we formulate our dredging plans.  Kramer asked how long SHPO (one of the 3^rd party organizations) will take and Leonard said the issues are ironed out on the Memorandum of Agreement between the District and the Corp.  There is just one piece left and that should be submitted in the next couple of weeks and then SHPO will have 30 days to re-evaluate.  The top of dam and easement issues were discussed and the team feels this is the last large issue to work through and that we have work that still needs to be done.

Dam Construction –  Pat Colgan recapped that a year ago we received approval for the money from the Legislature and by March 12^th of last year the DNR agreed with our design.  As Leonard discussed the issues we have to remember that has taken 11 months.  The project is divided into 2 projects – Phase I and Phase II.  We are expecting the Army Corp of Engineer’s permit probably in April.  Until we get that permit in hand, we can’t move forward with physical work, however the drawings and specs have been completed for a long time.  Colgan is now working on general conditions for the contracts and met with the County Engineer this week as we will follow county procedures.  This is the business end of the contract and should be done by mid March.  By the end of March we will ask Trustees to move forward with bids.  Stanley Engineering is currently working on phase II  and completion of all drawings and then will submit to the DNR.  Once we receive the permit from the DNR, we are free to do all the work.  Burger asked why don’t we use the 2005 dredge plan and submit that.  Colgan said that dredge plan is not comprehensive enough.  It won’t be that hard to complete a current dredge plan since we don’t have water in the lake bed and we have a great map.  It is very importatn to do a comprehensive plan.  Leoanrd said Stanley put a good map together to show all of the  sand and siltation.

Property management Committee had nothing to report.

Public comment – Larry Aschenbrenner said last time we did dredging in 2005 we only went down 5 feet.  He asked if we can dredge deeper.  Colgan said there is no limit to remove siltation so there isn’t a  limit of 5 ft.  We will not be allowed to take soil below the sediment.  Leonard said the cost of the dam repair has gone up significantly based on requirements by Governmental agencies and there will most likely be very few dollars left for dredging.  Property owners can’t do any personal dredging until the Corp permit is complete.  Burger added that cost was the reason the LDRA only went down 5 feet on the dredging.

Jim Locke asked if the flood plain rights is  part of the Corp permit and Colgan said it is not included in Phase I, but that will be required before we receive the DNR permit that enables Phase II.  Locke also stated that there was a boat by the LDRA office and does anyone know where it is – no one had information on it.  Locke also asked if the Trustees care if he salvages the title on the work platform?  Kray asked if Dave Fry is okay with doing that considering we are trying to reimbursed by FEMA for the work platform.  Fry said there is an outstanding worksheet on FEMA so be careful.  Kray said thought salvage would be an issue if there was a worksheet existing.  Don Dede said if salvage car, you can repair it and then retitle it.

Dave Larson wanted us to know that he worked with Dennis Lyons on the wastewater inventory on his own property and several in his neighborhood.  Dennis Lyons expressed appreciation for that as he likes working on several properties in a neighborhood if possible..

Peter made motion to adjourn, Kramer second.  Motion passed with all ayes for adjournment at 7:26 pm.

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Tuesday, February 12, 2013 – 6:30 p.m.

Maquoketa Valley Middle School Conference Room

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:30 PM at Maquoketa Valley Middle School Conference Room.

Trustees present: Kramer, Peter, Davidson, Schneider, Leonard and Kray via Skype and Burger by phone

Trustees absent: N/A

Visitors: Jim Locke, Dave Larson, Jim Aschenbrenner,

Agenda reviewed by Leonard. Motion made to approve agenda by Schneider, second by Davidson.  All ayes, motion passed.

Kramer explained that we received a billing from ICAP.  Invoice for insuring lifting equipment down at the dam which is the actuator and super structure for $3,700.  Burger moved to table billing until next meeting, Peter second.   The insurance shows an effective date of 10/5/12 and dated 11/21/12 but Kramer just received billing a week ago.

