Minutes – January 19, 2017

The Lake Delhi Combined Recreational Facility and Water Quality District

Regular Meeting

Thursday, January 19, 2017

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA


The regular meeting of the Lake Delhi Combined Recreational Facility and Water Quality District was called to order by Trustee Larry Burger at 6:30 pm.

Trustees present: Burger, Herman, Leonard (phone), Colgan (phone), Havertape (phone), Gifford (phone)

Trustees absent: Kramer

Visitors: None

Recording secretary: Shelley Kallenbach

Motion to approve the meeting agenda as posted made by Herman, seconded by Colgan, motion approved.

Motion to approve the December 15, 2016 meeting minutes made by Herman, seconded by Burger, motion approved.

Claims for payment were presented. Claims for a total of $12,432.99 for office electricity, internet, dam operations, printer maintenance, election expense, miscellaneous supplies, snow removal, lobbyist expense, trash removal, LP gas, and a storage shed were presented from the General Fund. Claims for a total of $123,757.94 for the final payout for both Phase I and Phase II construction were presented from the Dam/Spillway Project Fund. Colgan motioned to approve the payments as presented, Burger seconded, motion approved.

The financial reports were presented. The General Fund had revenues of $2,048.80 from Delaware County and interest, and expenditures of $45,902.74, ending December at $278,759.57. The Debt Service Fund had revenues of $3,897.31 and no expenditures, ending December at $185,445.88. The Dam/Spillway Project Fund had interest revenues of $1,250.25 and expenditures of $78,533.33, ending December at $1,725,085.92. Havertape motioned to receive and file the financial reports as presented, Herman seconded, motion approved.

Motion to set a public hearing to approve the FY 2017/2018 budget for March 2nd, 2017 at 6:30 pm made by Herman, seconded by Colgan, motion approved.

The Board considered possible action on Stanley Supplemental Agreements #47, 48, and 49. Supplemental Agreement #47 for $5,000 is for work done between October 1 and January 1, and takes care of remaining engineering services by Stanley for the flood event of September 22nd. Supplemental Agreement #48 for $2,500 is money already set aside for Stanley to provide information for the penalty clause settlement with GCI. Supplemental Agreement #49 relates to the soil boring work and closes out engineering services. These supplemental agreements close out payments done for work completed in 2016. Future work will require task by task authorization and could be completed by a different firm. Motion to approve Supplemental Agreements #47-49 made by Herman, seconded by Havertape, motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that Burrington Group is putting together a scope of services for the replacement of the riprap on Lost Beach prior to the disaster event. Project worksheets will then be made. Residents and involved parties will be consulted to seek a mutually agreeable way to handle storm water for preventing future problems, as well as seeking FEMA financing for preventative measures.

The Lake Recreational Maintenance Issues Committee had no updates.

The Dredge Committee had updates on the right of first refusal situation with the transfer of the dredge property to District ownership. After significant negotiation between both parties’ legal teams, the right of first refusal has been signed off, removing the remaining block for ownership transfer. This is important in the eyes of resolution with Homeland Security and FEMA to close out the projects.  The LDRA is aware and is working on it as it needs to be signed overs as quickly as possible.

The Dam Operations Committee states that after six weeks of winter operations and significant temperature swings, the dam has operated very well and maintained lake levels. The gates have automatically opened and closed once to maintain lake level. The new Gate #2 has been installed and operates well

The Water Quality Committee has been having success with the formation of the Watershed Authority, with close to 50% of the potential members signing on board with more meetings forthcoming. None have asked for changes.

The Funding/Finance Committee reminded the public of the public hearing for the 2017/2018 FY budget on March 2, 2017 at 6:30 pm.

The Legislative Committee states that the lobbyists are working on financing and are eager for more information regarding the Watershed Authority and the potential for additional funding this may make available.

A wrap-up meeting for the Celebration Committee will be planned to discuss the outcomes of the lake celebration. The Celebration Committee may be interested in discounts on future fireworks displays that come from scheduling in advance.

There was no public comment.

Motion to adjourn made by Herman, seconded by Burger. Meeting adjourned at 7:04 pm.

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