Trustee Agenda – Thursday, January 20, 2022

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 20, 2022

5:30 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223

Lake Delhi is inviting you to a scheduled Zoom meeting.

Topic: Lake Delhi Trustees Meeting

Time: Jan 20, 2022 05:30 PM Central Time (US and Canada)

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Meeting ID: 373 174 3352

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on establishing Thursday, March 10, 2022 for a public hearing to approve the FY 2022/2023 budget. The location will be at the Delhi Fire Department at 5:30 p.m.
  7. Consideration and possible action on moving the February 17, 2022 meeting date to Wednesday, February 16, 2022 at 5:30 p.m.
  8. Consideration and possible action on a request from the Delaware County Conservation Board regarding water trail signage
  9. Consideration and possible action on water quality testing in 2022
  10. Consideration and possible action on a request from Delhi Boats LLC to renew their lease of the boat ramp on the south side of the dam
  11. Consideration and possible action to approve the grant agreement with the DNR and allow for Steve Leonard to sign said agreement
  12. Consideration and possible action on Resolution to approve Deed of Conservation Easement by the District as Grantor to the State Archaeologist as Grantee and authorizing the execution of same.
  13. Consideration and possible action on Resolution to approve Agreement and Easement Agreement between DM Cove, LLC and the District related to the transfer or “Injun Joe” property and the granting of easement rights for emergency access to the District, and the acceptance of a Quit Claim Deed transferring said property, authorizing the execution and recordation of same.
  14. Committee Updates:
    1. Water Quality & Sediment Control (Leonard, Althoff, Scherrman)
    2. Community Events & Activities (Leonard, Scherrman, Jasper)
    3. Dam Operations & Maintenance (Burger, Jasper, Althoff)
    4. Property Management (Scherrman, Jasper, Thompson)
    5. Finance & Budget (Burger, Althoff, Staebell)
    6. Legislative (Leonard, Burger, Staebell)
    7. Dredge (Staebell, Leonard, Thompson)
    8. Wall of Recognition (Leonard, Burger, Staebell)
  1. Public Comment
  2. Adjourn

Minutes – Thursday, December 16, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 16, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Jasper, Thompson, Burger and Althoff were present.  Leonard & Staebell was present via Zoom

Absent: Scherrman

Visitors: Ed Schmidt and Larry Aschbrenner. Laurie Kramer & Randy Rattenborg via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Althoff to approve the agenda. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $8,675.94 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, 2021 election expense, electrical repairs, bond fees, miscellaneous supplies and software. Motion by Leonard and seconded by Staebell to approve payments. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of $11,073.17 from Delaware County. Expenditures for November were $7,135.63 ending November at $2,121,051.31. The Debt Service Fund had revenues of $11,802.27 from Delaware County and no expenditures ending November at $181,587.93. The Dam Improvement Fund had no revenues and no expenditures ending November with a $50,000.00 balance. A motion was made by Thompson to receive and file the November financial report. Althoff seconded the motion. All ayes. Motion carried.

Althoff reviewed with the Board the ICAP recommendations regarding cyber security. Based on those recommendations he proposed three basic policies for approval including website protection, wireless protection and firewall protection.

Leonard made a motion to approve a resolution adopting the three proposed policies and direct Althoff to respond to ICAP with the approved resolution. Staebell seconded the motion. All ayes. Motion carried.