Hatala gave review of a discussion last week with Carla Becker.  He advised 2 parcels of property are included in the legal description in the MOA and shouldn’t be  Becker wants to clean up the legal description . The LDRA doesn’t own those parcels so they can’t transfer them and the 2 parcels are also outside of the district.  Those 2 parcels should be removed from the legal description to clean that up.  It is admininstrative work.

Kramer made motion to go into closed session for discussion and consideration of the terms, strategy and negotiations for the acquisition of interests in real estate for the purpose of restoring the lake and dam.  This is pursuant to Iowa Code Section 21.5 (1)(j).  Second by Schneider.   Burger confirmed had been approved by Hatala and he advised yes.  Individual roll call requested, all ayes, motion passed.

After closed session, the Trustees came back into regular session. Schneider made motion to go into closed session for discussion and consideration of the imminent litigation filed by David Fink.  This closed session is pursuant to Iowa Code Section 21.5(1)(c).  Hatala confirmed that the closed session was authorized under Iowa Code. Second by Davidson.  Individual roll call requested, all ayes, motion passed.

Motion to adjourn by Schneider, Peter second.  All ayes, motion passed.

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Thursday, February 7, 2013 – 5:30 p.m.

Maquoketa Valley Middle School Conference Room

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 5:30 PM at Maquoketa Valley Middle School Conference Room.

Trustees present: Kramer, Peter, Davidson, and Kray via Skype and Leonard by phone

Trustees absent:  Schneider, Burger

Visitors: Jim Locke, Dave Larson

Agenda reviewed by Kramer. Motion made to approve agenda by Davidson, second by Kramer.  All ayes, motion passed.

Kramer advised Financial Committee has met several times and worked through the budget that has been shared with the Trustees this evening.  Kramer briefly reviewed elements of the budget.  She also explained that the budget overall total is the number that needs to be met.  If certain buckets do not meet their budgeted number that is acceptable as long as the overall total number is not exceeded.

Motion to set public hearing date of March 7, 2013 at Maquoketa Valley Middle School at 5:30 pm for review and adoption of Fiscal Year 2013/2014 operating budget by Kramer, Kray second.  Davidson would prefer to change to 6:30 pm.   Kramer changed motion to set public hearing date of March 7, 2013 at 6:30 pm for review and adoption of 2013/2014 operating budget, Kray second.  All ayes, motion passed.

Davidson made motion to adjourn, Peter second.  All ayes, motion passed.

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Thursday, January 17, 2013 – 6:30 p.m.

Maquoketa Valley Middle School Conference Room

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:36 PM at Maquoketa Valley Middle School Conference Room.

Trustees present: Leonard,  Kramer, Peter, Davidson, Schneider, Burger and Kray via Skype

Trustees absent:  N/A

Visitors: Eve Peter, Garlyn Glanz, Jerry Ries, Dwayne Donels, Robert Klima, Tom Cook, Marilyn Cook, Dan Reyner, Dave Larson, Bob Galiher, Al Wulfekuhle, Kathy Wulfekuhle, Craig Witry, Sheree Witry, Donna Kunde, Ann Fry, Dan Kimball, Travis Niehaus, Marty Pottebaum, Dave Vorwald, Jason Vorwald, Mari Vorwald, and Pat Colgan, Matt Hektoen, Bob Hatala and Gary Grant by phone.

Agenda reviewed by Leonard. Motion made to approve agenda by Peter, second by Schneider.  All ayes, motion passed.

Kray requested approval of minutes for 12/20/12, 1/10/13 and 1/12/13.  Burger made motion to approve all 3 as presented, Schneider second.  All ayes, motion passed.

Kramer reviewed bills for payment – L&L for $2,000, Alliant for $53.46 and the attorney billing for $3,134.30.  The Finance committee met last Saturday and recommended payment of these items.  Motion by Davidson to approve payments, second by Kramer, all ayes, motion passed.

