Author Archives: Trustees

Minutes for Trustee Special Session – October 2, 2014

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The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Thursday, October 2, 2014 – 1:30 p.m.

Heritage Bank Conference Room

Delhi, IA

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 1:32 PM at the Heritage Bank Conference Room.

Trustees present: Leonard, Davidson, Kray, Burger, Colgan  and Kramer

Trustees absent: Gifford

Visitors: Larry Peter, Eve Peter, Lou Christiansen, Sue Christiansen, Barb DeKlotz, Ben Pasker, Chip Hughes

Agenda was reviewed by Leonard and motion to approve the agenda by Burger, Kramer second.  All ayes, motion passed.

Colgan discussed the opening of the bids that were originally due today. The bids are now due on October 16th.. Leonard made motion to extend bid package opening date to October 16th at 1pm to be delivered at the Delaware County Court House with the opening at 1:30 and the Clerk to republish the notice, Davidson second.  All ayes, motion passed.

Burger discussed  the LDRA dredge loan and the plan to receive a lower payment and interest rate.  The rate will be determined by a treasury figure and Burger says this rates seems to go down in the latter part of the year.  He is requesting the ability to pay the $20,000 principal early so we can lock in a lower rate.  Burger made motion to give Kramer authorization to work with the County Auditor to cut a check for $20,000 so Burger can move forward with locking in rate when applicable, Kramer second.  All ayes, motion passed.

Colgan has a list of key initiatives for 2014/2015 and would like to review those with the board.  He would like to assign project managers as much as possible so these items won’t be forgotten as we move forward with filling the lake.  Kray will attach the list to the minutes of this meeting.  There was a discussion of the list of tasks.

Leonard advised the public that Lake Delhi had opportunity last Friday to host the Governor, Lt. Governor and other state representatives at Wanda and Lamont Davidson’s home.  They were given a tour of the Turtle Creek area, the marina location and the dam.  The Governor and his team were impressed with the progress we have made and look forward to the finish of the dam. 

Public comment – Chip Hughes asked how high the water will get once the coffer dam is constructed.  Colgan advised since sluice gates are open, water can be diverted through them.  The water level will remain as it is today unless we have a high water event.  At that time, the water would be high for a few days and then go down to the current level.

Motion to adjourn by Burger, Kramer second, all ayes.  Meeting adjourned at 2:29 pm.

Planning Session – Thursday, September 4, 2014

Lake Delhi Trustees

(Updated October 2, 2014)

Key Initiatives for 2014 and 2015

Finish the Dam Construction Issues

Phase 1 work, schedule and cost

Phase 2 work, schedule and cost

Additional Phase 2 work

  • Archeological Study (Leonard will lead)

  1. Cave protection

  2. Fish Weir Protection

  3. Shoreline protection on one private property

  • Rocky Nook issues related to land acquisition (Colgan will lead)

  1. Remove 2 trees on Rocky Nook property

Restore the lake to recreational use

Operations and Maintenance (Colgan will lead)

  • Fill Reservoir with existing stream flow while releasing minimum flow

  • Secure, train and schedule operating and maintenance staff prior to operating dam

  • Manage and discharge floating debris during refilling reservoir

  • Test new flood gates under full load of water pressure following lake filling

  • Install safety cables in front of spillway

  • Safety training for lake users for different spillway design and mark shallow areas of lake

Lakebed Preparation Issues

(Gifford will lead)

  • Vegetation clean up prior to refilling

  • Trees

  • Grasses and other plant material

  • Final removal of non organic debris

Dredge Plan strategy for short term and long term lake needs (Colgan, Leonard and Gifford)

 

  • Develop dredge policy for where, what, when and who

 

 

 

 

Sediment Removal (Colgan, Leonard, Gifford)

  • Complete survey of sediment depths (fall 2014) for COE and SHPPO (Colgan)
  • Removal before lake refilling including lake access, haul roads and disposal sites
  • Removal after lake refilling including dredge bond issues

 

Existing Dredge Pond Issues (Colgan)

  • Transfer Ownership to Trustees
  • Legal issues related to operation
  • Complete construction and inspection
  • License/Permit issues

 

 

Recreation Amenities

(Burger will lead with LDRA)

 

  • Lost Beach operations
    1. PortaPotty Service
  • North Beach Development
  • Canoe Portage maintenance
  • Turtle Creek
  • Other areas; development of restaurants/bars/lodging/camping, etc.

