Work Session – Saturday, April 7, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Board of Trustees Work Session

Saturday, April 7, 2018

11:30 a.m.

South Side of Dam

 

A work session was called to order by President Leonard at 11:35 a.m

Trustees present: Leonard, Staebell, Herman, Burger, Gifford and Kramer

Trustees absent: Havertape

Visitors: Jason Wenger from Burrington Group

Motion was made by Herman, second by Staebell to amend the agenda to include a review of the Wall of Recognition and to approve. Motion carried.

The trustees reviewed the drainage issues at the south side of the dam and discussed possible solutions. No action was taken

Gifford gave an overview of the design for the Wall of Recognition that will be located at the south side of the dam. No action was taken.

Motion to adjourn by Burger, second by Herman. Motion carried.

Minutes – Thursday, March 15, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 15, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Kramer, Burger, Staebell, Herman (phone)

Trustees absent: Havertape, Gifford

Visitors: Larry Aschbrenner, Ed Schmidt, Jason Wenger

Motion to approve the meeting agenda as read was made by Staebell, seconded by Burger. Motion carried.

Motion to approve the February 15, 2018 and March 1, 2018 meeting minutes was made by Burger, seconded by Staebell. Motion carried.

Kramer presented claims for payment. Claims for payment in the amount of $12,845.10 from the General Fund for electricity, dam operation services, printer maintenance, lobbyist expense, LP gas and phone/internet service were presented. Staebell motioned to approve the claims for payment as read, Burger seconded. Motion carried.

Kramer presented the financial reports. The General Fund had revenues of $8,210.92 from Delaware County and expenditures of $7,988.32, ending February at $1,812,742.34. . The Debt Service Fund had revenues of $10,601.56 from Delaware County and no expenditures, ending February at $124266.01. The Dam Improvement Fund had no activity and ended February with a $10,000.00 balance. Staebell motioned to receive and file the financial reports as read, Burger seconded, Motion carried.

Jason Wenger from Burrington Group presented documents for review regarding drainage work on the south side of the dam.   The scope of work included curb and gutter, a block retaining wall, storm sewers, curb intakes, erosion stone and seeding and topsoil. After much discussion, a motion was make by Burger, second by Staebell to table any action until a trustee work session could be held on site to discuss exact needs for the project. Motion carried.

Committee Updates:

Beach Maintenance – Kramer reminded the committee members in charge of beach maintenance that they need to find a person or persons willing to pick up the garbage and cans at Lost Beach every week. She stated that last year arrangements were made with the Delhi Fire Department to use their dumpster in exchange for giving them the cans for redemption. Whoever does the cleanup work will need to sort the cans from the glass as well. Burger stated that he had been approached by a person interested in the job and planned to follow up with him.

Dam Operations – Wenger stated that the bubblers have been removed and the gates will probably be put on automatic in the next couple of weeks.

Water Quality – Leonard stated that the Maquoketa Watershed Group had filed for a grant in which the Trustees made a pledge and are still waiting to hear if that has been approved.

Herman updated the Board on additional efforts, associated with a previously prepared Archaeological Survey, that need to be undertaken with regard to the dredge spoils site as part of the 2008 FEMA close out process. He is expecting a proposal from Wapsi Valley Archaeology that would include an inspection of the site and the preparation of a follow up report related to the location and potential disturbance of previously identified potentially notable archaeological sites. The District will be solely responsible for this expense with no cost share from FEMA. However, without these efforts the District could be ordered to reimburse FEMA in an amount equal to their investment in the dredge spoils site.

Leonard mentioned that we have one archeological area that we have yet to mitigate but the work could not be done until the lake was back. Herman explained that Wapsi Valley Archaeology performed the original study at the dredge site and for that reason would be used at this time to identify those areas they previously identified as having potential archeological significance.

The floor was opened for public comment. Larry Aschbrenner wanted to remind those in attendance that this coming Sunday, March 18th, he and Dennis Jasper will be bartending at the St. Patty’s Day Event at The Pizza Place starting at noon. All tips will be donated to this year’s fireworks.

Burger motioned to adjourn, Kramer seconded. The meeting was adjourned at 7:35 pm.

