The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 17, 2024

5:00 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was held via Zoom and called to order at 5:04 pm by President Althoff.

Present: Burger, Leonard, Thompson, Althoff, Staebell, Beals, and Scherrman.

Visitors: Pat Colgan, Randy Rattenborg, and Ed Schmidt.

Support Staff: Laurie Kramer, and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Staebell to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Burger, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, and expenses related to Impoundment Grants. Claims totaled $64,324.15 from the General Fund. Claims charged to Impoundment Fund #81005 relating to engineering services were in the amount of $40,697.00. Claims charged to Impoundment Grant #81006 for dam management services were in the amount of $$9,950.10. A motion was made by Leonard, seconded by Staebell to approval all claims. All ayes. Motion carried.

December financial reports were presented. The General Fund had revenues of property tax $2,652.94, interest of $10,255.23, and misc. revenue of $668.25, totaling $13,576.42. Expenditures for December were $5,703.01, ending December at $2,389,274.48. The Debt Service Fund had revenues of $6,247.03 from property tax and interest, and no expenditures, ending December at $497,725.42. The Dam Improvement Fund had no revenues and no expenditures ending December with a $70,000.00 balance. The Lake Improvement Fund had $1,149.63 in interest revenues and no expenditures, ending December with a balance of $311,974.62. The Grant #2 Fund had revenues of $1,479.34 and $668.25 in expenses, ending December with a balance of $392,264.67. A motion was made by Burger seconded by Scherrman to receive and file the December financial report. All ayes. Motion carried.

A motion to set Wednesday, March 13, 2024, 5:00 pm, as time and date for a public hearing to approve the FY 2024/2025 budget was made by Staebell, second by Burger. All ayes. Motion carried.

A motion to move forward with the permitting process for the dredge project, including providing a cash flow analysis to Trustees, was made by Leonard, seconded by Staebell. Leonard noted he intends to have a complete bid package for review in about ten days at which time he expects there will be a need for a special meeting. All ayes, Motion carried.

A motion to send a letter related to North Beach property contract holder and related party regarding ownership issues was made by Leonard, second by Scherrman. All ayes. Motion carried.

A motion to allow the Hartwick Husky’s Ski Club to host a winter party on Lost Beach on Saturday, January 27, 2024, 12-3 pm, and allowing a bonfire, was made by Schermann, second by Leonard. All ayes. Motion carried. No food or drink will be sold and clean-up will be taken care of by the club.

Committee Updates:

Water Quality – no report.

Community Events, Activities, and Wall of Recognition – Wall of Recognition proposals to be presented at next meeting.

Dam Operations & Property Management – Snow removal will be by Dan Kunde. Language is being amended in Grant 2. Leonard working with auditor and attorney to address 25′ shoreline conveyance to Lake Association.

Finance & Budget – Budget will be presented at next meeting.

Legislative – Submit expense requests for next 2-3 years to present to lobbyists for future grant funding.

Public Comment – none.

A motion to adjourn was made by Staebell, seconded by Thompson. All ayes. Motion carried. Meeting adjourned at 6:06 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 20, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Leonard, Thompson, Althoff, Staebell, and Scherrman.

Absent: Beals.

Visitors via Zoom: Randy Rattenborg and Ed Schmidt.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Staebell. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, clerical expense, lobbyist expense, copier expense, legal expense , bond fee, watershed donation and diesel fuel. Claims totaled $5.928.52 from the General Fund. A motion was made by Leonard, seconded by Burger to approval all claims. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of property tax $5,956.49, interest of $10,642.85, and ICAP grant of $1,000.00 totaling $17,599.34. Expenditures for November were $16,340.03, ending November at $2,381,401.07. The Debt Service Fund had revenues of $10,602.53 from property tax and interest with no expenditures, ending November at $491,478.39. The Dam Improvement Fund had no revenues and no expenditures ending November with a $70,000.00 balance. The Lake Improvement Fund had $1,183.17 in interest revenues and no expenditures, ending November with a balance of $310,824.99. The Grant #2 Fund had interest revenues of $1,720.92 and no expenditure, ending November with a balance of $391,453.58. A motion was made by Leonard seconded by Thompson to receive and file the November financial report. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard met with adjoining property owner to proposed dredge site. Will prepare resolution and may need special meeting to approve.

Community Events, Activities, and Wall of Recognition – Wall of Recognition has two interested parties preparing proposals for January time frame.

Dam Operations & Property Management – Working to amend Grant #2 to include additional items that are currently being discussed

Finance & Budget – January work session will be scheduled.

Legislative – Consider requesting future property transactions to include conveying 25′ back to Lake Association.

Public Comment – none.

A motion to adjourn was made by Staebell, second by Burger. All ayes. Motion carried. Meeting adjourned at 5:12 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 18, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Scherrman, Leonard, Thompson, Althoff; Staebell and Beals via Zoom.

Visitors: Randy Rattenborg, Ed Schmidt, Dan Reyner, and Chad and Melissa Kelly.

