Trustee Agenda – Thursday, June 17, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, June 17, 2021

5:30 p.m.

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on the District taking ownership of Injun Joe
  7. Consideration and possible action to allow the Property Committee to seek proposals for a walk-way for the portage area
  8. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  9. Public Comment
  10. Adjourn

Unofficial Minutes – Thursday, May 20, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, May 20, 2021

5:30 pm

Lake Office – South side of Dam

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Jasper, Althoff and Herman. Burger and Scherrman, were present via Zoom.

Absent: Staebell

Visitors: Laurie Kramer, Andrew Judd, Dan Reyner, Randy Rattenborg and Ed Schmidt

Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard, second by Jasper to approve agenda with additional item regarding Three Rivers contract. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $7,827.11 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, property insurance and audit expense. Motion by Scherrman, second by Burger to approve payments. All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of $22,203.46 from Delaware County. Expenditures for April were $158,561.49 ending April at $2,011,692.99. The Debt Service Fund had revenues of $28,327.67 from Delaware County and expenditures of $237,082.80 ending April at $92,393.94. The Dam Improvement Fund had no new revenues and no expenditures ending April with a $40,000.00 balance. A motion was made by Leonard to receive and file the April financial report. Burger seconded the motion. Motion carried.

Andrew Judd from HDR was present to discuss a quote from his company for the required 5-year dam inspection. He noted that the Lake Delhi Dam is listed as a “moderate hazard/major structure” dam. Iowa Code requires dams to be inspection annually which in the past has been done by Stanley Engineering. Because Stanley is no longer doing dam inspection, Judd was contacted because of his past employment with Stanley and his background with the construction of the Lake Delhi Dam. His proposal includes data and collection review, a walk through inspection of the dam and a report of his findings. The cost would be approximately $17,870. The timeline on the inspection is mid-summer with an eight-week timeframe for the final report. Burger made the motion to approve entering into a contract with HDR for the five-year inspection at an estimated cost of $17,500. He included in his motion to approve President Herman to review and sign the contract. Leonard seconded the motion. All ayes. Motion carried.

The Board also discussed with Mr. Judd the abilities of his firm to provide dredging proposals. Mr. Judd said his company would review any previous data done by Stanley and provide the District with proposed dredge designs, suggestions on sediment management as well as thoughts on dredge disposal. Their company does not do the dredging itself. Leonard asked Mr. Judd to review the Stanley documents once they are provided to him to get a better understanding of what is needed at Lake Delhi so that the Trustees can discuss in more detail with him at a later date. Jasper suggested Mr. Judd view the dredge site and other areas when he is here for the dam inspection. Leonard asked Mr. Judd if the District should conduct another lidar test since the last one was done just before the lake came back. His suggestion is that once the District makes the decision to do a dredge project, a lidar test would be helpful information for bidders. He also stated the testing would not need to be done over the entire lake bed but just in the areas of concern. Mr. stated he would send out the terms and conditions of the contract to do the five-year inspection within the next week so the inspection date could be scheduled.

Dan Reyner from the LDRA was present to discuss the beach cleaning equipment that was purchased to do beach clean-up. He noted that the LDRA has run several passes with the equipment and they are very pleased with the results. They have purchased the equipment including shipping and rental for $13,564.87. The District paid $1,500.00 for the cost of the rental. Several questions were raised regarding ownership of the equipment, maintenance, insurance, storage, etc. It was suggested that the Beach Committee get together to review these issues. Burger made a motion to do a 50/50 cost share for the balance which is $6,032.44. Scherrman seconded the motion. There was more discussion of issues regarding insurance, run-off at Lost Beach, etc. that will also be addressed by the Beach Committee. Herman asked for a vote. All ayes. Motion passed.

The next agenda item was the storage shed that has been placed at Lost Beach.   Leonard made the motion to allow the storage shed to remain on the beach for this year of help the fundraising efforts of the LDRA. Burger seconded the motion.   There was additional discussion regarding a more permanent structure being placed in the area next summer. With no other comment, a vote was taken. All ayes. Motion carried.

A motion was made by Leonard, seconded by Burger to approve the FY20 compilation report by Hunt and Associates. All ayes. Motion carried.

