The Combined Lake Delhi Recreational Facility and Water Quality District
Board of Trustees Meeting
November 29, 2012 – 1:00 p.m.
Delhi Middle School Conference Room
The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 1:00 PM at Delhi Middle School Conference Room.
Trustees present: Leonard, Peter, Kramer. Kray, Davidson, Burger via phone.
Trustees absent: Schneider
Visitors: Eve Peter, Jim Locke, Lola Galiher, Bob Galiher, Shirley Christensen, Dorothy Thomas, Larry Aschbrenner and Diane Bauers.
Motion was made by Peter, second by Kramerz, to approve meeting agenda. Motion passed.
Motion was made by Kramer, second by Davidson to approve loan modification agreement with Bank Iowa. Leonard noted that at the October 18 Trustee meeting the Trustees approved the payment of interest due. This loan modification was done at the request of Bank Iowa and was written by the LDRA bond counsel. Kray asked if the LDRA was going to have time to approve since that bank is asking for this signed agreement on November 30, 2012. Leonard deferred the question to Jim Locke, secretary for the LDRA. Jim questioned what prompted this document and why it was done on such short notice. Leonard explained that this document was at the request of Bank Iowa and Burger responded that this is a standard request by the bank to assure we are not in default. Locke again asked why this document was just now being presented given the fact that the meeting with the bank was held on October 16. Burger responded that the bank worked with bond counsel to provide the agreement and Leonard replied that he wasn’t sure why it took so long. Both Burger and Leonard said the agreement was just a formal document of what had been approved by all parties. Locke noted that the agreement had language that referred to “transferred property” and questioned it. Leonard stated that the language had been corrected and Kramer responded she had the redlined copy and would provide it to the LDRA. Kramer revised her motion to approved the corrected redlined copy, Peter second. Roll call vote: Ayes: Burger, Davidson, Kray, Peter, Kramer, Leonard Nayes: None. Motion carried.
The next item on the agenda was consideration of a revised Waste Water Plan. Leonard presented information regarding the meeting between the Waste Water team, a select group from the DNR, the Delaware County Sanitation Department and one of the Delaware County Supervisors. A motion was made by Kray, second by Burger to approve the revised Waste Water plan as presented. Leonard said discussions with the DNR and County went very well and the new revised plan includes more detail and a plan for a master database of all septic/well systems on the lake. The plan provides for a sample mailing that will go out to approximately 35 property owners on the lake by 12/15/12. They will be asked to provide information regarding their septic and well systems. This will allow for feedback from those property owners and if changes need to be made it can be done before the mailing is sent to all property owners. The timeframe is for the first mailing to be mailed and returned by 12/31/12. The second mailing will be sent 2/1/13 with a return date of 2/15/13. From this information a data base will be developed of all systems noting the address of the systems, the type of system, installation of said system, permit numbers and issuance dates. Other information will include location of leach fields or discharge points and the date and description of the last known clean out or maintenance of the systems. Kray, one of the team members, noted that the County and DNR have been very cooperative and that the County has agreed to pay for the mailings and return mailings so the Lake District will not bear that cost. Davidson asked who decides who gets the initial letter. Kray said that at the meeting with the County and DNR it was decided that Linden Acres and Deer Run Lane residents would be the first to be surveyed because many are year-round residents. Leonard also mentioned that Dennis Lyons and Norm Wellman from the County also wanted to have residents in close proximity because of having to utilize a GPS system for locating wells and septics if the county needed to help with the tracking. Leonard also explained that the reason for starting with 35 property owners is because we do not want to get buried with questions and phone calls. This way we can find out what changes are needed in the survey before sending it out to all property owners. Davidson asked if anyone had approached area wastewater installers such as Jody Antrim, Corey Groth or Scott Harbach for their assistance. Leonard replied that he had one installer contact him volunteering his services and hopefully others will volunteer their services as well. Obviously, any records they have will be a huge help but we will still be relying on the homeowners to take the lead in providing us the necessary information. Peter raised a question regarding the type of septic systems that were included in the mailing. Holding tanks were mentioned but not septic systems as a type of system. It was agreed that this type of system should be included in the survey. Kray amended her motion to include septic systems, Davidson second. A roll call vote was taken: Ayes: Burger, Kray, Davidson, Peter, Kramer, Leonard. Nayes: None
Leonard asked for public comment before adjourning. Bob Galiher asked if the DNR have the engineering report that was done in 2007 and wondered about our response to being knows as the #1 unsewered lake in Iowa. Leonard said the DNR does have the report and that there is work being done to fix the perception that no permit means there was no waste water system at said location. There was discussion about the Trustees being responsible to get homeowners to comply with getting necessary permits. Leonard stated that the DNR and the County are the regulatory agencies, not the District. He also stated that the DNR is working statewide to get updated information on wastewaters systems and believes this is not unique to Lake Delhi. It’s important for Lake Delhi to take a proactive approach. Lola Galiher expressed a concern regarding “gray water” and if this was something that had been discussed. The general thought is that this is no longer a valid concern.
Motion by Peter, second by Kramer. Motion carried.