The Combined Lake Delhi Recreational Facility and Water Quality District
Thursday, May 20, 2021
5:30 pm
Lake Office – South side of Dam
Zoom Meeting
Delhi, IA 52223
The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.
Present: Leonard, Jasper, Althoff and Herman. Burger and Scherrman, were present via Zoom.
Absent: Staebell
Visitors: Laurie Kramer, Andrew Judd, Dan Reyner, Randy Rattenborg and Ed Schmidt
Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard, second by Jasper to approve agenda with additional item regarding Three Rivers contract. Motion carried.
Motion to approve the minutes of the previous meeting was made by Jasper, second by Althoff. Motion carried.
Claims were presented for payment in the amount of $7,827.11 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, property insurance and audit expense. Motion by Scherrman, second by Burger to approve payments. All ayes. Motion carried.
April financial reports were presented. The General Fund had revenues of $22,203.46 from Delaware County. Expenditures for April were $158,561.49 ending April at $2,011,692.99. The Debt Service Fund had revenues of $28,327.67 from Delaware County and expenditures of $237,082.80 ending April at $92,393.94. The Dam Improvement Fund had no new revenues and no expenditures ending April with a $40,000.00 balance. A motion was made by Leonard to receive and file the April financial report. Burger seconded the motion. Motion carried.
Andrew Judd from HDR was present to discuss a quote from his company for the required 5-year dam inspection. He noted that the Lake Delhi Dam is listed as a “moderate hazard/major structure” dam. Iowa Code requires dams to be inspection annually which in the past has been done by Stanley Engineering. Because Stanley is no longer doing dam inspection, Judd was contacted because of his past employment with Stanley and his background with the construction of the Lake Delhi Dam. His proposal includes data and collection review, a walk through inspection of the dam and a report of his findings. The cost would be approximately $17,870. The timeline on the inspection is mid-summer with an eight-week timeframe for the final report. Burger made the motion to approve entering into a contract with HDR for the five-year inspection at an estimated cost of $17,500. He included in his motion to approve President Herman to review and sign the contract. Leonard seconded the motion. All ayes. Motion carried.
The Board also discussed with Mr. Judd the abilities of his firm to provide dredging proposals. Mr. Judd said his company would review any previous data done by Stanley and provide the District with proposed dredge designs, suggestions on sediment management as well as thoughts on dredge disposal. Their company does not do the dredging itself. Leonard asked Mr. Judd to review the Stanley documents once they are provided to him to get a better understanding of what is needed at Lake Delhi so that the Trustees can discuss in more detail with him at a later date. Jasper suggested Mr. Judd view the dredge site and other areas when he is here for the dam inspection. Leonard asked Mr. Judd if the District should conduct another lidar test since the last one was done just before the lake came back. His suggestion is that once the District makes the decision to do a dredge project, a lidar test would be helpful information for bidders. He also stated the testing would not need to be done over the entire lake bed but just in the areas of concern. Mr. stated he would send out the terms and conditions of the contract to do the five-year inspection within the next week so the inspection date could be scheduled.
Dan Reyner from the LDRA was present to discuss the beach cleaning equipment that was purchased to do beach clean-up. He noted that the LDRA has run several passes with the equipment and they are very pleased with the results. They have purchased the equipment including shipping and rental for $13,564.87. The District paid $1,500.00 for the cost of the rental. Several questions were raised regarding ownership of the equipment, maintenance, insurance, storage, etc. It was suggested that the Beach Committee get together to review these issues. Burger made a motion to do a 50/50 cost share for the balance which is $6,032.44. Scherrman seconded the motion. There was more discussion of issues regarding insurance, run-off at Lost Beach, etc. that will also be addressed by the Beach Committee. Herman asked for a vote. All ayes. Motion passed.
The next agenda item was the storage shed that has been placed at Lost Beach. Leonard made the motion to allow the storage shed to remain on the beach for this year of help the fundraising efforts of the LDRA. Burger seconded the motion. There was additional discussion regarding a more permanent structure being placed in the area next summer. With no other comment, a vote was taken. All ayes. Motion carried.