The Board considered a motion to pass a resolution to transfer $10,000 into the Dam Inprovement Fund. Motion by Burger, second by Scherrman. All ayes. Motion carried.

The Board discussed the lease agreement with Delhi Boats that needs formal approval. Scherrman made the motion to approve the lease agreement with the additions outlined by Herman. Althoff seconded the motion. All ayes. Motion carried.

The next agenda item was regarding fencing around the Injun Joe property separating Injun Joe from the other property owner. Herman, Burger, Scherrman and Staebell visited the area with the property owner and felt a fence was not necessary for the area.   Burger suggested some signage at a later date. After more discussion, Leonard made a motion to not fence the area around Injun Joe and assuming ownership of that property upon confirmation that the developed properties in that area are in the taxing district.   No second, motion dies. Leonard made a motion to table approving ownership until more information is made available regarding whether the developed property will be in the taxing district. Burger seconded the motion. All ayes except Herman voted no. Motion carried.

The Board discussed a possible agreement with J & M Displays to provide the annual fireworks for the lake on August 14, 2021. Leonard provided Kramer with the paperwork to be signed if the Board approved using J & M again this year.   It was noted that the LDRA will prepay the $10,000 to get the appropriate discount. A motion was made by Leonard, seconded by Scherrman to approve the multi-year contract with J & M Displays. All ayes. Motion carried.

Rattenborg provided the Board with a quote from Kistler to relocate the overhead hoist to ground level. The quote is for $48,188.73. Rattenborg noted that to do the annual inspection of the hoist costs approximately $2,500 currently. Leonard made the motion to accept the quote from Kistler, seconded by Burger noting costs will only continue to escalate if nothing is done. Herman asked for a vote. All ayes. Motion carried.

The Board concerned an agenda item to agree to obtain bids for a walkway on the portage area on the south side of the dam. Both Althoff and Burger noted that they had to use the portage to obtain water samples and viewed it as unsafe because parts are washing away and other areas are a hazard because of the large rock. Leonard made a motion to have Althoff and Burger take the lead to obtain bids and design for the project. All ayes. Motion carried.

Althoff presented the Board with cost information to do a Zoom set-up at the Scada Office. Cost for the equipment would run around $2,300 with an additional fee for a Zoom account. Scherrman made a motion to approve the purchases as noted not to exceed $3,000. Leonard seconded the motion. All ayes. Motion carried.

Burger made a motion to enter into an energy contract with Three Rivers FS.   The base price for LP is $1.30/gallon. The price will be locked in from September 1, 2021 through March 31, 2022 and covers up to 2,150 gallon. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Burger noted that he and Kramer tested the seven sites at the lake last Tuesday. The water tests were then taken to the Fish Hatchery for testing. Leonard noted that the executive committee for water quality continues to meet every single month. They received a grant from the DNR to create a water management plan that will include water quality, siltation, etc.

Community Quality of Life – Leonard mentioned that our lobbyists are working for monies from an Impoundment Fund. They hope to have a bill signed in the next few weeks. Leonard noted that these funds require a 50/50 match. The plan is to have the lobbyists present at the next meeting to discuss further.

Property Assets and Dam – Herman and Burger will meeting with the guy donating the countertop at the Scada Office. Herman noted Welter’s will be delivering filing cabinets in the next week. Scherrman noted that he has been working with Shawn Reth to keep up with the lawn maintenance. Rattenborg noted that any trees on the embankment need to be removed.

Financial/Budget – No update

Public Comment – None

A motion to adjourn was made by Burger, second by Althoff. Motion carried. Meeting adjourned at 7:40 p.m.

 

 

 

 

 

Minutes – Thursday, April 15, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 15, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Jasper, Burger, Scherrman, Staebell, Althoff and Herman were present via Zoom.

Absent: None

Visitors: Laurie Kramer, Dan Reyner, Eric Strief, Crystal Hanzelka, John Mack and Randy Rattenborg via Zoom

 

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Burger, second by Jasper. Motion carried.

Claims were presented for payment in the amount of $7,192.37 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, and gate repair. Motion by Althoff, second by Scherrman to approve payments. All ayes. Motion carried.