Kramer covered the financial report and advised the Financial committee discussed how to handle this report in the future but will continue to use this format for now.  As of December 31, 2012,  the ending balance for the Operating Fund is $61,225.02, the ending balance for the Debt Service Fund is $140,915.35 and the ending balance for the Dam/Spillway Project fund is $5,896,571.28.  Kramer noted that interest in the Dam/Spillway Project fund shows only $21.39 in interest earned.  Carla Becker, the Delaware Co. Auditor informed Kramer that an additional $4,712.02 in interest was earned but not posted until after Janauary 1 due to the holiday timelines.

Kramer said additionally when the Finance Committee met they would like the Board to approve 2/7/13 as the meeting date for the Committee to give an overview of the budget and then to approve a date of the Public Hearing for the budget.  Requirements are that we must have the budget certified by the 15^th of March.  Once the budget is published, we have to have a public hearing witihn 10-20 days and the Finance committee would like to have the public hearing on March 7^th.  Motion to set date for overview of budget to the Trustees to be 2/7/13 made by Kramer, second by Burger.  All ayes, motion passed.

Kramer advised she would now like to accept a motion to approve March 7, 2013 for the public hearing for the Fiscal Year 2013/2014 budget.  Motion made by Burger, Schneider second, all ayes, motion passed.

Leonard asked Hatala to speak on resolutions 1.17.13(a) and (b).   Real estate option agreement is the only thing that has changed along with the addendum and legal description.  There is a deed restriction that the Trustees can only pass on the property to a public entity and the addendum is the quit claim deed.    Hatala reviewed the issue regarding whether the District could legally transfer real estate to a county or other governmental agency.  Hatalla believes the District has the authority to do that even though it is not expressly stated but he stands by his opinion.  There seemed to be a continuing argument by County Conservation that raised this issue and rather than continue arguing this issue, this document allows the District to have the option to purchase the Turtle Creek property for up to 5 years until 2018,  for $10 and  likewise the District has the option to assign this to any governmental agencies.  Motion to approve Resolution 1.17.13(a) was made by Schneider and second by Peter.  Individual roll call requested,  all ayes, motion passed.

Consideration of Resolution 1.17.13(b) was covered by Hatala explaining it gives the President of the District the ability to perform the needed funtions to complete the transaction to include the amended resolutions.  Motion to approve Resolution 1.17.13(b) by Schneider, second by Kramer.  Individual roll call requested, all ayes, motion passed.

Colgan gave an overview regarding the  FEMA administration proposal for  assistance in grant management services that the District sent out for RFPs for the 2008 and 2010 FEMA disasters.  Colgan and Dave Fry have evaluated the proposals and narrowed it to the two that are located in Iowa which are ECIA and JJG Grant Management LLC.  During this process Homeland Security  advised the District to wait until we receive additional information from FEMA regarding our dam project.  Just as a reminder the District has been re-obligated as an eligible applicant by FEMA but we are waiting to hear if the dam projects will be approved. Colgan spoke to both firms today and they both advised that their  rates will stay the same if we wait to award the contracts at a later date.  Colgan’s recommendation is to put this decision on hold.  Colgan and Fry will come back to the board with a specific recommendation after approval of our project by FEMA.  Burger asked if Fry or Colgan was working with FEMA now and Colgan said nothing now except for final project requests and information on projects.

Burger made motion to table next agenda item which is “Consideration and Possible action on FEMA Administrative person, second by Kramer.  Burger said would like to hear recommendation by Dave Fry as well to confirm he doesn’t need help now.  Davidson suggested the 3 Trustees on the  FEMA committee could meet and give a report back to the Trustees.  Vote taken on the motion to table agenda item, all ayes, motion passed.

