Minutes – Wednesday, March 15, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 15, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Scherrman, Jasper, Thompson and Althoff on the phone

Absent: Staebell and Leonard

Contract Staff: via Zoom: Laurie Kramer, Lori Tucker and Randy Rattenborg

Visitors: Larry Aschbrenner and Ben Pasker. John Burman and Ed Schmidt via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Jasper, second by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, legal expense, and LP. Claims totaled $7,355.19 from the General Fund. A motion was made by Jasper, seconded by Scherrman to approve all claims. All ayes. Motion carried.

February financial reports were presented. The General Fund had revenues of $16,689.44 from Delaware County. Expenditures for February were $8,887.08 ending February at $2,238,075.39. The Debt Service Fund had revenues of $20,776.01 from Delaware County and no expenditures ending February at $337,629.25. The Dam Improvement Fund had no revenues and no expenditures ending February with a $60,000.00 balance. The Lake Improvement Fund had revenues of $296.22 with no expenditures ending February with a balance of $347,086.53. A motion was made by Scherrman, second by Jasper to receive and file the February financial report. All ayes. Motion carried.

A motion was made by Scherrman, second by Jasper to approve a contract with HDR Engineering for long-term dam management contract. All ayes. Motion carried.

Committee Updates:

Water Quality – Three days will be needed to do water quality testing this summer. The dates are May 16, June 20 and August 1.

Community Events – No update

Operations & Maintenance – Burger explained the need to call a meeting of the Dam Committee (and Andrew) and bring priorities to the full Trustee Board for approval. Rattenborg clarified the proposal is good for this construction season.

Property Management – No update. Need to talk with Jason regarding stopping erosion at Lost Beach.

Budget & Finance – No update.

Legislative – Burger noted the other lake in Iowa under a 357E agreement, proposed a paper-vote bill to handle elections. We currently do a hand vote so there is no issue for the District.

Dredge – The committee will meet on Friday. Andrew Judd will share slides with property owners . More information will be provided at the next meeting.

Wall of Recognition – No update.

Public Comment: Larry Aschbrenner is concerned with the possibility of dredging and feels the dam maintenance should be a higher priority. He noted the steps need to be repaired. Rattenborg will look into this. Aschbrenner also noted there is a snowmobile at the bottom of the lake near the sandbar at the Maples that’s in the path of barefoot skiers. Scherrman will contact owner, Bret Brauman, to have it removed ASAP. Burger will get attorney Herman’s opinion if the DNR needs to be involved.

A motion to adjourn was made by Thompson, second by Jasper. All ayes. Motion carried. Meeting adjourned at 5:25 p.m.

 

 

 

Minutes – Wednesday, March 8, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 8, 2023

5:00 pm

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Althoff, Thompson, Burger & Jasper. Leonard by Zoom

Absent: Staebell and Scherrman

Visitors: Laurie Kramer, Lori Tucker and John Mack

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper seconded by Althoff to approve the agenda. All ayes. Motion carried.

Althoff made a motion to open the public hearing for the FY24 budget. Thompson seconded the motion. All ayes. Motion carried.

With no public comment, a motion was made by Althoff, second by Thompson to close the public hearing. All ayes. Motion carried.

Jasper made a motion to approve a resolution regarding the supplemental debt service levy. Althoff seconded the motion. All ayes. Motion carried

A motion was made by Leonard, seconded by Thompson to approve the 2023/2024 budget. All ayes. Motion carried.

Public Comment: None

A motion to adjourn was made by Thompson, seconded by Leonard. Motion carried. Meeting adjourned at 5:08 p.m.

 

Minutes – Wednesday, February 15, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 15, 2023

5:00 pm

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Scherrman, Jasper, Thompson and Leonard via Zoom

Absent: Althoff, Staebell

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Lori Tucker, Dan Reyner and Doug Herman

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, misc. expenses, legal fees, LP for office and generator inspection. Claims totaled $8,012.39 from the General. A motion was made by Jasper, seconded by Scherrman to approve all claims. All ayes. Motion carried.

