Unofficial Minutes – July 26, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, July 26, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Stabell, Havertape, Herman and Burger. Gifford by phone

Trustees absent: None

Visitors: Pat Colgan, Ed Schmidt, Dan Recker, Lamont Davidson, Jenny Garvin, Larry Aschbrenner and Dan Reyner

Motion to approve the meeting agenda as read was made by Herman, seconded by Staebell. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Herman. Motion carried.

Claims were presented for payment in the amount of $15,596.51 from the General Fund for electricity and internet services, dam operation services, beach maintenance and port-a-potties, printer maintenance, lobbyist expense, Auditor services, office rent, and signage for Lost Beach. Stabell motioned to approve the claims for payment as read, Herman seconded. Motion carried.

June financial reports were presented. The General Fund had revenues of $3,850.27 from Delaware County and expenditures of $22,956.50, ending June at $1,775,605.92. The Debt Service Fund had revenues of $2,772.43 from Delaware County and no expenditures, ending June at $35,658.73. The Dam Improvement Fund had revenues of $10,000.00 and ended June with a $20,000.00 balance. Burger motioned to receive and file the financial reports as read, Havertape seconded. Motion carried.

The Board considered approval of a contract with Three Rivers FS for the purchase of up to 1625 gallons of propane at a cost of 1.389 per gallon. The contract runs from August 1, 2018 through March 31, 2019. Motion by Herman, second by Staebell to approve the contract with Three Rivers. Motion carried.

Pat Colgan presented information regarding proposed improvements to the automatic flood gates. He explained that we currently have contracts with Lunda for maintenance, with Rotork for work on the actuators, with Price Electric for miscellaneous work and with Jetco for work on the PLC. He noted that the actuators that were installed at the time of construction were actually purchased in 2007 prior to the dam failure. The goal of the operations team was to change out one actuator each year and have it serviced. This year actuator #2 was taken out and rebuilt. It will be install in place of #3 and the same procedure will take place with that actuator. The biggest concern has been the digital system that is used to communicate with the PLC. There’s been several issues this year that the digital system failed and the operations team were unable to move the gates. He proposed changing out the digital system to an analog system. The cost would be approximately $12,000 for replace the cards and do the wiring. This in addition to the previously approved work to change out Gate #3 actuator with a rebuilt one for $4000. After some discussion a motion was made by Staebell, second by Herman to approve those costs. Motion carried.

The Board discussed possible action on retaining legal counsel to address potential actions by the District with regard to short or long term payoff of the LDRA debt. Herman noted the balance of the debt is callable if the District would want to pay off. He stated that if the Board would want to do an early payoff there are restrictions of what can and cannot be done and legal counsel would give the Board direction in that regard.   Burger noted that he and Herman have been in discussions with Dorsey & Whitney regarding the issue. Herman stated that he would like the Board to approve payment of legal fees not to exceed $1,000. Motion was made by Burger, second by Havertape to approve. Motion carried.

The next agenda item was regarding the sale of the lake barge. Discussion centered around the legal requirements for the sale of public property.   Staebell asked for a motion to request proposals for the sale of the barge. Burger suggested to have it put on the August agenda to set the public hearing for the sale of the bard and have the public hearing at the September meeting. Staebell made the motion as noted, Burger seconded the motion. Motion carried.

Gifford reviewed with the Board the decision to transfer of monies to the Trustees that are currently held in the Community Fund to Rebuild Lake Delhi bank account at the Heritage Bank in Delhi . He made the motion to have the Board accept $91,000 from the CFTRLD to be used for the Wall of Recognition and public benefit. Herman seconded the motion. Motion carried.

Leonard and Gifford both expressed concern that movement on the Wall of Recognition must move forward. It was suggested that this topic be part of the August work session.

The Board considered possible dates for a work session. Burger made the motion to hold the work session on August 29th at 3:00 p.m. at Okoboji Grill in Independence. Staebell seconded the motion. Motion carried.

Leonard asked for committee updates.

 

Burger noted the beach signage has been installed. He noted that additional parking signage is on hold until Rich Hughes finishes his docks. He also noted that Chris Jones had more hours this month for beach cleanup because of all the debris that landed on the beach after the last rains.   Other discussion centered around rock removal on the beach and possible upgrade on the volleyball net. It was noted Dave Fink has been doing a great job maintaining North Beach.

 

Colgan noted that Brian Monk is doing the riprap repair on the downstream side this week. There are issues with erosion coming down from the north road that runs down the downstream wall. That will be a rock striped to clean that up. There’s a lot of debris on the spillway but with the low flows some of that has been removed. There’s one large tree that will require a crane for removal. And tree with spikes that so heavy it will have to be drug out of the way and then cut up in the fall.

 

Herman stated he is attending a meeting tomorrow as part of the technical committee that’s putting together watershed management plan.

 

Leonard noted the Project Aware cleanup of the Maquoketa River occurred from July 8th to July 13th.   On July 10th they went from the dam down to Hopkinton and it was the most cleaned up required during the entire event. They recovered motors, docks, lifts mostly in the first two miles downstream. Obviously, the items were attributed to the amount of material that went through the dam after the dam failure in July of 2010. Leonard stated they did the community a great service. At the next meeting there will be request to make a donation to Project Aware for their service in our area.

 

Burger noted that he and Pat Colgan met with a representative from ICAP who deals with “loss control”. He noted that he found no issues. He did recommend possible use of security cameras and that there are ICAP grants available to help with the cost.

 

Leonard noted that this Saturday is Christmas on the Lake. The permitting has been taken care of for that event. The permit for the fireworks has been approved and he noted they will be held August 4th on the Schmidt/Dede farm across from the Freddie’s Beach. There’s work being done to prepare for an annual fishing tournament that will be held in September. Leonard noted that in the next Lake Delhi Voice there will be information provided by the DNR for issues regarding docks and boat light restrictions.

 

Motion was made by Burger, second by Staebell to adjourn at 7:35 p.m.

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