Agenda – Thursday, April 18, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April. 18, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Update from Mike Ryan from the Delaware Co. Emergency Management System
  7. Consideration and possible action on resolution to authorize Delaware County to conduct the upcoming Trustee election
  8. Consideration and possible action on donation request from the LDRA for assistance with the LDRA dredge debt
  9. Discussion and possible action on quote from Rotork for actuator service work
  10. Discussion regarding beach maintenance
  11. Consideration and possible action on request from lake owner to purchase shore frontage
  12. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  13. Public Comment
  14. Adjourn

Minutes – Monday, April 1, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Monday, April 1, 2019

4:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 4:30 pm by President Staebell.

Trustees present: Davidson, Burger and Staebell;. Havertape, Leonard, Gifford & Herman present by phone (Note: Herman left at 5:10 and Gifford left at 6:10)

Trustees absent: None

Visitors: LuAnn Weber, Gary Weber, Tom Gatto, Travis Niehaus, Paul Roussell, Bill Ries, Burce Schneider, Margie Schneider, Larry Aschbrenner, Ben Kindred, Chris Stender, Dan Reyner, Dan Recker, Greg Steffen, Cindy Blonigan, Dick Blonigan, Jason Wenger, Marty Pottebaum, Chris Jones, Al Bauer, Diane Bauer, Doug Bauer, Ben Pasker, Joe Vorwald, Mark Kintzle, Dick Recker, Daryl Hogan, Laurie Kramer

A motion to approve the agenda was made by Davidson, second by Burger. Motion carried.

The first agenda item was consideration and possible action on sale of the District’s barge. Staebell stated that the District went out for bid on the barge last fall. At that time there was no interest from the public. The Trustees now have an interested party who has submitted a quote to purchase the barge.. Staebell asked if there were any other interest to purchase. There being none, he read the proposal for purchase of the barge. Daryl Hogan from Hillside Manufacturing provided a proposal to purchase the barge for $1,500 contingent upon seeing the bottom of the barge and ensuring that there are no rust holes. He stipulated that if there are rust holes he would not purchase the barge. Burger asked Hogan what area of the barge would he be looking at for rust. Hogan indicated he would be looking for rust at the bottom of round barrels. Hogan said he it was scraped out it would be worth around $2,000. Leonard asked Herman if he was comfortable from legal aspect with FEMA is he comfortable with the sale. Herman said because it’s personal property and previously asking for bids there was no need for the District to go through a public hearing for bid. As far as FEMA is concerned, the only thing they might ask for is the $1,500 but considering how tied up FEMA is with other national issues, it’s not a concern. Davidson stated that the last time we offered the barge for sale it was “as is” condition. This proposal now has stipulations attached. He has concerns about that. Hogan said he would be okay with accepting the barge in “as is” condition. A motion was made by Burger to sell the barge to Hillside Manufacturing. Leonard second provided we get a Bill of Sale noting the amount of $1,500 and a timeframe of moving the barge. Hogan stated moving the barge will depend on the weather. He said he was hopeful to move it within a month. He also stated that rebuilding the barge would probably be complete by the end of the boating season or next year.

The next agenda item was consideration and possible action on quotes for debris removal. Staebell recapped the event that occurred March 14th that caused a lot of damage and loss of property on the lake. The first thing that was done was to gather an inventory of items that were lost in that event. The major location of damage was done from the Cedar’s down past Freddie’s Beach. Staebell noted that the Delhi Fire Department was brought in to help locate submerged items and mark items in the lakebed. Joe Vorwald, from the Delhi Fire Department, gave the Trustees an update on what the department found when they scoured the lake. He stated they found nothing up-river from Cedars. Most of the inventory is on the shore and they are damaged. They found seventeen lifts that were submerged. The department didn’t mark anything that was visible and said most of those items are not in the channel. Most of the inventory was in the Schneider area and Freddy’s Beach. He noted the damage really stopped above Linden Acres. They did find a lift by Camp O but after that there was nothing under the water.   It was noted that a lift was also located down river from Lost Beach. Herman stated he took a boat ride on Sunday and saw a lot of damage and noticed a number of things out in the lake a ways that were not marked.   He asked Vorwald if he had any idea how many of those items are above water. Vorwald stated he thought around 15 above water but 30 lifts total. Leonard asked if they fire department was able to get all the way down to the dam. Vorwald said they did go down that far and there’s debris floating in that area.   He also stated they first pass they did through the lake was done with their old sonar and they weren’t happy with the results so they purchased a new sonar with a live camera. They went through the lake again and didn’t find any additional debris.   He also said they spent about 40 hours over seven days and did multiple swaps around the lake. Staebell thanked Vorwald and the fire department for providing their service to the lake. Vorwald stated that their diving team would be available for additional assistance if needed.