The Board reviewed possible action on acceptance of Lot 13 from Lake Point Estates. Rattenborg noted that Lot 13 is the Injun Joe property. Kramer asked about the necessary paperwork. Rattenborg said Doug Herman and Jeff Domeyer’s attorney are drafting the language for approval. Staebell made a motion to table any action until the appropriate paperwork is available. Althoff seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard gave the update. The lobbyists, Andrew Judd from HDR and Leonard have worked to provide grant information for the DNR. An application was submitted for a grant in the amount of $500,000. Only two applications were submitted. One was from Webster County Conservation. They received $63,750. The other was for Lake Delhi in the amount of $436,250. Leonard noted that the grant requires a match. This means the trustees will need to move forward in terms of developing a water quality initiative/sedimentation removal plan. Leonard stated the appropriate committees will need to meet to go over all components of the above mentioned plan which will include meeting with Andrew Judd from the IDNR. This includes making the dredge site operational along with getting the area where the final sedimentation trap will be located finalized. Funds need to be spent by early 2024. Preliminary plans include doing collections over the winter, preparing bidding documents early summer 2022 and the actual bidding will take place in December with construction taking place in 2023. The total project scope is $872,500. It was noted that the sedimentation trap is currently going to be located in the Cedar area. A public announcement regarding the grant will happen sometime in January, 2022. Burger asked how the money gets disbursed. Leonard said the District can apply for about 90% of the dollars upfront before any construction begins. He will receive final details in January.

Community Events – Nothing new to report

Dam Operations & Maintenance – The committee along with Randy Rattenborg met with Pat Colgan and put together a three-year plan for dam updates and maintenance. Colgan will be putting together prices for the various projects.

Property Management – Thompson met with a contractor at Lost Beach to talk about bringing a backhoe in to pull sand from the lake onto the beach. Jasper spoke about the erosion around the block on the west side of the beach. The committee is looking for a long-term solution to the erosion problem. Rattenborg reported that the tree issue at the dam has been addressed. Burger mentioned he stopped at Home Depot to get pricing for a sink, faucet and cabinets for the office building. The price without installation is around $1,000. The countertop is being donated but the other costs would include plumbing. The board agreed to have Burger pursue moving forward with the project.

Finance/Budget – Burger reported that the committee will be meeting on Saturday, January 15, 2022 at 10:00 to go over the proposed budget.

Legislative – Leonard noted that the lobbyists and legislators were very involved in the grant process. Their work is very much appreciated.

Dredge – Nothing to report

Wall of Recognition – Burger asked to meet with Leonard and Staebell to go over some thoughts on the Wall.

Public Comment:

Schmidt asked if the grant money is just to get the site ready or does it include dredging. Leonard stated it will include site preparation, piping work and some dredging in that particular area.

Ashbrenner noted that the dam volunteers received a very nice Edgewood Locker gift box from the Trustees and Burrington Group for their work at the dam. The trustees thanked Larry and all the volunteers for all the hours they donate for the lake’s benefit.

Jasper stated that he has received requests from residents asking if the County could elevate the bridge at Hartwick. Leonard suggested having the Legislative Committee pursue more information noting that it is a flooding issue.

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:26 p.m.

 

Trustee Agenda – Thursday, December 16, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 16, 2021

5:30 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223

Lake Delhi is inviting you to a scheduled Zoom meeting.

Topic: Lake Delhi Trustees – December 2021

Time: Dec 16, 2021 05:30 PM Central Time (US and Canada)

Join Zoom Meeting

https://zoom.us/j/3731743352

Meeting ID: 373 174 3352

One tap mobile

+13126266799,,3731743352# US (Chicago)

Dial by your location

+1 312 626 6799 US (Chicago)

Meeting ID: 373 174 3352

Find your local number: https://zoom.us/u/aduSoHMvuL

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on ICAP technology recommendations and recommended policy updates
  7. Consideration and possible action on acceptance of Lot 13 from Lake Point Estates
  1. Committee Updates:
    1. Water Quality & Sediment Control (Leonard, Althoff, Scherrman)
    2. Community Events & Activities (Leonard, Scherrman, Jasper)
    3. Dam Operations & Maintenance (Burger, Jasper, Althoff)
    4. Property Management (Scherrman, Jasper, Thompson)
    5. Finance & Budget (Burger, Althoff, Staebell)
    6. Legislative (Leonard, Burger, Staebell)
    7. Dredge (Staebell, Leonard, Thompson)
    8. Wall of Recognition (Leonard, Burger, Staebell)
  1. Public Comment
  2. Adjourn

Minutes – Thursday, November 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 18, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice-President Althoff.

