Minutes – Thursday, January 17, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 17, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA


The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by Vice-President Herman.

Trustees present: Herman, Davidson, Burger. Gifford & Havertape by phone.

Trustees absent: Leonard, Staebell

Visitors: Ed Schmidt, Ben Pasker, Dan Reyner, Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $15,856.54 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, annual dam inspection, well repairs, misc. supplies and balance due on drainage project. Burger motioned to approve the claims for payment as read, Havertape seconded.  Motion carried.

December financial reports were presented. The General Fund had revenues of $6,964.12 from Delaware County and expenditures of $27,418.16 ending December at $1,825,865.69. The Debt Service Fund had revenues of $6,622.44 from Delaware County and no expenditures, ending December at $69,522.22. The Dam Improvement Fund had no revenues or expenditures and ended December with a $20,000.00 balance. Davidson motioned to receive and file the financial reports as read, Burger seconded. Motion carried.

The Board considered setting a date for a public hearing to approval the FY20 budget.  After some discussion, Burger made a motion to hold the public hearing on Wednesday, March 6th at 5:30. Herman seconded the motion. Because the budget will need to be published before the regular February meeting the Board agreed that the proposed budget would be sent to each member prior to the publication for their review. Motion carried.

The next agenda item was consideration for approval of a donation to the Maquoketa Valley Watershed Management Authority. The request was for a $1.00 per capita fee. Because of the difficulty in determining the population of the District for purposes of calculating the per capita assessment, the proposal, worked on with Delaware County Supervisor Shirley Helmrichs, was that the District population would be based upon the number of homestead filings in the District with an assumed rate of two residents per homestead. The District has 257 homesteads, therefore the assumed population would be 514 persons resulting in a $514.00 assessment. Burger asked if this would be an annual donation and Herman confirmed that it would. A motion was made by Burger, second by Davidson to approve payment of the per capita assessment as proposed. Motion carried.

Committee Updates:

Water Quality & Sediment Control – No report

Community Quality & Life – Gifford said there’s a focus on the Wall of Recognition and the committee is working to create a design to present some options for the Board.

Property Assets & Dam – Davidson commented that he has been working with Burrington Group on the Scada building. They put together the generator storage unit and secured it so the generator is now being stored outside the Scada office. They have been looking at other building repairs. He also stated that they are still discussing security cameras. He is also concerned about the Windstream internet costs and possible options from other companies. Herman stated he is still working on easement transfers.

Finance & Budget – Burger stated the finance committee is meeting on Saturday at 9:30 to work on the budget for FY20.

Public Comment: Ed Schmidt asked how much money is left in the Community Fund. Gifford stated he thought it was around $148,800. Schmidt asked if there were still fund advisors to approve payments from the Community Fund to Rebuild Lake Delhi. Gifford stated that was correct.

Ben Pasker asked a question about the electric bill at the dam and what drove the cost. The thought was the aerators may drive the utility expense.

Dan Reyner addressed the Board and asked how they viewed the purpose of the LDRA.   Comments from the Board indicated that they likened the Board of Trustees to a city and the LDRA as a chamber of commerce. The LDRA would handle the recreational aspect of the lake and come to the Board with their projects and funding requests. It was also noted that the Board currently has a board member who is a liaison to the LDRA. Reyner asked about fireworks and if the Board would provide insurance coverage.   Burger indicated that the Board has provided insurance for the fireworks in the past and the consensus was that they would continue to do that. Reyner talked about the LDRA budget and indicated they would be requesting a dredge donation for the amount due along with a request for $1,000 to cover general operating expenses and money to cover the expense for a tax preparer. Reyner also stated that the LDRA is looking to fundraise around $20,000 for upcoming fireworks but may also need to request monies from the Board to cover some of those costs. A question was raised about what lake activities the LDRA would handle. Reyner stated that activities would include the fireworks and Christmas on the Lake. Davidson asked about the Fish & Game Club. He stated he felt that the club needed to work with the LDRA on their activities. Reyner indicated that the LDRA would be handling all of the promotional work for the Fish & Game Club as well as the fireworks, etc. He stated the LDRA will provide all the advertising of events and that they are currently developing their Facebook page and well as putting together a mailing list of all the property owners on the lake. Reyner said the LDRA would also be working with other groups such as the local snowmobile group and the Hartwick Huskies to promote their events. They also are looking to work with the DNR to provide workshops for boat and water safety. Reyner asked about the lake logo and if the LDRA could use the same logo to avoid potential confusion. The general consensus was that using the same logo would be a good idea.

There being no other comments, a motion was made by Burger, second by Davidson to adjourn. Motion carried.

Meeting adjourned at 7:16 p.m.



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