A motion was made by Leonard, seconded by Burger to approve the FY20 compilation report by Hunt and Associates. All ayes. Motion carried.
The Board considered a motion to pass a resolution to transfer $10,000 into the Dam Inprovement Fund. Motion by Burger, second by Scherrman. All ayes. Motion carried.
The Board discussed the lease agreement with Delhi Boats that needs formal approval. Scherrman made the motion to approve the lease agreement with the additions outlined by Herman. Althoff seconded the motion. All ayes. Motion carried.
The next agenda item was regarding fencing around the Injun Joe property separating Injun Joe from the other property owner. Herman, Burger, Scherrman and Staebell visited the area with the property owner and felt a fence was not necessary for the area. Burger suggested some signage at a later date. After more discussion, Leonard made a motion to not fence the area around Injun Joe and assuming ownership of that property upon confirmation that the developed properties in that area are in the taxing district. No second, motion dies. Leonard made a motion to table approving ownership until more information is made available regarding whether the developed property will be in the taxing district. Burger seconded the motion. All ayes except Herman voted no. Motion carried.
The Board discussed a possible agreement with J & M Displays to provide the annual fireworks for the lake on August 14, 2021. Leonard provided Kramer with the paperwork to be signed if the Board approved using J & M again this year. It was noted that the LDRA will prepay the $10,000 to get the appropriate discount. A motion was made by Leonard, seconded by Scherrman to approve the multi-year contract with J & M Displays. All ayes. Motion carried.
Rattenborg provided the Board with a quote from Kistler to relocate the overhead hoist to ground level. The quote is for $48,188.73. Rattenborg noted that to do the annual inspection of the hoist costs approximately $2,500 currently. Leonard made the motion to accept the quote from Kistler, seconded by Burger noting costs will only continue to escalate if nothing is done. Herman asked for a vote. All ayes. Motion carried.
The Board concerned an agenda item to agree to obtain bids for a walkway on the portage area on the south side of the dam. Both Althoff and Burger noted that they had to use the portage to obtain water samples and viewed it as unsafe because parts are washing away and other areas are a hazard because of the large rock. Leonard made a motion to have Althoff and Burger take the lead to obtain bids and design for the project. All ayes. Motion carried.
Althoff presented the Board with cost information to do a Zoom set-up at the Scada Office. Cost for the equipment would run around $2,300 with an additional fee for a Zoom account. Scherrman made a motion to approve the purchases as noted not to exceed $3,000. Leonard seconded the motion. All ayes. Motion carried.
Burger made a motion to enter into an energy contract with Three Rivers FS. The base price for LP is $1.30/gallon. The price will be locked in from September 1, 2021 through March 31, 2022 and covers up to 2,150 gallon. Scherrman seconded the motion. All ayes. Motion carried.
Committee Updates:
Water Quality – Burger noted that he and Kramer tested the seven sites at the lake last Tuesday. The water tests were then taken to the Fish Hatchery for testing. Leonard noted that the executive committee for water quality continues to meet every single month. They received a grant from the DNR to create a water management plan that will include water quality, siltation, etc.
Community Quality of Life – Leonard mentioned that our lobbyists are working for monies from an Impoundment Fund. They hope to have a bill signed in the next few weeks. Leonard noted that these funds require a 50/50 match. The plan is to have the lobbyists present at the next meeting to discuss further.
Property Assets and Dam – Herman and Burger will meeting with the guy donating the countertop at the Scada Office. Herman noted Welter’s will be delivering filing cabinets in the next week. Scherrman noted that he has been working with Shawn Reth to keep up with the lawn maintenance. Rattenborg noted that any trees on the embankment need to be removed.
Financial/Budget – No update
Public Comment – None
A motion to adjourn was made by Burger, second by Althoff. Motion carried. Meeting adjourned at 7:40 p.m.