Minutes from May 7, 2016

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Saturday, May 7, 2016

9:00 A.M.

Lake Delhi Trustees Administration Building

Delhi, IA

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 9:00 a.m.

Trustees present: Leonard, Kramer, Davidson, Herman and Burger, Gifford & Colgan via phone

Trustees absent: None

Visitors: Diane Bauers, Larry Peter, Ed Schmidt, Dave Larson, Barbara & Ken DeKlotz, Lou & Sue Christensen and Dan Recker

Motion to approve the agenda as read was made by Davidson, seconded by Herman. Motion carried.

Leonard explained that several months ago when Lunda Construction was still working on the final area on the north side of the dam there was a mutual agreement with the District to not have Lunda finish the project as it relates to water mitigation and erosion protection around the dam until the District could work with the neighboring property owner, Marty Pottembaum. Lunda had already put a culvert in along the road as well as some rip rap for drainage and erosion control. Leonard also explained that Lunda’s quote included more rip rap while thee proposal from MP Construction includes more concrete work which will reduce our maintenance in the long term. Bill Holman from Stanley Engineering was on site last Tuesday and reviewed the proposal from MP Construction in detail making sure it met the requirements we need. Leonard asked for a motion to approve the proposal from MP Construction with one additional item.   There’s a possibility that additional rock work may be needed as they work on the project. The estimated cost is approximately $400. Leonard asked for a motion to approve the proposal from MP Construction in the amount of $18,020. A motion to approve the proposal from MP Construction to finish the concrete work for the protection of the northern up steam portion of the dam that was originally part of the Lunda Contract for Phase I was made by Kramer, second by Herman. Davidson expressed his concern regarding the additional $400 expense. He said he felt MP Construction should be required to pay any additional costs. Leonard explained that the additional rock, if needed, would be for stability purposes and located on District property and not on Pottebaum’s property. He also noted that this work does not include replacing the guardrail and additional fencing. There being no other comment, Leonard asked for a roll call vote. All ayes, no nays. Motion carried.

Leonard opened the meeting up for public comment. Ed Schmidt asked if there were plans to deal with the erosion on the northern downstream area of the dam. Colgan confirmed that there are plans to take care of that situation.

Barb DeKlotz asked for information on the problems with gate 2 on the dam. Leonard said there are some issues regarding gate 2 but those issues will not preclude the District from filling the lake. All the manufacturers involved with the gates were out last week. A game plan is in place to get any repairs to the gates done and that all repairs are under warranty. Leonard noted that one gate not being operational only reflects 15% of our water capacity. He stated he would hate to see rumors out there that we would not be filling up the lake for any reasons because that is not the fact.   We are currently looking at about a three week time frame before the lake will start to fill and noted that it is the responsibility of the Board to communicate to the residents on the lake of any delays and or any other issues that come up that would be cause for alarm. Dave Larson asked if the gate is operational enough if we have a major water event. Leonard stated there are ways to operate the gate without all the mechanisms in place and there is a plan in place to deal with that should it ever be needed.

Ed Schmidt said he would like to see another economic impact study done showing the amount of money spent in the area since the breach. He stated there are still skeptics out in the county wondering how much money has actually been spent in the community. Gifford stated he thought the idea was a good one and that there are really two sides to the issue. One is about the money that was spent but another piece is about the actual amount of loss that occurred.

Larry Peter, a former construction committee member, presented his final report to the Board and expressed his concerns about the gate issues. Leonard responded that the concerns regarding the gate are being addressed with all manufacturers/contractors as was stated earlier.

There being no further comment, a motion to adjourn was made by Davidson, second by Herman. Motion carried.

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