Claims were presented for the Debt Service Fund for principal and interest due on the GO Bond as of June 1, 2021. The principal amount is for $185,000.00 and the interest due is $52,082.80. Burger made a motion to approve, seconded by Jasper. All ayes. Motion carried.

March financial reports were presented. The General Fund had revenues of $135,550.76 from Delaware County. Expenditures for March were $13,385.88 ending March at $2,148,212.91. The Debt Service Fund had revenues of $182,323.46 from Delaware County with no expenditures ending March at $301,149.07. The Dam Improvement Fund had no new revenues and no expenditures ending March with a $40,000.00 balance. A motion was made by Burger to receive and file the March financial report. Staebell seconded the motion. Motion carried.

The Board considered a request for a donation to the LDRA for assistance with their dredge debt. The payment is for interest only in the amount of $149,865.00.   Staebell made a motion to approve payment and Burger seconded the motion. Reyner reported that the balance of the dredge debt is $1,149,995. With no further discussion, a vote was taken. All ayes. Motion carried.

 

The Board reviewed resolution #4.15.21 to approve the Delaware County Auditor to conduct the regular trustee election in July, 2021. The resolution asks for a hand-count vote. A motion was made by Leonard, second by Staebell to approve the resolution.    All members voted aye. Motion carried.

A motion was made by Staebell, second by Leonard to table any action on the Conservation Easement at the dredge site until more information is available. All ayes. Motion carried.

The next agenda item was to review a written lease agreement with Delhi Boats that was discussed last month. A motion was made by Leonard, second by Staebell to keeping the project moving forward but table approval until the May meeting with all terms as necessary. All ayes. Motion carried.

Randy Rattenborg from Burrington Group was present to discuss their contract with the Trustees for dam operations. He is requesting the board to review their contract sometime in September or October. He also reviewed with the board what their company does regarding dam operations. A motion was made by Staebell, second by Scherrman for Rattenborg to bring a contract to the September meeting for review. All ayes. Motion carried.

Leonard stated he is still waiting on final quotes for the Wall of Recognition adding he’s been having trouble getting information from the contractor. A motion to table until further notice was made by Leonard. Staebell seconded the motion. All ayes. Motion carried.

Randy Rattenborg presented the board with information regarding the 5-year inspection of the dam. Bill Holman, who was the engineer for Stanley Consultants at the time of the dam construction is no longer with the company. Andrew Judd who was also involved in the project is now working for a company called HDR which is based in Minnesota. Randy has been in contact with Andrew Judd to see if he would have an interest in doing the 5-year inspection. Judd said he would be interested and noted is often in Iowa for other projects. A motion was made by Leonard, seconded by Staebell to request a proposal from Judd for the 5-year inspection. All ayes. Motion carried.

The board discussed purchasing a subscription to Zoom for their board meetings along with a TV and remote to be able to view the meetings at the Scada Office. Burger made a motion to put Althoff in charge of purchasing said equipment/subscription at a cost not to exceed $2,000. Staebell seconded the motion. All ayes. Motion carried.

A motion was made by Staebell, seconded by Leonard to send a letter to Stanley Consultants requesting them to provide all of the Lake Delhi dam documentation to Burrington Group. All ayes. Motion carried.

The board spent quite a bit of time discussing a proposal from the LDRA for a sand cleaning machine. Eric Strief was present to discuss several options on the type of equipment that could work for the lake beaches at different costs. One of the things the LDRA is looking for from the Trustees is an agreement to take care of maintenance and storage of said equipment if something was purchased. After more discussion, a motion was made by Burger, second by Staebell to provide $1,500 to the LDRA to bring in a Sand Man to test on a trial basis. The LDRA would pay for the shipping costs. A decision about cost share would come at a later meeting. Eric Strief said he would coordinate storage of the unit. All ayes. Motion carried.

The next agenda item was regarding wiring from the PLC to the gates at the dam. Rattenborg said he had been in contact with Price Electric but was still waiting on a quote. A motion was made by Leonard, second by Scherrman to authorize Rattenborg to secure a quote for no more than $5,000 to get the issue resolved. All ayes. Motion carried.

