Minutes from March 2, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 2, 2017

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The combined regular and special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:30 pm.

Trustees present: Leonard, Kramer, Burger, Herman, Havertape (phone), Colgan (phone), Gifford (phone)

Trustees absent: None

Public present: Dave Larson, Jason Wenger, Nancy Hurt, Pete Buschmann, Doug Camp, Larry Aschbrenner

Recording secretary: Shelley Kallenbach

Motion to approve the meeting agenda as read made by Burger, seconded by Herman, motion approved.

The public hearing for the FY 2017/2018 budget was opened at 6:30 pm. Kramer presented a budget listing estimated expenditures and revenue sources for fiscal year 2017/2018. This includes a proposed taxation rate of $4.00 for the General Fund and 7.13909% for Debt Service. It was noted that the Debt Service taxation rate went from 7.4775 to 7.13909 due to increased valuations.  Kramer also noted that the property tax revenue will increase from $253,065 to $265,212 due to increase property valuations. It was reiterated that the budget numbers for 2017/2018 are estimates.

The floor was opened for public comment.

Nancy Hurt asked if the proposed taxation rate of 11.13909 was broken down by the General Fund and Debt Service Funds. It was confirmed that this amount was the combined total between the applicable funds and would be the number that would be seen on a resident’s property taxes. Debt service rates decrease as property valuation increases and the community has seen a significant property value increase since the completion of the dam.

Motion to close the public hearing was made by Herman, seconded by Burger, motion approved, public hearing closed at 6:37 pm.

Motion to adopt and file the FY 2017/2018 budget as presented by Kramer made by Burger, seconded by Herman, motion approved.

Motion to approve the January 19, 2017 meeting minutes made by Herman, seconded by Burger, motion approved.

Kramer presented claims for payment. Claims in the amount of $11,960.58 from the General Fund for utilities, ice eaters, dam operation services, warrants, recording fees, lobbyist expenses, publication expenses, signage, legal fees, and miscellaneous supplies were presented. Claims in the amount of $16,050.99 from the Debt Service Fund for engineering services were presented. Burger motioned to approve the payments as presented, Herman seconded, motion approved.

Kramer presented the financial reports. For January, the General Fund had revenues of $2,407.38 and expenditures of $12,432.99, ending January at $268,733.97. The Debt Service Fund had revenues of $4,539.78 and no expenditures, ending January at $189,985.66. The Dam/Spillway Project Fund had revenues of $1,288.64 and expenditures of $123,757.94, ending January at $1,602,616.62. Herman motioned to receive and file the financial reports as read, Burger seconded, motion approved.

The Board considered possible action on mitigation and beach repair work at Lost Beach. This is in reference to the large rainfall event in 2016 that created a rise in the upper portion of the lake. Some damages were sustained to several areas, including Lost Beach. Rich Hughes was asked to be a part of plans for the restoration of Lost Beach as he is an adjoining property owner. The Board is exploring potential reimbursement options for restoration and future mitigation of damages sustained in all portions of the lake, including Lost Beach. The rainfall event was officially declared a federal disaster, and as the District is now considered an eligible entity, it can apply for assistance from FEMA. This assistance means 75% of the funds for repair work would be paid by FEMA, 15% by the State of Iowa, and 10% by the District. In addition, FEMA would allow and fund a plan to protect Lost Beach from future disasters. Herman stated he was reasonably comfortable that FEMA would approve the District’s request for assistance, but the Board must follow FEMA requirements in order to receive assistance, including obtaining three applicable bids for projects.

Rich Hughes outlined his proposal for Lost Beach repair and mitigation work, including repairing the damages and installing a larger drainage ditch and mitigation blocks to prevent future erosion. This proposal is only valid for two weeks, as after two weeks his equipment will be moved and depending on weather may not be available again until late summer 2017. He states he would have the project completed as proposed in 3 days and has all necessary product available.

The Board considered two options: immediately hiring Hughes to complete the proposal and forgo any possibility of FEMA assistance, or obtain two additional bids for the same work in a short time period followed by a special meeting to award the project to allow for FEMA assistance. Opinions on which strategy to select were obtained from each board member. Herman, Kramer, Havertape, Gifford, and Leonard felt it would be fiscally responsible to obtain the two bids necessary to allow for FEMA assistance. Colgan and Burger felt that the bid was such that the Board should move forward with Hughes’ offer.  Colgan also said that the bid from Hughes was representative of the cost of the work to restore the beach and if time was truly of the essence to do the work as presented by Rich Hughes now, that we should proceed with his bid to ensure the beach was restored for the coming recreational season.  Colgan also said that a more detailed study of erosion damage should be done and mitigation resulting form the study should be considered in the future. There is no guarantee that the fix proposed by this proposal would not result in a similar erosion problem in the future.

It was confirmed that Burrington Group would be able to assist with obtaining alike bids in the required two-week timeframe. Concerns about FEMA’s timetable were expressed. Using FEMA for other areas of repair and mitigation but not the Lost Beach requirements was also discussed.

Motion to obtain 2 additional bids, then to hold a special meeting on Wednesday, March 8th at 5 pm made by Herman, seconded by Kramer. Individual votes were sought.

Herman: Yes

Burger: Yes

Kramer: Yes

Gifford: Yes

Havertape: Yes

Colgan: Yes

Leonard: Yes

Motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that a survey regarding North Beach is yet to be completed to determine the exact location of property lines and District ownership at North Beach. Randy Rattenborg has been waiting for amenable weather to complete this survey.

The Lake Recreational Maintenance Issues Committee states that the ice has caused a great deal of debris to be loosened up and to collect in the labyrinth. This debris does not impact dam operations and removal can be postponed until November to prevent a lake drawdown during boating season.

Also, significant progress between the DNR and Burrington Group has been made regarding the Rocky Nook docks and lifts design. A verbal agreement by the DNR for the Rocky Nook boat lifts and docks has been reached and the District will work toward getting the permitting process completed quickly.

Some individuals voiced concerns related to flooding upstream in the upper portion of the lake. It was reiterated that Stanley Consultants did comparisons of doing a drawdown of the lake prior to a predicted flood event and this had little to no value to preventing flooding in the far upstream portions of the lake. However, the District has asked the DNR to obtain data on what impact a 2-foot drawdown would have on the upstream portions of the lake prior to a predicted flood event.

The Dam Operations Committee states that the dam’s first winter has been a success operationally, with no sustained ice damage or changes to lake level. The volunteers who complete daily dam inspections were recognized for their work. Also, Colgan informed the Board that the Lake Delhi Dam won the Top Engineering Award from the ACEC for the state of Iowa in 2016, finished 3rd in the state of Minnesota, and were in the top 24 engineering projects nationally for the year.

The Board is working with Burrington Group to create text alerts for lake residents in the event of heavy rainfall or potential flooding.

The Water Quality Committee states that the Maquoketa River Watershed Authority has been progressing nicely with more signed parties wanting to participate.

The Funding/Finance Committee pointed out the need to obtain insurance for certain entities as soon as possible. It was stated that a planning workshop for long-term District goals and needs would be good to hold.

The Legislative Committee states that next week there will be a legislative day in Des Moines to increase the voice of the Maquoketa River Watershed Authority regarding water quality and to educate state legislatures about funding for these needs. Also, the law change request to allow the Board to refinance bonds at a lower interest rate if desired has been progressing well.

The floor was opened to public comment.

Larry Aschbrenner informed the Board that on March 19th, The Pizza Place will host the annual guest bartenders event from noon to five pm. There will be a DJ, 50/50, and drink specials. All tips will go toward dam operations and future dredging.

Pete Buschmann introduced himself as a new member of the Delaware County Board of Supervisors.

Dave Larson asked if the DNR would be stocking the lake with crappies. It was stated that they have done some stocking but have more to do. It was confirmed that within two to three years, the fishing in the lake should be very good.

