Unofficial Minutes – March 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 18, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:32 pm by President Herman.

Present: Leonard, Jasper, Burger, Schermann and Herman were present via Zoom.

Absent: Staebell and Althoff

Visitors: Laurie Kramer, Dan Reyner, Ed Schmidt, Dakota Drish, Nancy Harbach, Bob Phillips and Randy Rattenborg via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Scherrman. Motion carried.

Motion to approve the minutes of the previous meeting was made by Burger, second by Scherrman. Motion carried.

 

Claims were presented for payment in the amount of $13,377.02 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, lobbyist expense, snow removal, Scada office remodel, dam supplies and LP gas. A motion was made by Jasper to accept the claims as presented. Seconded by Burger. Motion carried.

 

February financial reports were presented. The General Fund had revenues of $10,489.65 from Delaware County. Expenditures for February were $7,656.31 ending February at $2,026,039.17. The Debt Service Fund had revenues of $12,013.32 from Delaware County with no expenditures ending February at $118,825.61. The Dam Improvement Fund had no new revenues and no expenditures ending February with a $40,000.00 balance. A motion was made by Scherrman to receive and file the February financial report. Leonard seconded the motion. Motion carried.

The Board reviewed a resolution to approve a supplemental debt service levy in fiscal year 2021/2022 for the payment of principal and interest on GENERAL OBLIGATION REFUNDING BONDS, SERIES 2017.   Burger noted that the supplemental levy was approved at the budget hearing. Carla Becker asked for a resolution to keep on file noting we are freezing the levy on the debt service. Burger made a motion to approve the resolution. Leonard seconded the motion. All members voted aye. Motion carried.

Herman reviewed the proposed Conservation Easement for the Dredge Site. The easement pertains to about ½ of the dredge site.   An archeological study was done several years ago but not before some of the earth in the area was disturbed. FEMA noted that there were areas that contained potential artifacts and requested the easement to protect the remaining area. The easement agrees to allow the state archeologist department to review the area and requires the District to maintain the area.  Also included in the easement agreement is the restriction of activity on the property, maintenance of the property by control weeds/bush and large trees and shift the mowed trail placement. The easement prohibits disturbance of existing ground surface, construction of any buildings/structures, dumping of trash or unsightly material, use of motorized vehicles in the area. It requires signage denoting the “sensitive area”. Leonard made a motion to allow Herman to continue to work with all parties involved and bring the proposed easement back to the Board for approval at the next meeting. Scherrman seconded the motion. All ayes. Motion carried. Leonard suggested a visit to the site would be helpful before the next meeting.

The next agenda item was to review and approve a written lease agreement with Delhi Boats. A motion was made by Leonard, second by Burger to table approval until the April meeting with all terms as necessary. Motion carried.

The Board discussed the Cedar Cove dredge project that was done in 2016. Herman noted the last discussion of the project was in October of 2017. During that meeting there was discussion of different concerns the board members had with the project. The motion made at that meeting was “for payment of $40,000 once the easement is approved. Language allowing for the insertion of a two foot concrete barrier to be added to the sediment trap was recommended to Herman for addition to the easement negotiations.” The motion passed 4-3. Havertape, Gifford, Leonard and Kramer voted yes. Burger, Staebell and Herman voted no. An approved easement was never received until just recently. Herman noted that Al Boge has since signed an easement agreement. However, the agreement he signed does not include the language regarding the concrete barrier that was approved by the Board. Leonard suggested that the Board visit the site to see if it’s working like it should and is the 2’ of concrete still needed.  Leonard made a motion to table action to allow board members to visit the site and confirm that it’s working as designed. Burger seconded the motion. Reyner asked to provide additional background of the project. The original estimate to construct the basin was $100K. The Trustees said it was too much money.   Chad Kelly worked with the DNR and came back with a new design. There was a concern about how much the residents in the cove would contribute to the project. Reyner noted that all but two property owners paid into the project. He also reported that Chad Kelly did dredging on his property to take the level of the water from 6” to 3’. Other people in the area moved dirt in and around their area at their own expense. Herman asked if he could get a copy of the DNR permit for the project. Jasper expressed concern about the length of time that has transpired since the project was completed. After more discussion, the Board was asked to vote on the motion. All ayes to table until next month. Motion carried.

Leonard is still waiting on final quotes for the Wall of Recognition and made a motion to table until next month. Burger seconded the motion. Motion carried.

Kramer said she’d been in contact with Burrington Group regarding a proposal from Vessco, Inc. for work on Gate 3. Jason Wenger from Burrington Group would like the Board to take action on the request to have Vessco come down to work on the gate. The gentlemen from Vessco previously worked for Rotork and is familiar with the gate setup. His proposal is for $740 if the issue is not in the board. If there is an issue with the board, the cost could increase by about $400. Burrington Group would like to have this looked at yet this spring. Leonard made a motion to approve. Seconded by Jasper. Herman made the comment that this work clearly needs to be done. Burger asked if we have a service contract with Rotork. Herman said he needed to ask that question of Randy Rattenborg. Leonard amended his motion to give Herman the authority to move forward with the gate repair after checking on a possible warranty with Rotork. Jasper seconded the amended budget. All ayes. Motion carried.

Water Quality – No Update

Community Quality of Life – No update

Property Assets and Dam – Scada office needs cleaning. File cabinets and ceiling fans need to be purchased. Burger is checking into countertops for the sink.

Financial/Budget – No update

Public Comment – Dan Reyner mentioned that the LDRA has funds collect to help purchase a beach cleaning machine. Concerns are storage of the equipment and maintenance. The LDRA is asking the Board to contribute to the cost. Herman asked for more information regarding the equipment to review next month. Reyner also mentioned the LDRA was looking at a building to be located at Lost Beach for t-shirt sales, etc.

A motion to adjourn was made by Leonard, second by Burger. Motion carried. Meeting adjourned at 6:45 p.m.

 

 

 

 

 

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