Water Quality – No Update

Community Quality of Life – Leonard gave a brief update from the lobbyists. They are working on several funding packages that would be of benefit to the District.

Property Assets and Dam – It was noted that contact needed to be made with Mitch Stender to see if he still planned to offer mowing services and beach cleanup. Burger said he would look into it. Burger also mentioned that he is still in discussion with the guy who offered a countertop for the Scada Office and will get with him to see when it will be installed. Rattenborg noted that there have been issues with the diesel generator at the dam. It errors out on occasion but he plans to visit with 3E Engineering who does the annual inspection to resolve the problem. He also mentioned there have been some issues with the overhead hoist. He noted that there had been discussions last year about getting the control panels down from the hoist for better access. That will be expensive. Another issue with the overhead hoist is that there’s no backup. If it’s not working a crane would have to be brought in and it will be a difficult job because of the working area. Herman asked Rattenborg to come back next month with more information regarding costs.

Financial/Budget – No update

Leonard noted that the board members need to visit the Cedar Cove site along with the dredge site and the former Injun Joe site so the new members can gain some familiarity with the areas and requests that have been made. Herman suggested that a time be scheduled a time before the next meeting to get together.

Public Comment – John Mack asked the board if they had received any comments about the high assessments that were received by the lake residents. He’s wondering what kind of action could be taken with the county to have the assessments addressed. Herman suggested looking at tax rates and comparable sales data. Scherrman suggested John go in and do a formal review and noted the values in his area have gone up especially land values.

A motion to adjourn was made by Staebell, second by Leonard. Motion carried. Meeting adjourned at 6:45 p.m.

 

 

 

 

 

Minutes – March 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 18, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:32 pm by President Herman.

Present: Leonard, Jasper, Burger, Schermann and Herman were present via Zoom.

Absent: Staebell and Althoff

Visitors: Laurie Kramer, Dan Reyner, Ed Schmidt, Dakota Drish, Nancy Harbach, Bob Phillips and Randy Rattenborg via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Scherrman. Motion carried.

Motion to approve the minutes of the previous meeting was made by Burger, second by Scherrman. Motion carried.

 

Claims were presented for payment in the amount of $13,377.02 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, lobbyist expense, snow removal, Scada office remodel, dam supplies and LP gas. A motion was made by Jasper to accept the claims as presented. Seconded by Burger. Motion carried.

 

February financial reports were presented. The General Fund had revenues of $10,489.65 from Delaware County. Expenditures for February were $7,656.31 ending February at $2,026,039.17. The Debt Service Fund had revenues of $12,013.32 from Delaware County with no expenditures ending February at $118,825.61. The Dam Improvement Fund had no new revenues and no expenditures ending February with a $40,000.00 balance. A motion was made by Scherrman to receive and file the February financial report. Leonard seconded the motion. Motion carried.

The Board reviewed a resolution to approve a supplemental debt service levy in fiscal year 2021/2022 for the payment of principal and interest on GENERAL OBLIGATION REFUNDING BONDS, SERIES 2017.   Burger noted that the supplemental levy was approved at the budget hearing. Carla Becker asked for a resolution to keep on file noting we are freezing the levy on the debt service. Burger made a motion to approve the resolution. Leonard seconded the motion. All members voted aye. Motion carried.

Herman reviewed the proposed Conservation Easement for the Dredge Site. The easement pertains to about ½ of the dredge site.   An archeological study was done several years ago but not before some of the earth in the area was disturbed. FEMA noted that there were areas that contained potential artifacts and requested the easement to protect the remaining area. The easement agrees to allow the state archeologist department to review the area and requires the District to maintain the area.  Also included in the easement agreement is the restriction of activity on the property, maintenance of the property by control weeds/bush and large trees and shift the mowed trail placement. The easement prohibits disturbance of existing ground surface, construction of any buildings/structures, dumping of trash or unsightly material, use of motorized vehicles in the area. It requires signage denoting the “sensitive area”. Leonard made a motion to allow Herman to continue to work with all parties involved and bring the proposed easement back to the Board for approval at the next meeting. Scherrman seconded the motion. All ayes. Motion carried. Leonard suggested a visit to the site would be helpful before the next meeting.

