Trustee Agenda – Wednesday, October 18, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 18, 2023

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt
  7. Discussion regarding the Cedar Cove dredge/retention project
  8. Consideration and possible action on Scope of Work and Amendment 3 for HDR Engineering
  9. Consideration and possible action on committee memberships

Committee Updates

 

  1. Water Quality, Sediment Control & Dredge (Leonard, Staebell, Thompson)
  2. Community Events, Activities & Wall of Recognition (Leonard, Scherrman, Beals)
  3. Dam Operations & Property Management (Burger, Scherrman, Althoff)
  4. Finance & Budget (Burger, Althoff, Staebell)
  5. Legislative (Leonard, Beals)

 

 

  1. Public Comment
  2. Adjourn

Minutes – September 20, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 20, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Scherrman, Beals, Leonard, Thompson, and Althoff. Staebell arrived at 6:10 pm.

Visitors: Pat Colgan, Randy Rattenborg, and Ben Pasker.

Support Staff via Zoom: Laurie Kramer, and Lori Tucker.

Visitor via Zoom: Ed Schmidt, Doug Herman.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, grounds maintenance, and MRWMA commitment. Claims totaled $7,125.99 from the General Fund. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of property tax $63,792.03 and interest of $7,889.41, totaling $71,681.44. Expenditures for August were $8,194.11, ending August at $2,247,307.88. The Debt Service Fund had revenues of $87,905.00 from property tax and interest, and no expenditures, ending August at $444,484.46. The Dam Improvement Fund had no revenues and no expenditures ending August with a $70,000.00 balance. The Lake Improvement Fund had $1,162.54 in interest revenues and no expenditures, ending August with a balance of $307,596.67. A motion was made by Leonard, second by Scherrman to receive and file the August financial report. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to table action regarding the Cedar Grove Dredge Project and invite parties involved to next meeting to review agreement, prior minutes, and to clarify current request.   All ayes. Motion carried.

Motion by Leonard, second by Thompson to approve amended agreement with HDR Engineering. All ayes. Motion carried.

Motion by Burger, second by Thompson to receive and file 2023 rates from Munson Electric. All ayes. Motion carried.

Motion by Thompson, second by Beals, to approve Leonard signing DNR letter requesting a revision to the original SFY22 On-Stream Impoundment Restoration Fund Grant Agreement. All ayes.

Motion by Leonard, second by Burger, to table approving catwalk design and requesting quotes in order to look further into grant qualifications and obtaining a full quote for all actuators. All ayes.

Motion by Leonard, second by Thompson, to table action regarding erosion at Lost Beach pending opinion from Delaware Co. Farm Service Agency representative. All ayes.

Motion by Burger, second by Leonard, to table purchase of actuator equipment. All ayes.

Motion to table action on Rocky Nook Association dock configuration by Scherrman was rescinded. Motion by Thompson, second by Scherrman, to approve request from Rocky Nook Association to change dock configuration pending DNR and Association are in legal consort and willing to incur legal fees by our attorney. All ayes.

 

Motion by Staebell, second by Burger to approve the following 2023-2024 committee appointments:

Water Quality, Sediment Control, Dredge       Leonard         Staebell          Thompson

Community Events, Activities, Wall of Recognition        Leonard      Scherrman      Beals

Property and Dam Management         Althoff      Burger      Scherrman

Finance, Budget         Althoff        Burger         Staebell

Legislative        Leonard      Beals

Committee Updates: Motion to table by Staebell, second by Beals. Motion carried.

Pat Colgan – Gave an update on the operational manual and procedures

Ben Pasker – Asked a question about the wicket gates leaking. Colgan spoke to the issue

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 7:00 p.m.

 

 

Trustee Agenda – Wednesday, September 20, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 20, 2023

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action regarding Cedar Cove Dredge Project
  7. Consideration and possible action to approve amended agreement with HDR Engineering
  8. Consideration and possible action to approve 2023 rates from Munson Electric
  9. Consideration and possible action to approve Leonard to sign DNR letter requesting a revision to the original SFY22 On-Stream Impoundment Restoration Fund Grant Agreement
  10. Consideration and possible action regarding the dam catwalk design and sending out requests for quotes
  11. Consideration and possible action regarding erosion control at Lost Beach
  12. Consideration and possible action regarding purchase of actuator equipment
  13. Consideration and possible action on a request from the Rocky Nook Assn. to change dock configuration
  14. Consideration and possible action on appointments to 2023-2024 committees
  15. Committee Updates
  1. Water Quality & Sediment Control (Leonard, Althoff, Scherrman)
  2. Community Events & Activities (Leonard, Scherrman, Vacancy)
  3. Dam Operations & Maintenance (Burger, Vacancy, Althoff)
  4. Property Management (Scherrman, Vacancy, Thompson)
  5. Finance & Budget (Burger, Althoff, Staebell)
  6. Legislative (Leonard, Burger, Staebell)
  7. Dredge (Staebell, Leonard, Thompson)
  8. Wall of Recognition (Leonard, Burger, Staebell)

