Unofficial Minutes – Thursday, April 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 15, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Jasper, Burger, Scherrman, Staebell, Althoff and Herman were present via Zoom.

Absent: None

Visitors: Laurie Kramer, Dan Reyner, Eric Strief, Crystal Hanzelka, John Mack and Randy Rattenborg via Zoom

 

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Burger, second by Jasper. Motion carried.

Claims were presented for payment in the amount of $7,192.37 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, and gate repair. Motion by Althoff, second by Scherrman to approve payments. All ayes. Motion carried.

Claims were presented for the Debt Service Fund for principal and interest due on the GO Bond as of June 1, 2021. The principal amount is for $185,000.00 and the interest due is $52,082.80. Burger made a motion to approve, seconded by Jasper. All ayes. Motion carried.

March financial reports were presented. The General Fund had revenues of $135,550.76 from Delaware County. Expenditures for March were $13,385.88 ending March at $2,148,212.91. The Debt Service Fund had revenues of $182,323.46 from Delaware County with no expenditures ending March at $301,149.07. The Dam Improvement Fund had no new revenues and no expenditures ending March with a $40,000.00 balance. A motion was made by Burger to receive and file the March financial report. Staebell seconded the motion. Motion carried.

The Board considered a request for a donation to the LDRA for assistance with their dredge debt. The payment is for interest only in the amount of $149,865.00.   Staebell made a motion to approve payment and Burger seconded the motion. Reyner reported that the balance of the dredge debt is $1,149,995. With no further discussion, a vote was taken. All ayes. Motion carried.

 

The Board reviewed resolution #4.15.21 to approve the Delaware County Auditor to conduct the regular trustee election in July, 2021. The resolution asks for a hand-count vote. A motion was made by Leonard, second by Staebell to approve the resolution.    All members voted aye. Motion carried.

A motion was made by Staebell, second by Leonard to table any action on the Conservation Easement at the dredge site until more information is available. All ayes. Motion carried.

The next agenda item was to review a written lease agreement with Delhi Boats that was discussed last month. A motion was made by Leonard, second by Staebell to keeping the project moving forward but table approval until the May meeting with all terms as necessary. All ayes. Motion carried.

Randy Rattenborg from Burrington Group was present to discuss their contract with the Trustees for dam operations. He is requesting the board to review their contract sometime in September or October. He also reviewed with the board what their company does regarding dam operations. A motion was made by Staebell, second by Scherrman for Rattenborg to bring a contract to the September meeting for review. All ayes. Motion carried.

Leonard stated he is still waiting on final quotes for the Wall of Recognition adding he’s been having trouble getting information from the contractor. A motion to table until further notice was made by Leonard. Staebell seconded the motion. All ayes. Motion carried.

Randy Rattenborg presented the board with information regarding the 5-year inspection of the dam. Bill Holman, who was the engineer for Stanley Consultants at the time of the dam construction is no longer with the company. Andrew Judd who was also involved in the project is now working for a company called HDR which is based in Minnesota. Randy has been in contact with Andrew Judd to see if he would have an interest in doing the 5-year inspection. Judd said he would be interested and noted is often in Iowa for other projects. A motion was made by Leonard, seconded by Staebell to request a proposal from Judd for the 5-year inspection. All ayes. Motion carried.

The board discussed purchasing a subscription to Zoom for their board meetings along with a TV and remote to be able to view the meetings at the Scada Office. Burger made a motion to put Althoff in charge of purchasing said equipment/subscription at a cost not to exceed $2,000. Staebell seconded the motion. All ayes. Motion carried.

A motion was made by Staebell, seconded by Leonard to send a letter to Stanley Consultants requesting them to provide all of the Lake Delhi dam documentation to Burrington Group. All ayes. Motion carried.

The board spent quite a bit of time discussing a proposal from the LDRA for a sand cleaning machine. Eric Strief was present to discuss several options on the type of equipment that could work for the lake beaches at different costs. One of the things the LDRA is looking for from the Trustees is an agreement to take care of maintenance and storage of said equipment if something was purchased. After more discussion, a motion was made by Burger, second by Staebell to provide $1,500 to the LDRA to bring in a Sand Man to test on a trial basis. The LDRA would pay for the shipping costs. A decision about cost share would come at a later meeting. Eric Strief said he would coordinate storage of the unit. All ayes. Motion carried.

The next agenda item was regarding wiring from the PLC to the gates at the dam. Rattenborg said he had been in contact with Price Electric but was still waiting on a quote. A motion was made by Leonard, second by Scherrman to authorize Rattenborg to secure a quote for no more than $5,000 to get the issue resolved. All ayes. Motion carried.

Water Quality – No Update

Community Quality of Life – Leonard gave a brief update from the lobbyists. They are working on several funding packages that would be of benefit to the District.

Property Assets and Dam – It was noted that contact needed to be made with Mitch Stender to see if he still planned to offer mowing services and beach cleanup. Burger said he would look into it. Burger also mentioned that he is still in discussion with the guy who offered a countertop for the Scada Office and will get with him to see when it will be installed. Rattenborg noted that there have been issues with the diesel generator at the dam. It errors out on occasion but he plans to visit with 3E Engineering who does the annual inspection to resolve the problem. He also mentioned there have been some issues with the overhead hoist. He noted that there had been discussions last year about getting the control panels down from the hoist for better access. That will be expensive. Another issue with the overhead hoist is that there’s no backup. If it’s not working a crane would have to be brought in and it will be a difficult job because of the working area. Herman asked Rattenborg to come back next month with more information regarding costs.

Financial/Budget – No update

Leonard noted that the board members need to visit the Cedar Cove site along with the dredge site and the former Injun Joe site so the new members can gain some familiarity with the areas and requests that have been made. Herman suggested that a time be scheduled a time before the next meeting to get together.

Public Comment – John Mack asked the board if they had received any comments about the high assessments that were received by the lake residents. He’s wondering what kind of action could be taken with the county to have the assessments addressed. Herman suggested looking at tax rates and comparable sales data. Scherrman suggested John go in and do a formal review and noted the values in his area have gone up especially land values.

A motion to adjourn was made by Staebell, second by Leonard. Motion carried. Meeting adjourned at 6:45 p.m.

 

 

 

 

 

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