Before Staebell provided information regarding the two quotes for the debris removal he asked if there was any other interest from those in the audience to provide a quote to remove debris. There being no interest, Staebell reviewed the two quotes.

Staebell asked Leonard to provided information regarding the two companies that he reached out to for quotes. The first company that came out to the lake was Newt Marine Service out of Dubuque. Dan Reyner, from the LDRA, met with their representatives to see the scope of work needed to be done.   The key components of the proposal included mobilization costs, an hourly rate for debris removal, capabilities of their equipment and a potential start date. Leonard stated Newt Marine’s proposal was $67,500 for mobilization and $10,500 per an eight-hour day or $1,950 per hour. Part of the reason their proposal is so high is because of the size of their equipment they would have to pull everything before the Hartwick Bridge and re-mobilized to get all the way downstream. They could begin asap.

The second proposal is from Frentress Marina in East Dubuque. Their mobilization cost is $25,000 with an hourly rate of $400 for debris removal. They can begin work between 3-5 days after a contract is signed. The only concern for Frentress Marina is they would need to have the work completed by April 20th because of their busy schedule.

Leonard stated there are other components to consider. One of those is deciding on locations to deposit the debris. The other is deciding on how the debris is removed since having these companies completely remove all the debris would be very costly.

Staebell stated that he felt one thing the trustees need to consider is while we are going through the process of removing the docks and lifts having the contractor deal with trees and other potential hazards in the water should be considered. Leonard state he spoke with both firms and they are willing to go all the way up river to remove that kind of debris. Davidson agreed that catching debris upstream is important but noted that all the debris at the dam should be taken care while we have the equipment to do so. Herman asked if any of the local marinas have been contacted to collect any of the items out in the lakebed. Both Chris Stender and Al Bauers said they have had calls from residents for help. Herman said a concern is with the upcoming mobilization people who plan to retrieve their docks/lifts will need to get that done very soon. It was noted that from the inventory listed there about three homeowners who plan to retrieve their items. Gifford asked if the trustees should consider charging homeowners for collecting their debris. Staebell said that is something that will be considered in the near future. Burger asked Stender if the people who have contacted him know where their docks/lift are location. Stender said most of the people he has talked to do not know where their items are. He expressed concern over what has not been located. Burger said he was concerned because if the trustees hire Frentress and they need to be off the lake by April 20th will there be time to do additional sonar runs to catch more debris that’s submerged. Leonard stated that both firms have sonar to use during the process. Staebell asked Vorwald if the fire department would be available to assist in doing additional sonar runs. Vorwald said they would be available to help.   For clarity, Staebell stated that anything that’s out in the lakebed 100’ or more will be removed by the contractor. Stender stated he felt there were probably fewer items that need to be removed by the contract. He also said given the cost to have a contract come out and remove debris the District should look at getting a barge that would be available for future situations like this. He noted having their own barge and having volunteers would save the District money in the long run. Davidson stated he felt community involvement is crucial.

Staebell asked for public comment.

Al Bauer stated that while the contractor will be working to remove lakebed items B & B Sports and the Hartwick Marina can take care of a lot of the shoreline work.

Larry Aschbrenner – Does the District have insurance to cover the expense? The answer is no because the property damaged is not the District’s. The reason the District is taking on the expense to remove the debris is because it’s a boating hazard. Staebell noted because the District is taking on the expense to remove the debris there’s going to be some discussion on charging the homeowner’s something for removing their property from the lake.

Mark Kintzle – Is there any smaller equipment that could be used versus the big excavators that are being proposed for use? Staebell said that he was not aware that any inquiry had been made regarding smaller equipment. A question for the contractor may be utilizing other equipment once they see the scope of work to be done.

Chris Jones – Has anyone seen the barge to make sure we know what it’s going to do?   Staebell read the description of what the mobilization included.

Dan Reyner said when he took Jason from Newt Marina for a tour of the lake he asked him how big the platform would be that they would bring in. He was told 10’ x 40’ dock section and that there would be four of them. He stated it was not only for the excavator but for the debris they pull out of the lake.

Bruce Schneider suggested to they contract start upriver to better utilize their time and save some cost to the District. Leonard also suggested that locations be established to best utilize the contractor’s time as well. Schneider asked how the contractor will off-load the material. He said they could use his area but he needed to understand how this would be handled. Leonard said he would speak with the approved contractor about how they would handle getting the materials to the shore.

Marty Pottebaum said because time is of the essence and that the District needs to be sure that the contractor understands that if there is something they can’t get with their equipment then need to find the equipment that will work. Staebell asked Leonard to clarify this issue with the approved contractor.

Margie Schneider ask how much the District has budgeted for this type of expense. Staebell stated that in the budget there’s $35,000 for debris removal and also $60,000 for Lake Bed Mitigation of which $40,000 is already designated. So the total amount is around $55,000.