Burger motioned to adjourn, Herman seconded. The meeting was adjourned at 8:00 pm.

Minutes – January 19, 2017

The Lake Delhi Combined Recreational Facility and Water Quality District

Regular Meeting

Thursday, January 19, 2017

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Lake Delhi Combined Recreational Facility and Water Quality District was called to order by Trustee Larry Burger at 6:30 pm.

Trustees present: Burger, Herman, Leonard (phone), Colgan (phone), Havertape (phone), Gifford (phone)

Trustees absent: Kramer

Visitors: None

Recording secretary: Shelley Kallenbach

Motion to approve the meeting agenda as posted made by Herman, seconded by Colgan, motion approved.

Motion to approve the December 15, 2016 meeting minutes made by Herman, seconded by Burger, motion approved.

Claims for payment were presented. Claims for a total of $12,432.99 for office electricity, internet, dam operations, printer maintenance, election expense, miscellaneous supplies, snow removal, lobbyist expense, trash removal, LP gas, and a storage shed were presented from the General Fund. Claims for a total of $123,757.94 for the final payout for both Phase I and Phase II construction were presented from the Dam/Spillway Project Fund. Colgan motioned to approve the payments as presented, Burger seconded, motion approved.

The financial reports were presented. The General Fund had revenues of $2,048.80 from Delaware County and interest, and expenditures of $45,902.74, ending December at $278,759.57. The Debt Service Fund had revenues of $3,897.31 and no expenditures, ending December at $185,445.88. The Dam/Spillway Project Fund had interest revenues of $1,250.25 and expenditures of $78,533.33, ending December at $1,725,085.92. Havertape motioned to receive and file the financial reports as presented, Herman seconded, motion approved.

Motion to set a public hearing to approve the FY 2017/2018 budget for March 2nd, 2017 at 6:30 pm made by Herman, seconded by Colgan, motion approved.

The Board considered possible action on Stanley Supplemental Agreements #47, 48, and 49. Supplemental Agreement #47 for $5,000 is for work done between October 1 and January 1, and takes care of remaining engineering services by Stanley for the flood event of September 22nd. Supplemental Agreement #48 for $2,500 is money already set aside for Stanley to provide information for the penalty clause settlement with GCI. Supplemental Agreement #49 relates to the soil boring work and closes out engineering services. These supplemental agreements close out payments done for work completed in 2016. Future work will require task by task authorization and could be completed by a different firm. Motion to approve Supplemental Agreements #47-49 made by Herman, seconded by Havertape, motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that Burrington Group is putting together a scope of services for the replacement of the riprap on Lost Beach prior to the disaster event. Project worksheets will then be made. Residents and involved parties will be consulted to seek a mutually agreeable way to handle storm water for preventing future problems, as well as seeking FEMA financing for preventative measures.

The Lake Recreational Maintenance Issues Committee had no updates.

The Dredge Committee had updates on the right of first refusal situation with the transfer of the dredge property to District ownership. After significant negotiation between both parties’ legal teams, the right of first refusal has been signed off, removing the remaining block for ownership transfer. This is important in the eyes of resolution with Homeland Security and FEMA to close out the projects.  The LDRA is aware and is working on it as it needs to be signed overs as quickly as possible.

The Dam Operations Committee states that after six weeks of winter operations and significant temperature swings, the dam has operated very well and maintained lake levels. The gates have automatically opened and closed once to maintain lake level. The new Gate #2 has been installed and operates well

The Water Quality Committee has been having success with the formation of the Watershed Authority, with close to 50% of the potential members signing on board with more meetings forthcoming. None have asked for changes.

The Funding/Finance Committee reminded the public of the public hearing for the 2017/2018 FY budget on March 2, 2017 at 6:30 pm.

The Legislative Committee states that the lobbyists are working on financing and are eager for more information regarding the Watershed Authority and the potential for additional funding this may make available.

A wrap-up meeting for the Celebration Committee will be planned to discuss the outcomes of the lake celebration. The Celebration Committee may be interested in discounts on future fireworks displays that come from scheduling in advance.

There was no public comment.

Motion to adjourn made by Herman, seconded by Burger. Meeting adjourned at 7:04 pm.

Work Session – October 27, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Work Session

Thursday, October 27, 2016

3:00 p.m.

Lost Beach

 

A work session was called to order by President Leonard at 3:00 p.m.

Trustees present: Leonard, Colgan, Gifford, Kramer, Burger and Havertape

Trustees absent: Herman

Visitors: Jason Wenger from Burrington Group, Rich Hughes, Chip Hughes, Dave Larson and Howard Wood

The trustees discussed the damage done to Lost Beach after the last heavy rainfall and possible options to prevent damage in the future. No action was taken. Gifford motioned to adjourn at 3:30 p.m., second by Colgan. Meeting adjourned.

Minutes from October 20, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 20, 2016

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by Vice President Todd Gifford at 6:30 pm.

Trustees present: Kramer, Gifford, Colgan, Herman, Havertape, Leonard (phone), Burger (phone)

Trustees absent: None

Recording secretary: Shelley Kallenbach

Guests: Larry Peter, Eve Peter, Ed Schmidt, Jim Locke, Donald Dede, John Carbaugh, Becky Willey, Jim Willey, Ken DeKlotz, Barb DeKlotz, Dan Reyner, Chloe Colgan, Jen Colgan, Chip Hughes, Dan Recker, Larry Aschbrenner, Mike Russell

Motion to approve the agenda as posted made by Herman, seconded by Havertape, motion approved.

Motion to approve the September 15, 2016 meeting minutes made by Gifford, seconded by Herman, motion approved.

Kramer presented payment claims for approval. Payments from the General Fund in the amount of $4,428.40 for electricity, supplies, internet/phone, bond registrar, lobbyist, signage, and labor for a generator backup system were presented. Payments of $110,138.75 for the GO bond interest were presented from the Debt Service Fund. Payments in the amount of $345,766.24 for dam operations, Phase 2 payments, and engineering services were presented from the Dam/Spillway Project Fund. Motion to approve payments as presented made by Havertape, seconded by Colgan. The interest is for the district’s bond debt and the principal payment is due in June. Motion approved.

Kramer presented the financial reports. The General Fund had revenues of $94,693.15 and expenditures of $20,892.28, ending September at $329,773.79. The Debt Service Fund had revenues of $172,784.18 and no expenditures, ending September at $247,015.25. The Dam/Spillway Project Fund had revenues of $1,614.91 and expenditures of $80,337.07, ending September at $2,175,592.35. Herman motioned to file the financial reports as read, Gifford seconded. An estimate of what remains to be paid includes a payment of approximately $200,000 to Lunda and the GCI settlement. Motion approved.

The Board considered possible action on Stanley Supplemental Agreement #44. This is in reference to holding up to $3,000 for the ongoing issues with Gate 2 to be held until the new Gate 2 is complete and installed. Kramer motioned to approve, Havertape seconded, motion approved.

The Board considered possible action on Stanley Supplemental Agreement #45. This is a placeholder in the amount of $2,500 for remaining items necessary to close out the Phase 2 contract. It is to cover excess expenditures should they happen. Herman motioned to approve, Kramer seconded, motion approved.

The Board considered possible action on Stanley Supplemental Agreement #46. This is for professional services to set up information on the webpage for flood awareness not to exceed $10,000. Colgan motioned to approve, Havertape seconded. This is in anticipation of future work necessary and will still have a review process to be accessed, including a letter of proposal and bids. Motion approved.

The Board considered possible action on the LDRA donation request for assistance with the LDRA dredge debt. This is a request for the December 2016 dredge interest loan payment of $23,146.00. Kramer motioned to approve, Burger seconded, motion approved.