Committee updates – Larry Burger said the Finance Committee met last Saturday and is working on the budget.  They are meeting again on January 26^th at 9AM at Buliceks.   Committee update for FEMA was just done in our last agenda item.  The Dam Construction committee will be meeting this evening right after the Trustee meeting.  The task that needs to be completed shortly is meeting with the County to go over the Commercial and Contractural conditions for our RFPs.

The Legislative update was given by Gary Grant and he indicated the first week of the Legislative session was pretty uneventful.  The good news is that the second $2.5 million for Lake Delhi has been included in the Governor’s budget.  The House and Senate leadership is not expecting any difficulties as this amount will need to be approved again by them.  The Trustees will need to be prepared to give a project progress report to the Legislators in the next couple of weeks.  Some of the Legislators have been asking about our progress and asking for updates and they are asking some very pointed questions about cooperation with the DNR.  Grant has advised that the project is not moving as quickly as we would like but thinks we are making progress and the Trustees want to keep a positive relationship with the DNR.  The Property Management Committee has nothing to report.  Kramer asked if we should consider a committee for grants and Leonard indicated it might be something to consider in the future.

Colgan advised that there was no update to the dam timeline document but he is still receiving names of volunteers.  The letter for our waiver request for the fish ladder is moving forward since the Trustee board approved it last week.  Holman just sent the final version of the documents to Leonard so Leonard will send to Director Gipp shortly.

Public comment – Dan Kimball indicated that sometimes front end documents for contracts can take awhile and he wanted the Trustees to be aware of that as they determine when they would approve the proposal for the FEMA Administrative person.

Jim Locke said last year the LDRA received a grant from Rockwell for $2,500 for lake bed clean up and Rockwell has agreed to allow us to carry that over to this year and not return it.  This year’s application deadline is February 15^th and Jim reached out to Brian Hughes and Jim thinks we need to spend some time and see what the projects would be for 2013.  Galiher put the request in last year and received the grant through the LDRA and Kray said the Rockwell Grant goes to a non-profit so the LDRA would be the eligible applicant..  Leonard asked if the Finance Committee could review at their 1/26/13 meeting.

Bob Klima said there was a retaining wall put up in his neighborhood and they were advised by the DNR they could move dirt as long as they did not put it back in the lake bed.  Klima said there is 30 to 40 loads of the dirt behind their neighborhood.

Burger made motion to adjourn, Davidson second.  All ayes, motion passed.

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Saturday, January 12, 2013 – 11:00 a.m.

Maquoketa Valley Middle School Conference Room

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 11:02 AM at Maquoketa Valley Middle School Conference Room.

Trustees present: Leonard,  Kramer, Peter, Davidson, Burger and Kray via Skype and  Schneider via phone.

Trustees absent:

Visitors:  Dan, Reyner, Dave Reyner, Rich Reysack, Ed Schmidt, Pat Anderson, Gordon Anderson, Eve Peter, Chip Hughes, Todd Boone, Doug Camp, Richard Camp, Tom McLaughlin, Annette Mohling, Bill Decker, Bob Galiher, Mark Schultz, Linda Schultz,  Jim Gudenkauf, Sharon Gudenkauf, Don Dede, Pat Dede, Jim Locke, Phil Thompson. Pat Colgan via Skype.  Bob Hatala and Matt Hektoen by phone.

Agenda reviewed by Leonard. Motion was made by Burger, second by Kramer, to approve meeting agenda.  All ayes, motion passed.

