Unofficial Minutes – Thursday, September 17, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 17, 2020

6:30 pm

210 South St.

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Doug Herman.

Present: Staebell, Herman, Burger and Jasper. Scherrman, Althoff and Leonard were present via Zoom

Absent: None

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Larry Aschbrenner, Pat Colgan and Randy Rattenbor

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Staebell. Motion carried.

Claims were presented for payment in the amount of $7,137.16 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense and LP fuel. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

August financial reports were presented. The General Fund had revenues of $63,498.95 from Delaware County and FEMA assist. Expenditures for August were $7,710.68 ending August at $2,028,962.75. The Debt Service Fund had revenues of $68,618.02 from Delaware County and no expenditures ending August at $108,208.91. The Dam Improvement Fund had no new revenues and no expenditures ending August with a $40,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Burger seconded the motion. Motion carried.

The next agenda item was discussion on possible SCADA building renovations.  Herman gave an update with regard to renovations. The District will be moving their meeting site to the SCADA building due to the fact that the Maquoketa Valley School District is renting our current office site to another party. After viewing the SCADA office, it was determined renovations need to be done before moving the meetings to that location. Work would include new flooring, some inside renovations along with a new bathroom overhaul. The outside includes new siding. Herman received a quote from Jeff Knutson to do some of the work.  His quote included new siding and a new storm door. Inside work would include tearing out two walls and moving the sink and counter to provide more meeting room space. The trustees will need to hire an electrician and plumber to move some electrical and water lines. Knutson’s total bid is $6,000. Miscellaneous items could potentially cost $2,000. Herman noted the focus would be on the inside projects first but weather permitting, the whole project could be done by the end of the year.   Staebell added that he received flooring estimate for around $6,000 that includes tearing out the old carpet and put down new flooring. He also noted that painting should be included in the total estimate.  Leonard asked who would be managing the project. Herman said he would plan to take the lead on the project. Leonard made a motion to approve Knutson Construction quote and approve up to $20,000 for total project including cleanup, painting, electrical, plumbing, dumpsters, flooring, etc.   He stated that there are usually overruns on any construction project and this way unexpected expenses could be taken care of without coming back to the board. Staebell seconded the motion.  Motion carried.

There was discussion and possible action on RFP for cameras and security systems. Herman suggested adding a point of contract if there are any questions. Staebell suggested publishing the RFP with the Manchester Press and also send out the RFP to interested vendors. A question was raised regarding requiring vendors to do a site visit. Althoff recommended requiring a site visit. Leonard suggested having all vendors meet at the same date to keep costs down. Burger asked how long the project will take to complete. Rattenborg said we could ask for an installed date by December 31st. A question was asked how long would it take to get the equipment to install once the bid is awarded. Althoff didn’t think there would be an issue with getting product . Althoff also suggested putting a five-year warranty into the RFP. After much discussion, a motion was made by Leonard, second by Staebell to allow Rattenborg and Althoff to finalize the RFP. Bids will be due by noon on October 15. Motion carried with Althoff abstaining.

The next agenda item was regarding a quote by Kistler Crane for putting the Lake Delhi rescue boat in by the dam. Rattenborg stated he had not received a quote from Kistler so he suggested tabling this item until the next meeting.    It was suggested that the motion be tabled until a quote is received and more information is obtained from the Delhi Fire & Rescue on their concerns and suggestions. Staebell made the motion to table, Burger seconded the motion. Motion carried.

The trustees discussed possible action on a request for the District to accept ownership of “Injun Joe”.   Herman spoke with the new owner. The amount of property that would be transferred is basically the area around the Injun Joe rock. Burger reached out to ICAP to see what the liability would be for the District to take ownership of the property. According to ICAP, the liability would not be that great and the cost to insurance would also not be significant. Herman suggested that a motion be made that the District is open to consider ownership once more information is available.   A question was raised about the need for a survey. Herman stated the owner will pay for that expense. Leonard made the motion to consider ownership of Injun Joe once more information becomes available from the current owner. Staebell seconded the motion. Motion carried.

The Board discussed moving the lake materials from the current office to Joe Scherrman’s storage building. Scherrman and Kramer will coordinate the effort to get everything moved within the next week.

The Board discussed options for a meeting place for the October 15th meeting. Herman and Kramer will look into some possibilities and get back to the Board before the October meeting.

A motion was made by Staebell, seconded by Leonard to change the meeting time of the for the October meeting to 5:30 p.m. Motion carried.

Committee Updates:

Water Quality – Leonard stated that the Watershed Management Authority recently met. They are looking at getting college students educated to do the water testing and more grants are being reviewed.

Community Quality of Life – Leonard noted that because the contractor that has been involved with the Wall of Recognition is yet to commit a timeline for the project he is going to be investigating other contractors who might be interested in the project. The intent would be for a project completion time of the Spring of 2021. Burger suggested opening up the project for bid.

Property, Assets & Dam – Burger noted that the port-a-potties will be picked up in October. He also noted that there has been some erosion on the east side of Lost Beach. He suggested dropping in some big rock in that area. The consensus of the Board was to allow Burger to look into purchasing rock for the repair. Leonard made the motion to allow up to $1,000 for materials, second by Staebell. Motion carried.

Public Comment:

Ed Schmidt suggested if the Scada Office is going to be used for meetings there’s a need for improving the lighting in that area. He also asked a question about the lift for the rescue boat and what areas would be covered. Burger noted that there are areas around the lake that allow the Delhi Fire & Rescue to use in the event of an emergency.

Larry Aschbrenner expressed concern about the potential purchase of Injun Joe.

Joe Scherrman asked what the plan was to inform homeowners that they need to make sure they have their docks permitted with the DNR.  Herman stated that he received information from the DNR for on what is required for getting a permit. It was decided to have an email blast go out through the Trustee email as well as having the Lake Delhi Rec post in on their Facebook page.

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:43 p.m.

 

 

 

 

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