 

 

  1. Public Comment
  2. Adjourn

Loretta Welcher – Hero Hustle Planning Committee

This coming Sunday August 27 is the Hero Hustle. This is a triathlon that is a fundraiser for Delaware County Public Safety – Fire – EMS – Law Enforcement. The Delaware County Supervisors have approved closing a portion of the roadway from 9 A.M. to 11 A.M. for the bike leg of the triathlon that may affect folks in the Lake Delhi area. This is from Manchester south on 180 Ave to 275th St going east to 197th Ave. During the bike leg of the race, travelers will be allowed when safe to travel directly across these roads but will not be allowed to enter the roadway. Travelers will need to turn around or take another route. Travelers can also wait until the bike leg is completed. There will be about 200 athletes traveling on these roads so to ensure their safety the roadway will be closed for any travel on the roads. Can you please send an e-blast to all the members of your Lake Delhi Dam Associations and anyone that you have contact with and advise them of this event. If they need to travel during the hours of the race please ask them to choose another route or travel before 9 A.M. or after 11 A.M. As soon as the last athlete clears the route the road will be reopened.

If you have any questions please call Lorette Welcher at 563 608-4710 or you can reach her at KMCH radio 563 927-6249. She wanted to get this out to everyone so plans can be made accordingly.

Unofficial Minutes – Wednesday, August 16, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 16, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

 

Present,: Burger, Staebell, Scherrman, Heidi Beals, Leonard, Thompson, and Althoff.

Visitors: Pat & Chloe Colgan. Ed Schmidt via Zoom

Support Staff via Zoom: Laurie Kramer, Lori Tucker., Andrew Judd and Randy Rattenborg

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to elect Althoff to the office of President was made by Burger, second by Thompson. All ayes. Motion carried. Althoff took over running the meeting.

A motion to elect Burger to the office of Vice President was made by Staebell, second by Beals. All ayes. Motion carried.

A motion to elect Scherrman to the office of Secretary/Treasurer was made by Burger, second by Staebell. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Thompson, seconded by Burger. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, dam repairs, LP tank rental, clerical expense, lobbyist expense, copier expense, and grounds maintenance. Claims totaled $8,163.84 from the General Fund. A motion was made by Staebell, seconded by Scherrman to approval all claims. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenue interest of $7,689.13. Expenditures for July were $11,215.33, ending July at $2,183,820.55. The Debt Service Fund had revenues of $1,224.05 from interest and no expenditures, ending June at $356,579.26. The Dam Improvement Fund had no revenues and no expenditures ending July with a $70,000.00 balance. The Lake Improvement Fund had $1,121.45 in interest revenues and no expenditures, ending July with a balance of $306,434.13. A motion was made by Burger, seconded by Scherrman to receive and file the July financial report. All ayes. Motion carried.

Motion by Leonard, second by Staebell, to approve proposal from Munson Electric for removal and repair of the old rake power cabinet, pending cabinet reinstalled on the concrete pad, noting this is not an ongoing service contract. All ayes. Motion carried.

Motion by Staebell, second by Burger, to approve Wetlands Study only for $13,000. All ayes. Motion carried .

Motion by Staebell, second by Leonard, to approve moving forward with Bid Document Preparation for Siltation Trap/Dredge Plan in order to allow permitting at a cost of $75,000. Ayes: 5. Nays: 2. Motion carried.

Motion by Burger, second by Staebell, to table 2023-20234 committee appointments in order to allow time to combine several together. All ayes.

Committee Updates:

Water Quality – Water sampling complete.

Community Events – Thanks again to the generous sponsors for Christmas on the Lake and Fireworks

Dam Operations & Maintenance – Underground work was completed early

Property Management – Randy Rattenborg spoke with property owner and has several ideas to mitigate water flow down to Lost Beach.

 

Budget & Finance – No report

 

Legislative – Leonard plans to submit a request for 90% of DNR Grant #2. Leonard also informed the Board of a possible request from the Rocky Nook regarding modifications to their dock design.

Dredge – Nothing further than moving forward with siltation plan

Wall of Recognition – No report

Public Comment – Ed Schmidt questioned why quarry was not interested in reclaim from dredging. The Board noted they currently do not have a use for it.

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 7:10 p.m.