With no other questions, Davidson made a motion to accept the proposal from Frentress Lake Marina noting the work will include not only removing the debris from the docks and lifts but other potentially dangerous material such as trees and that they take care of all the debris located at the dam and around the cabling at the dam.  Burger seconded the motion.  A question was asked about dealing with the wood and trees at the dam. While this is not a part of the motion it was suggested that the material be dragged to the District’s ramp area south of the dam to be cut up later on. Pottebaum said he would be available to truck out the material if we could get volunteers to help cut up the material. Gifford asked if a part of the motion should include looking at charging back a part of the expense to the homeowners. Staebell stated that will be part of another discussion. Gifford said he feels the Board needs to make a decision very soon. Leonard said his concern is that a property owner needs to know in advance if there’s gong to be a charge in case they are planning to remove their own property. Margie Schneider expressed concern that this was an act of mother nature and to distinguish whose property is whose would be a nightmare. Staebell ask for a roll call vote.

Burger – Yes, because of the timing. He would like to look into purchasing a barge in the future but noted there’s also a liability to owning a barge.

Davidson – Yes

Leonard – Yes noting we need a strategy for future needs but we need to get this taken care of now.

Gifford – Yes

Havertape – Yes

Herman – Signed off

Staebell – Yes

Motion carried.

Staebell asked Leonard to communicate to Frentress and get something contractual for Staebell to sign.

Staebell spoke to the Trustees about the communication document that ‘s being developed to present to the community. He read the proposed document to those in attendance and noted the document will be posted as soon as it is finalized. Within the document aris a timeframe for the debris removal to take place and directions to property owners who lost personal property and steps that will be taken to remove items in the lake bed. Burger stated he felt that damaged property within the 100’ mark should be considered for removal by Frentress it is not owned by the property owner. Burger asked Stender and Bauers if they are going to go out and mark the items the people have asked them to take care of. Stender said they will have to do that.   Burger said it’s very difficult to identify lifts and it’s going to be hard to charge back to the property owner for a lift unless there are specific markings. Burger stated he’s not in favor of charging back to the home owner. Leonard stated timing is important if we need to involve the ski club for assistance. Staebell asked the question “do we want to give owners a certain amount of time to reclaim their items and if so should we charge them at that point in time”.   Pottebaum stated most material that is going to be removed will be junk and we should not people to sift through the material to take whatever they want. Pottebaum reiterated that time is of the essence.

Dick Recker said if someone identifies their lift they should donate an amount back to the District.

Staebell stated the document was drafted to be communication going forward to be clear on dates, timing and the responsibilities of property owners. The plan is to post on the website, sent out through email, etc.

Margie Schneider asked the boat ramps would be closed during the time of the clean up. Leonard said he spoke with the Delaware Co. Conservation Department and the DNR. Neither one plan to close down any access area. They also do not to plan to take any action regarding signage. Bruce Schneider asked if we could make a request because activity on the lake will slow down the debris removal process.  Leonard suggested sending an email blast for “no wake” activity. Staebell asked what kind of timeframe do the Trustees want to allow the marinas or individuals to go out and mark and have access to their items. Jason Wenger from Burrington Group stated that given Frentress needs to be off the lake by April 20th the District should consider getting them started on April 8th. Any rain days could hold up their work as well.   Leonard said their goal is to be out by April 20th but Staebell stated that date is not listed on their proposal so we need to be sure we get that in writing from them. Staebell stated that because Frentress Marina plan to start their work on Monday, April 8th, home owners who plan to take care of their own lifts/docks need to get them marked as soon as possible. Another concern is when does the District make sure items marked for removal to, in fact, get removed. Davidson and Burger said they would be available for oversight. Leonard said his concern is about homeowners who plan to remove their property on their own and if they don’t get it done what’s going to happen. Leonard suggested giving them until the middle of next week to get their items removed. Margie Schneider ask about property that went downstream and ended up on someone else’s property. How will that be addressed? Staebell stated if it’s not marked it will be removed.  Staebell expressed a concern on how we identify the property as not being the homeowners. Another concern was for those homeowners who live out of state and how they handle their property. Staebell said that’s why he’d like to give them more time. Davidson said we have to move forward despite these issues. After additional discussion, Staebell said it seems the consensus is that homeowners will need to contact us by Monday, April 8th if they do not want their property removed.. Davidson stated that the homeowners who are going to be taking care of their property need to tag it stating “do not remove” and list their name so that it’s left alone. Anything not tagged will be removed. As a point of clarification, homeowners are expected to take of their property no matter it’s condition if it’s on their shoreline. The only exception would be items that landed on a property owner’s area that doesn’t belong to them. Then the District would remove it if they know about it.

