Minutes – February 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 20, 2020

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Althoff, Schermann and Leonard by phone

Absent: Davidson, Burger, Herman

Visitors: Larry Aschbrenner, Linda Kirsch and Deb Schoneman

Staebell asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Althoff. Motion carried.

Motion to approve the minutes of previous meetings was made by Scherrman, seconded by Althoff. Motion carried.

Claims were presented for payment in the amount of $12,401.64 from the General Fund for electricity, internet services, dam operation services, printer maintenance, election expense, lobbyist expense, clerical expense and fuel. A motion was made by Scherrman to accept the claims as presented. Seconded by Althoff. Motion carried.

January financial reports were presented. The General Fund had revenues of $6,332.60 from Delaware County. Expenditures for January were $6,948.73 ending January at $1,943,860.10. The Debt Service Fund had revenues of $3,955.27 from Delaware County with no expenditures, ending January at $72,423.29. The Dam Improvement Fund had no revenues or expenditures ending January with a $30,000.00 balance. A motion was made by Althoff to receive and file the January financial report. Scherrman seconded the motion. Motion carried.

The Board reviewed the proposed budget for FY21. It was noted that the proposed budget includes a freeze on the Debt Service tax rate. A motion was made by Leonard, second by Althoff to present the proposed budget for approval at the March 10th public hearing. Motion carried.

Committee Updates:

Leonard stated he was waiting to here back from Bill Holman regarding Stanley’s review and acceptance of the location of the Wall of Recognition. He is also waiting to hear from Bill Holman on the dam inspection and final report.

Scherrman noted that he would be working on getting out a Lake Delhi Voice sometime this spring.

Althoff noted that he is working on getting quotes for computer updates for the Scada Office.

Public Comment: Aschbrenner informed the Board of a situation near the dam regarding logs being set out on the ice. His concern is that once the ice melts the logs will head directly toward the dam gates. Staebell said he would check into the situation.

Linda Kirsch expressed concern over DNR reports on the water quality at Lake Delhi. Leonard provided an update on the Watershed Management Authority and their role in water quality at Lake Delhi. He said there will be a renewed effort to do water quality testing in the spring. Leonard said he was unaware of any testing by the DNR and noted that the DNR’s budget has impacted their presence on the lake. Kirsch said the report came from the Cedar Rapids Gazette. Staebell asked her to send him the information so he could forward to the rest of the board. The Board indicated they continue to work on water quality in the District.

A motion to adjourn was made by Scherrman, second by Althoff. Motion carried.

Meeting adjourned at 7:00 p.m.

 

Trustee Agenda – Thursday, February 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 20, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Review the FY 2020/2021 proposed budget
  7. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  8. Public Comment
  9. Adjourn

Minutes – January 16, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 16, 2020

6:39 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Burger, Althoff, Schermann, Leonard and Herman

Absent: Davidson

Visitors: Ed Schmidt, Larry Aschbrenner and Randy Rattenborg

Staebell asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Althoff. Motion carried.

Claims were presented for payment in the amount of $6,948.73 from the General Fund for electricity, internet services, dam operation services, printer maintenance, auditor’s expense, lobbyist expense, clerical expense and fuel. A motion was made by Althoff to accept the claims as presented. Seconded by Leonard. Motion carried.

December financial reports were presented. The General Fund had revenues of $5,526.68 from Delaware County. Expenditures for December were $6,874.90 ending December at $1,944,476.23. The Debt Service Fund had revenues of $3,299.94 from Delaware County with no expenditures, ending December at $68,468.02. The Dam Improvement Fund had no revenues or expenditures ending December with a $30,000.00 balance. A motion was made by Leonard to receive and file the December financial report. Herman seconded the motion. Motion carried.

The Board considered setting a date for a public hearing to approval the FY21 budget.

After some discussion, Leonard made a motion to hold the public hearing on Tuesday March 10th at 5:30. Burger seconded the motion. Motion carried.

Staebell asked for consideration on possible action on potential land transfers.   Herman stated he would be willing to work with landowners to see if there’s any interest in purchasing their frontage.   It was noted that legal assistance may be needed. Leonard made a motion to have Herman make the necessary communication. Seconded by Burger. Motion carried.

The Board considered possible action on approval of contracts with Stanley Engineering. Leonard stated he would like to follow-up with Bill Holman on the dam inspection that is due. Leonard would also like consideration for paying Stanley not more than $1,000 for the Wall of Recognition inspection. Staebell asked for approval to pay up to $5,000 for dam inspection reports.  Scherrman made a motion to approve. Seconded by Herman. Motion carried.