Septic System Awareness Day Hosted By Delaware County Sanitation

In an effort to provide people with knowledge of Septic System options and to answer any questions people have about Septic Systems and requirements, the Delaware County Sanitation Department has put together a Septic System Awareness Day on June 2nd 2018 at the White Pines shelter in Baileys Ford Park starting at 9:00am.  At this event the goal is to provide you the opportunity to learn about the multiple options available to you.  Topics of discussion will include:

  • Representatives from Advantax packed media filters, Eco-Flo Packed coco filters, and Waterloo Bio Filters to discuss features and benefits of their systems.
  • A discussion and Q&A on standard septic systems limitations with space and soil types.
  • Certified Septic System Inspectors will be on hand so that you can arrange for them to come to your property to confirm what type of system you have, determine if it is properly functioning, and if it meets current requirements.
  • Information on competitive financing options available for new septic system installations
  • Provide you an opportunity to get answers to all the questions you may have.

Please call/email our office to RSVP/confirm your attendance for the Septic System Awareness day on June 2nd so that we can plan for the appropriate number of people.

Sincerely,
Dennis Lyons
Delaware County Sanitation Department
Phone: 563-927-5925
dlyons@co.delaware.ia.us

 

Maquoketa River Cleanup Project AWARE – June 8-13, 2018

Press Release: March 19, 2018

MAQUOKETA RIVER CLEANUP RETURNS TO ITS ROOTS; SEEKS TO ENRICH A SENSE OF PLACE

MEDIA CONTACT: Brian Soenen at (319) 538-6970 or brian@iowaprojectaware.org

MAQUOKETA RIVER – A decade and a half ago during a drizzly first week of June, three dozen volunteers embarked on a first-of- its-kind river cleanup and outdoor education adventure. These brave volunteers set out to pick up trash from the Maquoketa River, and in doing so they sparked a river cleanup movement that transformed a humble idea into a nationally-recognized leader in environmental education and stewardship efforts. Since Project AWARE, which stands for A Watershed Awareness River Expedition, began in 2003, more than 4,500 volunteers from across the world have cleaned up 1,138 river miles, removing more than 405 tons of trash (77% of which has been recycled) from rivers all across Iowa.

The sixteenth annual Project AWARE, scheduled for July 8-13, 2018, will return to the Maquoketa River, but this time it will bring several hundred volunteers to east-central Iowa, where they will have an opportunity to spend their vacations working as aquatic garbage collectors – cleaning up, learning about, and exploring 63 river miles between Manchester and Canton in Delaware, Jones, and Jackson counties. While the expedition covers six days, volunteers may register to help for as little or as long as they like. And as an added bonus, canoes are provided.

“Project AWARE’s return to the Maquoketa River 15 years after the very first event is a BIG deal,” says Manchester native and lead garbage man on the first-ever Project AWARE, Doug Hawker. “Experiencing this wonderful event whether through active participation or even by just observing the hundreds of volunteers pulling trash out of the river tends to instill a sense of environmental stewardship into a person that will last a lifetime.”

During Project AWARE, volunteers paddle canoes searching for unsightly trash by day, camp in local campgrounds and communities by night, and attend educational programs scheduled throughout the event. It not only provides an opportunity for Maquoketa River residents to showcase their communities, but it also offers an opportunity for residents and visitors alike to connect with the river and enrich their sense of place.

“I graduated from Manchester High School in 1960 so have considered the Maquoketa River my home river,” says 12-year Project AWARE volunteer Richard Worm. “While staying in Hopkinton, I look forward to having the opportunity to help interpret the Delaware County Historical Society’s Milo #7 country school house, the school I attended from 1st-4th grade 70 years ago!”   Sarah Helle, the Hopkinton City Clerk is also looking forward to hosting the event. “We are very excited to have Project AWARE not only clean up the river, but also spend a night in our town. We hope to bring a bit of historic insight, show the “destination” components to our area, and treat those working hard to a great evening in Hopkinton.”

Iowa Project AWARE has experienced tremendous growth and successfully adapted to change throughout its history, and the 2018 event will be no exception. The Iowa Department of Natural Resources (DNR), which has coordinated the event since its inception in 2003, is partnering with the State Hygienic Laboratory at The University of Iowa and all-volunteer Iowa nonprofit N-Compass, Inc. to transition Project AWARE from a state-organized to nonprofit event.

“We are glad our partners are taking a more active role in Project AWARE,” said Nate Hoogeveen, river programs coordinator for the Iowa DNR. "We are expecting this cleanup will be a great thing for the Maquoketa River and the people who love it.”