The Board considered possible action on a proposal from Kluesner Construction for asphalt work on the north side of the dam. This was the only bid received for this work due to the timeframe. Leonard attempted to get a 2nd bid from a large contractor but was told that it would be difficult to have them come out for a bid anytime soon let alone actually do the work this year. The amount of the bid is for $4,950 and includes using a highway mix concrete to pave the north U-shaped dam to the fence to allow for blacktopping. Kramer motioned to approve Kluesner’s bid, Gifford seconded. It was confirmed that this was appropriate pricing and not inflated due to the timeframe. Motion approved.

The Board considered possible action on a proposed drainage study from Burrington Group regarding Lost Beach. Lost Beach sustained damage after both of the recent rainfalls. This has become a major watershed with many property owners and developers invested. Because of this, it was suggested to have a study survey the water flow and the options to mitigate future damage prior to fixing it outright. This study would be done by Burrington Group and they would review existing data as well as new observations. Motion to approve an hourly rate fee for this study with a total not to exceed $5,400 for such a study made by Herman, seconded by Havertape. Burger expressed concerns about making sure the study does not negatively impact or blame watershed on Hughes, as well as the possibility that a simple fix may be used. It was discussed that until a study is complete it is difficult to know if a simple fix will be sufficient going forward. Herman stated that he feels tabling this study is a good idea because he believes that some of the runoff is the responsibility of the developers and he is not sure that the Board needs to solely pay for such a study. Burger motioned to table a decision on the study and put it on the agenda for next month after research, Havertape seconded, motion to table approved. Leonard will coordinate a posted walkthrough of the area for board members.

The Board considered possible action on a recommendation for the GCI overrun settlement. The majority of the GCI work is complete but the Board has been holding retainage until an agreement is made between the Board and GCI for the late completion date. Bill Holman has recommended an agreement based on the assessed value of $105,982.85. Leonard is seeking an estimated payment amount for the Board to use before entering negotiations with GCI for settlement. $130,000 is currently retained. Gifford motioned to approve the amount of $105,982.85 to begin discussion, seconded by Colgan. Discussion was made whether a range approval was necessary for Leonard to enter into discussion. Motion amended to allow Leonard to negotiate and return with a proposed number if it is anything lower than Stanley’s recommendation. Motion approved.

The Board considered possible action on a Procedure and Policy Guide for hiring individuals to address significant lake debris or obstructions. Gifford suggests that a policy would be important to prevent needing a Board meeting every time there is significant debris or obstruction necessary to be removed immediately for lake safety. Gifford motioned to create a policy and procedure based on the draft he presented, Colgan seconded. Burger expressed concerns about the liability and insurance checks for potentially hired assistance. Concerns were also expressed about potential damage to private property. The timeline for this concern was discussed due to the potential for hazards to snowmobilers that would not be visible due to snow cover. A new motion was made by Herman to table the policy and procedure and to use the current ability to hire staff using existing procedures up to $5,000 to care for emergent items, Havertape seconded, motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that we are aware of what happened to Lost and North Beaches and the need to assess the damage. The port-a-potties will be out before the end of October.

The Lake Recreational Maintenance Issues Committee had no updates.

The Dredging Committee stated they will have more information from Bill Holman regarding a siltation trap and its cost for the next board meeting.

The Dam Operations Committee presented updates. Colgan stated that the dam controlled all gate operations throughout the entire flood. The water flow went from 500 cfs to 16,000 cfs overnight. Gates 1 and 3 opened a total of 12 feet, and Gate 2 was opened manually to 6 feet. It was reiterated that the dam is not a flood control dam, but is a run of the river dam. The dam operated exactly as designed throughout the flood.

The Water Quality Committee is looking to do water quality testing in the spring and also participating in the Maquoketa Watershed Management Authority.

The Funding and Finance Committee did increase the dam office contents to include the SKATA computer.

Shrubs have been taken out at the dam office area along with a new window, new carpet, and new toilet to be installed in the near future. The prairie grass project has been postponed until spring due to the ragweed going to seed.

The Legislative Committee stated the DNR has declined the request to put Lake Delhi on the Public Lake list and be eligible for the lake restoration funds.   The legislative committee will work on this in the new session.

The floor was opened for public comment.

Chip Hughes stated that there was no beach damage to Lost Beach that has not occurred during previous rainfall events. He stated that he did repair the 3-inch rain damage as in the past. He stated the DNR does not require a change in watershed runoff and that is a municipality requirement. He stated the DNR permitting has to do with erosion and not runoff. He offered to join any meeting to review the area to explain and offer simple changes.

A question was raised regarding the usefulness of the lobbyists. It was reiterated that they are still involved in funding and FEMA issues and they are intended to help these issues resolve easier, but they are reviewed regularly for their usefulness.

Larry Peter requested a louder speaker system. He will also be sending safety discussion information to the Board.

A request was made for more FEMA updates. Herman stated that deadlines are nearing and issues continue to exist with the Harbach property and ownership of the LDRA transfer.

Dan Reyner stated that the boatlift issue n the lake was resolved.

Herman motioned to adjourn the meeting, Colgan seconded. Meeting adjourned at 8:23 pm.

Minutes from September 15, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 15, 2016

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:33 pm.

Trustees present: Kramer, Leonard, Gifford, Havertape, Colgan

Trustees absent: Burger, Herman

Visitors: Chip Hughes, Jason Wenger, Don Dede, Jim Locke, Chloe Colgan, Donna Kunde, Larry Aschbrenner, John Zietlow

Recording secretary: Shelley Kallenbach

Motion to approve the agenda as read was made by Havertape, seconded by Kramer, motion approved.

Motion to approve the August 18, 2016 meeting minutes as posted made by Colgan, seconded by Gifford, motion approved.

Kramer read the payments. Payments in the amount of $20,956.06 for electricity, maintenance and supplies, asbestos inspection, lobbyist, safes, signage, office rent, insurance, internet, and LP gas were presented from the General Fund. Payments in the amount of $80,337.07 for dam operations, Phase 2 work, closing the service gates, engineering services, and fire extinguishers were presented from the Dam/Spillway Project Fund. Motion to approve the payments as read made by Havertape, seconded by Colgan. It was confirmed that it is possible to combine funds in the future. Motion approved.

Kramer read the financial reports. The General Fund had revenues of $24,239.77 and expenditures of $4,740.51, ending August at $255,972.84. The Debt Service Fund had revenues of $45,288.87 from Delaware County and no expenditures, ending August at $74,231.07. The Dam/Spillway Fund had revenues of $1,761.66 from interest and expenditures of $52,114.29, ending August at $2,254,314.51. Motion to file the financial reports as read made by Gifford, seconded by Colgan. The need for an October planning meeting for next fiscal year’s budget was discussed. Motion approved.

The Board considered possible action on quotes for a holding tank for the former LDRA building, now used as the Dam Office. The existing tank does not meet requirements for separation from the property. Proposals for a 1,500-gallon holding tank northwest of the building meeting the 200 feet separation requirements were solicited. Three quotes were received: Oasis Plumbing for $3,829.00, Mark Fink for $4,090.00, and Groth Services $4,530.00. It was confirmed that the quotes were for equal work and more could be added to this tank if future needs required. It is believed that Oasis can complete this before the end of October. Kramer motioned to approve the Oasis quote at $3,829.00, Gifford seconded, motion approved.

Action on the south slope of the dam agenda item was moved until John Zictlow arrived at the meeting.

The Board considered action on guardrail work. Colgan states that a guardrail is required on the north side of the dam to allow for a snowplow in winter. A quote was obtained for $4,800 from Lovewell Fencing, the usual company used for this type of work. One Call must also be contacted, and then the guardrail will be installed in about the next week. This will be a first step toward preventing unauthorized access at that point, as well. Kramer motioned to approve, Havertape seconded, motion approved.

