Minutes – Thursday, April 20, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 20, 2017

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:30 pm.

Trustees present: Leonard, Burger, Kramer, Herman, Gifford (phone)

Trustees absent: Havertape, Colgan

Visitors: Ed Schmidt, Doug Camp, Lisa Camp, Chip Hughes, Barb DeKlotz, Ken DeKlotz, Larry Aschbrenner, Nancy Hurt, Dan Staebell

Recording secretary: Shelley Kallenbach

 

Motion to approve the posted agenda made by Burger, seconded by Herman, motion approved.

Motion to approve the March 16, 2017 meeting minutes made by Herman, seconded by Burger, motion approved.

Kramer read the requests for payment. Requests for payment in the amount of $9,861.96 from the General Fund for electricity, bond fees, dam operations, printer maintenance, warrants, miscellaneous supplies, recording fees, lobbyist expense, and legal fees were presented. Requests for payment in the amount of $364,138.75 from the Debt Service Fund for bond principal and interest were presented. Motion to approve the requests for payment made by Herman, seconded by Burger, motion approved.

Kramer presented the financial reports. The General Fund had revenues of $84,165.37 from Delaware County and expenditures of $20,044.38, ending March at $336,505.79. The Debt Service Fund had revenues of $157,372.83 and no expenditures, ending March at $359,590.90. The Dam/Spillway Project Fund had interest revenues of $1,164.91 and expenditures of $16,050.99, ending March at $1,589,039.56. Burger motioned to receive and file the financial reports as read, Herman seconded, motion approved.

Kramer motioned to authorize Delaware County to conduct the Trustee election for July 25, 2017, Herman seconded, motion approved.

The Board considered possible action on a resolution to allow the auto-payment of the bond schedule. Herman motioned to approve auto-payment of the bond schedule, Burger seconded. Votes were received as follows:
Leonard: Yes

Kramer: Yes

Gifford: Yes

Herman: Yes

Burger: Yes

Motion approved.

The Board considered possible action on a license agreement renewal with JetCo for the SonicWALL Security Bundle. This is for software and ongoing updates to the firewall that allows secure remote login for checking the status of the gates and alarms. It also provides a hardware warranty. Colgan reviewed the license agreement renewal and supports it. Kramer motioned to approve a license agreement renewal with JetCo for three years, Burger seconded, motion approved.

The Board considered possible action on additional work to be completed at Lost Beach. The work approved to be done by Randy Harbach at the last meeting is not yet complete. During this process, Kramer and Leonard utilized their spending authority to add additional work for Harbach to add additional retaining walls and riprap. The cost of the total work now approaches $10,000. Burger motioned to approve a project cost not to exceed $12,000, Herman seconded. Concerns regarding siltation and damage sustained after 2 inches of rain were expressed. The need to control water on the east side with additional berm work as well as understanding Rich Hughes’ plans there were expressed. Motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that North Beach has been staked out and the plat has been received. The need to make a short and long-term plan for bathrooms on North Beach was expressed. Leonard and Kramer will meet with Brian Monk regarding the south slope. The need to consider landscaping at the SCADA building and raising the air conditioner was expressed.

The Lake Recreational Maintenance Issues Committee says that there is a joint well shared between two property owners and the District on the former Rocky Nook property obtained from Rusty Peck. The property owners state that some maintenance was done on that well. The District needs to decide whether it wants to support running water to that location or remove itself from that agreement.

The Dredge Committee received information from Bill Holman regarding the best plan for a siltation trap to remove or stop 90% of the silt coming to the lake from the Cedars area. The trap would be approximately 300 yards long, 100 yard wide, and 8 to 12 feet deep. This area is close to the dredge site so dredge cost there will be as low as possible. The Committee would like to suggest a work session to discuss if this is the right strategy and if so how to fund it.

The Dam Operations Committee states that a bigger UPS battery backup for the SCADA computer has been purchased to increase battery time in the event of power loss from 20 minutes to 1 hour, allowing for more time to hook up the emergency generator.

The Water Quality Committee states that the Watershed Management Authority for Maquoketa River area has been progressing and will have a second conference call this week regarding setting up a board of directors for bylaws. The District is exploring working with Iowater again as soon as possible.

The Funding/Finance Committee had no updates.

The Legislative Committee states the lobbyists have been working diligently the last few months to enable the District to refinance its current bond debt. This was approved by the legislature and will allow the District to refinance our bond debt July 1st, allowing for a potential $500,000 savings in bond debt interest savings. There is also discussion taking place for a second road crossing near the dam. The first of three project worksheets from FEMA for the 2016 disaster has been received. Work continues with Homeland Security regarding the 2008 flood and is making good progress on finalizing closeouts.

Discussions are ongoing with adjoining property owners to the District’s property near the spillway regarding docks and dock desires, with the hope of having a resolution at the next meeting.

The Board opened the floor to public comment.

Nancy Hurt asked for more information about the $50 million for the state of water quality that the Senate has approved. The Board does not currently know if the District will be eligible for any of that yet. A couple of projects that the board has been involved in are a) Turtle Creek Cove Neighborhood, an investment made in partnership with multiple individual property and b) Turtle Creek County Park Cove, where a new mini dam is being considered to slow water flow and create a siltation basin. In addition, a siltation trap is being considered by the board near the Cedars area that would help open up North Beach and make it deeper for recreation.

Burger motioned to adjourn the meeting, Herman seconded, motion approved. Meeting adjourned at 7:32 pm.

 

 

 

April 30, 2017
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