Bruce Schneider said he could provide an area to take care of trees.   He said he could load the wood and take it away to burn.

With no other comment, Burger made a motion to adjourn and Davidson seconded the motion. Motion carried.

Meeting adjourned at 6:20 p.m.

 

Notice on Lake Debris Removal

 

To:         Lake Delhi Property Owners

From:     Lake Delhi Trustees

Re:          Lake Delhi “Debris” Clean Up

Date:      April 02, 2019

As most of you are likely aware the recent flooding and ice event caused fairly significant damage up and down a good portion of the Lake. A great number of lifts and docks were damaged in place and a number of docks, lifts and related structures, the exact number not yet known, were dislodged by the ice and carried downstream where they later sank. The dislodged items along with large trees are now hazards to anyone looking to enjoy the Lake. (These items will generally be referred to as “debris”.) At this point the District has benefited from the efforts of the Delhi Fire Dpt. who have had volunteers on the Lake with the Dpt’s. boat and sonar equipment to seek out and mark submerged hazards.

The Trustees have determined it to be in the best interest of the Lake to take immediate steps to ensure that the Lake may be safely navigated and enjoyed as soon as possible. To that end the Trustees held a special meeting on April 1st to consider options and timelines related to debris removal. The Trustees received bids from 2 contractors. When considering the bids the Trustees considered price, availability/start date, and the equipment available to the contractor. Based upon the foregoing factors the Trustees have hired Frentress Lake Marine Center to perform debris removal on the Lake. They will commence work on or before April 8th. While a contractor has been hired, the Trustees hope that property owners will see to the removal or collection of any debris that belongs to them as soon as possible. With that in mind, a schedule and “plan of attack” has been created and is attached to this letter.

Please do your part to take care of your property, to help your neighbors, and to make the Lake as safe as possible.

Please reach out to any Trustee with questions or comments, we want to work together to make the best choices for the Lake community.

 

Sincerely yours,

 Lake Delhi District Board of Trustees

 

**************************************************************************************** 

Lake Delhi Debris Removal

Plan of Attack

April, 2019

 

  1. The Delhi Volunteer Fire Dpt., utilizing their boat and sonar equipment, identified submerged hazardous debris created by late winter / early spring flooding/ice. (Ongoing)
  2. The District contracted with FrentressLake Marine Center to perform Debris removal on Lake Delhi. (Action of the Trustees, April 1, 2019) (Frentress Lake Marine bid in the amount of $25,000 to mobilize and de-mobilize their equipment with an hourly debris retrieval rate of $400.)
  3. FrentressLake Marine Center (contractor) will commence debris removal as early as April 8th and be here until work is completed. (They anticipate that work will take a few days weather permitting.)
  4. If a property owner has lost personal property and knows where it is located on the Lake they are expected to make arrangements to have it removed. You should immediately e-mail LakeDelhiTrustees@LakeDelhi.org(and/or contact District representative Laurie Kramer at (563) 920- 9863) to let us know where your property is located, when it will be removed, and by whom. (Contact the Marina that installed your dock/lift for assistance.)

 

  1. IMPORTANT: Items that you will be removing must be clearly marked with Name and Contact information. They shall also be flagged with RED ribbon or flag. This will indicate to the Lake Contractor “Do Not Remove”. In addition, we have asked all of the lake marinas who will be assisting in removal for lake residents to clearly mark items with RED and Marina designated flag color.
    1. Hartwick Marina = Blue
    2. T&M Dock = Yellow
    3. B&B Sports = Pink
    4. Frentress = Florescent Green

 

  1. Steps should be taken to immediately recover your item(s). If your items are not flagged or removed by April 8th the Lake Contractor will see to their removal.
  2. Due to the high cost of removal as set forth above to be paid by the District to Frentress, the Board of Trustees requests that those that lost items, docks, lifts, etc., consider making a donation to the District to offset those costs. Recommended donation amounts total $500 Lift/ $250 per dock.  Please send check to Lake Delhi Trustees and send to the same at 712A Third St., Delhi, IA 52223. An Inventory is being supplied as part of this document. If you would like to add your lost item to the inventory list, please contact LakeDelhiTrustees@LakeDelhi.org(and/or contact District representative Laurie Kramer at (563) 920- 9863)
  3. If you have insurance coverage that will cover some or all of the costs associated with the retrieval and removal of your lost item(s) please take advantage and utilize that coverage to reimburse the District.

