The Combined Lake Delhi Recreational Facility and Water Quality District
Tuesday, November 20, 2018
Lake Delhi Trustees Administration Building
The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.
Trustees present: Staebell, Herman, Davidson. Leonard, Havertape and Gifford by phone.
Trustees absent: Burger
Visitors: Wanda Davidson, Larry Aschbrenner and Dan Reyner
Motion to approve the meeting agenda as read was made by Davidson, seconded by Herman. Motion carried.
Motion to approve the minutes of previous meetings was made by Davidson, seconded by Havertape. Motion carried.
Claims were presented for payment in the amount of $114,476.13 from the General Fund for electricity and internet services, dam operation services, printer maintenance, lobbyist expense, debris removal and drainage project expense. Herman motioned to approve the claims for payment as read, Davidson seconded. Motion carried.
October financial reports were presented. The General Fund had revenues of $26,963.72 from Delaware County and expenditures of $33,666.17 ending October at $1,952,149.01. The Debt Service Fund had revenues of $35,690.86 from Delaware County and expenditures of $236,879.90, ending October at $53,903.24. The Dam Improvement Fund had no revenues or expenditures and ended October with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Davison seconded. Motion carried.
Jason Wenger from Burrington Group updated the Trustees on the drainage project that was completed on the south side of the dam by F.L. Krapfl, Inc. He noted that he had sent comments and photos out prior to the trustee meeting but wanted to confirm that the project was successful. He doesn’t feel there will be any long term storm sewer maintenance needed but noted that the Board should consideration contract services to maintain the landscaping and integrity of the work that’s been completed. Wenger said that he will do another walk through of the work in the coming month and then will recommend payment of the 5% retainage to Krapfl at next month’s meeting.
Water Quality & Sediment Control – Leonard said they Watershed Authority has met and are working on grant writing projects.
Community Quality & Life – Gifford, Leonard and Burger had a conference call to create action items that include options for the wall of recognition.
Property Assets & Dam – Davidson noted that the team had Swales down to the dam to help with debris removal and said it was successful but it was also a learning experience. He is looking for different businesses to help with future debris removal. Herman noted that he is looking at security camera options. Davidson also noted that there was a sensor failure that will be worked on next week.
Finance & Budget – No report available
Staebell asked if the trustees had any interest for a follow-up work session since the August work session. There was discussion about having another meeting in the spring. Staebell noted that he reached out to one of the leaders of Project Aware and they may be available after the first of the year so that the Board can present them with the check of $15,000 that was approved last month. He noted that he is working on gathering road association and neighborhood contacts and is missing a few of them. He requested information from the other trustees regarding contacts. He will use those contacts to see if they have interest in contributing to Project Aware as well.
Aschbrenner asked about the amount approved to Project Aware and it was confirmed it was $15,000. He also thought the bill from Swales was extremely reasonable and they are a great resource for debris removal.
A motion to adjourn was made by Davidson, second by Herman. Motion carried. Meeting adjourned at 7:00 p.m.