January financial reports were presented. The General Fund had revenues of $5,168.28 from Delaware County. Expenditures for January were $28,241.07 ending January at $2,230,273.03. The Debt Service Fund had revenues of $5,080.08 from Delaware County and no expenditures ending January at $316,853.24. The Dam Improvement Fund had no revenues and no expenditures ending January with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $257.82 and expenditures of $20,345.00 ending January with a balance of $346,790.31. A motion was made by Leonard, seconded by Scherrman to receive and file the January financial report. All ayes. Motion carried.

The Trustees reviewed the proposed budget for FY24. Scherrman motioned to approve the proposed budget, second by Thompson. Leonard requested a line item be added to the General Fund expenditures to include $60,000 allotted for the Wall of Recognition. Scherrman amended his motion to include that line item. Thompson seconded the amended motion.   All ayes. Motion carried.

A motion was made by Jasper, seconded by Leonard to approve a resolution for a supplemental debt service levy in FY24 for the payment of principal and interest on GO Refunding Bonds, Series, 2017. All ayes. Motion carried.

Schermann made a motion to publish the proposed budget in the Manchester Press on February 22, 2023 noting the public hearing for the budget approval is set for March 8th at 5:00 p.m. Leonard seconded the motion. All ayes. Motion carried.

The Trustees considered appointing a trustee to negotiate with the property owner(s) on potential dredge site options. Jasper made a motion to appoint Leonard as the negotiator for the trustees. Scherrman seconded the motion. All ayes. Motion carried.

The Trustees reviewed a contract with 3E Engineering for a 5-year service agreement for the dam diesel generator. It was noted that the cost for the contract is not significantly larger than the previous years of service with 3E. Leonard made a motion to approve the 3E Engineering contract at a cost of $11,715 for five years. Thompson seconded the motion. All ayes. Motion carried.

Doug Herman was present to discuss legal issues regarding several property owners and frontage requests. He also expressed a concern that the current frontage policy should be updated because of its limited restrictions. In addition, he discussed the dredge pit conservation easement and concerns regarding the new county re-zoning ordinance and how it could impact property owners on the lake. Leonard suggested the trustees hold a work session to go over the zoning ordinance in more detail. Burger asked Herman to take the lead on gather more information.

Committee Updates:

Water Quality – No update

Community Events – Dan Reyner was present to update the trustees on the LDRA events for this summer. They include: Lake Delhi Golf Outing on May 19th; Bands, Beer and Boats on June 17th; Christmas on the Lake on August 5th; and, Fireworks on August 12th. Burger noted that the Hartwick Huskys will hold a practice at Lost Beach on June 18th and have a show there on Saturday, July 1st.

It was noted that at 6:10 p.m. both Scherrman and Thompson had dropped from the meeting leaving the trustees with no quourm

Operations & Maintenance – Burger noted that he has asked Herman to review bidding procedures for future dam projects.

Property Management – No update

Budget & Finance – No update

Legislative – No update

Dredge – No update

Wall of Recognition – No update

Public Comment: Reyner informed the Trustees that he had received information from the Maquoketa Valley Electric Cooperative regarding broadband services for the south side of the lake. Burger asked him to forward the information to himself and Kramer.

Burger adjourned the meeting at 6:20 p.m.

 

 

Minutes – Friday, January 27, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Friday, January 27, 2023

8:30 a.m.

Lake Delhi Office

Delhi, IA 52223

A special meeting/work session was called to order by President Burger at 8:36 a.m.

Present: Burger, Althoff, Thompson, Staebell. Scherrman and Leonard via Zoom

Absent: Jasper

Visitors: Laurie Kramer, Andrew Judd and Randy Rattenborg. Lori Tucker and Pat Colgan via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Staebell, seconded by Althoff to approve the agenda. All ayes. Motion carried.

A motion was made by Scherrman, second by Thompson to approve a Three Rivers claim for LP gas in the amount of $874.69. All ayes. Motion carried.

The Board entered into a work session to review current and future repairs and maintenance issues with Andrew Judd from HDR Engineering. Discussion centered around the grants that were awarded to Lake Delhi and the projects and costs associated with them. There was no formal action.