 

 

Trustee Agenda – Wednesday, August 16, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, August 16, 2023

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Election of Officers
  4. Consideration and approval of minutes of Previous Meetings
  5. Consideration and approval of Payments
  6. Review Financial Report
  7. Consideration and possible action on proposal from Munson Electric for removal and repair of the old rake power cabinet.
  8. Consideration and possible action of Wetlands Study near District Dredge site
  9. Consideration and possible action on Bid Package Preparation for Siltation Trap/Dredge Plan
  10. Discussion on appointments to 2023-2024 committees
  11. Committee Updates
  1. Water Quality & Sediment Control (Leonard, Althoff, Scherrman)
  2. Community Events & Activities (Leonard, Scherrman, Vacancy)
  3. Dam Operations & Maintenance (Burger, Vacancy, Althoff)
  4. Property Management (Scherrman, Vacancy, Thompson)
  5. Finance & Budget (Burger, Althoff, Staebell)
  6. Legislative (Leonard, Burger, Staebell)
  7. Dredge (Staebell, Leonard, Thompson)
  8. Wall of Recognition (Leonard, Burger, Staebell)
  1. Public Comment
  2. Adjourn

 

Minutes – Wednesday, July 19, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 19, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger

Present: Burger, Jasper, Leonard, Thompson, and Althoff and Scherrman via zoom.

Visitors: Pat Colgan, Pat, Greg and Wendy Vance.

Support Staff via Zoom: Laurie Kramer, Randy Rattenborg, and Lori Tucker.  Visitors via Zoom:  Ed Schmidt

Absent: Staebell.

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, seconded by Thompson to approve the agenda. All ayes. Motion carried.

 

A motion to approve minutes from previous meetings was made by Leonard, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, operational inspections, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, and grounds maintenance. Claims totaled $10,850.97 from the General Fund. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

June financial reports were presented. The General Fund had revenues of $2,831.31 from Delaware County and interest of $8,487.85, totaling $11,319.16. Expenditures for June were $4,597.21, ending June at $2,187.346.75. The Debt Service Fund had revenues of $3,849.15 from Delaware County and $1,908.15 interest, totaling $5,757.30 and no expenditures, ending June at $355,355.21. The Dam Improvement Fund had no revenues and no expenditures ending May with a $70,000.00 balance. The Lake Improvement Fund had $1,155.00 in interest revenues and engineering expenditures of $44,540, ending June with a balance of $305,312.68. A motion was made by Leonard, seconded by Althoff to receive and file the June financial report. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to accept offer from Hartwick Marina (Pat, Wendy, & Greg Vance) to lease area south of the boat ramp on the south side of the dam for the remainder of 2023 and all of 2024; pro-rating the rest of 2023 at ($3,390) and 2024 ($7,500), including adding a solid dock at the boat launch to allow use by emergency services and lake operations. The Vance’s also verbally offered to assist with flood clean up. Attorney to draw up contract. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to table proposal from E & H Restoration for work on the North side of the dam requesting additional information and review by Dam Committee. All ayes. Motion carried.

Committee Updates:

Water Quality – Water Quality Plan by MRWMA is in final stages.   Requesting for state grant funding for the MRWMA is in the process.

Community Events – Christmas on the Lake and Fireworks happening in August. Thanks to the generous sponsors.

Dam Operations & Maintenance – Underground work fixing holes to begin July 25.

Property Management – Jason Wenger from Burrington Group looked at road to Lost Beach where water is channeling mid-road to the asphalt. One option would be to designate a swail area with rock check at a cost of $10,000-$15,000.

Budget & Finance – Year ended under budget for second year in a row.

Legislative – Meeting next week in Des Moines to discuss next steps with the first DNR grant.

Dredge – No report.

Wall of Recognition – Final draft for bid documents will be complete this week.

Public Comment – Reminder that overnight camping is NOT allowed at North Beach.

This being Dennis Jasper last meeting as a Trustee, the Board expressed their appreciation to Dennis for his service on the Board of Trustees and to the lake.

A motion to adjourn was made by Leonard, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:47 p.m.

 

 

 

Trustee Agenda – Wednesday, July 19, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, July 20, 2022

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

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Meeting ID: 373 174 3352

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on a request from Hartwick Marina to lease the area south of the boat ramp on the south side of the dam
  7. Consideration and possible action on a proposal from E & H Restoration for work at the northwest side of the dam
  1. Committee Updates
  1. Water Quality & Sediment Control (Leonard, Althoff, Scherrman)
  2. Community Events & Activities (Leonard, Scherrman, Jasper)
  3. Dam Operations & Maintenance (Burger, Jasper, Althoff)
  4. Property Management (Scherrman, Jasper, Thompson)
  5. Finance & Budget (Burger, Althoff, Staebell)
  6. Legislative (Leonard, Burger, Staebell)
  7. Dredge (Staebell, Leonard, Thompson)
  8. Wall of Recognition (Leonard, Burger, Staebell)
  1. Public Comment
  2. Adjourn

 

Minutes – June 21, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 21, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:01 pm by Vice-President Sherman.