 

 

Board Governing/Administrative

 

  • Trustee Board Organization and communication per Open Meeting Requirements
  • Management Style and Synergy between Board Members
  • Work Flow Methods – Committees/Teams/Project Managers
  • Organizing and using volunteers effectively
  • Communication techniques with lake stakeholders; policies, methods and style
  • Email Questionnaire responses

 

Fund Raising (Leonard)

  • Collect remainder of pledges
  • New fund raising initiatives
  • Private funds
  • Public funds
  • Matching public and private

 

 

Cost Budgeting and Cash Flow Management (Kramer and Burger)

  • Existing Dredge Debt
  • Operating and Maintenance Budgets and paid personnel

 

 

Operation and Maintenance of Dam

  • Future Inspections – Pat
  • Maintenance Contracts – Pat
  • Preventative Maintenance – Pat
  • Spring and Fall Debris issues – Pat
  • Existing Work Barge Future use if any – Lamont
  • New john boats for dam maintenance and spillway cleaning
    1. Purchase before July 1, 2015

 

Future Role of LDRA at Lake Delhi

  • Fishing Club
  • Christmas in Summer
  • Picnics/Social Events etc.
  • Fireworks

 

Liaison with Governmental Agencies

  • County Supervisors
  • DNR
  • COE
  • FEMA – Doug Hermann

 

Office Building Space lease from School Board – Kramer and Kray

  • Furniture Furnishings
  • Transfer existing and new Documents to new space (Colgan to identify documents)
    1. Coordinate ½ day with Maggie Burger
  • Computers and policy use

 

 

Land/Real Estate

  • Office and old operator house structures future

  • Selling off Trustee owned land policy

  • Managing shared land, e.g. Rocky Nook boat area

Waste Water Survey Results (Kray)

  • Manage results with County and DNR

Mary Kray

Thursday, October 2, 2014

Agenda for Trustee Special Session – October 2, 2014

Posted on by

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 2, 2014

1:30 p.m.

Heritage Bank Conference Room

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and possible action on Postpone Opening of construction bids for Phase II rebuild of Lake Delhi until October 16th
  4. Consideration and possible action allowing 2015 $20,000 principal dredge payment to be drawn
  5. Discussion and assignment of Project Managers for 2014/2015 Key Initiatives
  6. Public Comment
  7. Adjourn

 

 

Minutes for Trustee Regular Session – September 18, 2014

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he Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Thursday, September 18, 2014 – 6:30 p.m.

Heritage Bank Conference Room

Delhi, IA

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 6:31 PM at the Heritage Bank Conference Room.

Trustees present: Leonard, Davidson, Kray, Burger, Colgan by Skype and Kramer and Gifford by phone

Trustees absent:

Visitors: Larry Peter, Eve Peter, Pat Dede, Don Dede, Jean Vance, JoAnn Motter, Dorothy Thomas, Shirley Christensen, Ed Schmidt, Jim Locke, Lou Christiansen, Sue Christiansen, Barb DeKlotz, Ken DeKlotz, Marcheta Cooey Lux, Bob Klima

Agenda reviewed by Leonard and requested to add consideration of the DNR reimbursement letter after the financial reports and move the election of officers to after the Lunda Construction change orders to enable Gifford to participate as he will be 15 minutes late. Motion to approve Leonard’s requested changes to the agenda by Davidson, Burger second.  All ayes, motion passed

Kray requested approval of minutes for 8/21/14 and 9/4/14.  Motion by Burger to approve, Davidson second.  All ayes, motion passed.

Kramer reviewed the claims for September.  Requests for payment from the General Fund are Alliant Energy – $18.16; ICAP (annual premium for blanket insurance) – $4,262.46; Kramer Lawn Care – $300.00; L&L Consulting – $2,000.00; Simmons Perrine Moyer Bergman – $100.00. Kramer advised we have one payment for the Dam/Spillway Fund which is Lunda Construction for $190,075.07.  Burger made motion to approve payments of both funds, Kray second.  All ayes, motion passed.

Kramer reviewed Financial report for month ending August 31, 2014.  The General Fund began with a balance of $115,203.21 and after revenues and expenses, ended with a balance of $133,333.09.  The Debt Service Fund began with a balance of $23,109.78 and after revenues  ended with a balance of $82,324.54.  The Dam/Spillway fund started with a balance of $4,972,739.99 and after revenues and expenses, ended with a balance of $4,633,876.25.   Kramer also presented reports maintained by the County.  Motion to file all financial reports by Burger, Davidson second.  All ayes, motion passed.