A motion to adjourn was made by Staebell, seconded by Thompson. All ayes. Motion carried. Meeting adjourned at 11:23 a.m.

 

 

Minutes – Wednesday, January 18, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 18, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Scherrman, Jasper, Thompson   Staebell and Leonard via Zoom

Absent: None

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker and Pat Colgan

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Scherrman. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, auditor fees, engineering services for DNR grant, dam repairs, misc. expenses and payment to Maquoketa River WMA. Claims totaled $28,241.07 from the General Fund and $20,345.00 from Fund 81005 . A motion was made by Thompson, seconded by Leonard to approval all claims. All ayes. Motion carried.

December financial reports were presented. The General Fund had revenues of $5,084.76 from Delaware County. Expenditures for December were $19,075.38 ending December at $2,253,345.82. The Debt Service Fund had revenues of $4,993.39 from Delaware County and no expenditures ending December at $311,773.16. The Dam Improvement Fund had no revenues and no expenditures ending December with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $226.14 with no expenditures ending December with a balance of $366,877.49. A motion was made by Althoff, seconded by Jasper to receive and file the December financial report. All ayes. Motion carried.

Staebell made a motion to hold a public hearing regarding the FY24 budget on March 8, 2023. Leonard seconded the motion. All ayes. Motion carried.

A motion was made by Scherrman, seconded by Jasper to approve participation in the water quality testing for 2023. Leonard asked that the motion include other costs associated with the testing. All ayes. Motion carried.

The Trustees considered a request from Delhi Boats to continue the lease of the area next to the boat ramp at the dam. The amount of the least is $7,500 which begins April 1, 2023. It was noted that there’s also an informal agreement that Jeremy Klima will do snow removal and assist with debris removal from the spillway. Motion to approve the lease was made by Scherrman, seconded by Staebell. Motion carried.

A motion was made by Thompson, seconded by Staebell to approve the On-Stream Grant Agreement with the DNR and allow Leonard, as the Trustee contact person, to sign said agreement. All ayes. Motion carried.

The Trustees considered a motion to contract with Lori Tucker to take board minutes and also begin training with Laurie Kramer to replace her with the clerical/accounting duties. A motion was made by Leonard, second by Staebell to allow Burger to negotiate with Tucker regarding the position and payment. All ayes. Motion carried.

 

The next agenda item was a request from Kramer to raise her monthly contracted payment from $400/month to $500/month. Burger noted that Kramer has been paid at a rate of $400/month since 2017 and while she will no longer take minutes her extra duties will include training her replacement. Motion was made by Leonard, second by Thompson to approve the request. After some discussion, Burger asked for a vote. All ayes. Motion carried.

Committee Updates:

Water Quality – It was noted that the Trustees will be holding a work session on Friday, January 27, 2023 starting at 8:30 at the Lake Office to review the DNR grants and timelines for completion.

Community Events – No update

Operations & Maintenance – No additional update

Property Management – No update

Budget & Finance – The finance committee met on Saturday, January 14, 2023, to discuss the 2023-2024 fiscal year budget that is due to be certified in March of 2023. Kramer noted that the budget needs to be approved by March 15th.

Legislative – Leonard noted that the new session has begun

Dredge – No update

Wall of Recognition – No update

 

Public Comment: A question was raised if the DNR needs to be contacted in the spring to lower lake levels for possible repairs. Colgan noted that maintenance needs to be addressed this summer.

A motion to adjourn was made by Scherrman, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:41 p.m.

 

 

Minutes – Wednesday, December 21, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 21, 2022

5:00 pm

Zoom

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present via Zoom: Burger, Althoff, Scherrman, Leonard, Jasper Staebell, Thompson and Kramer

Absent: None

Visitors via Zoom: Randy Rattenborg and Pat Colgan

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Staebell. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, LP for dam, GO Bond registrar fee, hydrographic survey at the dam. Claims totaled $19,075.38. A motion was made by Staebell, seconded by Althoff to approval all claims. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of $8.664.99 from Delaware County. Expenditures for November were $5,466.05 ending November at $2,267,336.44. The Debt Service Fund had revenues of $10,050.34 from Delaware County and no expenditures ending November at $306,779.77. The Dam Improvement Fund had no revenues and no expenditures ending November with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $237.22 with no expenditures ending November with a balance of $366,651.35. A motion was made by Leonard, seconded by Jasper to receive and file the November financial report. All ayes. Motion carried.