For more information on this event and to download the registration materials, please visit www.iowaprojectaware.org.

 

 

Trustee Agenda – Thursday, March 15, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 15, 2018

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Review of construction documents for drainage work on the south side of dam.
  7. Consideration and possible action on requesting sealed quotes from contractors for drainage work on the south side of dam.
  8. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  9. Public Comment

Adjourn

Minutes – Thursday, March 1, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 1, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The combined regular and special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:30 pm.

Trustees present: Leonard, Kramer, (Havertape & Gifford by phone)

Trustees absent: Burger, Herman, Staebell

Visitors: None

Motion to approve the meeting agenda as read made by Havertape, seconded by Gifford. Motion carried.

The public hearing for the FY 2018/2019 budget was opened at 6:32 pm. Kramer presented a budget listing estimated expenditures and revenue sources for fiscal year 2018/2019. This includes a proposed taxation rate of $4.00 for the General Fund and 5.79439% for Debt Service. It was noted that the Debt Service taxation rate went from 7.13909 to 5.79439 due to increased valuations.  Kramer also noted that the property tax revenue will increase from $265,212 to $326,219 due to increase property valuations.

With no visitors there was no public comment.

Motion to close the public hearing was made by Kramer, seconded by Havertape. Motion carried. The public hearing closed at 6:33 pm.

Motion to adopt and file the FY 2018/2019 budget as presented by Kramer was made by Gifford, seconded by Havertape. Motion carried.

Havertape motioned to adjourn, Kramer seconded. Motion carried. The meeting was adjourned at 6:35 pm.

Minutes – Thursday, February 15, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February, 15, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:30 pm.

Trustees present: Kramer, Leonard, Herman, Gifford, and Havertape (by phone)

Trustees absent: Burger, Staebell

Visitors present: Jason Wenger, Larry Aschbrenner, Pete Buschmann, Pat Colgan (by phone)

Gifford motioned to approve the meeting agenda, Herman seconded. Motion carried.

Herman motioned to approve the January regular meeting minutes, Gifford seconded. Motion carried.

Kramer read the claims for payment. Claims for payment from the General Fund included electricity for dam and office, contracted services for dam operations, printer maintenance, lobbyist expense, LP for dam, 2017 election expenses, expense for issued warrants and internet/phone service. Herman motioned to approve the claims for payment, Gifford seconded. Motion carried.

Kramer presented the financial reports. The General Fund had revenues of $10,300.97 and expenses of $6,126.00, ending January at $1,812,519.74. The Debt Service Fund had revenues of $15,427.09 and no expenditures, ending January at $113,664.45. The Dam Improvement Fund had no changes with a remaining at $10,000. Gifford motioned to receive and file the financial reports, Herman seconded. Motion carried.

The Board reviewed the proposed FY19 budget that will be presented March 1, 2018 for approval. Kramer gave a brief overview noting that the Board needs to take into consideration the donations made to the LDRA for their dredge debt as that amount increases each year.

Jason Wenger from Burrington Group presented a drainage design for the south side of the dam to help mitigate the run-off coming down from the south slope towards the spillway. The plan includes storm intakes along with concrete curb and gutter along the existing asphalt pavement in addition to a retaining wall south of the SCADA office. The design also includes re-routing the canoe portage from the upstream of the lake to the downstream side. Wenger stated once the concept is agreed upon he would finalize the plans and prepare a bid package. Leonard stated he would like to suggest the Board consider asphalting the parking area and part of the portage area in addition to taking out some of the current sidewalk that is not usable and put some other material in that area.   He also suggested that something be done to protect the well head that is located in the parking lot. Gifford suggested that the bid package to done with options so the Board can approve all of it or parts of it. Wenger said the base bid will include curb and gutter, the storm sewer and drainage work. The canoe portage, parking lot surface and retaining wall, etc. will be options to include if desired by the board. There was additional discussion of possibly adding an option for fencing for safety purposes and options for removing the existing walkway that’s unusable.

