Minutes – Thursday, December 20, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 20, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA


The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.


Trustees present: Staebell, Herman, Davidson, Burger. Gifford by phone.

Trustees absent: Leonard, Havertape


Visitors: Ed Schmidt, Jim Willey and Deb Burger


Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.


Motion to approve the minutes of previous meetings was made by Herman, seconded by Burger. Motion carried.


Claims were presented for payment in the amount of $27, 418.16 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, generator inspection, dam maintenance, misc. supplies and donation to Project Aware. Davidson motioned to approve the claims for payment as read, Burger seconded.  Motion carried.


November financial reports were presented. The General Fund had revenues of $8,646.85 from Delaware County and expenditures of $106,836.44 ending November at $1,846,319.73. The Debt Service Fund had revenues of $8,996.54 from Delaware County and no expenditures, ending November at $62,899.78. The Dam Improvement Fund had no revenues or expenditures and ended November with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Burger seconded. Motion carried.


Consideration on the acceptance of drainage work and other improvements done by F.L. Krapfl to allow for the release of retainage after 30 days. Motion by Burger to approve, second by Herman. Motion carried.


The Board reviewed a request from the Snow Pioneers Snowmobile Club to create designated snowmobile trails on District property. A motion was made by Herman, second by Burger to approve. Staebell opened it up for discuss noting Jim Willey was there to answer any questions. Herman asked if the lease agreement is the same as what they would enter with the County. There are minor differences but the agreement is basically the same. He noted that 95% of snowmobile trails are on private property and that’s the reason for this type of agreement. Staebell noted the map of the trail is near the dredge site near the Cedar’s. Staebell asked if there is a need for a Certificate of Insurance. Willey stated that by signing the Agreement the District is included on the insurance as a landowner. Staebell asked if this needed to be done annually. Willey stated it is a perpetual agreement until either party wants to change the agreement. With no other discussion, the motion carried.


The Board considered a request for action on the approval of expenditures for one-third the cost of well repairs for properties adjoining district owned property. Staebell explained that the District has received from Wulfekuhle Electric for work done on a well that the District has partial responsibility for based on a prior agreement.   A motion was made to discuss the request by Davidson, second by Burger. Motion carried. Herman gave a review of his findings regarding the agreement. Based on information he was able to uncover there are many questions and uncertainties regarding the District’s obligations. After further discussion, a motion was made by Burger, second by Davidson to table the request until more information becomes available. Motion carried.


Committee Updates:


Water Quality & Sediment Control – No report


Community Quality & Life – No report


Property Assets & Dam – Davidson commented that he was at the dam when the transducer was replaced and the work was completed successfully.   The property committee met on December 4th to review possible projects for the future and frontage issues.


Finance & Budget – Burger suggested that one of the trustees meet with Laurie to review the preparation of the budget and become familiar with the budget process. Herman stated he felt that it would be a good idea to make more specific line item amounts for designated project within the budget. Staebell mentioned that with the payment for the drainage project complete, it might be time to request reimbursement from the Community Fund to Rebuild Lake Delhi. This is the account that is held by the Greater Dubuque Foundation. At this time there is approximately $148,000 left in that account and he feels it might be a good idea to ask for reimbursement for some invoices that are related to the dam and lake improvements.


Staebell noted he will not be available for the January meeting but will try to call in. He noted that at the February meeting individuals involved with Project Aware will be available for the presentation of the $15,000 donation the Trustees approved in October. He also noted that several of the road associations have also made contributions to Project Aware.


Public Comment: No comment



A motion to adjourn was made by Herman, second by Davidson. Motion carried. Meeting adjourned at 7:15 p.m.


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