The next agenda item was to review and approve a written lease agreement with Delhi Boats. A motion was made by Leonard, second by Burger to table approval until the April meeting with all terms as necessary. Motion carried.

The Board discussed the Cedar Cove dredge project that was done in 2016. Herman noted the last discussion of the project was in October of 2017. During that meeting there was discussion of different concerns the board members had with the project. The motion made at that meeting was “for payment of $40,000 once the easement is approved. Language allowing for the insertion of a two foot concrete barrier to be added to the sediment trap was recommended to Herman for addition to the easement negotiations.” The motion passed 4-3. Havertape, Gifford, Leonard and Kramer voted yes. Burger, Staebell and Herman voted no. An approved easement was never received until just recently. Herman noted that Al Boge has since signed an easement agreement. However, the agreement he signed does not include the language regarding the concrete barrier that was approved by the Board. Leonard suggested that the Board visit the site to see if it’s working like it should and is the 2’ of concrete still needed.  Leonard made a motion to table action to allow board members to visit the site and confirm that it’s working as designed. Burger seconded the motion. Reyner asked to provide additional background of the project. The original estimate to construct the basin was $100K. The Trustees said it was too much money.   Chad Kelly worked with the DNR and came back with a new design. There was a concern about how much the residents in the cove would contribute to the project. Reyner noted that all but two property owners paid into the project. He also reported that Chad Kelly did dredging on his property to take the level of the water from 6” to 3’. Other people in the area moved dirt in and around their area at their own expense. Herman asked if he could get a copy of the DNR permit for the project. Jasper expressed concern about the length of time that has transpired since the project was completed. After more discussion, the Board was asked to vote on the motion. All ayes to table until next month. Motion carried.

Leonard is still waiting on final quotes for the Wall of Recognition and made a motion to table until next month. Burger seconded the motion. Motion carried.

Kramer said she’d been in contact with Burrington Group regarding a proposal from Vessco, Inc. for work on Gate 3. Jason Wenger from Burrington Group would like the Board to take action on the request to have Vessco come down to work on the gate. The gentlemen from Vessco previously worked for Rotork and is familiar with the gate setup. His proposal is for $740 if the issue is not in the board. If there is an issue with the board, the cost could increase by about $400. Burrington Group would like to have this looked at yet this spring. Leonard made a motion to approve. Seconded by Jasper. Herman made the comment that this work clearly needs to be done. Burger asked if we have a service contract with Rotork. Herman said he needed to ask that question of Randy Rattenborg. Leonard amended his motion to give Herman the authority to move forward with the gate repair after checking on a possible warranty with Rotork. Jasper seconded the amended budget. All ayes. Motion carried.

Water Quality – No Update

Community Quality of Life – No update

Property Assets and Dam – Scada office needs cleaning. File cabinets and ceiling fans need to be purchased. Burger is checking into countertops for the sink.

Financial/Budget – No update

Public Comment – Dan Reyner mentioned that the LDRA has funds collect to help purchase a beach cleaning machine. Concerns are storage of the equipment and maintenance. The LDRA is asking the Board to contribute to the cost. Herman asked for more information regarding the equipment to review next month. Reyner also mentioned the LDRA was looking at a building to be located at Lost Beach for t-shirt sales, etc.

A motion to adjourn was made by Leonard, second by Burger. Motion carried. Meeting adjourned at 6:45 p.m.

 

 

 

 

 

Minutes – Thursday, March 11, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 11, 2021

5:30 pm

Delhi Fire Station/Zoom Meeting

Delhi, IA 52223

 

The special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Althoff, Jasper, Burger, Staebell, Scherrman and Herman were present via Zoom.

Absent: None

Visitors: Laurie Kramer and Randy Rattenborg via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard, second by Jasper. Motion carried.

Herman opened the public hearing to for the FY22 Budget. There’s being no public comments, the hearing was closed. Burger noted that the finance committee is recommending freezing the debt service levy rate at 5.43804. Motion by Leonard, second by Burger to approve the proposed FY22 budget. Motion carried.

Leonard spoke to the Board about approve a letter of support to the Delaware County Supervisors for a new bridge to be built east of the new dam. Leonard said he would be happy to draft said letter for Herman to sign. There was some discussion as to way a bridge in that area is vital to our community. Leonard made the motion to approve, Althoff seconded. Motion carried.