Leonard read the letter to the DNR requesting reimbursement for the Lunda Construction billing and asked for approval to forward.  Davidson made the motion, Burger second, all ayes, motion passed.

Committee updates.  Lake bed cleanup – Jim Locke gave update and advised Chris Stender, Todd Gifford, Brian Hughes and himself had a committee meeting and Gifford has taken the lead position on this committee. Gifford did traverse the river a couple weeks ago and mapped the areas.  The 4 then went out to the river bed and looked at the crucial areas that need immediate attention.  Stender has volunteered his machine and they are checking for other volunteers.  The biggest area of concern is upriver from Jim Locke where the willow trees are thick, big and  tall.  Burger asked if road associations will be contacted for assistance and for volunteer work and Locke indicated yes. 

Gifford joined at 6:53 pm.

Dredge Committee – Leonard said Colgan, Gifford and himself will wait to meet until the Supplemental Agreement with Stanley on the borings is done.

Dam Construction – Colgan indicated everything seems to be going well. We have gone out for bids on Phase II and had the contractors meeting on Monday.  Phase II is more standard work and there is a bigger variety of people who can do this type of work but the coffer dam is the most critical piece.  Phase II bids are due October 2nd.   Lunda Construction should be able to pass water on December 1st..

Water Quality – Kray advised a request for a meeting was sent and we plan to discuss the future of water quality and what it means to Lake Delhi.  In addition she advised she received a draft letter from the DNR and County Sanitation as to next steps in the septic system survey.  There will be more information to follow.

Funding/finance – Leonard indicated a group of individuals were hosting an event at Lamont Davidson’s home and that the Governor would be in attendance on September 26th. Burger advised he met with the Delhi City Council and discussed the readjustments by the bank for the LDRA loan.  The City Council vote was unanimous to allow the changes.  Burger also advised the bank has agreed to allow us to make a principal payment on the loan earlier in order for us to take advantage of the lower rate sooner.  He suggests looking at it in October as he says that is usually when a dip takes place in the rate.

Leonard reviewed the Rocky Nook septic and water system implementation. There has been a delay because of interpretation of 2 different Iowa codes about distance between a well and a septic system.  This issue has now been resolved and implementation should start very soon. Colgan and Leonard have agreed that Colgan will act as Project Manager of this installation going forward. 

Change Order #5 from Lunda Construction was discussed.  This handles some irregular bed rock and the cost is $4,026.83.  Motion to approve by Burger, Kray second.  All ayes, motion passed. 

Change order #6 from Lunda Construction was introduced by Leonard.  This change order covers additional drilling and adding an additive to the grout in anchor #8.  The cost of this change order is $4,730.17. Motion by Davidson to approve, Burger second, all ayes, motion passed.

Election of officers was introduced.  Burger made motion to re-elect the slate of officers as they are today (President – Leonard; Vice President – Burger; Clerk – Kray; Treasurer – Kramer)  Colgan second, all ayes, motion passed. 

Kramer introduced the 2 documents for the agreement between the Maquoketa Valley School District and the Lake Delhi Trustees.  Initially a 28E agreement was used, however Hatala (our attorney) prefers a lease agreement.  Kramer indicated Doug Tuetken, the school district Superintendent has agreed to use a lease agreement if that is what we prefer.  Leonard made motion to agree to use lease agreement between the District and the Maquoketa Valley School District, Burger second. Kramer advised the School Board will approve in October.   All ayes, motion passed.

Colgan introduced Stanley Engineering Supplemental Agreement #24 and advised it provides surveying and boring so we understand where and how much we can dredge.  As part of our permit from the Army Corp of Engineers, we have an agreement that we will stay at least one foot above the old lake bottom.  We need to understand what the measurements for allowable dredging are within the lake bottom before we start a dredging plan.  The amount of the Supplemental Agreement is a not to exceed amount of $8,650.  Motion by Davidson to approve agreement, second by Burger.  All ayes, motion passed.

