Unofficial Minutes – Thursday, November 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 18, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice-President Althoff.

Present: Jasper, Scherrman and Althoff were present.  Leonard was present via Zoom

Absent: Staebell, Burger and Thompson

Visitors: Pat Colgan  Laurie Kramer, Randy Rattenborg and Ed Schmidt via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Jasper to approve the agenda. All ayes. Motion carried.

Althoff asked for a motion to approve the minutes from the previous meeting. Jasper made the motion to approve, seconded by Leonard. All ayes. Motion carried.

Claims were presented for payment in the amount of $6,970.37 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, dam repairs, sand for Lost Beach and rental for storage unit. Motion by Leonard and seconded by Scherrman to approve payments. All ayes. Motion carried.

October financial reports were presented. The General Fund had revenues of $29,014.09 from Delaware County. Expenditures for October were $71,453.67 ending October at $2,117,113.77. The Debt Service Fund had revenues of $27,530.77 from Delaware County and expenditures of $236,622.30 ending October at $169,785.66. The Dam Improvement Fund had no revenues and no expenditures ending October with a $50,000.00 balance. A motion was made by Leonard to receive and file the October financial report. Jasper seconded the motion. All ayes. Motion carried.

Althoff spoke to the Board regarding consideration to purchase of a Microsoft 365 subscription. He noted the increasing concern with cyber-security as a factor in making the purchase. Scherrman made a motion to purchase a one-year subscription at a cost $564. Leonard seconded the motion.  All ayes. Motion carried.

Althoff reported that ICAP (our insurance provider) did an IT assessment on the District computer set-up. From that assessment, the Board has been presented with recommendations to improve security. The first recommendation is to implement a password policy and change the password twice a year. The second recommendation is to develop an acceptable use policy. The third recommendation is to include cyber security risks in the existing disaster recovery plan. Number four is to develop and implement Wi-Fi security plan. Number five is to implement a web application firewall. After some discussion, Leonard made a motion to table any implementation of these recommendations and have Althoff come back at the next meeting with more data and possible draft policies. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that watershed management authority is engaged in creating a plan for the full Maquoketa River. They have hired a coordinator to work with NRCA and the IDNR and also all of the board members of the WMA. There’s also been involvement with the Delaware Co Conservation Board and the Delaware Co. Sanitation Board with regard to water quality in Delaware County. He noted the application for the Impoundment Fund went to the IDNR. Our lobbyists are working to make sure our application is being reviewed. Leonard stated he expects a decision on who receives funding to be make on December 9, 2021. Leonard noted that the test results from the water testing this summer are available and if there’s an interest he could arrange for the DNR to make a presentation.

Community Events – Nothing new to report

Dam Operations & Maintenance – Althoff noted the committee met with Pat Colgan in September and that Pat recently sent out information regarding a maintenance plan that can be used for budget purposes in the coming year. Rattenborg met with Delhi Repair to weld the stair well. Rattenborg stated that the trees at the dam need to be removed yet this year. Scherrman said he would make some contacts to get the trees removed as soon as possible.

Property Management – Jasper reported on the wash-out at Lost Beach. He noted that sand had been placed on the beach. A bigger issue is on the west side of the beach. Some of the block is caving in. His concern is how best to fix the issue and stabilize the area.

Finance/Budget –Nothing to report

Legislative – Nothing to report

Dredge – Nothing to report

Wall of Recognition – Nothing to report

Public Comment: None

A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:20 p.m.

 

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