Unofficial Minutes – Thursday, October 15, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 15, 2020

5:30 pm

Delhi Fire Station

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Doug Herman.

Present: Staebell, Herman, Althoff and Jasper. Scherrman and Leonard were present via Zoom. Burger was absent

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Pat Colgan and Randy Rattenborg

Herman asked for a motion to approve the meeting agenda. A motion was made by Althoff, second by Leonard. Motion carried.

Motion to approve the minutes of the previous meeting was made by Staebell, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $26,573.35 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense, publication expense, security bundle, misc. supplies and boat ramp repair. Additional claims were presented for the principal and interest due for the BO Bond in the amount of $236,503.40. A motion was made by Staebell to accept the claims as presented. Seconded by Jasper. Motion carried.

September financial reports were presented. The General Fund had revenues of $141,357.05 from Delaware. Expenditures for September were $7,137.16 ending September at $2,163,182.64. The Debt Service Fund had revenues of $188,138.30 from Delaware County and no expenditures ending September at $296,347.21. The Dam Improvement Fund had no new revenues and no expenditures ending September with a $40,000.00 balance. A motion was made by Staebell to receive and file the September financial report. Althoff seconded the motion. Motion carried.

There was discussion and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt in the amount of $17,625.00. Dan Reyner, the LDRA Treasurer, also requested that the District consider making a lump sum payment to reduced the dredge loan. Herman stated that he had been in touch with Larry Burger for contact information for the bank and would be visiting with them in the near future to set up a time to discuss the loan. He noted there would be steps and procedures at possibly some cost to the district to refinance but the main thing is to get into discussion with the bank about possible alternatives to spending down the loan.  Jasper made a motion to approve the payment as requested. Staebell seconded the motion. Motion carried.

Herman reviewed the progress being made at the Scada office. He said he’s talked with the contractor and the interior demolition is done. He also has had conversations with the plumber and the lines have been capped. The contractor will be back once the electrical work has been completed. Other concerns include the need for better lighting and snow removal.

The Board discussed possible action on the bids for cameras and a security system. Randy Rattenborg was present to discuss the bids. Four bids were received.

ITS – $22,515.00

Price Electric – $80,738.00

RC Systems – No bid

Inteconnex – $26,079.72

Herman asked Rattenborg to review the bids to make sure they are compliant to what we are asking for. It was noted that at a meeting with the contractors there was additional discussion of some add-ons such as an extra external camera by the lower dam door and a door controller and readers at the Scada office. ITS proposed an option for the additional add-ons at a cost of $5,821.00. After some discussion, a motion was made by Staebell, seconded by Leonard to table awarding a bid until Rattenborg has time to review all bids. Motion carried.

Randy Rattenborg and Joe Vorwald, Delhi Fire Department Chief, were present to discuss boat rescue operations with the Board. Rattenborg noted that since the drowning incident this summer there’s been some discussion on how the fire department could get a boat down to the lake quicker without having to drive to the south side of the dam. Vorwald noted that the fire department currently has nine access points at the lake. One of those access points is at Lost Beach so the proposed crane at the dam would not save any time. He recommended not spending money on a crane at this time.

The next agenda item was discussion and possible action on the acceptance of Injun Joe from the new property owner. Herman said he has been in contact with Jeff Domeyer, the new owner. In addition, Larry Burger has been in contact with ICAP regarding any liability issues regarding take ownership of Injun Joe. There would be an additional cost to insure the property but it would not be expensive. According to Domeyer the property to be transferred is around a 30’ x 50’ area. Leonard asked if there was any additional expense to the District if they acquire the property. Herman said if the Board decides to take the property there would need to be an agreement that any survey work is the responsibility of the property owner and that the District would require a fence around the property that would be maintained by the current property owner. Vorwald commented that there would need to be easement to Injun Joe from the top because the fire department has responded to injuries on top of Injun Joe in the past. Staebell also expressed concern that the Board does not have an exact cost for insuring the property. Scherrman made a motion authorizing Herman to communicate to the property owners that the Board is in agreement to accept ownership of Injun Joe once terms noted above and been drawn out in a written agreement. Leonard seconded the motion. Motion carried.

A motion was made by Staebell, seconded by Jasper to move the regular meeting time to from 6:30 p.m. to 5:30 p.m. beginning in November. Motion carried.

Committee Updates:

Water Quality – Staebell suggested having a work session so that this committee can review issues that want to move forward on. Leonard noted the Watershed Authority had a meeting and are working on grants.

Community Quality of Life – No update

Property, Assets & Dam – Jasper noted that he and Burger reviewed erosion issues at Lost Beach. Rich Hughes was asked to put together a bid to fix some of the issues. Althoff noted licensing updates at the Scada office will be expiring soon and that we should be receiving a quote for that in the near future.

Finance/Budget – No update

Herman suggested the Board consider scheduling a work session and asked the Board to be thinking about potential meeting dates.

Public Comment: None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:36 p.m.

 

 

 

 

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