The District Contractor will be directed as follows:

  1. To remove any and all significantly damaged debris located in the travelled portion of the lake that are not flagged as noted in paragraph 4(a) above. The current plan has debris removed from the Lake being temporarily deposited at one of the following locations: (The Cedars, The Maples, Turtle Creek)
  2. Unclaimed debris will be moved from the temporary storage locations to other District owned property and processed consistent with the Iowa Code.
  3. To place debris that does not appear to have significant damage on or near North Beach (Or other location(s) not yet determined) where it can then be claimed and collected by the owner or their agent. (The thought is that if a lift is recovered and is in usable or easily repairable condition, that it may be best to leave it along the shore where it may more easily be collected and returned to your property.)

 Items removed and not immediately collected will be photographed with pictures posted on the District website and Facebook Page for potential identification.

 

NOTE: There are a significant number of damaged docks and lifts along the shoreline of Lake Delhi. The efforts of the District to remove items from the Lake that have been deemed to be a hazard DOES NOT include these items. All shoreline damaged items are to be dealt with by the Property Owner.

 

REMINDER:

 

Due to the high cost of removal as set forth above to be paid by the District to Frentress, the Board of Trustees requests that those that lost items, docks, lifts, etc., consider making a donation to the District to offset those costs. Recommended donation amounts total $500 Lift/ $250 per dock.

 

Debris Inventory-updated pdf

Trustee Agenda – Monday, April 1, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Monday, April 1, 2019

4:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and possible action on sale of barge
  4. Consideration and possible action on quotes for debris removal
  5. Public Comment
  6. Adjourn

 

 

Please note: If anyone is interested in providing a quote for debris removal, please come to the meeting on April 1st or call Dan Staebell, President. Also, if you have an interest in volunteering with cleanup we would appreciate you attending the meeting or contacting Dan. His number is 608-440-0142.

 

 

Minutes – Thursday, March 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Davidson, Burger, Leonard and Staebell. Havertape & Herman present by phone

Trustees absent: Gifford

Visitors: Wanda Davidson, Ed Schmidt, Mike Lehman with T & M Docks, Dan Reyner, Dan Recker, Margie Schneider, Bruce Schneider, Jeff Frasher, Joe Vorwald, Cindy Blonigan, Dick Blonigan, Rich Blonigan, Larry Aschbrenner Jason Wenger and Richard Wayne

Staebell asked for a motion to approve the meeting agenda moving the agenda item number seven, debris removal, to be discussed after the financial reports. A motion was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Leonard. Motion carried.

Claims were presented for payment in the amount of $9,746.02 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, budget publication and miscellaneous supplies. Davidson motioned to approve the claims for payment as read, Burger seconded.  Motion carried.

February financial reports were presented. The General Fund had revenues of $15,423.76 from Delaware County and expenditures of $9,155.30 ending February at $1,821,244.65. The Debt Service Fund had revenues of $18,920.78 from Delaware County and no expenditures, ending February at $91,935.70. The Dam Improvement Fund had no revenues or expenditures and ended February with a $20,000.00 balance. Burger motioned to receive and file the financial reports as read, Havertape seconded. Motion carried.

Staebell open the discussion regarding removal of debris in the lake bed by suggesting several points for discussion. He named four points to being initial discussions.