Committee Updates:

Scherrman noted that he would be working on updating the Trustee webpage with Laurie Kramer.   There was additional discussion about the pros and cons of having a Facebook page.

Randy Rattenborg discussed with the Board the issues the operations team is having with the snow removal on the deck. Salting the deck is a concern on the deck area because of the apoxy coating along with using sharp blades to push snow. Staebell asked the trustees to view the area before the next Board meeting and will discuss further next month.

Staebell noted that Burrington Group will be providing the Trustees with a new contract at the next board meeting.

Public Comment: None

A motion to adjourn was made by Burger, second by Herman. Motion carried.

Meeting adjourned at 7:30 p.m.

 

Trustee Agenda – Thursday, January 16, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 16, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

WORK SESSION BEGINS AT 4:30 P.M.

REGULAR MEETING FOLLOWS AT 6:30 P.M.

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on establishing a date for a public hearing to approve the FY 2020/2021 budget
  7. Consideration and possible action on potential adjacent land transfers
  8. Consideration and possible action on approval of contracts with Stanley Engineering
  9. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  10. Public Comment
  11. Adjourn

Minutes – Thursday, December 19, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 19, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Schermann, Althoff, Leonard, Herman, Burger and Davidson

Visitors: Ben Pasker and Larry Aschbrenner

Staebell asked for a motion to approve the meeting agenda. A motion was made by Schermann, seconded by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Leonard. Motion carried.

Claims were presented for payment in the amount of $6,867.50 from the General Fund for electricity, internet services, dam operation services, printer maintenance, supplies, lobbyist expense, clerical expense and bond registrar fees. A motion was made by Herman to accept the claims as presented. Seconded by Burger. Motion carried.

November financial reports were presented. The General Fund had revenues of $9,222.13 from Delaware County. Expenditures for November were $23,491.35 ending November at $1,945,824.45. The Debt Service Fund had revenues of $8,219.45 from Delaware County with no expenditures, ending November at $65,168.08. The Dam Improvement Fund had no revenues or expenditures ending November with a $30,000.00 balance. A motion was made by Herman to receive and file the November financial report. Burger seconded the motion. Motion carried.

Committee Updates:

Staebell asked if Leonard could get a price estimate from Bill Holman with Stanley Engineers for the January meeting regarding engineering/project management cost for the dredge site preparation and support for a dredge plan. Leonard noted that the trustees have to come up with a capital plan in order to make a legislative proposal. Davidson asked if Colgan would be willing to lead the charge. Leonard stated that Colgan is willing to work with Bill Holman to get us estimates. Leonard also stated that he would send all of the trustees an update once he receives the estimates.

Staebell suggested trustee committees provide action items at the January work session that could be acted on at the regular meeting that follows.

Staebell noted that budget discussions will begin in January. Burger stated that the state now requires two budget hearings instead of one. The budget needs to be published by March 31 instead of March 15. The first public hearing refers to a city requirement to levy limits. The second public hearing is for the entire budget. Staebell asked if the finance committee could meet prior to the January meeting. Burger said he will be having a meeting of the finance committee in January.

Burger also noted that he ran different options regarding payment of the debt schedule. He reviewed several options that would affect debt capacity. Possible options will be discussed at the January work session.

Davidson gave an update on the new crane at the dam. They used it to remove a 15’ tree that was by Gate 1. The Delhi Fire Department came down to assist pulling the tree out of the water. He noted the lift capacity for the crane is 15 ton.

Larry Aschbrenner expressed concern about the bouys not being reattached in front of the dam. . It was noted that the reason the bouys were taken apart was for removal of debris on the spillway. Davidson agreed with the concerns and stated he feels the current bouy system is not adequate for the safety issues at the dam.

Herman noted that there were furnace issues at the Scada Office that have been resolved.

Larry Aschbrenner also noted that he had received comments from several people that Lake Delhi has no signage in the outlying areas such as Hwy. 13. A suggestion was to reach out to the Manchester tourism group.

A motion to adjourn was made by Burger, second by Davidson. Motion carried.

Meeting adjourned at 7:10 p.m.

 

Trustee Agenda – December 19, 2019

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 19, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  7. Public Comment
  8. Adjourn

 

Official Minutes – November 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by Larry Burger.

Trustees present: Burger and Schermann, Leonard and Althoff by phone

Absent: Staebell, Herman and Davidson

Visitors: Ben Pasker

Burger asked for a motion to approve the meeting agenda. A motion was made by Leonard, seconded by Schermann. Motion carried.

Motion to approve the minutes of previous meetings was made by Schermann, seconded by Burger. Motion carried.