Committee Updates:

Water Quality –Leonard noted a grant application with the DNR has been approved in the amount of $500K

Community Events – No update

Operations & Maintenance – Two quotes were received from Taylor Construction for repair work to the deck on the dam. The committee will be bringing it back to discuss at the January meeting pending bidding requirements.

Property Management – It was noted that the approved grant may be used for Lost Beach repairs as well as rock work on the downstream side of the dam.

Budget & Finance –

Budget & Finance – The finance committee is planning to meet on Saturday, January 14, 2023, to discuss the 2023-2024 fiscal year budget that is due to be certified in March of 2023.

Legislative – No Update

Dredge – No update

Wall of Recognition – No update

Burger noted that Laurie Kramer is planning to retire from her position as lake secretary and he has been in touch with someone who might be interested in taking her position.

Public Comment: Pat Colgan wished everyone a Merry Christmas

A motion to adjourn was made by Staebell, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:19 p.m.

 

 

Minutes – Wednesday, November 16, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 16, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by Vice-President Althoff.

Present: Althoff, Scherrman, Leonard and Jasper. Kramer and Staebell by Zoom

Absent: Burger and Thomspon

Visitors: Larry Aschbrenner.  Ed Schmidt, Doug Herman, Randy Rattenborg and Stacy Law via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, beach maintenance, plumbing at office, copier expense, rent of equipment. Claims totaled $5,670.03. A motion was made by Staebell, seconded by Scherrman to approval all claims. All ayes. Motion carried.

October financial reports were presented. The General Fund had revenues of $26,925.11 from Delaware County. Expenditures for October were $33,026.52 ending October at $2,264,137.50. The Debt Service Fund had revenues of $34,918.25 from Delaware County and expenditures of $236,608.20 ending October at $296,729.43. The Dam Improvement Fund had no revenues and no expenditures ending October with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $197.76 with no expenditures ending October with a balance of $366,414.13. A motion was made by Staebell, seconded by Jasper to receive and file the October financial report. All ayes. Motion carried.

The Board considered a request for approval of a transfer of waterfront property to Josh Seamans, owner of Part of Lot 6, Parcel K and additional grounds located within Littlefield’s Lake Shore. Doug Herman was present to discuss the current district policy on transfer of property. After much discussion, the consensus was to approve the transfer of property as was set by current policy to approve center to the cove but in addition add language that will allow the District to do maintenance and/or dredging along with having flooding rights in that area as needed.  The transfer will also include the transfee pay the fees as set out by current policy. Dan Staebell made the motion to approve based on those conditions. Leonard seconded the motion. All ayes. Motion carried.

The Board next considered a request on a transfer of any interest of title for Lots 4 & 5 of Littlefield’s Lake Shore and adjacent lake frontage from David and Janice Cornell. After some discussion a motion was made by Leonard, second by Staebell to approve a new Quit Claim deed to the Cornell’s with the added language regarding the District’s rights to do maintenance and/or dredging along with having flooding rights on their lake bed property. All ayes. Motion carried. Herman asked if the Board would like to see the signed documents before the President Burger signs. The consensus was to bring back to the Board before signing.

Consideration and possible action on the amendment of the easement known as Injun Joe for the purpose of ingress and egress was discussed. Herman noted that at the last meeting the Board approved a resolution to approve was passed but then there was additional discussion regarding asking for rights for emergency access & maintenance. The property owner has agreed to the new language   Leonard made a motion to approve the amended easement agreement for maintenance rights. Scherrman seconded the motion. All ayes. Motion carried.

 

 

Committee Updates:

Water Quality – Leonard noted that Brennan Co. came out along with Andrew Judd to review the dredge site and other options of sediment placement sites. He said he is hoping for more information to come out at the December meeting. Leonard suggested that the Board consider a work session to review dredge options moving forward.

