The Combined Lake Delhi Recreational Facility and Water Quality District
Board of Trustees Meeting
Thursday, July 17, 2014 – 6:30 p.m.
Maquoketa Valley Middle School Conference Room
Delhi, IA
The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:30 PM at the Maquoketa Valley Middle School Conference Room.
Trustees present: Leonard, Kramer, Davidson, Gifford, Kray, Burger
Trustees absent: Schneider
Visitors: Ben Pasker, Ed Schmidt, Don Dede, Pat Dede, Larry Peter, Eve Peter, Ken Kray, Sue Christiansen, Lou Christiansen, John Carbaugh, Pauletta Carbaugh, Barb DeKlotz, Ken DeKlotz, Jim Locke, Phyl Locke, Pat Colgan, Chloe Colgan, Chris Stender, Bob Knake, Marcheta Cooey Lux, Sara Millhouse (Dyersville Commercial)
Agenda was reviewed by Leonard. Motion by Gifford to approve agenda, Burger second, all ayes, motion passed.
Kray requested approval of 6/19/14 minutes. Motion by Leonard to approve with change of wording regarding completion of Turtle Creek project , Kramer second, all ayes, motion passed.
Kramer detailed billings for the General Fund. Kramer Lawn Care – $300.00; L&L Consulting – $2000; Simmons Perrine Moyer Bergman – $551.25. Billings for the Bond Fund are Lunda Construction – $143,660.87 and $39,612.26 (split between June 30 and July 1 for budget year purposes); Burrington Group – $720.00; Simmons Perrine Moyer Bergman – $1,058.25; Stanley Engineering Phase I – $12,619.76 and Stanley Engineering Phase II – $8,207.00 Gifford made motion to pay billings for the General and Bond funds, Kray second, all ayes, motion passed. Davidson still wants to discuss Lobbyist contract and Leonard advised will be covered in Legislative committee update.
Kramer gave review of the Financial report for month ending June 30, 2014. The General Fund began with a balance of $116,862.73 and after revenues and expenses, ended with a balance of $117,361.91. The Debt Service Fund began with a balance of $13,360.28 and after revenues ended with a balance of $21,505.98. The Dam/Spillway fund started with a balance of $4,972,661.09 and after revenues and expenses, ended with a balance of $4,710,809.20. Motion to file financial reports by Burger, second by Davidson, all ayes, motion passed. Kramer also advised she received a payment from the DNR today for $463,254.40.
Kramer is asking for approval for the Lunda Construction payment of $265,484.06 and Stanley Engineering payment of $12,619.76 for a total of $278,103.82 to be reimbursed by the DNR. She is also requesting approval of $4,103.50 from Delaware County which is a 50% reimbursement for a Stanley Engineering billing. Burger made motion to approve request, Gifford second. All ayes, motion passed.
Leonard introduced Change Order #2 for opening the sluice gates for a time and material, not to exceed estimate of $4,649.63. Gifford, Schneider and Leonard approved the change order previously based on resolution 6.19.14.b and tonight Leonard is asking for full board approval. Motion by Kramer to approve Change Order #2, Gifford second. Burger questioned if Stanley and Colgan had given prior approval and Leonard indicated yes and noted such on the change order. All ayes, motion passed.
Burger advised he was contacted by the bank (Bank Iowa) that holds the LDRA Dredge loan. The bank has been notified by the bonding attorneys that they cannot continue to give a qualified tax exempt status without a recent public hearing by the city of Delhi. Lori Dolan from Bank Iowa and Burger produced a new schedule. Burger advised in the finance committee budget a $20,000 principal payment was included to get us back on schedule of paying principal in 2014. Dolan has indicated that the bank is not interested in lowering the interest rate until a couple of years of principal are paid. Burger forwarded the new schedule to the LDRA and they have accepted the new schedule. Leonard made motion for discussion on this topic, Kramer second. Leonard would like to see us have discussions with the bank to see if there are other viable options for an interest reduction and possible reductions in the principal. Gifford said it was his understanding that the bank was open to discussing alternatives. Burger said he had no problem with getting back together with the bank for further discussions. Burger made motion to table, Davidson second, all ayes, motion passed.
Kramer discussed the building across the street for possible use by the Trustees. Trustees toured the building and it looks like it is a viable alternative for us to use. Kramer is checking to confirm we can get Internet access in the facility. Kramer said 2 custodians and the superintendent would retain keys to the facility. Kramer said she believes they will be asking for just a one time payment. Burger says the building needs a new roof and we should understand the plan for that. Burger also indicated a 28E agreement would be in order to understand the agreements between us and the school board.
Finance committee – no update
Dam Construction/Timeline – Leonard said the water backup permit has been signed and is on its way to us. Colgan gave update and advised 3 weeks of rain did impact construction. Lunda has repaired the coffer dam and as of Monday, all of the extra water was drained down again. Lunda has been working on the concrete pier removal. An inspection of the silting basin floor shows it was intact and in good shape. The ordered gates may be delivered early. Phase II is ready to go out for bids. Gifford said Colgan’s pictures and reports are all posted to the District web site. Leonard said the construction committee members met with Colgan and discussed potential next steps for dredging. We should do core drillings and there will be recommendations coming to the board soon. Stanley is working to get an estimated cost of the primary areas of the lake bed. Colgan said we have the measurements of the tops of the sediment, but not the bottom. We need to know the depth of the sediment to know the volumes. The sand is less at Linden acres now than right after the breach but is building up at the Maples. Colgan said Stanley is putting together a bid proposal for us to hire someone to do the shallow borings.
Lake bed – Gifford did a kayak trip from Baileys Ford to Linden Acres for data collection and to identify which items have debris or tree issues. Gifford said he was surprised that there still is a significant tree issue and he is now in the process of working with the road associations to get the trees removed.
Legislative – 3 Trustees met with Gary Grant to talk about next steps. Leonard and Gifford gave presentation of where funds may be available and the benefits of advocacy. Burger suggested we have a work session at the next regular session to discuss how the lobbyists would work with us to accomplish it.
Property Management – There is a large wash out at the driveway of the office building down by the dam. Pat Dede suggested talking to the county for help.
Public comment – Ben Pasker indicated he thought erosion mitigation on the road should be done when the spillway is completed.
Ed Schmidt said he had provided a newspaper article regarding federal money for dredging. Kramer indicated she had the document and would forward to Leonard.
Jim Locke would like to see if the Trustees would agree to add LDRA information on our web site. The LDRA web site is having issues and the cost is too high for what needs to be done. The LDRA would like to abandon their web site. Gifford said it could be done with little trouble. Trustees will put this item on their next agenda.
Motion to adjourn by Burger, Kramer second, all ayes, motion passed. Meeting adjourned at 7:57 pm.