Unofficial Minutes – Thursday, December 16, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 16, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Jasper, Thompson, Burger and Althoff were present.  Leonard & Staebell was present via Zoom

Absent: Scherrman

Visitors: Ed Schmidt and Larry Aschbrenner. Laurie Kramer & Randy Rattenborg via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Althoff to approve the agenda. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $8,675.94 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, 2021 election expense, electrical repairs, bond fees, miscellaneous supplies and software. Motion by Leonard and seconded by Staebell to approve payments. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of $11,073.17 from Delaware County. Expenditures for November were $7,135.63 ending November at $2,121,051.31. The Debt Service Fund had revenues of $11,802.27 from Delaware County and no expenditures ending November at $181,587.93. The Dam Improvement Fund had no revenues and no expenditures ending November with a $50,000.00 balance. A motion was made by Thompson to receive and file the November financial report. Althoff seconded the motion. All ayes. Motion carried.

Althoff reviewed with the Board the ICAP recommendations regarding cyber security. Based on those recommendations he proposed three basic policies for approval including website protection, wireless protection and firewall protection.

Leonard made a motion to approve a resolution adopting the three proposed policies and direct Althoff to respond to ICAP with the approved resolution. Staebell seconded the motion. All ayes. Motion carried.

The Board reviewed possible action on acceptance of Lot 13 from Lake Point Estates. Rattenborg noted that Lot 13 is the Injun Joe property. Kramer asked about the necessary paperwork. Rattenborg said Doug Herman and Jeff Domeyer’s attorney are drafting the language for approval. Staebell made a motion to table any action until the appropriate paperwork is available. Althoff seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard gave the update. The lobbyists, Andrew Judd from HDR and Leonard have worked to provide grant information for the DNR. An application was submitted for a grant in the amount of $500,000. Only two applications were submitted. One was from Webster County Conservation. They received $63,750. The other was for Lake Delhi in the amount of $436,250. Leonard noted that the grant requires a match. This means the trustees will need to move forward in terms of developing a water quality initiative/sedimentation removal plan. Leonard stated the appropriate committees will need to meet to go over all components of the above mentioned plan which will include meeting with Andrew Judd from the IDNR. This includes making the dredge site operational along with getting the area where the final sedimentation trap will be located finalized. Funds need to be spent by early 2024. Preliminary plans include doing collections over the winter, preparing bidding documents early summer 2022 and the actual bidding will take place in December with construction taking place in 2023. The total project scope is $872,500. It was noted that the sedimentation trap is currently going to be located in the Cedar area. A public announcement regarding the grant will happen sometime in January, 2022. Burger asked how the money gets disbursed. Leonard said the District can apply for about 90% of the dollars upfront before any construction begins. He will receive final details in January.

Community Events – Nothing new to report

Dam Operations & Maintenance – The committee along with Randy Rattenborg met with Pat Colgan and put together a three-year plan for dam updates and maintenance. Colgan will be putting together prices for the various projects.

Property Management – Thompson met with a contractor at Lost Beach to talk about bringing a backhoe in to pull sand from the lake onto the beach. Jasper spoke about the erosion around the block on the west side of the beach. The committee is looking for a long-term solution to the erosion problem. Rattenborg reported that the tree issue at the dam has been addressed. Burger mentioned he stopped at Home Depot to get pricing for a sink, faucet and cabinets for the office building. The price without installation is around $1,000. The countertop is being donated but the other costs would include plumbing. The board agreed to have Burger pursue moving forward with the project.

Finance/Budget – Burger reported that the committee will be meeting on Saturday, January 15, 2022 at 10:00 to go over the proposed budget.

Legislative – Leonard noted that the lobbyists and legislators were very involved in the grant process. Their work is very much appreciated.

Dredge – Nothing to report

Wall of Recognition – Burger asked to meet with Leonard and Staebell to go over some thoughts on the Wall.

Public Comment:

Schmidt asked if the grant money is just to get the site ready or does it include dredging. Leonard stated it will include site preparation, piping work and some dredging in that particular area.

Ashbrenner noted that the dam volunteers received a very nice Edgewood Locker gift box from the Trustees and Burrington Group for their work at the dam. The trustees thanked Larry and all the volunteers for all the hours they donate for the lake’s benefit.

Jasper stated that he has received requests from residents asking if the County could elevate the bridge at Hartwick. Leonard suggested having the Legislative Committee pursue more information noting that it is a flooding issue.

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:26 p.m.

 

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