Community Events – No update

Operations & Maintenance –Althoff noted the heater was repaired in the powerhouse. Rattenborg met with Taylor Construction regarding the coating on the dam deck. He’s looking for option to maintain the deck to keep the water from filtering into the powerhouse. He’s hoping to have options provided in January.

Property Management – Jasper suggested going out for bid for port-a-potties. It was suggested the District goes out for bid next spring. Scherrman expressed concern regarding an easement to North Beach. There was discussion about what rights the District has to access to the property.

Budget & Finance – No update

Legislative – Leonard updated the Board. A DNR application was completed for maintenance and dredging . He’s hoping for more information in the next few weeks.

Dredge – No update

Wall of Recognition – Leonard is still working on a final package for a quote for the wall.

Public Comment: Pasker asked if the DNR grant requires a 50% match. Leonard noted that’s correct.

Questions were asked regarding new zoning ordinances. Herman will keep the Board updated.

A motion to adjourn was made by Jasper, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:57 p.m.

 

Minutes – Wednesday, October 19, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 19, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

 

Present: Burger, Althoff, Thompson, Scherrman and Jasper. Kramer, Leonard and Staebell by Zoom

Absent: None

Visitors: Laurie Kramer, Dan Reyner, Pat Colgan, Ed Schmidt, Larry Aschbrenner, Doug Herman and Randy Rattenborg.  Josh Seamans via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, lawn care, legal services, LDRA donation, software renewal, storage rental and internet expense. Claims totaled $24,847.12.  An additional claim was presented for the principal and interest due for the GO Bond in the amount of $236,608.20. A motion was made by Scherrman, seconded by Staebell to approval all claims. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of $250,730.00 from Delaware County. Expenditures for September were $23,690.08 ending September at $2,270,238.91. The Debt Service Fund had revenues of $237,174.82 from Delaware County with no expenditures ending September at $498,419.38. The Dam Improvement Fund had no revenues and no expenditures ending September with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $167.02 with expenditures of $5,995.00 ending September with a balance of $366,216.37. A motion was made by Scherrman, seconded by Jasper to receive and file the September financial report. All ayes. Motion carried.

The Board received a request from the LDRA for a donation to help pay for their dredge debt. A motion was made by Leonard, seconded by Thompson to pay the amount due on December 1, 2022 of $15,047.92. All ayes. Motion carried.

The Board reviewed a proposal from Brennan Company to do a dive inspection of the dam and spillway. The amount of the proposal is $10,160.00. After some discussion, Leonard made a motion to approve the amount of the proposal. Thompson seconded the motion. All ayes. Motion carried.

Josh Seamans was present to discuss his request to purchase his lake frontage. There was discussion around the issue of perpetual use of the property and whether his current deed states he owns to the middle of the river. Staebell made a motion to issue a Quit Claim Deed for the perpetual use of Seaman’s land property (Lots 4 & 5, Littlefield Lake Shore, SW ¼ & NW ¼ of Section 2984 and SE ¼ & NE ¼ of Section 3884). His motion also included tabling the transfer of the frontage until more research is completed to know specifically who owns the frontage. Leonard seconded the motion. All ayes. Motion carried. It was later discovered that Josh Seamans did have a deed for the frontage in front of his property so no further action will be required.

A motion was made by Staebell, seconded by Leonard to approve the 6-month storage rental with Schmitz Storage for $900.00. All ayes. Motion carried.

A motion was made by Leonard, seconded by Jasper to approve an easement agreement with property near the district’s property known as “Injun Joe” that would allow for emergency access. This will replace the previously approved agreement recorded in Book 2022, Page 462 as recorded with the Delaware County Recorder’s Office. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the Maquoketa Valley Watershed Authority will be holding their annual meeting in the near future.

Community Events – Dan Reyner gave an update on the recreational events for next summer which includes Christmas on the Lake and fireworks

Operations & Maintenance – Rattenborg noted that work is being done on the stairs in the powerhouse

Property Management – Burger stated that the new counter tops have been installed in the Scada building. They were donated by Greg and Mary Steffen of Advanced Custom Counters of Hiawatha. The Board would like to express its’ appreciation for the donation.