Present: Burger (5:03 pm), Scherrman, Jasper, Althoff, Leonard, Thompson, and Staebell.

Visitors: Pat & Chloe Colgan. Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker, and Anthony Bargette.

Absent: Althoff.

Scherrman asked for a motion to approve the meeting agenda. A motion was made by Thompson, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Staebell. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, operational inspections, clerical expense, lobbyist expense, copier expense, bond fees, engineering expense, domain renewal, port-a-pottie rental, and grounds maintenance. Claims totaled $56,254.18 from the General Fund. Claims from HDR Engineering and Kistler Crane will be split 50%, $45,332.00 each, between General Fund and DNR Funding (81005). A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

May financial reports were presented. The General Fund had revenues of $68,96.32 from Delaware County and interest of $8,074.28, and $800.00 for frontage purchase totaling $15,770.60. Expenditures for May were $8,863.38 ending May at $2,233,811.77. The Debt Service Fund had revenues of $9,375.58 from Delaware County and $1,549.16 interest, totaling $10,924.74 and no expenditures, May at $349,597.91. The Dam Improvement Fund had a transfer from the General Fund for $10,000.00 and no expenditures ending May with a $70,000.00 balance. The Lake Improvement Fund had $1,013.52 in interest revenues and no expenditures ending May with a balance of $348,697.68. A motion was made by Staebell, seconded by Jasper to receive and file the May financial report. All ayes. Motion carried.

Motion by Leonard, second by Staebell, to approve purchase of UPS battery back up at Scada office. All ayes. Motion carried.

Motion by Leonard, second by Sherman, to retain Rich Hughes to drag Lost Beach for $1,400 per year with part of the proceeds being donated back to the LDRA All ayes. Motion carried.

Motion by Leonard, second by Thompson, to enter into annual agreement with Three Rivers FS for LP fuel at approximately 2100 gallons, at a rate of $1.39 per gallons and to pay one payment up front of $2,919. All ayes. Motion carried.

Motion by Thompson, second by Staebell, to rescind a lease with Delhi Boats for property close to the dam for lack of agreed payment, and have Attorney Herman prepare, send, and track letter rescinding lease with Delhi Boats. All ayes. Motion carried.

Motion by Staebell, second by Leonard, to approve moving forward with design plans and bid documents for catwalk system in the amount of $9,600.00 plus $100/hour for construction oversight. All ayes. Motion carried.

Motion by Leonard, second by Staebell to retroactively approve amended contract with J.F. Brennan Corporation at the updated amount of $177,440. All ayes. Motion carried.

Committee Updates:

Water Quality – Water depth too low to a collect sample in one location.

Community Events – Nice crowds, great bands for events last weekend.

Dam Operations & Maintenance – Will present proposal next month to seal leaky areas and patch holes.

Property Management – Lost Beach area rock in place, waiting on design from Jason Wenger

Budget & Finance – No update.

Legislative – Request to extend deadline for grant (#1) expenditures was denied.

Dredge – Boring samples underway.

Wall of Recognition – No update.

A motion to adjourn was made by Staebell, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:56 p.m.

 

Trustee Agenda – Wednesday, June 21, 2023

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, June 21, 2023

5:00 p.m.

Lake Delhi Scada Office

South Side of Dam

Join Zoom Meeting

https://us06web.zoom.us/j/3731743352

 

Meeting ID: 373 174 3352

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+13126266799,,3731743352# US (Chicago)

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on purchase of UPS (battery back up at Scada office)
  7. Consideration and possible action on retaining Rich Hughes to drag Lost Beach
  8. Consideration and possible action on entering into our annual agreement with Three Rivers FS for LP fuel.
  9. Consideration and possible action on rescinding lease agreement with Delhi Boats due to lack of payment
  10. Consideration and possible action on approval of a catwalk system to go across the dam gates
  11. Consideration and possible action to sign an amended contract with J.F. Brennan Corporation, for underwater dam repairs as indemnified in the underwater dive report a cost of $177,440.
  1. Committee Updates
  1. Water Quality & Sediment Control (Leonard, Althoff, Scherrman)
  2. Community Events & Activities (Leonard, Scherrman, Jasper)
  3. Dam Operations & Maintenance (Burger, Jasper, Althoff)
  4. Property Management (Scherrman, Jasper, Thompson)
  5. Finance & Budget (Burger, Althoff, Staebell)
  6. Legislative (Leonard, Burger, Staebell)
  7. Dredge (Staebell, Leonard, Thompson)
  8. Wall of Recognition (Leonard, Burger, Staebell)
  1. Public Comment
  2. Adjourn