#1. Inventory of what items were lost from the flooding in the lake

#2. What is the best way to locate items that are under the water surface

#3. What are potential options for removal of debris

#4. Discuss having a special meeting to take formal action on how to proceed

Staebell asked the board their opinion on reaching out to lake owners on what’s been lost to gather some kind of inventory. He suggested posting a notice on the trustee webpage, emailing a notice through our email account and also sending a text alert  Leonard stated he felt getting an inventory was critical. His suggestion is to give the community guidance to communicate to the Trustees what they’ve lost and inventory the material. He also expressed concern over potential liability to the Trustees if they move material out of the lakebed and also where would the key locations be to put the material for owners to collect. Davidson shared his concern that there will be a very short window of time to get all of this completed. Burger suggested owners of the docks and lifts sign a waiver to allow the District to remove their material from the lake if that’s is the route taken by the trustees. Other comments were concerns that some people won’t bother trying to retrieve their items and how that be dealt with. Leonard said he talked with a couple of companies that could retrieve items from the lake and for a fee that would haul unclaimed materials away. Leonard said something the trustees need to think about is making the determination of what materials get removed from the lake. Some items close to shorelines could be retrieved by the owner or by folks in the area.  Another item to address is recycling the unclaimed materials. The consensus of the trustees is to do an email blast and notification to identify who lost items, what they lost and if they know the location of their items. Leonard had conversations with the Delhi Fire Department and asked them to attend tonight’s meeting. Joe Vorwald and Jeff Frasher, members of the Delhi Fire Department, said the department has the capability to go out and mark items in the lake. They also have sonar to detect items that are submerged and not visible from the top of the water. They would not be able to remove items from the lake because of the weight unless they were small items like a short dock. With regard to marking items, he said they have bouys that have little LP tanks that are weighted like an anchor. He estimated they have about 20-25 of them and the concern was more maybe needed. There was discussion regarding how many boats would be needed to search the width of the lake and the thought was that another 3-5 boats with sonar may be needed. Vorwald also said they have divers who could assist with marking submerged material. When asked about the length of time it would take the fire department to scour the lake with one boat, Vorwald said he would estimate it would take a month for them to do the work.   Staebell opened the meeting up for public comment. Aschbrenner agreed that a notification needs to be sent out to see what’s been lost. He said he followed about 14 lifts from the Maples to Linden Acres. Lehman said he thought the search should begin as far up as possible. He stated his company is getting calls from people up in the Cozy Cove area.   Margie Schneider asked what the cost would be for hiring a contractor to do the removal of materials. Leonard stated when he talked to the contractors he called they didn’t want to give a specific number because they were concerned that the work would be bid out. He estimated a number the amount to be anywhere from $8,000 to $20,000 depending on the scope of work. They would include marking and removing material and placing it in an accessible area. It would not include them hauling away the debris. He stated he that is just an estimate until we know the scope of work needed.   Lehman said he had rope he would donate if needed. Burger suggested we reach out to the local marinas to see if they have an interest in working on the project.  Margie Schneider said she could do an inventory of what was lost in their area. Bruce Schneider questioned whether individuals would be able to retrieve their lifts. He noted that when a similar flood event happened 40 years ago, very few lifts were intact. Aschbrenner stated he felt the first step should be for the fire department to go out and see what they find and then decide if the trustees need to hire another contractor.   Further discussion included asking the fire department to note locations of debris so areas could be mapped out. Lehman stated the department could use their work boat. Staebell stated the fire department could use the access at the Cedars to get on the water. Staebell suggested having a special meeting on Monday, April 1st.   He also suggested having several trustees meeting with the fire department the weekend before the special meeting.

The Board considered a request from the Hartwick Huskies to utilize Lost Beach for the 2019 ski show. The date of the show is July 13th.   They also have asked for a few extra dates for practice. A motion was made by Leonard to approve the dates needed provided the Huskies provide an insurance rider as was done last year and the trustees will provide extra port-a-potties as was done last year. Davidson seconded the motion. Motion carried.

The next agenda item consideration and possible action on request from lake owner to purchase shore frontage.   Davidson stated that there was still work being done on legal descriptions with the county auditor. He made a motion to table any action until further information was made available. Burger seconded the motion. Motion carried.

Committee Updates:

Water Quality & Sediment Control – Leonard stated that the Watershed Management Authority met two weeks ago and they are working on funding grants not just for Lake Delhi but other areas of the Maquoketa River. The funding will help with water quality projects. Jason Wenger from Burrington Group explained some of the issues they dealt with during the event. Burger asked about legislation allowing us to apply for grants that failed last year. Leonard said there are other funding mechanisms through the state being discussed. Nothing as been determined at this point.

Community Quality & Life – No update

Property Assets & Dam Committee – Davidson stated that Burrington Group has done an excellent job of managing the dam in this last weather event. He also said the Delhi Fire Department was available during that event.

Finance & Budget – The budget for 19/20 has been certified.

Recreation – Leonard noted that the LDRA is looking to put together the fireworks and Christmas on the Lake. Insurance is going to be an issue as to how it is provided.

Public Comment:

Cindy Blonigan asked the board how they plan to keep people off the lake until the debris is removed.   Staebell said that it may be a question for the DNR and that they may be the ones to make the call of whether to put signage out to alert people or not. Leonard said he would be happy to reach out to the DNR and Delaware County to get their opinion. Reyner said he spoke with the DNR and they said it’s up to the landowner to get their stuff out of the lake based on the law. He also stated the DNR will be out again this summer to check on docks. He said talked to the DNR regarding Christmas on the Lake and getting a variance regarding boat lights.   Reyner stated the LDRA is looking to have a boater safety course. He plans to come to a future trustee meeting with more information.

Aschbrenner informed the board that the St. Patty’s Day Fireworks Fundraiser at the Pizza Place on March 17th raised $900 dollars for this year’s fireworks.

A motion to adjourn was made by Leonard, second by Burger. Motion carried.

 

Meeting adjourned at 7:12 p.m.

 

 

Lake Delhi Trustee Notice

Lake Trustee Notice:

March 22, 2019

Residents of Lake Delhi,

At the March meeting held 3/21/19, the Trustees met and discussed planning and strategies to address recent Ice Damage on the Lake. Please read carefully as help and assistance will be needed to return the lake to a safe recreational environment.

Safety is a prime concern, be aware that several items are in the navigable portion of the river. Please be advised that extreme caution is needed when you are boating any portion of the lake until assessment and removal takes place.