Present: Jasper, Scherrman and Althoff were present.  Leonard was present via Zoom

Absent: Staebell, Burger and Thompson

Visitors: Pat Colgan  Laurie Kramer, Randy Rattenborg and Ed Schmidt via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Jasper to approve the agenda. All ayes. Motion carried.

Althoff asked for a motion to approve the minutes from the previous meeting. Jasper made the motion to approve, seconded by Leonard. All ayes. Motion carried.

Claims were presented for payment in the amount of $6,970.37 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, dam repairs, sand for Lost Beach and rental for storage unit. Motion by Leonard and seconded by Scherrman to approve payments. All ayes. Motion carried.

October financial reports were presented. The General Fund had revenues of $29,014.09 from Delaware County. Expenditures for October were $71,453.67 ending October at $2,117,113.77. The Debt Service Fund had revenues of $27,530.77 from Delaware County and expenditures of $236,622.30 ending October at $169,785.66. The Dam Improvement Fund had no revenues and no expenditures ending October with a $50,000.00 balance. A motion was made by Leonard to receive and file the October financial report. Jasper seconded the motion. All ayes. Motion carried.

Althoff spoke to the Board regarding consideration to purchase of a Microsoft 365 subscription. He noted the increasing concern with cyber-security as a factor in making the purchase. Scherrman made a motion to purchase a one-year subscription at a cost $564. Leonard seconded the motion.  All ayes. Motion carried.

Althoff reported that ICAP (our insurance provider) did an IT assessment on the District computer set-up. From that assessment, the Board has been presented with recommendations to improve security. The first recommendation is to implement a password policy and change the password twice a year. The second recommendation is to develop an acceptable use policy. The third recommendation is to include cyber security risks in the existing disaster recovery plan. Number four is to develop and implement Wi-Fi security plan. Number five is to implement a web application firewall. After some discussion, Leonard made a motion to table any implementation of these recommendations and have Althoff come back at the next meeting with more data and possible draft policies. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that watershed management authority is engaged in creating a plan for the full Maquoketa River. They have hired a coordinator to work with NRCA and the IDNR and also all of the board members of the WMA. There’s also been involvement with the Delaware Co Conservation Board and the Delaware Co. Sanitation Board with regard to water quality in Delaware County. He noted the application for the Impoundment Fund went to the IDNR. Our lobbyists are working to make sure our application is being reviewed. Leonard stated he expects a decision on who receives funding to be make on December 9, 2021. Leonard noted that the test results from the water testing this summer are available and if there’s an interest he could arrange for the DNR to make a presentation.

Community Events – Nothing new to report

Dam Operations & Maintenance – Althoff noted the committee met with Pat Colgan in September and that Pat recently sent out information regarding a maintenance plan that can be used for budget purposes in the coming year. Rattenborg met with Delhi Repair to weld the stair well. Rattenborg stated that the trees at the dam need to be removed yet this year. Scherrman said he would make some contacts to get the trees removed as soon as possible.

Property Management – Jasper reported on the wash-out at Lost Beach. He noted that sand had been placed on the beach. A bigger issue is on the west side of the beach. Some of the block is caving in. His concern is how best to fix the issue and stabilize the area.

Finance/Budget –Nothing to report

Legislative – Nothing to report

Dredge – Nothing to report

Wall of Recognition – Nothing to report

Public Comment: None

A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:20 p.m.

 

Trustee Agenda – Thursday, November 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 18, 2021

5:30 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223

 

Join Zoom Meeting

https://zoom.us/j/3731743352

Meeting ID: 373 174 3352

One tap mobile

+13126266799,,3731743352# US (Chicago)

Dial by your location

+1 312 626 6799 US (Chicago)

Find your local number: https://zoom.us/u/aduSoHMvuL

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on purchasing a Microsoft 365 subscription
  7. Consideration and possible action on ICAP technology recommendations
  1. Committee Updates:
    1. Water Quality & Sediment Control (Leonard, Althoff, Scherrman)
    2. Community Events & Activities (Leonard, Scherrman, Jasper)
    3. Dam Operations & Maintenance (Burger, Jasper, Althoff)
    4. Property Management (Scherrman, Jasper, Thompson)
    5. Finance & Budget (Burger, Althoff, Staebell)
    6. Legislative (Leonard, Burger, Staebell)
    7. Dredge (Staebell, Leonard, Thompson)
    8. Wall of Recognition (Leonard, Burger, Staebell)
  1. Public Comment
  2. Adjourn