Other topics discussed without action included:

  1. The conservation easement provided by Dan Reyner in the Cedar Cove area.
  2. The Wall of Recognition timeline and cost
  3. The dam gate #3 and potential upgrade

A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:08 p.m.

 

 

 

 

 

Trustee Agenda – Thursday, March 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 18, 2021

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5:30 p.m.

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Resolution approving supplemental debt service levy in fiscal year 2021-2022 for the payment of principal and interest on GENERAL OBLIGATION REFUNDING BONDS, SERIES 2017”
  7. Review proposed Conservation Easement at Dredge Site and authorize Doug Herman to proceed with negotiations
  1. Review and Approve Written Lease Agreement with Delhi Boats/Jeremy Klima
  1. Review and Discuss Cedar Cove dredge project background
  1. Consideration and possible action on approval for proposed Wall of Recognition
  1. Consideration and possible action on proposal from Vessco, Inc. for work on Gate 3
  1. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  2. Public Comment

Adjourn

Trustee Public Hearing – Thursday, March 11, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 11, 2021

5:30 p.m.

Delhi Fire Station

Delhi, IA

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  1. Call to Order
  2. Approve Agenda
  3. Open Public Hearing for FY 2021/2022 Budget
  4. Close Public Hearing
  5. Consideration and possible action on FY 2021/2022 Budget
  6. Consideration and possible action on a letter of support to Delaware County for a new bridge
  7. Public Comment
  8. Adjourn

 

Minutes – February 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 18, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Althoff, Jasper, Burger, Staebell and Herman were present via Zoom.

Absent: Scherrman

Visitors: Laurie Kramer and Randy Rattenborg via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Althoff. Motion carried.

Motion to approve the minutes of the previous meeting was made by Staebell, second by Jasper. Motion carried.

Claims were presented for payment in the amount of $7,491.25 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, lobbyist expense, Scada office equipment and LP gas. A motion was made by Burger to accept the claims as presented. Seconded by Staebell. Motion carried.

January financial reports were presented. The General Fund had revenues of $4,497.97 from Delaware County. Expenditures for January were $34,487.98 ending January at $2,023,205.83. The Debt Service Fund had revenues of $3,789.56 from Delaware County with no expenditures ending January at $106,812.29. The Dam Improvement Fund had no new revenues and no expenditures ending January with a $40,000.00 balance. A motion was made by Leonard to receive and file the January financial report. Althoff seconded the motion. Motion carried.

The Board reviewed the proposed budget for FY21. After some discussion, Burger made a motion to freeze the Debt Service levy rate at 5.43803 and requested a resolution for approval. Leonard seconded the motion. It was noted that the public hearing for the proposed budget is set for Thursday, March 11, 2021. It will be held at the Delhi Fire Station beginning at 5:30 p.m. Motion carried.

Water Quality – Leonard reminded the Board of the survey that was sent out to Lake Delhi residents regarding water quality at the lake and the importance of completing it to help address the needs at the lake.

 

Community Quality of Life – No update

Property Assets and Dam – Kramer noted the five-year inspection of the dam is coming up this summer. Herman stated he would have the lease for Jeremy Klima finished within the week.

Financial/Budget – No update

Public Comment: None

A motion to adjourn was made by Staebell, second by Leonard. Motion carried. Meeting adjourned at 5:55 p.m.

 

 

 

 

 

Trustee Agenda – Thursday, February 18, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 18, 2021

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5:30 p.m.

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Review the FY 2021/2022 proposed budget
  7. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  8. Public Comment
  9. Adjourn

 

Minutes – January 26, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, January 26, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Althoff, Jasper, Scherrman, Burger, Staebell and Herman were present via Zoom.

Absent: None

Visitors: Laurie Kramer and Jeremy Klima via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell, Motion carried unanimously.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Althoff, Motion carried unanimously.

Claims were presented for payment in the amount of $34,487.98 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, Scada office repairs and security cameras and LP gas. A motion was made to accept the claims as presented by Staebell, Second by Leonard, Motion carried unanimously.