Claims were presented for payment in the amount of $23,491.26 from the General Fund for electricity, internet services, dam operation services, diesel generator inspection, printer maintenance, supplies, lobbyist expense, clerical expense, beach cleanup, repairs to overhead hoist at the dam and LP gas. A motion was made by Althoff to accept the claims as presented. Seconded by Leonard. Motion carried.

October financial reports were presented. The General Fund had revenues of $28,624.10 from Delaware County. Expenditures for October were $27,786.15 ending October at $1,960,093.67. The Debt Service Fund had revenues of $32,671.73 from Delaware County expenditures of $236,251.50, ending October at $56,948.63. The Dam Improvement Fund had no revenues or expenditures ending October with a $30,000.00 balance. A motion was made by Althoff to receive and file the October financial report. Leonard seconded the motion. Motion carried.

Committee Updates:

Leonard informed the Trustees that meetings will be forthcoming with our lobbyists to discuss the upcoming 2020 legislative session.

A motion to adjourn was made by Leonard, second by Althoff. Motion carried. Meeting adjourned at 6:47 p.m.

 

Trustee Agenda – Thursday, November 21, 2019

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 21, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  7. Public Comment
  8. Adjourn

 

Minutes – Thursday, October 17, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 17, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Staebell, Davidson, Burger, Herman, Schermann and Alftoff by phone

Absent: Leonard

Visitors: Dan Reyner, Ed Schmidt, Larry Aschbrenner, Ed Winfield and Randy Rattenborg

Staebell asked for a motion to approve the meeting agenda. A motion was made by Schermann, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $6,983.61 from the General Fund for electricity, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, additional insurance coverage, beach cleanup, office cleanup and LP gas. Burger noted that an additional invoice from ICAP was for liability coverage on both Lost Beach and North Beach.  A motion was made by Burger to accept the claims as presented. Seconded by Herman. Motion carried.

September financial reports were presented. The General Fund had revenues of $126,469.49 from Delaware County. Expenditures for September were $14,394.57 ending September at $1,949,255.72. The Debt Service Fund had revenues of $165,554.57 from Delaware County with no expenditures, ending September at $260,528.40. The Dam Improvement Fund had no revenues or expenditures ending September with a $30,000.00 balance. A motion was made by Herman to receive and file the September financial report. Burger seconded the motion. Motion carried.

The Board considered a request for a donation to the LDRA for assistance with their dredge debt. The payment is for interest only in the amount of $20,517.55.   Herman made a motion to approve payment and Davidson seconded the motion. Herman noted that there has been previous discussions of meeting with Bank One to renegotiate the loan schedule. Staebell suggested the Finance Committee get together before the next regular meeting to discuss possible options for renegotiations. With no further comment, Staebell asked for a vote. Motion carried.

The Board considered a request from Laurie Kramer for partial reimbursement on a new printer she purchased for lake and other use. Her invoice included the cost of the printer, one black printer cartridge and a service agreement. Davidson made a motion to pay for the printer cartridge and one-half of the cost of the printer. Burger seconded the motion. After some discussion the motion was amended to include paying for one-half of any future ink cartridge purchases. Davidson moved to approve the amended motion, Herman seconded. Motion carried.

Committee Updates:

Finance Committee – Burger noted he put together copies of the dredge loan for the new board members. The LDRA dredge loan has a current balance of $1.2M which includes $188,000 in interest. The interest rate is currently 3.26%. Because the loan is currently in a call position there’s an opportunity to pay off the entire loan or do a partial payoff. The GO Bond loan has been refinanced from 4.25% to 2.66%. The call provision is in 2023. By refunding we saved $528,000 in interest. Leonard had asked for updated information on the debt capacity of the lake. Burger noted that in 2018 there was a $2.5M increase in debt capacity and in July, 2019 the increase was $3.1M. Burger stated he projected an increase of 5% growth going forward. That estimate is subject to change and hard to predict. Burger noted any change in debt capacity would take a vote of the Lake Delhi residents but he felt giving the board this information would be helpful when looking at potential future projects such as dredging and water quality.

Staebell suggested the trustees consider holding a work session after a board meeting when the regular agenda is light to provide for more in-depth committee updates. He stated he would take that into consideration going forward and would check with the trustees to see if there would be a consensus to hold work sessions in the future.

Staebell suggested moving Joe Schermann to the Community of Life Committee and Joel Althoff to the Finance/Budget Committee. Both members agreed to the change.