Colgan explained the change in contract document with Groth Services who we contracted with to implement the Rocky Nook Association water and septic system upgrade.  Groth was supposed to start September 8th but the issue regarding the Iowa code and the spacing between wells and septic systems delayed them by 2 weeks.  The change order will allow a longer completion date but we need to discuss what the dates should now be.  Leonard made motion to approve a contract change order that enables a December 1, 2014 completion date for an extension of 30 days.  Burger second the motion for discussion purposes.  Colgan would like to make a proposal of 2/3 completion by November 1 and final completion as soon as possible but complete by May 1, 2015.  This work does not impact the dam or spillway construction.  In our contract with the Rocky Nook Association it indicates hookups to the new systems have to be done 30 days after completion of the work and that would not be possible with a December 1, 2014 date.  Davidson said Colgan’s proposal makes sense because we boxed ourselves in with the dates on the original bid request and he feels we need to give this contractor flexibility.  Burger asked if the Rocky Nook Association knows of the change and Colgan said Burrington Group communicates with the Rocky Nook contacts.  There was additional discussion about giving Groth more time to complete two thirds of the work.  Leonard will revise motion to allow Groth Services to have work 2/3 done by November 30, 2014 and the remainder to be completed no later than May 1, 2015 and requests the Rocky Nook Association sign off on the change as well, Burger second.  All ayes, motion passed.

Public comment – Bob Klima asked about dredging and can property owners do it themselves.  Leonard said some road associations are discussing dredging in the dry in their area but the first step is to do the core drillings.  Kray cautioned residents to not dig more than one foot above the old lake bed as that is our agreement with the Corp of Engineers.  Locke asked when would the mapping be completed and Colgan said should know in about 30 days.

Jean Vance asked when pledges are due to the Community Fund and Kramer advised letters are going out tomorrow. 

Don Dede asked how many change orders have been under $5000 or less? Colgan said the money amounts on the change orders reflect good management.  Leonard wanted all to know that change order #2 was approved for approximately $6,000 and the actual amount was around $3,700.  Colgan also indicated that change orders have eliminated larger charges so these changes have been used to help save money on the overall project.

Motion to adjourn by Burger, Davidson second.  All ayes.  Meeting adjourned at 7:57 pm.

Agenda for Trustee Regular Session – September 18, 2014

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The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 18, 2014

6:30 p.m.

Heritage Bank Conference Room

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Election of Officers
  7. Committee Updates – Lake Bed Cleanup, Dredge, Dam Construction, Water Quality, Funding/Finance
  8. Consideration and possible action on Change Order #5 from Lunda Construction
  9. Consideration and possible action on Change Order #6 from Lunda Construction
  10. Consideration and possible action on 28E agreement between Maquoketa Valley School District and the Board of Trustees for use of Administration Building
  11. Consideration and possible action on Stanley Supplemental Agreement #24
  12. Consideration and possible action on change of contract with Groth Services
  13. Public Comment
  14. Adjourn

 

Dam Construction Update As of August 29, 2014

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Delhi Dam Construction Progress Report #7

August 29, 2014

 

General Project Information and Schedule

 

Phase 1 was awarded to Lunda Construction Company in April 2014. An important goal of Phase 1 work is to complete enough refurbishing work on the existing concrete structure to allow river water flow to be diverted from the current river bed through the concrete structure. At the Trustees meeting, approval for going out for bids for Phase 2 work was made. Evaluation of overall project schedule is now complete enough to proceed to bidding. Our plan now is to award the Phase 2 work in October 2014.

 

Project completion date is dependent on many factors such as the river flow being average, minimal adverse weather events in the next 9 months, selecting a quality contractor for Phase 2 and finally, that the river flow at the time needed to refill the lake is sufficiently greater than the minimum flow that we must pass. Further, consideration must be given to all lake bed issues needed prior to refilling and the startup procedures for the new flood gates as they will be fully loaded for the first time only after the lake is initially filled. For all these reasons, it is not possible to give a firm date for project completion as much as we would like to other than to say third quarter 2015.

 

River flows continue to be below normal summer flows creating ideal construction conditions during the last two months.

 

Specific Progress by Lunda on Phase 1 work through August 27, 2014 includes:

 

Saw cutting on upstream piers removal is now complete. Demolition of weathered concrete is nearly complete.

 

Anchor Blocks for Rock Bolts. Proparation of area where concrete anchor blocks will be placed. Worker is testing steel dowel rods drilled into base of existing concrete structure. Each dowel (over 100 dowels when done) must withstand 60,000 pounds of pull strength. A few dowels are tested and then the remainder are installled.

 

After dowels are installed, area to receive anchor block concrete is filled with steel rebar prior to pouring concrete

 

Finally, forms are placed and the concrete is poured (as of August 29, 2014). This completes anchor blocks.

