Notice on Lake Debris Removal

 

To:         Lake Delhi Property Owners

From:     Lake Delhi Trustees

Re:          Lake Delhi “Debris” Clean Up

Date:      April 02, 2019

As most of you are likely aware the recent flooding and ice event caused fairly significant damage up and down a good portion of the Lake. A great number of lifts and docks were damaged in place and a number of docks, lifts and related structures, the exact number not yet known, were dislodged by the ice and carried downstream where they later sank. The dislodged items along with large trees are now hazards to anyone looking to enjoy the Lake. (These items will generally be referred to as “debris”.) At this point the District has benefited from the efforts of the Delhi Fire Dpt. who have had volunteers on the Lake with the Dpt’s. boat and sonar equipment to seek out and mark submerged hazards.

The Trustees have determined it to be in the best interest of the Lake to take immediate steps to ensure that the Lake may be safely navigated and enjoyed as soon as possible. To that end the Trustees held a special meeting on April 1st to consider options and timelines related to debris removal. The Trustees received bids from 2 contractors. When considering the bids the Trustees considered price, availability/start date, and the equipment available to the contractor. Based upon the foregoing factors the Trustees have hired Frentress Lake Marine Center to perform debris removal on the Lake. They will commence work on or before April 8th. While a contractor has been hired, the Trustees hope that property owners will see to the removal or collection of any debris that belongs to them as soon as possible. With that in mind, a schedule and “plan of attack” has been created and is attached to this letter.

Please do your part to take care of your property, to help your neighbors, and to make the Lake as safe as possible.

Please reach out to any Trustee with questions or comments, we want to work together to make the best choices for the Lake community.

 

Sincerely yours,

 Lake Delhi District Board of Trustees

 

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Lake Delhi Debris Removal

Plan of Attack

April, 2019

 

  1. The Delhi Volunteer Fire Dpt., utilizing their boat and sonar equipment, identified submerged hazardous debris created by late winter / early spring flooding/ice. (Ongoing)
  2. The District contracted with FrentressLake Marine Center to perform Debris removal on Lake Delhi. (Action of the Trustees, April 1, 2019) (Frentress Lake Marine bid in the amount of $25,000 to mobilize and de-mobilize their equipment with an hourly debris retrieval rate of $400.)
  3. FrentressLake Marine Center (contractor) will commence debris removal as early as April 8th and be here until work is completed. (They anticipate that work will take a few days weather permitting.)
  4. If a property owner has lost personal property and knows where it is located on the Lake they are expected to make arrangements to have it removed. You should immediately e-mail LakeDelhiTrustees@LakeDelhi.org(and/or contact District representative Laurie Kramer at (563) 920- 9863) to let us know where your property is located, when it will be removed, and by whom. (Contact the Marina that installed your dock/lift for assistance.)

 

  1. IMPORTANT: Items that you will be removing must be clearly marked with Name and Contact information. They shall also be flagged with RED ribbon or flag. This will indicate to the Lake Contractor “Do Not Remove”. In addition, we have asked all of the lake marinas who will be assisting in removal for lake residents to clearly mark items with RED and Marina designated flag color.
    1. Hartwick Marina = Blue
    2. T&M Dock = Yellow
    3. B&B Sports = Pink
    4. Frentress = Florescent Green

 

  1. Steps should be taken to immediately recover your item(s). If your items are not flagged or removed by April 8th the Lake Contractor will see to their removal.
  2. Due to the high cost of removal as set forth above to be paid by the District to Frentress, the Board of Trustees requests that those that lost items, docks, lifts, etc., consider making a donation to the District to offset those costs. Recommended donation amounts total $500 Lift/ $250 per dock.  Please send check to Lake Delhi Trustees and send to the same at 712A Third St., Delhi, IA 52223. An Inventory is being supplied as part of this document. If you would like to add your lost item to the inventory list, please contact LakeDelhiTrustees@LakeDelhi.org(and/or contact District representative Laurie Kramer at (563) 920- 9863)
  3. If you have insurance coverage that will cover some or all of the costs associated with the retrieval and removal of your lost item(s) please take advantage and utilize that coverage to reimburse the District.

The District Contractor will be directed as follows:

  1. To remove any and all significantly damaged debris located in the travelled portion of the lake that are not flagged as noted in paragraph 4(a) above. The current plan has debris removed from the Lake being temporarily deposited at one of the following locations: (The Cedars, The Maples, Turtle Creek)
  2. Unclaimed debris will be moved from the temporary storage locations to other District owned property and processed consistent with the Iowa Code.
  3. To place debris that does not appear to have significant damage on or near North Beach (Or other location(s) not yet determined) where it can then be claimed and collected by the owner or their agent. (The thought is that if a lift is recovered and is in usable or easily repairable condition, that it may be best to leave it along the shore where it may more easily be collected and returned to your property.)

 Items removed and not immediately collected will be photographed with pictures posted on the District website and Facebook Page for potential identification.