Colgan made the Board aware of maintenance on asphalt work on the north end of the dam. This will be work inside the fence and will be one of the last things required to be done. No approval was sought at this time.

The Board heard committee updates.

The Beach Maintenance Committee states that Randy Rattenborg has come to survey the property. He has finished Lost Beach and is working on North Beach and other areas. Kramer and her husband have been monitoring trash cans on Lost Beach. Rich Hughes and Chip Hughes have been very active with maintenance on Lost Beach and it looks incredible. The Committee will be sitting down with Chip to make a maintenance plan for Lost Beach for the rest of the year and next year. This will include discussion on the Porta-Potty situation.

The Lake Recreational Maintenance Committee states that they are working on getting the property fully surveyed because it was not all originally marked. An email will also be sent out soliciting volunteers to assist with dam office upkeep work.

The Dredging Committee states that Stanley has put together a comprehensive plan related to dredging. Their main recommendation is to build as soon as possible a siltation trap near the Cedars.

Colgan of the Dam Operations Committee states that June 24th was the day the gates were closed, and on August 21st water was flowing over the spillway. The gates have been fully closed since. The lake level is based on water flows. Currently it is at its lowest operating point and could go between 4 to 5 inches higher as flows increase, and the gates will not be lifted until it reaches 7/10ths of a foot higher, which would require flows of near 500 cfs.

The Water Quality Committee states that it is working with Mary Skopek with the DNR/Iowater to start the water quality process back in action. He is working on a date for a workshop to train volunteers to test 10 points once a month and after major water events. He is looking for 15-20 water testers. Testing would take about 10 minutes a spot. Also, he highly recommends viewing the Turtle Creek Cove area as the project is nearly complete and the DNR has been very impressed with their proactive work.

The Funding/Finance Committee had no updates.

The Legislative Committee states it will be meeting next week with legislators to discuss ongoing initiatives.

The Board considered possible work on the south slope of the dam near the next fencing. John Zictlow and Donna Kunde offer to start a native prairie at this position, which would be both aesthetically pleasing and also supportive of water quality measures. Zictlow presented a proposal for seed to obtain and methods on how to begin this native prairie. This would include killing the existing plant life, mowing the stubble, and planting the seed this year. This project would be a 5-year project as it would take 5 years for the plants to fully produce. Only minor mowing work would be required the first and second years. These plants have a deeper root system and will hold soil to help prevent runoff and improve water quality. Zictlow offers to be the project manager and will not charge for the time to manage and work the project. Kramer motions to approve John Zictlow for no more than $1,000 for a native prairie project on the south slope, Colgan seconded, motion approved.

The floor was opened to public comment.

Chip Hughes states that he intentionally held back one load of stone on Lost Beach and the work there has been completed. He expressed concern that someone used Roundup on trees that were growing on Lost Beach. He states that there is no liability on thorns or thorn material and urges the Board to consider keeping thorny bushes on Lost Beach intact.

Jim Locke requests an update on FEMA and that it be on the agenda for next month.

Larry Aschbrenner asks if a guardrail will be adequate to prevent unauthorized access. It was stated that this will be the first step, but an additional fence can be added along with no parking signs should unauthorized access continue.

Motion to adjourn the meeting made by Gifford, seconded by Colgan. Meeting adjourned at 7:42 pm.

Minutes from August 18, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 18, 2016

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:30 pm.

Trustees present: Leonard, Kramer, Havertape, Gifford, Herman

Trustees absent: Colgan, Burger

Visitors: Diana Bauers, Patti Larson, Chip Hughes, Randy Rattenborg

Recording secretary: Shelley Kallenbach

Herman motions to approve the agenda as read, Gifford seconds, motion approved.

The Board held the election of officers.

Kramer motioned to nominate Steve Leonard for president, Herman seconded, all ayes, motion approved.

Kramer motioned to nominate Todd Gifford for vice president, Havertape seconded, all ayes, motion approved.

Gifford nominated Kramer for treasurer, Herman seconded, all ayes, motion approved.

Herman motioned to approve the July 28, 2016 meeting minutes, Gifford seconded, motion approved.

Kramer read the payments for approval. Payments in the amount of $4,740.51 for electricity, property insurance, printer, secretary, lobbyist, legal fees, and miscellaneous supplies was presented from the General Fund. Payments in the amount of $54, 953.08 for dam operations, settlement monitoring, repair of a pressure washer, phase 1 work, and engineering services was presented from the Dam/Spillway Rebuild Fund. Havertape motioned to approve the payments as read, Herman seconded. It was noted that the hot water pressure washer will defrost and thaw gates to allow frozen gates to move as necessary in the winter. Motion approved.

Kramer read the financial reports. The General Fund had revenues of $20.75 and expenditures of $19,921.40, ending July at $236,473.48. The Debt Service fund had revenues of $9.91 and no expenditures, ending July at $28,942.20. The Dam/Spillway Project Fund had revenues of $2,010.55 and expenditures of $177,458.61, ending July at $2,304,667.14. Gifford motioned to file the financial report as read, Herman seconded, motion approved.

The Board heard committee updates.

The Lake Bed Cleanup Committee is keeping an eye out for trees that will be sticking out after the lake is filled. Collection of items depends on the current.

The Dredge Committee says that Stanley has put significant time in looking at the dredge site and access and should have a full report of findings for water flow planning soon.

The Dam Construction Committee states that the lake is within 18 inches of being full. Southside parking lot pavement was to be done by Monday and the office building has minor electrical work remaining to be done by Burrington. The canoe portage also needs to still be extended up the hill. Blacktop paving on the dam will be done after the Gate #2 lift mechanism is replaced.

The Water Quality Committee states that partners were waiting for the dam to be finished and are now ready to meet on water quality initiatives.

The need for a Beach Maintenance/Restoration Committee was discussed in order to form a strategic plan for North Beach and Lost Beach. Chip Hughes wants to meet with the Board to discuss maintaining Lost Beach. Leonard and Havertape expressed interest in participating in such a committee.

Maggie Burger continues to work on a resolution of the reissuance of the District debt and is working with the current lender.

The floor was opened to public comment.

Diane Bauers states that there is a large pile of logs near her property that hasn’t been moved. It is near Wellman’s area and has been there for a significant amount of time.

Kramer motioned to adjourn, Gifford seconded, meeting adjourned at 6:58 pm.

Minutes from July 15, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Friday, July 15, 2016

10:00 a.m

Lake Delhi Trustees Administration Building

Delhi, IA

 

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 10:00 a.m.

Trustees present: Kramer, Leonard, Herman. Colgan, Gifford & Burger by phone

Absent: Davidson

Visitors: Chip Hughes & Bill Havertape

Information was presented regarding the bidding for the demolition of the lake house. The lowest bidder, Lahr Custom Excavating was unable meet the time specifications in the bid. The second lowest bidder was Jerry McElmeel from Monticello. Herman confirmed with McElmeel that he would be able to complete the job by the specified timeline. Motion by Burger, second by Kramer to accept McElmeel bid that includes additional gravel for the parking area. Motion carried.

There was not public comment.

Motion by Herman, second by Burger to adjourn. Motion carried.

 

 

Minutes from June 16, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Regular Meeting

Thursday, June 16, 2016

6:30 PM

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:30 pm.

Trustees present: Herman, Davidson, Burger (call-in), Leonard, Kramer, Colgan, Gifford

Trustees absent: None

Visitors: Chip Hughes, Pat Dede, Don Dede, Ken DeKlotz, Barb DeKlotz, Jim Locke, Wanda Davidson, Tom Cook, Marilyn Cook, Bruce Schneider, Margie Schneider, Ken Kray, Mary Kray, Ed Schmidt, Ron Cook, Hayley Cook, Ben Pasker, Dave Larson, Lou Christiansen, Sue Christiansen, Thayne Short, Brenda Short, Carol Pohlman, Wayne Garvin, Randy Rattenborg, Nancy Hurt, Larry Aschbrenner, Chloe Colgan, Gordon Anderson

Recording secretary: Shelley Kallenbach

Leonard read the agenda as posted with the addition of agenda item 8.5 to consider an estimate from Oasis Pump Service for raising the wellhead at the lake house. Davidson motioned to approve the agenda with the 8.5 addition, Gifford seconded, motion approved.