Minutes – Thursday, October 21, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 21, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Jasper, Burger, Scherrman and Thompson were present.  Leonard was present via Zoom

Absent: Staebell, Althoff

Visitors: Randy Rattenborg, Pat Colgan and Ben Pasker. Laurie Kramer, Dan Reyner and Ed Schmidt & Doug Herman via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Jasper to approve the agenda. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Thompson made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $61,954.67 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, blanket insurance coverage, dam supplies, dam repairs and signage. Additional claims were presented for the principal and interest due for the GO Bond in the amount of $236,622.30. Motion by Scherrman and second by Thompson to approve payments. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of $153,472.95 from Delaware County. Expenditures for September were $17,395.42 ending September at $2,159,553.35. The Debt Service Fund had revenues of $206,901.34 from Delaware County and with no expenditures ending September at $378,877.19. The Dam Improvement Fund had no revenues and no expenditures ending September with a $50,000.00 balance. A motion was made by Scherrman to receive and file the September financial report. Thompson seconded the motion. All ayes. Motion carried.

The Board discussed possible action on a donation payment to the LDRA for the 2005 dredge debt. Jasper made the motion to make a payment of $16,626.00 that is due December 1, 2021. Leonard seconded the motion. All ayes. Motion carried.

The Board reviewed the proposed dam service agreement with Lunda that was presented last month. Pat Colgan gave the Board an overview of the contract noting the annual cost would be around $3,000 or less. After some discussion, a motion was made by Jasper, second by Leonard. All ayes. Motion carried.

The annual contract with L & L Consulting was reviewed by the Board. The annual cost is $15,000 for lobbying services.  A motion was made by Scherrman, second by Thompson to approve renewal of their contract. All ayes. Motion carried.

Burger opened the discussion regarding hiring Doug Herman, attorney with Dallas Lynch, to provide the District with legal services. There’s no retainer as he will be providing services on an hourly basis.   A motion was made by Jasper, second by Thompson to hire Doug Herman with Dallas Lynch as the District attorney. All ayes. Motion carried.

The Board considered a request from Lake Peak Design to continue selling merchandise in the 2022 summer season. Dan Reyner said this past year was very successful and A.J. Peter, who runs Lake Peak Design, has been very pro-active in providing merchandise and observing any beach issues. Leonard made a motion to allow Lake Peak Design to continue sales in 2022. Scherrman seconded the motion. All ayes. Motion carried.

The next agenda item was consideration on an addendum to the HDR contract for grant application purposes. Leonard explained that the State approved a Restoration Fund this year for $500,000 to go toward lake restoration projects. As a District, the Board would need to apply for funds via a grant.   Grants are due by November 15, 2021. HDR and Andrew Judd can help the District through the application process. Leonard is asking the Board to approve the amendment to the HDR contract to allow for this additional work. A motion was made by Scherrman, second by Leonard to approve the amendment. All ayes. Motion carried.

The Board considered a request from Bill Decker to purchase his frontage on Lake Delhi. Burrington Group completed the survey and all the paperwork is in order. Decker will pay $10 per linear foot for his frontage which goes into the District general fund. After some discussion, Scherrman made the motion to approve the request. Thompson seconded the motion. All ayes. Motion carried.