Budget & Finance – No new update

Legislative – Leonard reported that Delaware County has approved a new zoning ordinance effective January 1, 2023. How that will affect lake property owners is unsure at this time. The Board of Supervisors are aware of the issues as they relate to the lake area

Dredge – Leonard reported on the possibility of more DNR funding

Wall of Recognition – No new update

Public Comment: None

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 6:20 p.m.

 

 

Minutes – Wednesday, September 21, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 21, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:02 pm by Vice-President Althoff.

Present: Althoff, Thompson and Jasper. Leonard and Staebell by Zoom

Absent: Burger, Scherrmann

Visitors: Laurie Kramer, Ben Pasker, Randy Rattenborg and Larry Ashchbrenner

Althoff asked for a motion to approve the meeting agenda. A motion was made by Thompson, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Jasper, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP gas, legal services, blanket insurance, dam repairs, engineering services and internet expense. Claims totaled $31,870.08.  A claim was presented for the Lake Impoundment Fund in the amount of $5,995.00 for engineering services. A motion was made by Thompson, second by Leonard to approve all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $53,200.28 from Delaware County. Expenditures for August were $7,873.16 ending August at $2,043,198.99. The Debt Service Fund had revenues of $70,569.87 from Delaware County with no expenditures ending August at $261,244.56. The Dam Improvement Fund had no revenues and no expenditures ending August with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $166.95 with no expenditures ending August with a balance of $372,044.35. A motion was made by Staebell to receive and file the August financial report. Jasper seconded the motion. All ayes. Motion carried.

The Board reviewed a request from Doug Herman, Lake Delhi’s FEMA representative, to receive and file the Project Closeout Confirmation letter related to FEMA DR 1763 PA ID#055-UNOCB-00. A motion was made by Staebell, seconded by Thompson to receive and file said letter. All ayes. Motion carried.

A quote from Iowa Wall Sawing Service was reviewed by the Board. A motion was made by Staebell, seconded by Leonard to table the deck work and approve up to $11,000 for the hand sawing. All ayes. Motion carried.

A motion was made by Jasper, second by Thompson to approve committee appointments for 2022/2023. All ayes. Motion carried.

 

Committee Updates:

Water Quality – No update

Community Events – No update

Operations & Maintenance – Jasper noted they are working on getting the steps in the turbine room rebuilt

Property Management – Thompson reported on a washout issue that made need a quote to correct

Budget & Finance – No new update

Legislative – Leonard stated that Delaware County is working on zoning requirements that may need review by the Board

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Ben Pasker asked questions regarding the wicket gates. It was noted that Pat Colgan and Andrew Judd are working on the maintenance issues.

Staebell left the meeting at 5:46 p.m. and Leonard left the meeting at 5:48 p.m. which was cause for adjournment.

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 5:48 p.m.

 

 

Minutes – Wednesday, August 17, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 17, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Thompson, Scherrman and Leonard. Staebell by Zoom

Absent: Jasper

Visitors: Laurie Kramer, Ed Schmidt, Randy Rattenborg and Mandy Bieber

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to keep the same officers for the 2022/2023 year. Burger is President, Althoff is Vice-President and Scherrman is Secretary. All ayes. Motion carried.

It was noted that the newly elected board members, Joe Scherrman and Joel Althoff, were sworn in prior to tonight’s meeting.