  1. Damage Inventory: We are requesting everyone who has lost items (Docks, Lifts) to report the items to the Trustees. This is very important for us to understand the magnitude needed to locate and remove. Please send the following information to Laurie Kramer: LakeDelhiTrustees@LakeDelhi.org  or phone 563-920-9863
    1. Name & Address
    2. Phone & Email
    3. Description of loss (Docks, Lifts or both) and number. (1 or multiple)
      1. Loss defined as gone from shore 100 feet and in lake bed.
  1. Locating: The Delhi Fire Department will be on the Lake at different times starting immediately to sonar and locate items as best they can with equipment they own and operate. They will be reporting to the Trustees information to assist in next steps.   This effort may continue for several weeks.  The Trustees wish to thank the Delhi FD for their amazing assistance during this effort.  If residents are on the lake and locate or see items, please tie rope and milk jug or another floating item to mark and contact Trustees at above email. Any help that residents can assist with will get us to our goal faster.
  1. Removal / Recovery: Many residents may want to proceed with recovery of their items. This is encouraged, if it can be done safely. If you report lost items as mentioned above, please alert us if you locate and remove from the lake, as we will need to keep track as best, we can.
  1. Once the sonar process been completed, the Trustees will explore options for removal of the remaining items in the recreational areas of the Lake.

 Current oversight and action by the Trustees is to assure immediate response and progress on this challenging effort. If you have any thoughts, ideas, or comments please contact the trustees at email address LakeDelhiTrustees@LakeDelhi.org or call President Dan Staebell 563.927.1414

The Trustees have scheduled a special meeting to be held April 1 @ 6 PM, Lake Delhi Trustee office, 210 South St., Delhi to assess and proceed with next steps.

Regards,

Lake Delhi Trustees

Trustee Agenda – Thursday, March 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 21, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on approval for the Hartwick Huskies to utilize Lost Beach for a 2019 ski show
  7. Discussion regarding options for removal of debris in the lake bed
  8. Consideration and possible action on request from lake owner to purchase shore frontage
  9. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  10. Public Comment
  11. Adjourn

 

Minutes – Wednesday, March 6, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 6, 2019

5:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The combined regular and special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by acting chairperson Larry Burger at 5:30 pm.

Trustees present: Burger, Davidson (Havertape, Staebell and Herman by phone)

Trustees absent: Leonard, Gifford

Visitors: Laurie Kramer, Dan Reyner, Deb Burger

Motion to approve the meeting agenda as read made by Davidson, second by Burger. Motion carried.

Staebell made the motion to open the public hearing for the FY 2019/2020 budget, Havertape seconded. Motion carried

Kramer presented a budget listing estimated expenditures and revenue sources for fiscal year 2019/2020. This includes a proposed taxation rate of $4.00 for the General Fund and 5.43804% for Debt Service. It was noted that the Debt Service taxation rate went from 5.79439 to 5.43804 due to increased valuations.  Kramer also noted that the property tax revenue will increase from $326,219 to $347,449 due to increase property valuations.

There being no public comment a motion to close the public hearing was made by Staebell, seconded by Burger. Motion carried. The public hearing closed at 5:33 pm.

Motion to adopt and file the FY 2019/2020 budget as presented was made by Davidson. Burger seconded. Motion carried.

Public Comment: Dan Reyner spoke briefly about summer events that are being sponsored by the LDRA

Davidson motioned to adjourn, Burger seconded. Motion carried. The meeting was adjourned at 5:44 pm.

Trustee Agenda – Wednesday, March 6, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 6, 2019

5:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Open Public Hearing for FY 2019/2020 Budget
  4. Close Public Hearing
  5. Consideration and possible action on FY 2019/2020 Budget
  6. Public Comment
  7. Adjourn

 

Minutes – Thursday, February 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell

Trustees present: Davidson and Staebell. Herman arrived at 6:40. Gifford, Havertape, Burger and Leonard by phone.

Trustees absent: None

Visitors: Brian Soenen from Iowa Project Aware, Craig Burell from the Manchester Press/Dyersville Commerical and Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Havertape, seconded by Burger. Motion carried.

Claims were presented for payment in the amount of $9,155.30 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense and miscellaneous supplies. Davidson motioned to approve the claims for payment as read, Gifford seconded.  Motion carried.

January financial reports were presented. The General Fund had revenues of $4,967.04 from Delaware County and expenditures of $15,856.54 ending December at $1,814,976.19. The Debt Service Fund had revenues of $3,439.93 from Delaware County and no expenditures, ending January at $73,014.92. The Dam Improvement Fund had no revenues or expenditures and ended January with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Davidson seconded. Motion carried.