 

Work Progress through August 29, 2014

 

Review of work progress:

 

  • Lunda has completed epoxying and tying 90% of Rock Anchor Block rebar at the Powerhouse section of dam.

 

  • North and south Pier Noses have been completely removed.

 

  • Concrete removal is continuing at the Stop Log and Flood Gate area for new Gate Guides and Sill Plates.

 

  • More Concrete condition Survey left to be completed on the Wing Walls, Powerhouse and Tail Race wall below and to the north.

 

  • Rock Anchor Foundation Grouting has started with holes # 1 & 3 grouted to refusal and holes #5, 8 and 9 drilled.

 

 

Project Schedules and Priorities:

 

Lunda’s priorities are as follows:

 

  • Finish demo & rehab on spillway walls.

 

  • Continue dewatering.

 

  • Rock Anchor Foundation Grouting and Anchor installation.

 

  • Begin forming and placing rebar at new Pier Noses.

 

 

 

 

Next Dam Construction Report – September 30, 2014

Pat Colgan

Minutes for Trustee Work Session- September 4, 2014

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The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Work Session

Thursday, September 4, 2014 – 2:30 p.m.

3222 Kimball Avenue

Waterloo, IA

Lake Delhi Trustee Priorities for 2014-15

Prioritized by Order of Implementation

(Votes in parenthesis)

 

18 – Lake bed clean up

11 – Dredging plan

11 – Dam restoration, maintenance, operations and safety

5 – Water quality

4 – Volunteer help and management

4 – Seeking funding

1 – Communications

Public access and amenities

 

Vision and Mission

Overall Vision: Restore Lake Delhi as a recreational lake to pre-2010 flood condition.

Mission: The Lake Delhi Trustees collectively serve as the public governing and policy board of the Combined Lake Delhi Recreational Facility and Water Quality District; a 357e organization as defined by Iowa Code.

 

 

 

 

Key Goals for 2014-15

1. Lake Bed Clean up – Implement a lake bed clean-up plan before the lake is back

  • Remove all trees
  • Start with the lower portion first (by dam) 
  • Work on getting remaining docks and lifts removed
  • Educate owners about dos and don’ts regarding vegetation removal via a series of seminars

PM – Todd   Nucleus group – Brian Hughes, Chris S., Mary, Laurie,

 

 

2.  Dredging Plan – Develop a dredging plan in fall of 2014. 

  • Identify key areas for the dredge after the survey work is complete
  • Prepare a timeline for the dredge areas
  • Determine what a safe recreational depth is for the lake
  • Outline a cost estimate for dredging
  • Determine what part can be dredged in the dry and which parts dredged in the wet
  • Include representatives from all areas of the lake 

Nucleus team – Todd, Steve, Pat, Mary, Dan Kimball – pick PM from the team. 

 

3.  Dam Construction – Complete construction of the dam within the resources that have been raised. 

  • Manage initial lake use upon refilling and communicate the process and safety to all lake users 
  • Prepare a plan for passing initial debris through the gates
  • Outline all operating costs – equipment, volunteers (hired or unpaid), start-up contract

PM – Pat with committee/team

 

 

4. Water Quality – Develop a strategy for water quality that exceeds minimum standards of the DNR. 

  • Define what is meant by water quality
  • Macro issue – Water quality issues are shared by other lakes in Iowa – consider a broader coalition to address with legislators 
  • Micro-issue – define some specific water quality issues for Lake Delhi, outline all the progress that has been made, and communicate this broadly

Mary will convene a group, including the Water Quality Team and Todd and Cory Groth. PM will come from the Water Quality Team.

 

5. Volunteer Help – Broaden volunteer participation in lake restoration.

  • Invite everyone on the lake to volunteer, but be more specific about what is needed and when 
  • Create a master list of expertise, resources and skill sets of lake residents and cabin owners 
  • Incorporate the road associations in the volunteer work
  • Each team or project will have a volunteer coordinator

PM – discussed, but not assigned since each team or project will have a volunteer coordinator

6. Seeking Funding – Seek additional funds for lake restoration.

  • Create an estimate of all project funding needs by the end of 2014
  • Learn about funding sources for each of the projects
  • Determine the ongoing need for lobbying/advocacy efforts
  • Base fundraising strategy on project needs

PM – Steve  Team members – Laurie and Todd (will put out a call for more volunteers)

 