The Board reviewed two proposals for concrete work on the south side of the dam. One was from Ace Concrete LLC for $12,280. The other was from Neuhaus Construction for $14,800.   There was discussion on how the work will be done and if there are any engineering issues. Rattenborg stated that the project should be fine with some direction. Leonard asked if the project would be done this fall. Burger stated that the plan would be to have the project completed this fall unless the weather doesn’t cooperate. That would push it back to spring. Thompson made a motion to hire Ace Concrete to do the project. Jasper seconded the motion. Leonard asked if the board should put a “not to exceed” cap on the project. Burger stated he has the ability to authorize up to $5,000 in the event the total expense runs over the bid. With no other questions, all voted aye. Motion carried

The next agenda item was consideration of renting a storage unit from Schmitz Storage for the purpose of storing the spare actuator that has been stored by Lunda. Colgan explained that the storage in the lower part of the powerhouse is not suitable to store it. Burger asked for motion to rent a unit for six months at a cost of $135 per month. Jasper made the motion to approve renting the storage unit for six months. Scherrman seconded the motion. All ayes. Motion carried.

The Board reviewed the five-year DNR dam inspection report. Colgan gave an overview of the report. The report will be helpful for the Board going forward to budget for issues that need to be looked at. He noted that there were no issues of immediate concern. Leonard made a motion to receive and file the inspection report. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Nothing else to report

Community Events – Reyner said the LDRA is scheduling new events for 2022. They are planning on music events with no dates scheduled as of yet. They are also planning a golf outing for June as a fundraiser. Fundraising for the fireworks for next year is in the works. The LDRA also helps sponsor fishing contests, works with snowmobile groups, etc. They are also looking to expand Christmas on the Lake and the Boat Decorating Contest. Reyner stated that the LDRA is thinking about approaching the DNR about removing the sandbar on Lost Beach. They would like to bring in an excavator to pull sand from the sandbar and place it on the beach. Then they would use the beach cleaner filter out the rock. Reyner also expressed concern with the erosion that is taking place on the beach near the rock wall upsteam of the beach. Burger suggested that the LDRA visit with the Property Management Committee which includes Scherrman, Jasper and Thompson to review possible action for the issues.

Dam Operations & Maintenance – Burger said the committee which includes Jasper, Althoff, himself and Pat Colgan met with Burrington Group to proceed with developing a three-year plan for dam maintenance which will help with maintenance issues and also be useful for budgeting purposes. He also noted the he, Althoff and Pat Colgan met with an ICAP representative to review our computer system for cyber security issues. Cyber security is becoming a real problem for the insurance industry and recommendations have been made for things the District needs to do to keep up with security issues. He noted Althoff will speak to the report at the next board meeting.

Property Management – Kramer noted that she had talked to Bill Downs and he said he would be removing the port-a-potties this week.

Finance/Budget – Burger stated that the budget committee will be working on developing a budget for the 2022/2023 fiscal year sometime after January 1.

Legislative – Nothing else to report

Dredge – Leonard stated that Andrew Judd will be giving the Board a proposal regarding the dredge site. He will also be giving the Board possible options on dredging solutions.

Wall of Recognition – Work continues on the project.

A motion to adjourn was made by Leonard, second by Jasper. Motion carried. Meeting adjourned at 6:52 p.m.

 

Trustee Agenda – Thursday, October 21, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 21, 2021

5:30 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223

Join Zoom Meeting

https://zoom.us/j/3731743352

Meeting ID: 373 174 3352

One tap mobile

+13126266799,,3731743352# US (Chicago)

Dial by your location

+1 312 626 6799 US (Chicago)

Find your local number: https://zoom.us/u/aduSoHMvuL

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt
  7. Consideration and possible action on a contract with Lunda Construction for dam maintenance
  8. Consideration and possible action on renewal of contract with L & L Consulting
  9. Consideration and possible action on a contract with Dallas Lynch, P.C. for attorney services
  10. Consideration and possible action on agreement with Lake Peak Designs for sale of apparel on Lost Beach
  11. Consideration and possible action on addendum to HDR contract for grant application
  12. Consideration and possible action on resolution to approve the closing statement and approval of execution and issuance of Quit Claim Deed to William Decker
  13. Consideration and possible action on bids for concrete work on the south side of the dam
  14. Consideration and possible action on the rental of a storage unit from Schmitz Storage for the storage of equipment for the dam
  15. Receive and file the DNR dam inspection report
  16. Committee Updates:
    1. Water Quality & Sediment Control (Leonard, Althoff, Scherrman)
    2. Community Events & Activities (Leonard, Scherrman, Jasper)
    3. Dam Operations & Maintenance (Burger, Jasper, Althoff)
    4. Property Management (Scherrman, Jasper, Thompson
    5. Finance & Budget (Burger, Althoff, Staebell)
    6. Legislative (Leonard, Burger, Staebell)
    7. Dredge (Staebell, Leonard, Thompson
    8. Wall of Recognition (Leonard, Burger, Staebell
  1. Public Comment
  2. Adjourn