Leonard asked Hatala to review where we are at with transfer of the land between the LDRA and the District.  Hatala said Resolution 1.12.13a is to approve an amendment to the Memorandum of Agreement because of the need to wait to complete the ‘right of first refusal’ with Kevin Harbach and the easement with the Strausser family for North Beach.  Once that amendement is approved then Resolution 1.12.13b can be voted on to approve the acquisition of land and allows the President of the District to sign the bill of sale and quit claim deed to complete the transaction.  Hektoen explained that the LDRA will maintain the containment site and the Harbach land because there has been no agreement finalized with Harbach.  There is also a portion of land that is outside of the boundary of the District, within track 89 and 90, and the parcels have no offical description to confirm their exact boundaries so we won’t transfer that as well.  Leonard thanked Hektoen and Hatala for work done into late last night.  Hektoen also indicated the easement for public access to North Beach was not completed due to one of the Strausser family has passed away without signing the agreement and there is some difficulty with that estate.  Parcel JJ was involved with this easement so it will not be transferred as well.  Jim Locke wanted to make sure it was understood that the easement was for maintenance purposes and not public access.  Leonard asked Resolution 1.12.13a to be approved.  Burger made motion and Davidson second to approve revised Memorandum of Agreement.  Kramer wanted to confirm this is everything and Hatala said yes.  Hatala also indicated that there is nothing in the 357E agreement that says the District cannot own real estate outside of its geographic boundary and if there was an issue, only the state can challenge it.  Kramer then asked if Hektoen could describe at a high level what is excluded.  Hektoen said the containment site, North Beach properties and easements (Parcel JJ), properties outside of the district because they lack a legal description, and the Harbach frontage.  Leonard wanted to confirm the District will have to work with the County Sanitation department to agree to cap the house and office septic or get an inspection done before final deeds are recorded.  Hektoen indicated he sent an email to Dennis Lyons last night and believes that will be the case.  We may need to delay inspection due to the cold weather or there is also a possibility, because the property exchanged hands without any funds, that the inspection may not need to be done.  Hektoen will know more once he talks to Lyons.  Locke confirmed Hektoen and Mitvalsky will follow up with each other and Hektoen agreed.  Individual roll call requested on acceptance of amendment with Memorandum of Agreement.  Hatala interjected that there had been a title examination of the dam but would need to be done on the other properties.  Locke said the LDRA had a concern of whether the District can convey the Turtle Creek property to the County without a bid process and that the LDRA would be willing to transfer directly to the County.  Hatala looked at this issue earlier and the only time disposal of property has a restriction is in the city and county code, a 357E does not have a like requirement.  Even if the 357E did have the same requirement, a transfer to another governmental agency is exempt in this type of transfer.  Individual roll call again requested on motion to accept Resolution 1.12.13a, all ayes, motion passed.

Leonard introduced Resolution 1.12.13b to now be addressed.  Hatala said he had no addditional commentary, this resolution just gives authorization for the President to do what is necessary to complete the Memorandum of Agreement that we just passed.  Burger made motion to approve Resolution 1.12.13b and Kramer second.  Individual roll call requested, all ayes, motion passed.  Next step is now to get the document to the LDRA to get their signatures and they are having a meeting directly after the Trustee meeting.  Leonard asked Hatala if he should sign the additional documents and Hatala indicated he should wait to sign until the LDRA approves.

Colgan reviewed the timeline document and explained it is a management list of activities in order to allow us to track and stay within schedule the work that needs to be done to bring the dam back.  The Trustees already have established committees and each committe has 3 members of Trustees.  The intent will be then to break each committee into a number of subcommittees to handle the detailed activities as each item has about 50 to 60 work activities underneath it.  This enables the Board to be aware of what each subcommittee is doing and enables the District Board to have oversight.  Colgan commended Larry Peter because he sent Colgan an email this morning with activities for the construction committee and Colgan really appreciates the work Peter has done on this.  The normal Trustee meetings will not get to this level of detail but the subcommittees will.    Burger said if Colgan sees any other committees that should be formed to please let us know.  Burger also indicated that other members from the community are involved in the committees and more can be added.

Budget/Finance Committee along with the Legislative Committee will need to decide how the monies are spent.  Permits need to be done by 2Q.  We have 2 levels of regulation, Federal, which is the Army Corp of Engineers and the State is the DNR.   Corp sees the rebuild as repair and they put us on a streamline permit process.  A Memorandum of Agreement now needs to be done between the Corp and the District regarding the results of the Archeology study to get the permit from  the Corp and we are on course to receive the Corp permit in February.