7. Finance – Continue to work toward development of an overall budget to better convey the complete financial position.

  • FEMA updates should be provided to lake residents as available

PM – Larry, with team members Laurie, Lamont, Marilyn, Jim and Tom

 

8. Communications – Continue ongoing external and internal communications.

External –

  • Work toward a more consistent pattern of circulating the VOICE, with a target of once monthly 
  • Create a simpler VOICE, but seed additional content
  • Always refer VOICE readers to the website for regular updates

Internal –

  • Need updates at each Trustees meeting on all 8 goal areas (or state as 6 goal areas and finance and communications)
  • Report what was accomplished
  • Outline what is planned for the following month
  • List committee members on each report
  • Deal with rumors as they are circulated

Dam Construction Update August 20, 2014

Posted on by

Status of Phase 1 Construction

August 20, 2014

 

Three significant tasks of Phase 1 work need to be completed before Phase 2 contractor will be able to divert the river through the Phase 1 work

 

  1. Demolition and repair of concrete surfaces in the water passage area through the three spillway openings
  2. Completion of the rock anchor block at the base of the concrete structure, pressure grouting of the dolomite bedrock under the concrete structure and the placement of approximately 20 rock anchors up to 40 feet into the bedrock
  3. Installation of the Phase 2 new flood gate guide channels and forming and placing the two new concrete piers

Overview of Phase 1 Concrete Demolition Work as of August 20, 2014

Bottom – New Concrete Rock Anchor Block with yellow drill rig on far end

Middle – Three spillway openings with old concrete piers removed and demolition of weak concrete in progress

Top – Work on removal of south end of concrete beam by saw cutting

1. Concrete Demolition

Concrete is mostly very strong with some areas of deterioration as can be seen in the pictures below. This is difficult work as most of it is done by hand in a limited work space.

Rock Anchor Block area being made ready to install dowels into existing structure and then form and pour anchor block. Three anchor blocks left to construct

Dowel  pull test to 60,000 pounds. Each dowel is epoxy grouted into drilled holes and must be able to handle a 60,000 pound pull test

Drilling into bedrock on completed anchor block

Bedrock Grouting operation. Grout mixer at top. Grout lines across to base of anchor block work area

Pat Colgan

August 21, 2014

 

 

 

Dam Construction Update August 14, 2014

Posted on by

Delhi Dam Construction Progress Report #6

August 14, 2014

General Project Information

Phase 1 was awarded to Lunda Construction Company in April 2014. An important goal of Phase 1 work is to complete enough refurbishing work on the existing concrete structure to allow river water flow to be diverted from the current river bed through the concrete structure. At the Trustees meeting on July 24, 2014, approval for going out for bids for Phase 2 work was made. Evaluation of overall project schedule is near completion to determine when the work will be bid for a fall start date for Phase 2.

Project completion date remains dependent on several factors including river flows being average or below, minimal weather extreme events in the next 12 months, selecting a quality contractor for Phase 2 and finally, that the flow in the river at the time needed to refill the lake is sufficient to refill. Also, consideration must be given to lake bed issues prior to refilling and startup procedures for the new flood gates as they will be fully loaded for the first time only after the lake is initially filled.

River flows have returned to below normal summer flows creating ideal construction conditions during the last several weeks.

Saw cutting on upstream piers removal is now complete.

Detailed view of demoltion work accomplished in first spillway bay. The far wall shows deteriorated concrete that has been removed exposing original reinforcing steel. Right side shows where the removed concrete pier had been. Below shows rock anchor block ready for installation of rock anchors. Overall demolition is nearing completion as the existing concrete is very strong and generally in great shape. Downside is that the tough concrete is difficult work to remove by hand equipment. Kudos to the workers!

Rock anchor drill in place to begin rock grouting and then installation of rock bolts required to meet permit stability requirements for the new faciity. Rock bolts will extend 40 feet into bed rock. Drill rig sits atop rock anchor block previously installed by Lunda. First hole was drilled on Wednesday, August 13. Rock bolting subcontractor is from Tennessee.

Rock drill rig needs a bath after one day of drilling (formerly yellow covered with dust).

Working on manlift to remove deteriorated surface concrete on the down stream side of spillway. Overall the majority of concrete surfaces has been inspected and the amount of demotion is understood which is less than originally anticipated.

Deep excavation on north side of the upstream side of the dam required to install the rock anchor block for eventually rock anchors.