Kramer asked for approval of the May 19th, 2016 and June 7, 2016 meeting minutes. Gifford motioned to file the minutes, Herman seconded, motion approved.

Kramer read the claims for approval. From the General Fund, claims in the amount of $4,087.87 for electricity, internet, printer maintenance, lake bed reimbursement, lobbyists, insurance, and operational and miscellaneous supplies were read. From the Dam and Spillway Rebuild Fund, claims in the amount of $463,376.56 for dam operations, Phase 2 payments, engineering services, and fire extinguisher equipment were read. Herman motioned to approve the payments as read, Davidson seconded. It was confirmed that the purchase from Dubuque Fire & Equipment covered what was required for fire protection and that the stream and tide gauges monitor the lake water levels. Motion approved.

Kramer read the financial reports. The General Fund had revenues of $5,450.43 and expenditures of $3,406.07, ending May at $269,953.64. The Debt Service Fund had revenues of $12,497.43 and no expenditures, ending May at $24,602.58. The Dam/Spillway Project Fund had revenues of $2,189.08 and expenditures of $395,503.61, ending May at $2,945,932.60. Colgan motioned to file the financial reports as read, Gifford seconded, motion approved.

The Board heard change order requests from GCI. Colgan presented 3 change orders.

GCI Change Order #15 for $72,000 was for clay brought in for the earthen dam portions due to insufficient amounts of clay found in excavations compared to what was anticipated. Colgan motioned to approve Change Order #15, Herman seconded, motion approved.

GCI Change Order #16 for $2,630 was for additional buoys. Davidson motioned to approve Change Order #16, Gifford second, motion approved.

GCI Change Order #17 for $7,500 was for a special concrete to connect the old and new dam walls, which will change unit price amounts in the anticipated budget. The overall change to the bottom line due to this change order would be approximately $2,000. Herman motioned to approve Change Order #17, Kramer seconded, motion approved.

Bruce Schneider presented updates on work done on lakebed cleanup for his reimbursement request. Schneider stated he has removed about 2.5 to 3 feet of material from where the cove empties into the river. Roughly 2,592 yards of material has been removed, which can be compared to stump height that is now visible for confirmation. Burger motioned to approve Schneider’s previous request for 80/20% reimbursement of $5/yard for 2,500 yards, totaling a reimbursement of $10,000, Kramer seconded. Leonard expressed thanks to Schneider for his work and everything previous to this request and found great value in the work. Motion for reimbursement approved.

The Board heard updates on an asbestos removal quote. Environmental Management Services of Iowa was asked to present an asbestos removal quote for the demolition of the lake house. The quote listed the total abatement cost at $5,725.00, which includes DNR permitting, work, and inspection. Herman motioned to approve the removal quote, Davidson seconded. It was confirmed this was the only bid obtained, as there are few companies available for this type of work and board members have had good history with the company in the past. Motion approved.

The Board heard updates on a quote on wellhead lifting from Oasis Pump Services. The lake house houses the water pump for the office building. This pump must be moved to the office and the well head needs to be raised before the lake house is demolished. A quote for this work from Oasis Pump Services is for $2,500. Kramer motioned to approve the quote from Oasis Pump Services, Gifford seconded. Clarification regarding the necessity of the office building was requested. This building houses the off-site computer for dam operations and may also be a potential visitors’ center. It was confirmed that the wellhead will need to be protected from the parking lot. Motion approved.

Herman presented the competitive bids received for the lake house demolish. He confirmed that the bids were for comparable work and were fair to compare with each other. Four bids were received: Harbach for $10,000, Mark Fink for $9,000, Jerry McElmeel for $7,800, and Josh Lahr for $6,531. Herman believes this was a fair process and recommended approving Lahr’s bid based on recommendations from past contractors. Herman motioned to approve the Lahr bid, Gifford seconded, motion approved.

The Board heard information on the possible purchase of a mobile trailer for the dam site. Ideas were sought for storage of tools and safety equipment at the dam site as the existing area beneath the dam was too damp for storage. A trailer was suggested. A 7×14 2-axle trailer was found in Cedar Rapids. Burrington Group and Price Electric offered cost savings if their company logos were included on the trailer. Schneider offered a larger trailer for sale. Kramer motioned to approve the 7×14 trailer as presented, Herman seconded. Gifford would like to make sure the Board does not have indefinite rules on sponsorship so to avoid an inconsistent precedent. Motion approved.

Colgan presented information on a maintenance agreement with Kohler for the diesel generator. This generator provides power to run the dam if electrical power is lost. Colgan recommended a service agreement with Kohler for 5 years, which includes maintenance, required testing, and a major/minor visit per year. He stated this was important for state licensure. No other bids were sought as this was the company the generator was originally purchased from. Colgan motioned to approve the 5-year maintenance agreement, Herman seconded. It was felt that this was not unreasonable due to past experience with generator maintenance plans. Motion approved.

Stump removal and siltation removal at North Beach was discussed. Additional work is necessary on this district-owned property than what was previously approved would allow. Additional equipment would be required for an additional cost of $6,500 that does not include the $1,000 that was already approved previously. Material removed will be used to create a rough road for access to North Beach. Gifford motioned to approve a not-to-exceed amount of $7,500 for North Beach material removal, Davidson seconded. It was confirmed that there may be some sand in this removal that could be used for the beach creation. Motion approved.

Chip Hughes presented requests for reimbursement.

The first was for work done to complete groins at Lost Beach to prevent the current from washing away beach material. The work has been completed as previously approved and the bill for the work was presented. Davidson motioned to approve the bill from Delaware Transfer as presented. Herman seconded, motion approved.

Hughes presented another claim for reimbursement. This invoice would be for removing the dirt required to recreate Lost Beach and does not include any other charges. This work was completed with a DNR and Corps of Engineers permit. Only full hours worked by machine and operator were counted for a total of $175/hour worked. This reimbursement request would be for a total of $16,525.00. Herman motioned to table the request until Hughes could bring board members to view the work completed, Davidson seconded, motion to table until board members have had the opportunity to do due diligence approved.

The Board heard committee updates.

The Lake Bed Cleanup Committee states that Scott Wall will take a brush hog to some more challenging places.

The Dredge Committee states that they will be going to the property to look at easement sites and river dredge sites to work for a resolution to the LDRA property conveyance lawsuit.

The Dam Construction Committee stated that after 6 years of extensive work by many parties and today’s significant meetings with the DNR, DNR approval to fill the lake was obtained on Thursday, June 16, 2016. The dam is now substantially complete and the lake is ready for water. The DNR was surprised at the level of preparation for the meeting. The Board is looking to close the sluice gates next Thursday or Friday to begin lake fill next weekend.

The Water Quality Committee had a Watershed Management Authority meeting in Manchester last week.

The Funding/Finance Committee had no updates.

The Legislative Committee stated the lobbyists are actively pursuing funding through the Watershed Management Authority and meeting with senators to put the lake on the Iowa Public Lakes list.

The Celebration Committee states that a celebration is planned for July 23-24th with multiple sites on the lake having food vendors, kids’ activities, public parking, fireworks, and a Sunday ceremony to mark 6 years since the dam breach. Corporate sponsorships are sought by Monday to allow for marketing materials. A meeting a week from Tuesday will be held at the Administration Building at 6:30 for those interested in helping.

There was no public comment.

Gifford motioned to adjourn, Herman seconded, meeting adjourned at 8:10 pm.