Support Staff via Zoom: Laurie Kramer and Lori Tucker.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund (81000) as presented. Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, grounds maintenance, dam repair (50%), site survey & catwalk (50%), dam electrical repairs (50%), software support, and storage rental. Claims totaled $71,109.95 from the General Fund. Claims from the DNR Grant #2 Fund (81006) included dam repair (50%), site survey & catwalk (50%) and dam electrical repairs (50%), totaling $60,544.74.   Claims from General Fund (81001) include principal and interest for bond payments, totaling $233,461.10. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of property tax $163,794.41, interest of $7,733.64, and miscellaneous revenues of $10,890.00, totaling $182,418.05. Expenditures for September were $7,116.48, ending September at $2,422.609.45. The Debt Service Fund had revenues of $223,864.58 from property tax and interest, and no expenditures, ending September at $668,349.04. The Dam Improvement Fund had no revenues and no expenditures ending September with a $70,000.00 balance. The Lake Improvement Fund had $1,028.38 in interest revenues and no expenditures, ending September with a balance of $308,625.05. The Grant #2 Fund had revenues of $450,000.00 and no expenditures, ending September with a balance of $450,000.00. A motion was made by Leonard, seconded by Burger to receive and file the September financial report. All ayes. Motion carried.

Motion by Burger, second by Leonard, to approve donation request from LDRA for assistance with the LDRA dredge debt. All ayes.

Discussion was held regarding the Cedar Grove Dredge Project. 2015 agreement and prior minutes were reviewed. Trustees will wait for attorney opinion regarding the easement.

Motion by Thompson, second by Leonard, to approve signing Scope of Work and Amendment 3 with HDR Engineering. Ayes: Althoff, Leonard, Thompson, Staebell, Beals, Schermann. Opposed: Burger. Motion carried.

Motion by Leonard, second by Burger, to approve committee memberships (Schermann to Legislative, Thompson to Dam Operations). All ayes. Motion carried.

Committee Updates:

Water Quality – Water trail members will be invited to Nov/Dec board meeting.

Community Events, Activities, and Wall of Recognition – Wall of Recognition Request for Proposals nearly complete. Hartwick Huskies will be proposing winter activities for approval.

Dam Operations & Property Management – A proposal was received from Lunda regarding actuators. It will be reviewed at a later date. The committee is working on amending grant #2 priorities. Scherrmann reported he’d been in contact China Kluesner regarding erosion control.

Finance & Budget – No report.

Legislative – No report

Public Comment – none.

A motion to adjourn was made by Burger, second by Leonard. All ayes. Motion carried. Meeting adjourned at 6:19 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 20, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Althoff.

Present,: Burger, Scherrman, Beals, Leonard, Thompson, and Althoff. Staebell arrived at 6:10 pm.

Visitors: Pat Colgan, Randy Rattenborg, and Ben Pasker.

Support Staff via Zoom: Laurie Kramer, and Lori Tucker.

Visitor via Zoom: Ed Schmidt, Doug Herman.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Burger to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Beals. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, engineering expense, legal expense, grounds maintenance, and MRWMA commitment. Claims totaled $7,125.99 from the General Fund. A motion was made by Leonard, seconded by Thompson to approval all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of property tax $63,792.03 and interest of $7,889.41, totaling $71,681.44. Expenditures for August were $8,194.11, ending August at $2,247,307.88. The Debt Service Fund had revenues of $87,905.00 from property tax and interest, and no expenditures, ending August at $444,484.46. The Dam Improvement Fund had no revenues and no expenditures ending August with a $70,000.00 balance. The Lake Improvement Fund had $1,162.54 in interest revenues and no expenditures, ending August with a balance of $307,596.67. A motion was made by Leonard, second by Scherrman to receive and file the August financial report. All ayes. Motion carried.

Motion by Leonard, second by Thompson, to table action regarding the Cedar Grove Dredge Project and invite parties involved to next meeting to review agreement, prior minutes, and to clarify current request.   All ayes. Motion carried.

Motion by Leonard, second by Thompson to approve amended agreement with HDR Engineering. All ayes. Motion carried.

Motion by Burger, second by Thompson to receive and file 2023 rates from Munson Electric. All ayes. Motion carried.

Motion by Thompson, second by Beals, to approve Leonard signing DNR letter requesting a revision to the original SFY22 On-Stream Impoundment Restoration Fund Grant Agreement. All ayes.

Motion by Leonard, second by Burger, to table approving catwalk design and requesting quotes in order to look further into grant qualifications and obtaining a full quote for all actuators. All ayes.

Motion by Leonard, second by Thompson, to table action regarding erosion at Lost Beach pending opinion from Delaware Co. Farm Service Agency representative. All ayes.

Motion by Burger, second by Leonard, to table purchase of actuator equipment. All ayes.

Motion to table action on Rocky Nook Association dock configuration by Scherrman was rescinded. Motion by Thompson, second by Scherrman, to approve request from Rocky Nook Association to change dock configuration pending DNR and Association are in legal consort and willing to incur legal fees by our attorney. All ayes.

Motion by Staebell, second by Burger to approve the following 2023-2024 committee appointments:

Water Quality, Sediment Control, Dredge       Leonard         Staebell          Thompson

Community Events, Activities, Wall of Recognition        Leonard      Scherrman      Beals

Property and Dam Management         Althoff      Burger      Scherrman

Finance, Budget         Althoff        Burger         Staebell

Legislative        Leonard      Beals

Committee Updates: Motion to table by Staebell, second by Beals. Motion carried.

Pat Colgan – Gave an update on the operational manual and procedures

Ben Pasker – Asked a question about the wicket gates leaking. Colgan spoke to the issue

A motion to adjourn was made by Burger, second by Staebell. All ayes. Motion carried. Meeting adjourned at 7:00 p.m.