The Combined Lake Delhi Recreational Facility and Water Quality District
Wednesday, August 17, 2022
Lake Delhi Office
Delhi, IA 52223
The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.
Present: Burger, Althoff, Thompson, Scherrman and Leonard. Staebell by Zoom
Visitors: Laurie Kramer, Ed Schmidt, Randy Rattenborg and Mandy Bieber
Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman. seconded by Staebell to approve the agenda. All ayes. Motion carried.
A motion was made by Leonard, second by Staebell to keep the same officers for the 2022/2023 year. Burger is President, Althoff is Vice-President and Scherrman is Secretary. All ayes. Motion carried.
It was noted that the newly elected board members, Joe Scherrman and Joel Althoff, were sworn in prior to tonight’s meeting.
Leonard asked to have Andrew Judd from HDR Engineering speak to the Trustees regarding the work that is being done regarding the dredge site. Judd spoke regarding the scope of work that’s been done and that the District will need to work with him to frame out the net steps regarding analysis of the dredge site. The recent testing of materials uncovered issues that won’t allow the District to pursue the originally intended project. What Judd is suggesting is that the Trustees look at short term options which includes a sediment trap along with long term options regarding dredging and what areas on the lake will need attention. Judd explained that this project has a lot of different components that are inter-related. This includes deciding on the size of the sediment trap and the area to be tested as the scope of the area will determine the cost. Judd also spoke regarding the issue regarding the disposal of materials. He said he would be evaluating a variety of options for the Trustees to review which includes cost, long term usage, operations & maintenance of the area and the timeline for completion. The third thing Judd talk about was the need to confirm a regulatory path moving forward and to be able to establish that it is possible to get the work permitted. Judd discussed several tasks that will needed going forward. One is project management which includes managing the schedule of the project along with the budget. It also includes a site visit with a contractor. Both Judd and Staebell noted that Brennan is the contractor that will be coming to do a site visit. Burger noted that any other contract work needed would require going out for bid. Judd also talked about hydraulic analysis which will be used to evaluate and develop potential dredge sites. He spoke of the possibility of taking material off-site or taking to a quarry. Staebell asked if there’s still a possibility of using the existing dredge site would it be more cost effective. Judd that it could still be quite expensive and that’s why there’s a need to explore other alternatives. Another factor with regard to the project will be conducting soil sampling to determine what the spoils could be used for. He sited a potential agriculture use depending on the studies. The last item was regarding regulatory review. This process will review the various sediment site options and the water discharge with each site. This will need to be studied to know if any permitting will be required for the discharge. HDR will provide the District with a single document with all the studies and a recommended path forward. Leonard asked Judd for a timeline and anticipated cost. He said the soil testing should take around six weeks and the total project will take around twelve weeks. There was a discussion regarding the timing of the site visit with Brennan and when that should take place. Leonard made a motion to approve up to $135,300 for the project with the understanding that parts of the project may be re-evaluated if the needs change. Staebell seconded the motion. Burger noted that this work is necessary for future dredge work but with the understanding that any dredge projects will need to go out for bond approval. Burger also asked if the grant monies that were received could be used for this expense. Leonard said he thought some of the money could come from the grant but he is not certain as to the actual amount. With no other discussion, Burger asked for a vote. All ayes. Motion carried.
A motion to approve minutes from previous meetings was made by Althoff, seconded by Leonard. All ayes. Motion carried.
The Board reviewed claims from the General Fund as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP tank rent, legal services and internet expense. Claims totaled $7,712.77. A motion was made by Leonard, second by Staebell. All ayes. Motion carried.
July financial reports were presented. The General Fund had revenues of $1,310.87 from Delaware County. Expenditures for July were $23,414.37 ending July at $1,997,873.25. The Debt Service Fund had revenues of $35.46 from Delaware County with no expenditures ending July at $190,674.69. The Dam Improvement Fund had no revenues and no expenditures ending July with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $164.72 and with no expenditures ending July with a balance of $371,877.40. A motion was made by Leonard to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.
Althoff provided information regarding the temperature and humidity issues in the powerhouse. After discussing the issues with Pat Colgan, Althoff and Rattenborg recommend purchasing temperature sensors to establish a baseline of what the current conditions are and this will provide the needed information to control the humidity in the future. The cost for four sensors is $1,119. Staebell motioned to purchase all four sensors and have Althoff do the installation. Leonard seconded the motion. All ayes with the exception of Althoff who abstained. Motion carried.
Discussion was held on the committee appointments for 2022/2023. A motion was made by Leonard, second by Thompson to table until next month’s meeting. All ayes. Motion carried.
Water Quality – No new update
Community Events – Leonard thanked Ed Schmidt and Pat Dede for allowing the fireworks to be shot from their property again this year.
Operations & Maintenance – Leonard asked if there was a plan in action for rip-rap work at Lost Beach. Rich Hughes has been asked for an estimate to do the work. Thompson stated that Jody Antrim has been contacted to work on the west side of Lost Beach. Leonard noted that if the cost for that project is under $5,000 the President and Vice-President have the authority to go ahead with a work order. Staebell asked who is in charge of the rock removal on Lost Beach and Thompson stated that there are volunteers who help with the cleanup. Burger suggested talking with the LDRA regarding bringing more sand back up on the beach.
Property Management – No new update
Budget & Finance – No new update
Legislative – No new update
Dredge – No new update
Wall of Recognition – No new update
Public Comment: Mandy Bieber from the Emergency Management Agency introduced herself as the new administrator for Delaware County. She asked for an updated contact list and Emergency Action Plan. She also has a dam safety coloring books that can be distributed to children on the lake if the Trustees are interested.
A motion to adjourn was made by Scherrman, second by Leonard. Motion carried. Meeting adjourned at 6:08 p.m.