Before introducing Brian Soenen from Iowa Project Aware, Staebell gave some background regarding the donation made by the Lake Delhi Trustees to Iowa Project Aware. With work on the Maquoketa River completed in July, 2018, one of the volunteers for Project Aware, Doug, Hawker, came to the Board and asked them to consider a donation to Project Aware for all the work that had been done. Official action was taken in October, 2018 and the Board approved a donation in the amount of $15,000 to Project Aware. He also noted that the Trustees reached out to Lake Delhi neighborhoods and road associations requesting them to consider making a donation in support of the program. To date at least three or more neighborhoods have made a donation or pledge with others indicating they would put on the agenda at the annual meeting this summer. Staebell stated that in visiting with Brian, it was agreed that Lake Delhi’s $15,000 contribution would be listed as a Platinum Paddle Sponsor ($3,000/yr.) for the next five years. This action by Project Aware will reiterate to future Iowa rivers, sponsors and volunteers as a show of Lake Delhi’s appreciate and commitment to water quality and environmental stewardship.

Brian Soenen, from Iowa Project Aware, gave a brief background of Project Aware. He has been with the program since 2003. The goal of the project was to travel all over the state to work on various river projects and show the diversity of the State of Iowa.   The project started with 18-20 volunteers in 2003 and has greatly expanded since that time. The annual project is supported completely by volunteers and donations. He thanked the Trustees for their generous support to Project Aware.

Staebell reminded the Trustees that the public hearing for approval of the FY20 budget is Wednesday, March 6th at 5:30.

The next agenda item was consideration and possible action on a request to the Community Fund to Rebuild Lake Delhi for reimbursement of $138,599.19 for work on the drainage project south of the dam and rip rap work on the north side of the dam. Herman made a motion to make the request, second by Burger.   Motion carried.

It was noted that a quote had been received by Superior Crane to move controls on the dam site. Staebell stated both Randy Rattenborg and Pat Colgan provided input regarding the quote which is in the amount of $34, 728.00.   Davidson made a motion to table any action on accepting the quote until more information could be gathered from Burrington Group and Pat Colgan. Herman seconded the motion. Leonard asked Davidson if the Dam Operations Committee had had a chance to review the quote. Davidson commented that the committee had not reviewed this onsite and had not met with Burrington Group to have an in-depth discussion regarding the quote. Staebell noted that he is working with Burrington Group to schedule a time to do an on-site review. Staebell asked for a vote on the motion to table any action. All ayes. Motion carried.

The Board considered the purchase of scaffolding for use on the dam. Staebell noted that Randy Rattenborg from Burrington Group has provided two quotes from Fannon Welding and Palmer Hardware.   Previously some work on the dam required the use of a ladder which is not only cumbersome but potentially dangerous. The quote from Fannon Welding was for $800.00. The quote from Palmer Hardware was for $1,470.00. After review of the quotes, a motion was made by Herman to approve the Fannon Welding quote contingent upon having Randy Rattenborg verify that both quotes were for an “apples to apples” product. Davidson seconded the motion. Motion carried.

Committee Updates: Before the updates, Staebell provided information regarding actual committee goals for the coming year and possibly developing five year goals.

Water Quality & Sediment Control – Leonard mentioned that there will be an annual meeting of the Maquoketa River Watershed Management Authority Board of Directors on February 26th, 2019. After that meeting there will be discussion of future goals.

Community Quality & Life – Gifford stated the committee is committed to getting the Wall of Recognition done in 2019.

Staebell asked Gifford to give a brief update on potential legislation supporting the Iowa Water and Land Legacy that proposes 3/8th of a cent increase in the sales tax for water quality purposes.   Gifford stated that our lobbyists are looking for direction from the Trustees to let them know if they would support the legislation. This would raise approximately $180 million dollars for conservation and outdoor recreation programs in Iowa and it would be a great opportunity for large scale public recreation venues like Lake Delhi for future projects. The general consensus of the Board was that the proposed legislation would have a positive impact on lake Delhi. Since this was not an agenda item no action was taken but it was suggested to have it on next month’s agenda.

Property Assets & Dam Committee – Davidson commented that during the two years of operation it’s been a learning experience for everyone. He commented that working with Burrington Group has been going well. There was a recent issue with the Hotsy but that has been resolved. He expressed concern that with all the snow we’ve had this year we need to be prepared for flooding. It’s something the committee and Burrington Group are prepping for. Burger expressed concern about potential ice damage and asked the team keep that in mind.

Finance & Budget – Burger stated that the proposed budget has been sent out to all the trustees for review and feedback was taken into consideration for the final draft that will be presented on March 6th.

Public Comment: Aschbrenner asked what the scaffolding would be used for. Davidson stated it will be located on the upper deck for use when working on the actuators.

There being no other comments, a motion was made by Davidson, second by Herman to adjourn. Motion carried.

Meeting adjourned at 7:15 p.m.