Workers removing steel guides embedded in original conrete for an old flood gate. New guides will be embedded in new concrete piers to be placed in the coming weeks.

Work Progress through August 13, 2014

Review of work progress:

Lunda has completed installing, grouting and testing sheet pile shoring Tie-Backs at NW corner of Powerhouse.

 

  • Lunda has excavated for Rock Anchor Blocks at the Powerhouse section of the dam and has begun to roughen the face of the upstream dam walls for concrete bonding.

 

  • North and south Pier Noses have only the south bottom section that could not be saw cut, yet to remove by jackhammer.

 

  • Lunda and Stanley have completed the Concrete Condition Survey on the Spillways and Spillway walls.

 

  • More Concrete condition Survey is left to be completed on the Powerhouse and Tail Race wall below and to the north.

 

Project Schedules and Priorities:

 

  • To finish Pier Nose removals.

 

  • Finish demo & rehab on spillway walls.

 

  • Rock Anchor Foundation Grouting. Begin forming and placing rebar at new Pier Noses.

Next Dam Construction Report – Thursday, August 27, 2014

Pat Colgan

Minutes for Trustee Regular Meeting – August 21, 2014

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The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Meeting

Thursday, August 21, 2014 – 7:00 p.m.

Maquoketa Valley Middle School Conference Room

Delhi, IA

The meeting of the Combined Lake Delhi Recreational Facility and Water Quality District Board of Trustees was called to order by President Steve Leonard at 7:12 PM at the Maquoketa Valley Middle School Conference Room.

Trustees present: Leonard,  Kramer, Davidson, Gifford, Kray, Burger, Colgan 

Trustees absent: 

Visitors: Larry Peter, Eve Peter, Chris Stender, Sue Christiansen, Lou Christiansen, John Carbaugh,  Dave Larson, Barb DeKlotz, Ken DeKlotz, Ed Schmidt, Jim Locke, Bob Galiher, Lola Galiher,  Dan Stabell, Larry Aschbrenner 

Agenda was reviewed by Leonard.  Motion by Kramer to approve agenda plus an item  for consideration of requesting reimbursement of an invoice for DNR approval, Burger second, all ayes, motion passed.

Leonard introduced Cyndi DeMoss who is our volunteer for recording secretary.

Kray requested approval of 7/17/14, 7/24/14 and 8/1/14 minutes.  Motion by Burger to approve Gifford second, all ayes, motion passed. 

Kramer reviewed the claims for August.  The requests for payment from the General Fund are Alliant Engergy – $14.39; Delaware County Auditor’s office – $74.00; Delaware County Treasurer’s office – $4,698.00; Kramer Lawn Care – $300.00; L&L Consulting – $2,000.00; Simmons Perrine Moyer Bergman – $80.00.  Burger indicated that we will still have to pay taxes for one more year because legislative bill that states our tax exempt status wasn’t in place
until July 2014.  Kramer details claims for the Dam/Spillway fund which are Burrington Group – $1,902.50; Lunda Construction – $344,937.55; Simmons Perrine Moyer Bergman – $272.75.   Burger made motion to approve all payments in both funds and keep Lobbyist billing at $2000/mo, Davidson second.  Leonard presented a 6 month billing statement from the Lobbyists because there was discussion about not making their billing monthly.  Kray indicated the agreement at the meeting Burger, Colgan and herself had with Lobbyists the previous week was that the billing would remain the same until after the Trustee goal setting session.  Davidson asked if this was the final billing for Burrington Group and Kramer said she believes this is it.  There is a question as to whether Burrington Group will work through construction phase.  All ayes to approve payments, motion passed. 

Leonard indicated that now that the Lunda payment had been approved for payment, the board could now request the DNR for payment for the $344,937.55.  Leonard read the letter for the DNR.  Motion to approve Leonard signing the letter for reimbursement from the DNR by Burger, Davidson second.  All ayes, motion passed.

Kramer gave review of the Financial report for month ending July 31, 2014. The General Fund began with a balance of $117,361.91 and after revenues and expenses, ended with a balance of $115,203.21.  The Debt Service Fund began with a balance of $21,505.98 and after revenues ended with a balance of $23,109.78.  The Dam/Spillway fund started with a balance of $4,710,809.20 and after revenues and expenses, ended with a balance of $4,9772,739.99.   Kramer also presented reports maintained by the County.  Motion to file all financial reports by Burger, Gifford second.  All ayes, motion passed.