Minutes from June 7, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Tuesday, June 7, 2016

6:00 PM

Lake Delhi Trustees Administration Building

Delhi, IA

 

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:05 p.m.

Trustees present: Kramer, Davidson, Colgan, Leonard, Gifford and Herman & Burger by phone

Visitors: Gordon & Pat Anderson, Jeannie Brislawn, Doug Dunkel, Diane Bauers, Patti Larson and Chip Hughes

Motion to approve the agenda as read was made by Davidson, seconded by Gifford. Motion carried.

Leonard presented change order #14 from General Constructors which includes additional unit costs for revised fencing and guard rail. The Board received the drawing outlining the fencing to be done on the south side of the dam. A motion to approve the change order was made by Colgan, second by Herman. Motion carried.

Leonard opened the meeting up for public comment. Chip Hughes presented the Board with a proposal for groin mitigation and sand work to be done on Lost Beach. Hughes stated he has received two quotes for the work which should not exceed $1,500. Leonard noted that the Board could not officially approve the request at this meeting because it was not on the agenda but he also advised that the President and Treasurer have the ability to approve up to $5,000 prior to official action by the Board. Leonard stated he would contact each board member individually and let Hughes know if he has the go ahead to move forward with the project.

Motion by Gifford, second by Davidson to adjourn. Motion carried.

 

 

Minutes from May 19, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, May 19, 2016

6:30 PM

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:34 p.m.

Trustees present: Leonard, Davidson, Herman, Gifford, Colgan and Kramer

Trustees absent: Burger

Visitors: Jim & Becky Willey, Renee Strief, David Weatherwax, Doug Camp, Ken & Mary Kray, Lou & Sue Christensen, Jeff Madlom, Don Dede, Jim Locke, Bill Havertape, Bruce & Margie Schneider, Chloe Colgan, Bill & Marcheta Lux, Barb & Ken DeKlotz, Ben Pasker, Mark Kintzle, Chip Hughes, John LeClere and Jared Landt

Leonard reviewed the agenda and asked for approval that would include an additional agenda item. That agenda item was for an update from Jeff Madlom, county supervisor, regarding an update on information regarding the proposed ATV ordinance. Motion by Davidson, second by Gifford to approve agenda with additional item. Motion carried.

John LeClere, Delaware County Sheriff, and Jared Landt, Conservation Officer for Delaware & Jones County, gave a presentation to the board regarding future patrolling efforts on Lake Delhi. LeClere explained that a couple of years ago he was informed by county employees who had attended meetings with the DNR that the seasonal water patrol was probably going to be eliminated at Lake Delhi. He said he found that very concerning because the DNR always had a pretty strong presence at the lake. Knowing that the DNR personnel has been spread pretty thin the Sheriff’s Office decided it was time to acquire a boat so that office could patrol the water area as well as the land area in the county. He noted that many other counties in the area utilize the sheriff’s office to patrol water areas such as Clayton, Dubuque, Linn and Black Hawk counties. LeClere said he began having discussions with the Board of Supervisors noting there are lots of people wanting to get back out on Lake Delhi and with the additional public access the lake will get very busy.   After talking with the DNR this spring, they confirmed that it was very unlikely that they would be able to patrol the lake. He mentioned that the number one priority of the Sheriff’s Office is public safety. They don’t intend to patrol the lake seven days a week writing tickets for every little thing. They will be looking for reckless behavior and boating while intoxicated. He’s had several deputies attend class on a boating while intoxicated and will continue to work with the DNR to keep people safe on the lake.

Jared Landt, conservation officer for Delaware and Jones counties, introduced himself. He has 5 ½ years experience seasonal enforcement before he started as a fulltime conservation office for the past six years. During that time he spent 3 ½ years working on Lake Delhi so he’s familiar with the area.   He assured those in attendance that the DNR is not eliminating patrols on Lake Delhi. However, their presences will be limited because of the reduced staffing.   This affects not only Lake Delhi but other lakes in the state as well. Landt stated he will be the primary DNR officer for this area and will utilize the assistance of the sheriff’s office when needed. The main focus for the DNR at this time is the enforcement dock permits. He agreed with LeClere that the focus of patrolling the lake will be boater safety. Landt stated that the DNR will not have a boat slip but will be trailering their boat which is a flat boat and as well as a shared Princecraft that was purchased from Hartwick but is also shared with Linn County and Coralville. He stressed again that the DNR presence will be limited and they will utilize the help from of other agencies like the Delaware County Sheriff’s Office. Any special events on the lake will take priority. Those events must be approved by the DNR so they are aware of them.

Leonard asked Jeff Madlom if he had any comments. Madlom stated that from the supervisors’ perspective, Lake Delhi is a part of Delaware County. The county has to take responsibility whether it’s a paved road or a lake. With the limited resources of the DNR, he feels it’s important for the safety of the lake to have a presence there and that’s why he approved the purchase of a boat for the sheriff’s department. He also stated he felt by having a presence on the lake it would help deter reckless behavior on the lake. Leonard stated the most common question he’s gotten is “Is there going to be an additional cost to Lake Delhi for this additional service?” LeClere stated there will be no additional cost to the lake. Madlom stated that just like the county fair or other events going on in the county that require extra law enforcement presence, it’s the responsibility of the county to pay for the additional enforcement.   Davidson asked if the boat that’s going to be used will have markings on it. LeClere said yes that it will probably say “Delaware County Sheriff” but they haven’t put the markings on it yet. Davidson also asked if there will be increased patrol presence the first year. LeClere said the first year will be critical. For the first year there will be a lot of unknowns. There’s no way to know the kind of crowds there are going to be. They will base their presence upon what they see. Gifford asked if the checklist of sheriff’s office would be the same as that of the DNR. LeClere said he doesn’t anticipate stopping people for every little thing. The primary focus will be public safety. Landt stated that they need to establish a presence so people on the lake know they are out there. A question was asked if they see someone on the lake behaving in a reckless manner who would they call? Landt said it’s always a 911 call. The dispatcher will notify the appropriate personnel. He also stated that this is why the dock permitting is so important. Another question was asked regarding the boat and if it would have a light and siren and also how big of a motor it has. The answer was yes it will have a light and siren and it has a 75hp motor.  Leonard thanked LeClere and Landt for coming and expressed his appreciation to both the DNR and the Sheriff’s Office for working with Lake Delhi to resolve past issues and their cooperation moving forward.

Jeff Madlom was asked to give a short presentation on the proposed ATV ordinance that is being reviewed the the county supervisors. He stated that the supervisors have been working on this proposal for about eight months. They’ve been working a group of about 80 people from the ATV/UTV Club in Delaware County. The supervisors have also been reviewing ordinances from other counties and came up with what they felt was the appropriate ordinance for Delaware County. They’ve had two readings so far. The third reading will be at their next meeting on Monday, May 23rd.   If you agriculture you don’t have to follow this ordinance. Those people are governed by the State of Iowa. If you are recreational you will follow this ordinance. The ordinance requires turn signals, headlights and taillights that are working and on all of the time.   A slow moving sign will not be required but a six foot flag will be required or a flag one foot above the vehicle. He stated they had questions from people asking why the ordinance included turn signals when Buchanan County doesn’t require them. Madlom stated that as county supervisors they want to make sure everyone is safe and that’s why they will be required. He also mentioned that you have to be at least 16 years of age with a driver’s license in order to drive on a county road. People will be allowed to drive on all Class A roads and hard surface roads. The only roads you cannot drive on are Class C roads but there are only a few of them in the county. If you are under 18 years of age, you have to pass a safety course and carry that certificate with you until you reach 18. A question was asked about when the vehicle can be on the road. The answer is only daylight hours will be allowed. Proof of insurance is also required and the vehicle must be registered with the DNR through the Recorder’s Office. A question was raised about the Amish and are they governed the same.  Madlom stated they are slow moving vehicles because they travel under 35 mph and must have the slow-moving sign on their buggies. A questions was asked if the ordinance covers golf carts. The answer is no. Madlom also stated that the ATV vehicle must have a speedometer so the driver is aware of how fast he/she is going. A question was raise this ordinance governing an ATV being driven on private property. Madlom stated that this ordinance covers any areas that are under the authority of the DNR. The only place these vehicles are not allowed on in county parks. The county conservation board has as right to set their own rules regarding ATVs and right now they are not allowed in the parks. Leoanrd asked if the Trustees could get a copy of the ordiance if and when it’s passed. Madlom stated it’s currently on the county’s webpage. Once it’s published the first week in June, the ordinance will be in effect. That is dependent on if it’s approved the supervisors. A question was asked if the ordinance specifies whether the vehicle can to a three-wheeler or a four-wheeler. Madlom said it could be either and that there are also weight limits listed in the ordinance. Leonard thanked Madlom of his presentation.