This time line document details who is responsible for duties and what is the delivery date.  In January it will be essential to address the General Construction contracts with the county so we know what the front end requirements and conditions of our construction documents will be.  This meeting will include County personnel, Stanley Engineering, some Trustees and Bob Hatala.  Also in January we need to develop our bidders list and the County and Stanley have a list of contractors.  Phase I is ready to go out to bids but the funding and permits need to be better understood.

Kray said she feels we need to address the items that need to be worked on in January and Colgan said the general conditions of the contract are the most important.  There is a 5 or 6 page questionaire that needs to be filled out and Colgan has taken care of about 80% of it but there are questions that will need to be answered by the Finance and Dam Construction Committees.  We also need to address how we plan to pay as the construction begins.  The Contractor will want significant dollars to begin the work so the Finance Committee needs to understand how monies will come in and how they will be spent.  Burger asked Colgan if Stanley will have recommendations with limits of liability and such and Colgan said Stanley won’t give those kind of recommentdations, it is up to our attorneys and the District.  The County will have a menu of choices and enough expertise to help us decide what we want.   Colgan will keep us posted on the meeting with the County Engineer and get everyone involved that needs to be present

Leonard said in the last memo to the public, we requested volunteers again.  He recommended that if we have neighbors and family with expertise that would be useful, please ask then to volunteer.

Burger asked Colgan that if possible, can he carbon the rest of the board when you he emails requests so that all Trustees are aware of what is going so that we can relate to the citizens what is happening and what we have seen.  Colgan said he would do that.

Public comment – Bill Thompson had a question on water level for permitting and any progress on easements.  Leonard indicated still working through issues with the DNR. but water level will stay the same.

Dan Raynor asked about public access.  Leonard said County Conseration was at our meeting Thursday and the Legislative Committee is working as a team with several county members and the DNR.  We are trying to complete plans for an additional boat ramp, a fishing area, a beach and additional parking.  Currently the focus area for enhancement is the Turtle Creek area.  We are working jointly with the DNR and the County on a grant application by Jan 31, 2013  for a 75% assistance with a 25% local match.

Gordon Anderson asked if we will be using the Peck property for  public access.  Leonard said the Peck property had some unique boundary line issues that are adjacent to the spillway and it allows better access for construction.  We may look at the area for public access if it is deemed ‘safe’ by our Engineering firm and the State.  Burger said we may also use this area as portage for canoe and kayaking but that has not been confirmed yet.

Kramer made motion to adjourn, Peter second, motion passed.

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Thursday, January 10, 2013 – 6:30 p.m.

Maquoketa Valley Middle School Conference Room

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:30 PM at Maquoketa Valley Middle School Conference Room.

Trustees present: Leonard,  Kramer, Peter, and Kray via Skype and Davidson and Schneider via phone.

Trustees absent:  Burger

Visitors:  Pat Dede, Ed Schmidt, Marcheta Cooey Lux, Bob Klima, Randy Rattenburg, Jerry Ries, Garlan Glanz, Norm Wellman, Eve Peter, Bob Galiher, Bill Hughes, Chip Hughes, Bob Sack, Tom McGlaughlin and Pat Colgan via Skype

Agenda reviewed by Leonard. Motion was made by Kray, second by Kramer, to approve meeting agenda.  Leonard recommends taking items 3 and 4 off of the agenda and move those to a meeting on Saturday, January 12, 2013.  Kray amended motion to remove 3 and 4 and to have Coumty representatives speak at meeting this evening, Kramer second. All ayes, motion passed.