Kray advised the Finance Committee had approved funds for the purchase of a PC for the District and made a motion to purchase a PC for the District, Burger second.  Giffords said the real key is for storage and retention of our data and documents and believes we should use more current technology to accomplish that and not on a PC.  There was discussion regarding how to accomplish this.  Gifford advised he has 2 spare computers at his business and will donate one.  Kray changed motion to accept Giffords offer of a donated PC for District use and to begin utilization and purchase storage for district documents, Burger second.  Colgan believes we should discuss more details in policy session.  The motion passed with all ayes.

Change order #4 for Lunda was introduced by Leonard.  This change order was for modification of existing gates for a subcontractor of Lunda Construction and has already been approved by 3 Board members. Leonard asking for formal approval from the full board.  Motion by Colgan to approve, Kramer second, all ayes, motion passed.

Burger presented a new schedule for the LDRA bond payment.  Leonard made motion to recommend to the LDRA to review the options and suggest moving forward with the 7 year rate adjustment and the District to file the appropriate documentation for our records, Gifford second.  Leonard reminded the board that the Debt is not the legal responsibility of the District but of the LDRA and that the District cannot encumber future funds for such an obligation. The District will have the responsibility to review any potential payments for this each and every fiscal year.  Burger explained how changes in the economy could affect the rate as the adjustment will not occur until a principle payment is made and the principal payment is scheduled currently for June 2015.  Kray asked if the $20,000 principal payment could be made sooner to lock in the rate and Burger advised he would ask the question of the bank. Burger also noted that Speer Financial is not being paid for this transaction – this is volunteer work he is doing on our behalf.  The city of Delhi does have to have another public hearing for this debt and it will be held September 13, 2014.  All ayes, motion passed.

Kramer explained the 28E agreement between the District and the Maquoketa Valley Schoold District for use of the building across the street.   The School District is requesting a yearly donation of $250/$300. Kramer checked and our liability insurance rates would not be affected for the additional coverage.  Kramer made a motion to enter into a 28E agreement for use of the Maquoketa Valley administration building, Kray second.  Burger said the document needs to detail our District title and the School District should name us as additionally insured on their policy.  Leonard summarized that we won’t be able to use this conference room going forward and our choices for meetings rooms are either the dam building or the admin building across the street.  The administration building provides easier access, especially in the winter and the School District will be providing heating and cooling, etc.  Burger suggested we should do 30 minutes of attorney time to review the document.  Kramer also advised that she had the wall looked at to see if we could expand the main room and it is a load bearing wall so couldn’t take it out.  Kramer changed motion to enter into the 28E agreement with the Maquoketa Valley Schoold District with the change to our board’s formal name, add liability insurance  to both parties and ask for attorney review of the document, Kray second.  All ayes, motion passed.

Committee updates

Finance – nothing additional

Dam Construction – Colgan said the biggest question for him is when do we go out for bids on Phase II.  Three tasks need to be done by Lunda Construction before we go out to bid.  One – all of the inspection, demolition and refurbishing of the concrete of the existing powerhouse to the flood line needs to be completed; two – the required rock anchors need to be completed; three – rebuild the piers for the new gates.  All of those tasks are being worked and Lunda is being very thorough.  Colgan believes we will go out for bids for Phase II about Labor Day and work will start around Nov. 1, and Lunda should be able to pass water through the powerhouse by December 1, 2014.  Gifford asked what changed from our 7/24/2014 meeting when the board approved the bids to go out.  Colgan indicated Stanley Engineering still had to finalize a report with their recommendation raegarding the overlay concrete work.  Colgan said there is a recommendation to not do an overlay but to patch where necessary.  Lunda Construction did loose 3 weeks because of the heavy rain event and would not agree to a December 1 date without the required Stanley report. 

Legislative – The Lobbyists sent their monthly update report to all Trustees. Leonard said individuals will be organizing efforts for key legislators but it will not be considered offical action by the board. 

Property Management – Burrington Group and Leonard have been working with the leadership team at the Rocky Nook and they have received the approved design of the water mains and where they are to be placed.  There is not an exact start date yet but will be coming now that this item is detailed.  Some property owners on the upside of the dam are planning to construct sea walls and have asked to utilize the boat ramp there. Leonard has handled each request and asked them to be careful with our adjoining properties.

There being no public comment, Davidson made motion to adjourn, Burger second.  All ayes, motion passed and meeting adjourned at 8:16 pm.