Motion to approve the April 21, 2016 and May 7, 2016 meeting minutes was made by Gifford, seconded by Davidson. Motion carried.

Kramer read the payments for approval. Claims from the General Fund in the amount of $3,406.07 for electricity, property insurance, phone/internet service, copier maintenance, FY15 audit service and lobbyist expenses were presented. Claims from the Dam/Spillway Rebuild Fund in the amount of $385,503.61 for dam operations, Phase 2 payment, RNA septic work, and engineering services were presented. Davidson asked a questions regarding the number of meters we have with Alliant Energy. Kramer stated we have three meters. One at the house, one at the office and one at the dam. We currently have a credit on one of our accounts because we are being refunded for a hookup fee. She also noted that GCI will be reimbursing us for the cost of the electricity used at the house. We will receive a credit for that amount once they are finished.   Herman motioned to approve the payments as read, Gifford seconded. Motion carried.

Kramer presented the financial reports. The General Fund had revenues of $9,312.65 from Delaware County and expenditures of $3,193.12, ending April at $267,909.28. The Debt Service Fund had revenues of $21,229.77 from Delaware County and expenditures of $359,323.75 for principal and interest payment, ending April at $12,105.15. The Dam/Spillway Project Fund had revenues of $90,403.96 which included the final reimbursement from Delaware County for $88,111.23, and expenditures of $351,040.02, ending April at $3,329,247.13. Herman motioned to receive and file the financial reports as read, Gifford seconded. Motion carried.

Kramer reviewed the compilation report received by Hunt & Associates for FY2015. It is a summary of our assets and liabilities. The report states that the Board did not make disbursements exceeding their FY 2015 certification. It was noted that because our review with Hunt & Associates is handled through the county, our expense for that service is much less than if we had to hire our own firm. Herman made motion to approve the compilation report from Hunt & Associates, Colgan second. Motion carried.

Leonard presented a request to submit an engagement letter to Piper Jaffray. The purpose of the engagement letter is to ask Piper Jaffray to review the District debt and interest rates. There’s no cost for this service and the engagement request does is non-binding. Under federal law any underwriting firm must have an engagement letter in order to review our bonds. Herman wanted to confirm that there is no cost to the District nor is there any obligation to the District to engage with Piper Jaffray should we decide to pursue the refunding of this debt. He also commented that our call date is down the road and that the purpose of engaging with Piper Jaffray is to see if it makes sense to go to the market now. Herman stated that he felt if it is determined that we should that we should go to the market, the District should look at proposals from Piper Jaffray and others as well as Speer Financial and others to decide what makes the most sense of who to deal with.   Motion by Herman to approve the engagement letter, second by Davidson. Motion carried.

Leonard presented some background information on the consideration to demolish the lake house south of the dam. Currently Stanley Engineering is using the lake office.   General Constructors is using the house while working on the dam project. Leonard described the house as generally uninhabitable in terms of anyone actually living there. It’s in poor condition as best. The District has a great need to enhance public access and this would be a good opportunity to demo the house and enable additional parking. With the planned portage for kayaks and canoes as well as a walking trail for people to fish below the dam, we will need to provide extra parking. We also have intentions to put the Wall of Recognition near the spillway. Kramer provided information regarding the cost to demolish the house and garage behind it. She contacted Randy Harbach to provide a quote that included the demolition of the house and garage and the removal of all material.   His quote was $10,000. He also noted that the siding on the house is slate which indicates that there is asbestos in the siding and that would have to be contracted with an asbestos firm for removal. He was unable to contact the firm he works with but Kramer asked him for his best guess at the possible cost and he said he thought $5,000 would be a good estimate. Kramer also contacted Oasis Plumbing to take a look as the well which is located in the basement of the house. They gave her a verbal quote of no more than $2,500 to remove the pump from the house and place it in the lake office. They would also raise the well and make sure the water line to the office is secure. Leonard asked for a motion to move forward on the project. Herman expressed a concern that the District should seek out a second bid on the demolition. He also said the asbestos inspector that Randy Harbach uses is the same that the City of Monticello uses which is Environmental Inspectors out of Dubuque and they do excellent work. He noted the window of opportunity to get an inspection done is small because most asbestos inspectors get very busy once school is out so it may be best to at least get started with the asbestos removal while we get a second bid on the demolition. Colgan said he felt that the house needs to be demolished and he supports the idea of getting the asbestos removed as soon as possible. A question was asked about the cost to insure the house. Kramer said we are currently paying $770 a year for it to be insured. She also mentioned that while we can get a second quote on the demolition, Randy Harbach will likely be the least expensive because of his proximity to the dam. She also mentioned that she asked Luke from Oasis Plumbing for a quote to take the house down and he said he wouldn’t touch it because of the asbestos.   Davidson made a motion that we hire a contractor to remove the asbestos and come back and revisit the demolition later on. Herman seconded the motion.  Herman said he would be happy to make some calls to other demolition contracts to get bids prior to our next meeting.   He also knows of other asbestos contractors and would make those calls as well in the event the Dubuque firm is unable to do the work. Davidson revised his motion to move forward with the asbestos removal at a cost of no more than $6,000, Herman seconded the motion. Gifford asked if the motion should include the statement that the intention is to tear down the house. It was agreed that the intent should be included in the motion. Davidson again revised his motion to move forward with the asbestos removal with the intent to demolition the house after we receive other bids. Gifford seconded. Motion carried.

Leonard gave some background on the next agenda item which was for approval of a quote for rock and sand mitigation at Lost Beach. Leonard has reached out to Rich Hughes who owns property right behind Lost Beach. Rich told Leonard he has done some mitigation work just downstream from Lost Beach and he suggested the District look at mitigating the reduction of sand once the lake comes back. Leonard and Colgan both went down to look at the site and after reviewing the area they came up with some options. One included taking the old concrete piers from the dam site and move them to Lost Beach or get bigger boulders to place on the beach. Leonard explained that at this point we don’t have enough information to make a decision. Colgan has reviewed the option of moving the concrete piers and it was decided they are just too heavy to move. Leonard stated that if the Board is interested in purchasing the material Rich Hughes had the machinery at the location to put the boulders in place.   Since we do not have any quotes available, Leonard asked for a motion to table this item until our next meeting. Colgan made the motion to table, Kramer seconded. Motion carried.

There were no change orders received from GCI so a motion was made by Herman, seconded by Davidson to remove this item from the agenda. Motion carried.

The next agenda item was for consideration of payment to Groth Services for the water/sewer hookups that was done for the Rocky Nook Association. Kramer explained that this payment request is the second and final invoice from Groth for the work that was contracted between the District and the Rocky Nook Association. The total contract for the work was $47,000. The amount of this invoice is $22,760. Gifford made the motion to approve, Kramer seconded. Motion carried.