Water Quality/Sediment Control Committee – Herman provided an update. He noted at the last meeting of the MR WMA he visited with Dave Mack from the NRCS. Dave mentioned they are doing water sampling above the lake. They checked for nitrates, sulfates and e-coli. Dave noted certain spots on Lake Delhi would be good testing sites. The costs would not be excessive and samples are taken by trained volunteers. Herman felt this was something the board should consider at a future meeting. Staebell suggested Dave come to a future meeting to provide more information.

Property Assets Committee – Davidson noted the Operations Team had a meeting on Tuesday, October 15. He reviewed some of the items that were discussed. Burrington Group is going to be doing a check for settlement issues on the south embankment. There’s also a gate actuator that is still stored with Lunda. There’s some discussion of moving that back to the dam. The diesel generator is scheduled for testing this month. The buoy system is partial disconnected and that’s going to be repaired. Kistler was at the dam to fix the hoist. Bubblers will be installed in front of the gates in the near future. Clean up is scheduled for around the LP tank at the dam. There was discussion about doing an upgrade to the computer that’s housed at the Scada building. Jason from Burrington Group will be checking with Jetco to make sure the upgrade will be compatible with their system. The cost for the upgrade is around $300.00. Battery backups also need to be replaced and Burrington Group will be taking care of that. Donna from Burrington Group is still looking into options to replace fiber optics system. Our current DSL is slow and expensive. The LP tanks will be getting filled for the winter season along with filling the diesel generator once it has been inspected later this month. The gutters at the Scada office have been cleaned and Davidson also noted that Burrington Group is looking into getting a computer desk for the computer system that is housed at the Scada office. It currently sits on a folding table. Schermann said he may have a desk he would donate.

Randy Rattenborg noted that Kistler will have some recommendations regarding concerns they had regarding installations issues with the hoist. He noted Alliant Energy brought down a bucket truck to see if it would work for trouble shooting if needed and it worked well.   He also noted he was going to be meeting with Joel Althoff regarding cameras for the dam, internet issues and battery backups.

Staebell asked if the compliance reports and daily inspections were being taken care of. Davidson stated that there is a need for weekend volunteers to help with the inspections. Staebell also asked about the inspection reports that Stanley was to provide. Rattenborg stated that Bill Holman is waiting for the settlement report on the south embankment before he submits his final report. Davidson noted we have an estimate from Rotork for $3,700 for client support and general maintenance on the actuator. Staebell suggested putting the contract on the November meeting agenda for approval.

Public Comment:

Ed Winfield asked what the process is for handling trees that are floating in the lake. Staebell stated there was a cleanup that was done in conjunction with the ice jam damage. There are no plans for any further removal at this time. It was noted that tree removal is not the responsibility of the trustees and that previous removal was been done by volunteers.

Larry Aschbrenner asked a question regarding increasing the debt capacity and who votes on that issue. Burger stated it’s a vote of the residents of the lake and needs 60% to pass. He also asked about the gates and when are them closed completely. Rattenborg noted that around 500 cfs they are closed and at around 550 – 600 cfs they start to move. This is based on the Highway 20 bridge gauge.

Dan Reyner said he met with members of the LDRA board and there were some questions and information that came out of that meeting. 1) They wanted to know if the District planned to add sand to Lost Beach. Staebell stated that there were no plans at this time. It was noted that there may be some free sand available and Reyner was going to look into it. 2) The LDRA is working with the Fishing Club to offer fishing lessons to kids. 3) They are also working with the fire department to use their sonar equipment to make a depth map. Staebell stated the DNR may be helpful with that project. 4) Fundraising for the fireworks is going well. 5) Reyner ask if the Trustees had an email list that could be shared with the LDRA. Staebell felt it is important to keep the LDRA information separate from District information and he would check with Laurie Kramer to see if she could provide the LDRA with an email list. 6) Reyner asked for an update from last month’s visit with the DNR which was provided. Reyner stated the LDRA would like to put up signage for safety concerns. 7) Reyner noted the MVREC is bringing in fiber optics on the north side of the lake for internet access and that Alliant has no interest in providing that service. He asked if the trustees could influence the MVREC to come to the south side. Staebell said he felt a group in a certain area would have more influence rather than the Trustees. Rattenborg said MVREC has been taken care of their current customers for the first phase. He also noted that the MVREC needs to negotiate with Alliant because the south side is Alliant territory and negotiations are not going well.   Staebell suggested reaching out to our lobbyists for potential help with the issue.

A motion to adjourn was made by Burger, second by Herman. Motion carried. Meeting adjourned at 7:30 p.m.

 

 

 

 

 

Trustee Agenda – Thursday, October 17, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 17.2019

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt
  7. Consideration and possible action on reimbursement to Laurie Kramer for new printer
  8. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  9. Public Comment
  10. Adjourn