Leonard asked to have Andrew Judd from HDR Engineering speak to the Trustees regarding the work that is being done regarding the dredge site. Judd spoke regarding the scope of work that’s been done and that the District will need to work with him to frame out the net steps regarding analysis of the dredge site. The recent testing of materials uncovered issues that won’t allow the District to pursue the originally intended project. What Judd is suggesting is that the Trustees look at short term options which includes a sediment trap along with long term options regarding dredging and what areas on the lake will need attention. Judd explained that this project has a lot of different components that are inter-related. This includes deciding on the size of the sediment trap and the area to be tested as the scope of the area will determine the cost. Judd also spoke regarding the issue regarding the disposal of materials. He said he would be evaluating a variety of options for the Trustees to review which includes cost, long term usage, operations & maintenance of the area and the timeline for completion. The third thing Judd talk about was the need to confirm a regulatory path moving forward and to be able to establish that it is possible to get the work permitted. Judd discussed several tasks that will needed going forward. One is project management which includes managing the schedule of the project along with the budget. It also includes a site visit with a contractor. Both Judd and Staebell noted that Brennan is the contractor that will be coming to do a site visit. Burger noted that any other contract work needed would require going out for bid. Judd also talked about hydraulic analysis which will be used to evaluate and develop potential dredge sites. He spoke of the possibility of taking material off-site or taking to a quarry. Staebell asked if there’s still a possibility of using the existing dredge site would it be more cost effective. Judd that it could still be quite expensive and that’s why there’s a need to explore other alternatives. Another factor with regard to the project will be conducting soil sampling to determine what the spoils could be used for. He sited a potential agriculture use depending on the studies. The last item was regarding regulatory review. This process will review the various sediment site options and the water discharge with each site. This will need to be studied to know if any permitting will be required for the discharge. HDR will provide the District with a single document with all the studies and a recommended path forward. Leonard asked Judd for a timeline and anticipated cost. He said the soil testing should take around six weeks and the total project will take around twelve weeks. There was a discussion regarding the timing of the site visit with Brennan and when that should take place. Leonard made a motion to approve up to $135,300 for the project with the understanding that parts of the project may be re-evaluated if the needs change. Staebell seconded the motion. Burger noted that this work is necessary for future dredge work but with the understanding that any dredge projects will need to go out for bond approval.   Burger also asked if the grant monies that were received could be used for this expense. Leonard said he thought some of the money could come from the grant but he is not certain as to the actual amount. With no other discussion, Burger asked for a vote. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP tank rent, legal services and internet expense. Claims totaled $7,712.77. A motion was made by Leonard, second by Staebell. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,310.87 from Delaware County. Expenditures for July were $23,414.37 ending July at $1,997,873.25. The Debt Service Fund had revenues of $35.46 from Delaware County with no expenditures ending July at $190,674.69. The Dam Improvement Fund had no revenues and no expenditures ending July with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $164.72 and with no expenditures ending July with a balance of $371,877.40. A motion was made by Leonard to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

Althoff provided information regarding the temperature and humidity issues in the powerhouse. After discussing the issues with Pat Colgan, Althoff and Rattenborg recommend purchasing temperature sensors to establish a baseline of what the current conditions are and this will provide the needed information to control the humidity in the future. The cost for four sensors is $1,119. Staebell motioned to purchase all four sensors and have Althoff do the installation. Leonard seconded the motion. All ayes with the exception of Althoff who abstained. Motion carried.

Discussion was held on the committee appointments for 2022/2023.   A motion was made by Leonard, second by Thompson to table until next month’s meeting. All ayes. Motion carried.

Committee Updates:

Water Quality – No new update

Community Events – Leonard thanked Ed Schmidt and Pat Dede for allowing the fireworks to be shot from their property again this year.

Operations & Maintenance – Leonard asked if there was a plan in action for rip-rap work at Lost Beach. Rich Hughes has been asked for an estimate to do the work. Thompson stated that Jody Antrim has been contacted to work on the west side of Lost Beach. Leonard noted that if the cost for that project is under $5,000 the President and Vice-President have the authority to go ahead with a work order. Staebell asked who is in charge of the rock removal on Lost Beach and Thompson stated that there are volunteers who help with the cleanup. Burger suggested talking with the LDRA regarding bringing more sand back up on the beach.

Property Management – No new update

Budget & Finance – No new update

Legislative – No new update

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Mandy Bieber from the Emergency Management Agency introduced herself as the new administrator for Delaware County. She asked for an updated contact list and Emergency Action Plan. She also has a dam safety coloring books that can be distributed to children on the lake if the Trustees are interested.

A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:08 p.m.