Minutes – Wednesday, September 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 15, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Leonard, Jasper, Burger, Thompson and Althoff were present.  Scherrman was present via Zoom

Absent: Staebell

Visitors: Randy Rattenborg, Pat Colgan and Larry Aschbrenner. Laurie Kramer, Dakota Drish and Ed Schmidt via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Jasper to approve the agenda. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Thompson. All ayes. Motion carried.

Claims were presented for payment in the amount of $10,434.19 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, TV setup, office supplies and LP for both tanks. Motion by Leonard and second by Thompson to approve payments. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $51,992.26 from Delaware County. Expenditures for August were $11,557.51 ending August at $2,023,475.82. The Debt Service Fund had revenues of $68,924.89 from Delaware County and with no expenditures ending August at $171,975.85. The Dam Improvement Fund had no revenues and no expenditures ending August with a $50,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Althoff seconded the motion. All ayes. Motion carried.

Scherrman noted that he had been in contact with several individuals to do tree removal on the north side of the dam by the LP tank. He has not received proposals yet but was asking the Board to approve going forward with the tree removal. Burger explained that the President and Secretary have the ability to approve payment depending on the dollar amount. Leonard made the motion and Althoff seconded to approve giving the President and Secretary the ability to move forward with the project depending on cost. All ayes. Motion carried.

Scherrman reported that the road to North Beach is in need of repair. He is working with Lakeside Lawncare to figure out what it’s going to take to make it passable so the port-a-potties can be removed this fall. There was discussion on how to fix the short-term issues but the bigger concern is what it’s going to take long-term to keep the road viable. After some discussion a motion was made by Thompson, seconded by Jasper to table any action until the next meeting so more information can be gathered. All ayes. Motion carried.

Rattenborg was present to discuss the Burrington Group contract with the Trustees. Their last contract was approved in 2018.   He noted that because there’s been no rate increase in three years they are proposal a rate increase is for 2% per year for a total of 6%. He reviewed their scope of service noting he didn’t change anything. $2,500/month is the on-call fee. Leonard suggested the dam committee meet with Burrington Group to discuss their rates and services.   Colgan noted the needs for running the dam and getting the permits for the dam included 24/7 service. That was the reason for the development of a contract with Burrington Group.   Thompson made a motion to approve a one-year agreement with Burrington Group and have the dam committee meet with Burrington Group to go over their services. Althoff seconded the motion. All ayes. Motion carried.

The Board considered entering into a service agreement with Lunda. Colgan explained that Lunda has the expertise to handle specific dam issues that are beyond the scope of service provided by Burrington Group. He noted that Lunda is the company that did a lot of the work in Phase I of the dam construction including work on the actuators. Their scope of work would include an annual inspection to determine work needed. After some other discussion, Althoff made a motion to have Colgan move forward to bring back a contract from Lunda with their scope of service and rates for the next meeting. Jasper seconded the motion. All ayes. Motion carried.

Leonard reviewed a letter he drafted to be sent to Kayla Lyons, Director of the IDNR, regarding the application process for funds from the state Impoundment Fund. He noted this fund was created several years ago and this year $500,000 was allocated that allows us to ask for funding specific to our needs. Motion to approve the President to sign on behalf of the lake trustees was made by Leonard. A second was made by Thompson. All ayes. Motion carried.

Committee Updates:

Burger noted he put out a proposed update for committee members that includes members of the trustees as well as other individuals from the community.   He said he will put it on the agenda next month for approval.

