The Combined Lake Delhi Recreational Facility and Water Quality District
Board of Trustees Meeting
Thursday, May 20, 2013 – 5:30 p.m.
Heritage Bank Conference Room
Delhi, IA
The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 5:34 PM at Heritage Bank Conference Room.
Trustees present: Leonard, Kramer, Peter, Davidson, Kray and Burger by phone
Trustees absent: Bruce Schneider
Visitors: Lou Christiansen, Sue Christiansen, Barb DeKlotz, Ken DeKlotz, Chip Hughes, Dave Larson, Jim Locke, John Carbaugh, Tom Reeves, Ed Schmidt, Eve Peter, Tim Rasmussen, Diane Bauers, Bob Klima, Dave Fry
Agenda reviewed by Leonard. Motion made by Kramer to approve agenda but to move item 11 to before item 6, second by Davidson. All ayes, motion passed.
Kray requested approval of minutes for 4/18/13, 4/25/13, 5/8/13 and the amended minutes from the 3/21/13 work session. Peter made motion to approve, Kramer second. All ayes, motion passed.
Kramer reviewed bills for payment – L&L Consulting for $2,000; Simmons Perrine Attorney for $7,616.00; Alliant Energy for $37.17. Kramer asked if Burger will review attorney fees and he agreed to bring to the next meeting with recommendation for transfer of amounts to the bond fund. Kray made motion to accept payments as presented, Davidson second. All ayes, motion passed.
Kramer covered the financial report and as of April 30, 2013 the ending balance of the General Fund was $87,846.73. Debt Service fund balance after funds from the county and interest is $341,158.63. Dam/Spillway project fund balance as of April 30, 2013 is $5,932,538.29.
Leonard said he and Burger met with Bank Iowa today regarding the LDRA dredge payment which is due June 1, 2013. Had discussion with them regarding property values and that the taxable values have gone up for 2014. The current amount due is approximately $170,000 and our only source for this payment is the general fund. Bank Iowa understands this and they will agree to an interest only payment of $42,729.17. The District will will then have a further conversation in the fall regarding the future and how we will make payments. Burger made motion to pay the $42,729.17 payment, Davidson second. Individual roll call requested, all ayes, motion passed. Leonard then requested an amendment of the motion to say the payment goes to the LDRA. Burger amended his motion to approve the $42,729.17 payment for the dredge loan to the LDRA, Davidson second. Individual roll requested on amended motion, all ayes, motion passed.
Kramer introduced an addendum to Resolution 4.18.13 for the automatic payment by the County of our bond payment. The previous version did not include administrative fees. Kray made motion to accept addendum, Kramer second. Individual roll call requested, all ayes, motion passed.
Leonard discussed property acquisition from Gerald and Lois Wright. He introduced Resolution 5.20.13.a to approve the purchase of this property. Kramer made motion to approve resolution to purchase the property, Davidson second. Burger said the monies should be paid out of the bond fund because this is for the dam reconstruciton. Davidson asked Leoanrd to explain why the District is buying this property for the public. Leonard explained that these are the properties our Engineering firm advised we were required to buy for the spillway construction. The Wright and Wiersma(which we will discuss next) properties needed to be purchased by the District. The purchase price is $60,000 for real estate and the building structure. Kramer amended motion to approve resolution 5.20.13.a to purchase the Wright property and the funds to come out of the bond fund, Davdison second. Individual roll call requested, all ayes, motion passed.
Leonard then discussed property acquisition from Rebecca and Ricky Wiersma and Derek Geiser. Resolution 5.20.13.b was presented. The property is a double lot and a mobile home sits on the property. The purchase offer was $90,000 and they have signed the offer. Motion to approve Resolution 5.20.12.b to purchase the Wiersma property and funds to come from the bond fund by Kray, Burger second. Individual roll call requested, all ayes, motion passed.
Burger left the meeting at 5:58 p.m.
Leonard explained that Marty Pottebaum owns property adjacent to the north side of the dam and we need to own this property as well for the dam reconstruction. The Pottebaums have decided to donate the land required to the District. Resolution 5.20.13.c articulates the land donation. Motion to approve Resolution 5.20.13.c by Kramer, Davidson second. Individual roll call requested, all ayes, motion passed.
Leonard then began a discussion regarding the properties purchased and removal of buildings that needs to occur. There will be no formal action tonight but just discussion regarding next steps for bids. Peter gave a summary of work he has done. Pat Colgan and Peter met and agreed that the old office building would make a good office for engineering staff. They also discussed the rental house but Peter feels we need to keep Colgan in the loop regarding the house as he may have other ideas. Peter plugged the sewer at the previous Peck property and took pictures and sent to the County Sanitation office. Dave Fink called Peter and said he had stainless steel rollers and that we should pick them up. Peter thanked Jim Locke for helping him move the rollers to the garage of the house. Peter feels the Peck property is unsafe. The utilities need to be removed on the Wiersma property and the well needs to be sealed. Peter spoke with Dennis Lyons and we have to have a professional to the work at an estimate of about $400. Peter indicated that the Amish tore down a home in his neighborhood and we might want to consider asking them for a quote on the work that is needed. Kramer also said Harbach had been contacted as well. We will have to do bids so contractors know what we want to keep and what needs to be torn down. Leonard said we need template for bidding and he will contact Bob Hatala. Leonard asked Kramer to call insurance company and add all properties to our policy.
Committee Updates
Finance – Nothing more to update.
Property Management – Nothing more to report
Legislative – The RIIF bill was recently passed and did include our second $2.5 million and we are just waiting for the Governor’s signature.
Dam Construction Timeline – waiting for the federal permit which involves input from the Army Corp of Engineers, SHPO, Tribal unit and FEMA. We are working closely with them and staying in touch.
FEMA – Dave Fry is authorized rep and CFO and for the last month has been spending lots of time with Homeland Security and FEMA giving details on our project worksheets. Fry gave an update as to progress.
Public Comment – Ken DeKlotz asked what happened to the 2008 FEMA project and Fry advised that the monitoring report still needed to be addressed.
Ken DeKlotz said dam cost is now $23million and what is the breakdown. Leonard said the dam original amount was $11.9 million and that has increased to $14.8million on the dam and spillway. The remainder is the total project scale, restoration of dredging, public access, and siltation control additions.
Barb DeKlotz asked about archeology study because she thought it was all was done. Leonard explained that work was done and waiting for final memorandum of agreement.
Bob Klima asked why can’t we use the gates already there. Leonard said they don’t handle enough water volume.
Tom Reeves asked if need to purchase any additional land. Leoanrd said he is not at liberty to respond.
Dave Larson said from Hartwick Point and their association is proposing a $200,000 sea wall. People want to know for sure if the dam is coming back and can we give them any guarantees? Leonard said we think it will happen because he has confidence in our team,at the state and at other levels.
Diane Bauers asked what is the timeline once construction starts understanding we cannot predict weather. Leonard said if everything was done, he believes it would take about 1 year. Bauers also asked if there was a timeline for bid letting and Leonard said we have to give the bidders 30 to 40 days.
Motion made to adjourn by Peter, Davidson second. All ayes motion passed. Meeting adjourned at 7:11 pm.