Delaware County representatives were at the meeting and Leonard thanked them for their participation in our work to recover the breach.  Norm Wellman said the County sent out 80 questionaires for the Wastewater Inventory request and they have received 56 back.  Based on questions and what they have received back, they are looking at some very minor changes.  The latitude longitude question seems to be the biggest problem but they are using the Beacon web site to get those numbers.  Lyons is at the annual state Wastewater meeting and plans to share the information we have so far with the DNR in Des Moines.  Tom McLaughlin asked for a review of the questionaire.  Leonard explained the wastewater inventory request.  Kray advised remainder of requests to go out by 2/1/13.  Wellman said will be reviewing and look at results of questionaires and that the DNR is very supportive in working with the District and the County in the short term and long term with results as well.  Leonard echoed the same thoughts.

Garlan Glanz from County Conservation added that the letter from the DNR dated in September 2012 asked members to work on solutions for public access. A committee was formed which includes  Trustees, DNR, County Services, Supervisors, the Engineer and County Conservation and they have had 2 work sessions.  The group has developed 6 projects to improve public access and all are at the Turtle Creek recreation area.  Leonard said the group is working with the DNR and there may be a grant available and that the County Conservation with the DNR is submitting those requests.  The boat ramp, vehicle trailer parking, restrooms, courtesy docks and canoe and kayaking can be covered by this grant.  Leonard reveiwed plans submitted to the legislators and that the District amended both plans and the Trustees approved the latest public access plan at their last meeting.

Leonard asked Pat Colgan to walk through Supplemental Agreements 16, 17 and 18 from Stanley Engineering.  Agreement #16 relates to the archeology study that was done.  There are some requirements for a report to document existing structures and is an agreement between The Corp and SHPO(State Historic Preservation Office).  This is the last requirement of the archeology study.  Stanley went out to bid for this work and are considering 2 companies and will award the work to the most qualified.  Work will be done 1Q 2013.  Motion to approve Supplemental Agreement #16 by Kramer, second by Peter.  Leonard asked Colgan that $20,000 was a not to exceed and Colgan confirmed that.  This is for an agreement between state and federal agencies.  Individual roll call requested on motion, all ayes, motion passed.

Agreement #17 was discussed by Colgan and this is required to cover ongoing costs of work by Stanley for permitting and the study for fish passage and property easements.  These costs are additions that were never anticipated.  Motion to approve by Peter to accept Agreement #17 with the not to exceed $15,000 clause, Kramer second.  Individual roll call requested, all ayes, motion passed.

Stanley Agreement #18 was discussed by Colgan for monies to complete Phase II design work in the amount of $100,000.  This amount was in the original scope that was quoted.  Phase I has been complete since last August.  This will take the drawings to 90% complete and then the drawings will be given to the Trustees and DNR for comments.  After comments, then the drawings are completed to 100%.  Kray made motion to accept Supplemental Agreement #18 and second by Davidson.  Kramer asked about the dollar figure and Colgan said it is pretty well documented that this is what it will take to finish the drawings.  Individual roll call requested on motion, all ayes, motion passed.

The fish ladder waiver request was discussed by Colgan.  Iowa code states that no structure can be built without fish passage unless a waiver from the Director of the DNR is received.  After our first request, the DNR asked for additional information and this letter is providing that.  The biggest problem is we have a 40 ft. dam and there is no documentation on how to provide a fish passage at that height.  Colgan read waiver request and advised we have a letter from University of Iowa personnel attached in support of our request for waiver.  Motion to approve presented document by Kramer, Peter second.  Individual roll call requested, all ayes, motion passed.