Water Quality – Althoff noted there’s a meeting on Thursday, September 16 to discuss Delaware Soil and Water Conservation. Both he and Leonard plan to attend.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – Althoff asked when the lobbyist contract is due. Kramer will check.

Public Comment – Aschbrenner asked what the difference between the dam committee and the trustees. Burger explained the dam committee is made up of several trustees along with other individuals to bring back action items for the trustees.

Colgan noted that Aschbrenner and several others have been doing daily inspections of the dam since 2016. Rattenborg also said he gets a text message when someone is at the dam and he gets one daily. The trustees thanked Larry and the others for their work and commitment.

A motion to adjourn was made by Jasper, second by Althoff. Motion carried. Meeting adjourned at 7:30 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

Trustee Agenda – Wednesday, September 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 15, 2021

5:30 p.m.

Lake Delhi Office

South Side of Dam

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on getting quotes for removal of trees on the north side of the dam
  7. Consideration and possible action on work needed on North Beach access road
  8. Consideration and possible action on Burrington Group contract
  9. Consideration and possible action on exploring a service contract with Lunda for maintenance of the dam
  10. Approval of letter to Director Kayla Lyons with the IDNR regarding the application process for funds from the state Impoundment Fund
  11. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  12. Public Comment
  13. Adjourn

Unofficial Minutes – Thursday, August 19, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 19, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice President Althoff.

Present: Leonard, Jasper, Burger, Staebell, Scherrman and Althoff were present.

Absent: None

Visitors: Mark Thompson, Lance & Carrie Nemmers and Greg Kromminga in person. Laurie Kramer, Randy Rattenborg, Dakota Drish and Ed Schmidt via Zoom

Kramer gave the oath of office to Larry Burger and Mark Thompson who were elected to the board in July. Mark Thompson was now present as a member of the Board of Directors.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Staebell to approve the agenda. Motion carried.

Election of officers for the coming year was held.

Leonard nominated Burger for President. Staebell seconded the motion. All ayes. Motion carried.

Leonard nominated Althoff for Vice-Present. Scherrman seconded the motion. All ayes. Motion carried.

Staebell nominated Scherrman for Secretary/Treasurer. Althoff seconded the motion. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Leonard made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $11,231.45 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, office supplies & equipment. Motion by Leonard, second by Staebell to approve payments. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,272.08 from Delaware County. Expenditures for July were $7,456.98 ending July at $1,983,041.07. The Debt Service Fund had revenues of $17.42 from Delaware County and with no expenditures ending July at $103,050.96. The Dam Improvement Fund had no revenues and no expenditures ending July with a $50,000.00 balance. A motion was made by Staebell to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

The Board discussed weed control at Lost Beach. Leonard made a motion to hire Randy Kramer to weed eat the area through September 30, 2021 and be paid a rate of $25.00 for each time he’s there. Staebell seconded the motion. All ayes. Motion carried.

The Board considered possible action on a concrete proposal for the portage on the south side of the dam. Burger gave an overview of the quote he received from Ace Concrete for $12,280.   A second proposal was submitted by Nemmers Construction for $22,920. After some discussion, Scherrman made a motion to table any action on the proposal since the two quotes are not for the same scope of work and in order to get other quotes. He also suggested having a special meeting to consider all proposals. Staebell seconded the motion. All ayes. Motion carried.

Leonard presented the Board with sketches of the Wall of Recognition project along with a quote from Nemmers Construction for the complete project of $85,862.50. Leonard stated that the quote included other projects besides the wall of recognition. After much discussion regarding the scope of work and costs, a motion was made by Staebell, seconded by Althoff to table until more information could be obtained. Motion carried.

A motion was made by Leonard, seconded by Thompson to accept a family donation to be made with the completion of the Wall of Recognition. All ayes except Staebell who stated he would have liked more discussion. Motion carried.

There was no action taken on committee appointments for 21/22

Committee Updates:

Water Quality – Leonard noted that water testing was completed on August 10th.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – None

Public Comment – None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:30 p.m.