Leonard presented a proposal from Groth Services to pump and fill five old septic tanks on the Rock Nook Association property. He explained that this is for work that the District agreed to provide. The proposal is for $5,500. Colgan asked if this fulfilled our obligation to the Rocky Nook Association and Leonard stated that was correct. He noted that the Rocky Nook Association has signed off on the project. Davidson made the motion to approve the proposal, second by Colgan. Motion carried.

Bruce Schneider presented his request for reimbursement for lake bed work. He removed approximately 2500 yards of sand at a cost of $5.00 per yard from the sand ridge that runs from the inlet of the cove upstream to about 400 feet in the middle of the lake. He is removing 2-3 feet of sand to bring a boating level to about 5 feet. Herman asked how much of the sand has currently been taken out. Schneider stated that at this time he has taken out 700 yards with 1800 remaining. Leonard asked the cost of the project. Schneider said the total cost is $12,500. Gifford asked if there was a reference on the cost per yard. Schneider stated he looked at county charges to come up with that dollar amount. Leonard noted that most of the board members had a chance to visit the area. Herman said he’d been there at least four times and there’s been a considerable amount of work done. The only thing he has struggled with is coming up with the value of the black dirt that Bruce removed and has stockpiled for possible use or sale. He noted that this request specifies the removal of sand and by visiting the site he has no doubt that a significant amount of work has been done. Herman said that if the Board approves something he would like it to be contingent upon a final inspection to show the final account of the material removed. Gifford said he would like to have Bruce keep a log of the amount of truck loads of material he removes. Colgan stated that he and Kramer both visited the site the Saturday prior to this meeting. He stated he has gone on record at previous meetings that he does not support any of these lake bed projects because he felt the money needed to be directed to rebuilding the dam. He noted that two months ago there was still a lot of work to be done on the dam and we were dealing with possible flooding issues that could have had a huge impact on the project. Since that time all the concrete work has been done so those concerns have been eliminated. He also stated that with all the work done to this point we are very close to filling the lake. This limits the time remaining for Schneider to complete the work. Colgan said he felt the price quoted by Schneider is justified. Leonard commented that he had visited the area and that Schneider had followed the criteria given by the Board.   Leonard said he was amazed by the amount of material that Schneider had taken out and the value to the District for the work he had done.   He also mentioned that there is a difference from this request and other projects given the fact that Schneider is doing the work himself and not hiring it done. Gifford asked if there’s a way to measure the output of material to quantify the amount in order to provide a final cost of the project. Leonard asked for suggestions on a motion to approve. Herman said he would make a motion to pay Schneider $60 per truckload with Bruce keeping track of the number of truckloads and turning in a signed statement verifying the amount. The motion also includes having the District take a measurement of the material and then make a payment not to exceed $12,500. Leonard wanted to clarify that this is an 80/20 cost share so the not to exceed figure is 80% of $12,500. Gifford seconded the motion. Leonard asked Schneider if he would be okay with anyone from the community coming down to view the area that he’s been working on even though it’s a private lane. Schneiders’ said they would like people to call them first. There being no further discussion, Leonard asked for a vote. Motion carried.

Leonard reviewed a request to the IDNR to put the Lake Delhi District on their public lake list so the District can be eligible for the lake restoration program. He explained that the IDNR has a public lake list and Lake Delhi has never been on the list. It’s important for Lake Delhi to be on that list for a variety of reasons. Since we are a public lake we should be on the list and by being on the list it allows us to have access to funds, grants and additional resources that are provided to public lakes. The letter requests two things. First, to put us on the public lake list and secondly to be part of the lake restoration program. We have received funds through the lake restoration in previous years but the criteria has changed in terms of requirements.   Those requirements include two things. One is that we are a public entity which we are. The other is that the watershed ratio cannot be above 200:1. Even though our watershed ratio is greater than that figure we are asking for them to consider us for the program. Leonard noted that we recently got a new bill signed this last legislative session that allows the District to be a voting member for the Watershed Authority which deals with water quality and water management. Many federal and state dollars will fund projects for water quality.  The amount of funding has also increased over the past six years. In 2010 the total amount of funds available was $3,000,000. That amount has increased to $8,000,000.   By being on the public lake list, we can lobby for more funding. Leonard asked for a motion to sign and send the letter to Director Gipp of the IDNR.   Colgan made the motion to approve sending the letter, Gifford seconded. Motion carried.

Leonard asked for committee updates.

Lake Bed Cleanup: Kramer noted that she was informed of some willows downstream of the Linden Acres area. Gifford said he would investigate it and see about removing the trees. Leonard stressed the need for the lake residents to remove and trees in their area or call the Trustees so we can make arrangements to get rid of the trees.

Dredge: No update

Dam Construction: Colgan explained that all the concrete work is done. What’s left is earthwork on the south side. All of the work is done on the downstream side. As of today, the soil for the remaining earthwork tested positive so for the remainder of the week and this weekend, there will be a lot of work being done to finish up and then they will be able to remove the cofferdam. If the water level continues to drop, we will be able to shut the two sluice gates. We’re hoping to have Jon Garten, the state dam inspector, out the first week in June to verify that everything we built was to the plan specifications. If he gives us his approval, we can lower the gates and start filling the lake. A 2”-3” rain would fill the lake in about four days. Colgan said filling the lake is dependent upon how much rain we get. If we have a dry period, it will take longer to fill. He also mentioned that even though we will have dam operators, we will have Lunda Construction under contract for any maintenance work and we will also be under contract with Rotork for work and warranty on the actuators. Colgan spoke about the concerns regarding Gate 2. Lunda Construction was out last week and pulled the screw auger, actuator and gearbox. Colgan described the damage that was done and that parts and repairs could several weeks. In the meantime, Bill Holman from Stanley Engineering got approval for us to close Gate 2 provided we install two 10-come alongs to be able to manually lift the gate if there was ever that need. Colgan had Marty Pottebaum and his helper do a practice run and they were able to raise the gate one foot in five minutes.  Colgan reminded everyone that the spillway has a capacity of 39,000 cfs. Each gate has an additional capacity of 10,000 cfs. Having one gate not operable is not an issue. He also stated that all the repairs for the gate parts are under warranty. Leonard shared that in talking with Lunda Construction, they are taking the lead on getting Gate 2 repairs and working with the other contractors including Linita and Rotork. Colgan also wanted to note that Brian Monk will be doing the necessary work to protect the pre-historic fish weir that is in an undisclosed location. One of the few requirements from the Corp of Engineers is that this area be protected. That work will be completed this coming Monday.

Water Quality Update: Gifford noted that once the lake is back, water quality testing will begin. He has talked to Iowa Water which is part of the DNR and is working on getting a training session set up. He will then work to reassemble the Water Quality Team and will be looking for volunteers to serve on that team.

Celebration Update: Leonard explained we have between 25-30 volunteers who are working on plans for a celebration event for the weekend of July 23 and 24. July 24th is the sixth anniversary of the breach. On July 23rd, there will be 3-4 locations on the lake that will host food vendors, music, games for kids and adult as well as a version of a poker run. In addition, there will be fireworks that evening on the south side of the Dam. More information will be coming in the near future.

Funding/Finance: No updates

Legislative Update: No updates

Leonard opened the meeting to public comment. Jim Willey asked if the North Beach area work was going to be completed. Herman said he had been in touch with several contractors and that we have one contractor willing to do the work and it should be done very soon.   Jim Locke asked if we knew how much the $6,000,000 debt was going to cost once it’s been paid in full. Without having the debt schedule available, it was thought that the cost would be around $9,000,000. Locke also asked if, once the lake is back, would shallow areas be marked.   The board will be looking at this issue when the time comes.

There being no other public comment, a motion to adjourn was made by Gifford, second by Herman. Motion carried. Meeting adjourned at 8:37 p.m.