Pat Colgan presented the Board with a quote from B & J Hauling & Excavation, Inc. for rip rap work downstream of the powerhouse. He explained that the reason for the rip rap repair is from damage that was done to the original rip rap during the flood of September, 2016. It needs to be replaced and the area needs to be cleaned up. FEMA funding is no longer in the picture. To get FEMA funding we would have had to go through the bidding process which Stanley said would cost around $8,500. The scope of work is estimated to be around $16,000. Colgan’s recommendation is to award the work to B & J Hauling & Excavation without going through the bid process. He stated one of the reasons for going this route is because it’s about a week long project and the work requires heavy excavation equipment that most businesses in the area don’t have. Brian Monk, the owner of B & J, did the original work and knows what is required of the project. Herman made the motion to hire B & J Hauling & Excavation, Inc. to do the rip rap repair as described by Colgan, Gifford seconded the motion. Herman stated that when he and Kramer met with Brian Monk the previous week Monk mentioned that some of the smaller rock that needs to be removed could be placed on the south side to help with the drainage issue. Wenger said the benefit would depend on the cost to move the rock. He said some of the rock could be used but not all of it would be needed. Colgan stated that he’s had some additional discussion with Monk and feels it would be easier and cheaper to just stockpile the rock and make it look like it fits in above the water line so if rock is needed in the future it would be available. Herman asked if Colgan felt Monk’s bid was based on moving the rock. Colgan stated this is a estimate not a bid and is based on quantity.   Leonard stated that he had a couple of board members visit with him about the project. They said they supported using B & J Hauling but were concerned about other local vendors who may have interest in the project. He asked Colgan if he would be comfortable if the board referred any vendor with a potential interested in future projects to him so that he could review the projects and make recommendations to the board. Colgan said he would be happy to do that. Gifford said he feels we should ask Monk specifically about the quote if it included the cost to move the rock to the south side. Herman made a quick call to Monk and Monk stated that his estimate included approximately $3,000 for moving the rock. Herman revised his motion to approving the B & J Hauling & Excavating quote not to exceed the proposed amount of $16,000. Gifford seconded the motion. Motion carried.

Leonard presented the background for consideration and possible action on a pledge to provided funding for the Maquoketa Watershed Authority in partnership with other WMA members for the purpose of creating a watershed management plan for the Maquoketa River. There are about 35-40 members of the WMA including Lake Delhi, Delaware County and other counties and cities along the Maquoketa River who all have an interest in the water quality of the Maquoketa River. There’s an opportunity to submit for a grant in the amount of about $100,000 which would help put together a master water quality plan for the entire watershed of the Maquoketa River area. 95% of the cost could be paid for by the State and the other 5% paid by the WMA.   The letter the Board is being asked to approve states that if the State does approve a $100,000 grant the Board would approve up to $300 to support the 5% match that is needed. Gifford made a motion to approve the letter as written, Herman seconded. Herman stated he was aware of other communities in the area that have committed to the 5% match but feels it’s a good approach for the District to approve up to the $300 level because some rural communities may not contribute and Lake Delhi has a lot to gain from a grant of this nature. He also said possibly getting a total pledge of more than 5% may help in getting grant approval and is still a small cost for what we would be getting in return. There being no other discussion, Leonard asked for a vote. All ayes. Motion carried.

Gifford informed the Board on the progress being made to establish and Policy and Procedure Handbook. Kramer has been helping in the process going back to 2012 to pull together resolutions and policies changes that have been made since that time. One of the issues that came up in the search was that not all adopted policies were done through a resolution. Some were made as motions and so had to be located by going through minutes. Gifford is suggesting we establish a procedure for adopting policies in the future possibly having future policies done through a resolution. He suggested coming up with wording to be approved at our next board meeting.

Leonard spoke regarding the agenda item for consolidation of committees and committee structure. Staebell, who was unable to be at the meeting, is leading the initiative to establish committee structures and assign different trustees to take the lead assignments under each committee. Leonard stated Staebell was just asking for the trustees to review his framework and get a general consensus that he was moving in the right direction with the assignments. There was no formal action taken but the board agreed that the members assigned to the various committees should move forward and put together their objectives.

There were no committee updates other than the mention that the lake flows are low.

Public Comment: Larry Aschbrenner stated he was very happy with the snow removal being done on the dam. He also complimented the county for the work they did removing snow near the dam entrance.

Leonard also mentioned that the Harbach structure at the upper end of the lake has been removed per a request from the DNR.

Motion to adjourn the meeting made by Herman, seconded by Gifford, motion approved. Meeting adjourned at 8:15 pm.