Timeline for reconstruction was introduced by Colgan.  He prepared the document to include all the critical activities required to bring the lake back by late 2013 or 2014.  Usually in large projects there is a schedule like this.  It is a management document to track how we are doing and not miss anything.  Colgan started with what needs to be accomplished in 1Q 2013 and the first item is the FEMA issues.  Currently he is not spending a lot of time on this but is waiting to see what will happen with FEMA and if they will continue to authorize this project.  Additional items of the project that need addressing is funding and financing to include the county funding, state funding and how we will handle cash flow issues.  Permit issues and  construction and contractual duties/issues also were discussed.  In addition we need to do some work with Steel Fab and they need to inspect the equipment and will need to be part of Phase I construction.  Colgan went on to discuss 2Q 2013 events which include receiving the final permit from the DNR.  We will need to do a public notice on construction.  It is an opportunity for everyone on the lake to see what we have planned.  There will be time for public comment and the process will be a little easier than Colgan originally thought.  We will also need to do an operating plan and an emergency action plan.  There is a lot of work to do in the next 3 to 4 months.  Peter said he has a list as well.  Colgan said each item has infinite detail and as we move forward we need to determine how we will work with this report and get into the detail.  We will need to do management action that allows us to move on.

Public comment.  Bob Klima said he doesn’t understand why we can’t build the dam without a fish passage because it is an existing structure and it is a rebuild.  Leonard said there has been a lot of discussion regarding this but believes the Iowa code doesn’t distinguish between new and rebuild.  We are working through all of this in cooperation with the DNR.  We will be forwarding our waiver request that was approved this evening.  The request doesn’t preclude us from doing passage in the future.

Ed Schmidt asked about the 3 companies for FEMA Administrative work and who we chose.  Leonard said we most likely will not proceed at this point until further input from FEMA on our project.  Leonard said Pat Colgan and Dave Fry will make a final recommendation at a later meeting.

Bob Galiher asked if the Stanley Agreement was for work that was estimated before.  Colgan advised this is part of the original quote.  We have also had to do more engineering and study than what we expected but the $100,000 in this agreement is in the original quote.  Galiher also asked if the Turtle Creek area is the only one we are looking at for improved public access.  Leonard said that is the primary spot with the most investment but we will be looking at other locations as funding becomes available.  Public access will continue to be developed as we go on.  Galiher asked Glanz if he felt the Turtle Creek design would take care of the DNR issues, and Glanz said yes, but there are still some issues to work out.  He is hoping that we can receive a grant to assist with the development of the 6 items and the grant is a 75% grant with a 25% local match.   A question was asked if this is just the road or if cabins are included also and Glanz said just the road.  Peter asked about deadlines for the grant and Ries indicated it is January 31.  This particular grant is approved by DNR management and it is competitive state wide.  Wellman said the DNR has to approve the road movement as well and the County Engineer has requested that approval.  Glanz said we would want to do the road work before the water comes back because construction is easier and less costly if do it without water.  A question was asked what the ramp size will be and was advised it is a 2 lane boat ramp and should provide about 25 to 30 parking sites and could expand larger.  Wellmann said the DNR would like a fishing jetty and that would be on the west side of the old bridge.  Peter asked who would have design control and Glanz said County Conservation would either hire an Engineering firm or use the County Engineer.  Klima asked if we could use the fill from the river and Glanz advised the County Engineer said dirt material did not compact sufficiently to support the bridge.  Bob Galiher asked what is meant by transfer of properties and Glanz said the County Engineer will not relocate the road unless the county owns the land.  Ries said most of our property would be flooded anyway after construction.

Jim Locke asked about the project sheet and asked about hiring a project manager.  Leonard said now we have an engineering firm and Colgan and no plan to hire one at this time unless Pat and Stanley bring a proposal to the Trustees.  Colgan said there is a lot to do with bidders list and management skills.  Right now he doesn’t think we have to hire one but does understand he can’t get overwhelmed and we will see how it all develops.  Rattenborg said really does depend on contractor and if we are able to get a good contractor, they will be able to do a lot of the project management.

Bob Klima asked who took out the original fish ladder should help pay for the new one.  Colgan advised the existing fish ladder is still there and damaged, however we wouldn’t rebuild that one.  Locke asked if that is the one that goes to the top of the road and Colgan advised yes, it answered the code at the time.

Leonard advised next meeting on Saturday, January 12 at 11AM.

Peter made motion to adjourn, Kramer second.  Motion passed.