December financial reports were presented. The General Fund had revenues of $4,088.12 from Delaware County. Expenditures for December were $84,390.81 ending December at $2,053,195.84. The Debt Service Fund had revenues of $2,746.41 from Delaware County with no expenditures ending December at $103,022.73. The Dam Improvement Fund had no new revenues and no expenditures ending December with a $40,000.00 balance. A motion was made to receive and file the December financial report by Staebell, second by  Scherrman, Motion carried unanimously.

The Board considered approval of a public hearing for the FY22 budget. A motion was made to hold the public hearing on Thursday, March 11, 2021 at 5:30 p.m. by Jasper, second by Staebell, Motion carried unanimously. The location of the meeting will be at the Delhi Fire Station.

Leonard presented the Board with a request regarding water quality testing at the lake. He requested that the Board consider approving eleven testing sites along the river. The cost for each test is $18.00. Testing will be done three times this summer which would equate to a total cost of $594.00. He also noted that the DNR is providing funding for the next 1.5 years to help manage the watershed concerns. The cost to the MRWQA would be approximately $20,000. Staebell asked if this would raise the amount the District would be asked to provide annually. Leonard stated that that was a possibility but at this time it’s not a concern. He noted actual dates for the testing will be coming at a later date. A motion was made to approve payment for the testing to be done at eleven locations as presented by the MRWQA by Leonard, second by Burger, Motion carried unanimously.

The Board discussed the request from Delhi Boats LLC to lease the boat ramp access on the south side of the dam.   Staebell was asked to address the original proposal. The proposal includes allowing for the parking of the barge on the side of the ramp and having use of the Rocky Nook area for staging materials or equipment at a cost of $7,500 annually. Klima would also provide a weekly sweep of the spillway to keep control of the debris. Leonard asked Klima the extent that he would be able to deal with the dam debris.   Klima said he has a skid loader that can lift 7000#. He would remove debris from the barge and take to the top of the hill to burn. Jasper expressed concern that he’d been approached by folks on the lake with concerns that the ramp would not be accessible if the District leased the ramp. Burger also noted he’d been contacted by folks on the lake with the same concerns. He said he favored leaving it as is so that it is available for use by the public.   Burger also expressed concern that the barge has been left in front of the ramp on occasion and that is a safety concern. After additional discussion, Staebell made a motion to lease the ramp to Klima for $7,500 to have access to the shoreline at the Rocky Nook and the flat area to park his barge and also allow him use of the old Rocky Nook area for temporary storage of items. Staebell stated this would also included weekly cleanup of the spillway. The term of the lease would be for one year. Leonard seconded the motion noting that easement rights are protected and that the portage area would remain available.  Leonard expressed concern that cleanup inside of the bouys would be a safety issue. Klima said he could provide liability insurance and said he had no concerns about safety regarding debris removal. Burger asked to have the cleanup be a separate issue. Leonard asked Staebell to amend his motion to exclude the cleanup requirement. Staebell agreed. The motion, as voluntarily amended, to enter into a one year lease with Delhi Boats LLC for $7,500 that would allow him use of the Rocky Nook frontage to park his barge and the flat area for temporary storage of items, the lease to commence on March 1, 2021 and include language that if there are issues with the ramp being blocked that the lease could be terminated with a notice of 30 days, by Staebell, seconded by Leonard, Motion carried. (Staebell, Leonard, Herman and Jasper voting yes; Burger, Althoff and Scherrman voting no.)

Schermann presented a proposal from Lance Nemmers to paint the inside of the Scada office that would include the ceiling, walls and trim. He noted that on his last visit some of the plaster work had not been complete and would need to be finished before painting could begin. The cost of the proposal is $1,500 which does not include materials. The project should span over two weekends. A motion to approve contracting with Nemmers to paint the office was made by Scherrman, second by Jasper, Motion carried unanimously.

Water Quality – No further update

Community Quality of Life – No update

Property Assets and Dam – No update

Financial/Budget – Herman noted that Burger, Althoff and he met with Laurie to review the budget for FY21. More information will be provided in February.

Public Comment: None

A motion to adjourn was made by Leonard, second by Staebell, Motion carried unanimously. Meeting adjourned at 6:39 p.m.