 

NOTE: There are a significant number of damaged docks and lifts along the shoreline of Lake Delhi. The efforts of the District to remove items from the Lake that have been deemed to be a hazard DOES NOT include these items. All shoreline damaged items are to be dealt with by the Property Owner.

 

REMINDER:

 

Due to the high cost of removal as set forth above to be paid by the District to Frentress, the Board of Trustees requests that those that lost items, docks, lifts, etc., consider making a donation to the District to offset those costs. Recommended donation amounts total $500 Lift/ $250 per dock.

 

Debris Inventory-updated pdf

Trustee Agenda – Monday, April 1, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Monday, April 1, 2019

4:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and possible action on sale of barge
  4. Consideration and possible action on quotes for debris removal
  5. Public Comment
  6. Adjourn

 

 

Please note: If anyone is interested in providing a quote for debris removal, please come to the meeting on April 1st or call Dan Staebell, President. Also, if you have an interest in volunteering with cleanup we would appreciate you attending the meeting or contacting Dan. His number is 608-440-0142.

 

 

Minutes – Thursday, March 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell.

Trustees present: Davidson, Burger, Leonard and Staebell. Havertape & Herman present by phone

Trustees absent: Gifford

Visitors: Wanda Davidson, Ed Schmidt, Mike Lehman with T & M Docks, Dan Reyner, Dan Recker, Margie Schneider, Bruce Schneider, Jeff Frasher, Joe Vorwald, Cindy Blonigan, Dick Blonigan, Rich Blonigan, Larry Aschbrenner Jason Wenger and Richard Wayne

Staebell asked for a motion to approve the meeting agenda moving the agenda item number seven, debris removal, to be discussed after the financial reports. A motion was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Leonard. Motion carried.

Claims were presented for payment in the amount of $9,746.02 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, budget publication and miscellaneous supplies. Davidson motioned to approve the claims for payment as read, Burger seconded.  Motion carried.

February financial reports were presented. The General Fund had revenues of $15,423.76 from Delaware County and expenditures of $9,155.30 ending February at $1,821,244.65. The Debt Service Fund had revenues of $18,920.78 from Delaware County and no expenditures, ending February at $91,935.70. The Dam Improvement Fund had no revenues or expenditures and ended February with a $20,000.00 balance. Burger motioned to receive and file the financial reports as read, Havertape seconded. Motion carried.

Staebell open the discussion regarding removal of debris in the lake bed by suggesting several points for discussion. He named four points to being initial discussions.

#1. Inventory of what items were lost from the flooding in the lake

#2. What is the best way to locate items that are under the water surface

#3. What are potential options for removal of debris

#4. Discuss having a special meeting to take formal action on how to proceed

Staebell asked the board their opinion on reaching out to lake owners on what’s been lost to gather some kind of inventory. He suggested posting a notice on the trustee webpage, emailing a notice through our email account and also sending a text alert  Leonard stated he felt getting an inventory was critical. His suggestion is to give the community guidance to communicate to the Trustees what they’ve lost and inventory the material. He also expressed concern over potential liability to the Trustees if they move material out of the lakebed and also where would the key locations be to put the material for owners to collect. Davidson shared his concern that there will be a very short window of time to get all of this completed. Burger suggested owners of the docks and lifts sign a waiver to allow the District to remove their material from the lake if that’s is the route taken by the trustees. Other comments were concerns that some people won’t bother trying to retrieve their items and how that be dealt with. Leonard said he talked with a couple of companies that could retrieve items from the lake and for a fee that would haul unclaimed materials away. Leonard said something the trustees need to think about is making the determination of what materials get removed from the lake. Some items close to shorelines could be retrieved by the owner or by folks in the area.  Another item to address is recycling the unclaimed materials. The consensus of the trustees is to do an email blast and notification to identify who lost items, what they lost and if they know the location of their items. Leonard had conversations with the Delhi Fire Department and asked them to attend tonight’s meeting. Joe Vorwald and Jeff Frasher, members of the Delhi Fire Department, said the department has the capability to go out and mark items in the lake. They also have sonar to detect items that are submerged and not visible from the top of the water. They would not be able to remove items from the lake because of the weight unless they were small items like a short dock. With regard to marking items, he said they have bouys that have little LP tanks that are weighted like an anchor. He estimated they have about 20-25 of them and the concern was more maybe needed. There was discussion regarding how many boats would be needed to search the width of the lake and the thought was that another 3-5 boats with sonar may be needed. Vorwald also said they have divers who could assist with marking submerged material. When asked about the length of time it would take the fire department to scour the lake with one boat, Vorwald said he would estimate it would take a month for them to do the work.   Staebell opened the meeting up for public comment. Aschbrenner agreed that a notification needs to be sent out to see what’s been lost. He said he followed about 14 lifts from the Maples to Linden Acres. Lehman said he thought the search should begin as far up as possible. He stated his company is getting calls from people up in the Cozy Cove area.   Margie Schneider asked what the cost would be for hiring a contractor to do the removal of materials. Leonard stated when he talked to the contractors he called they didn’t want to give a specific number because they were concerned that the work would be bid out. He estimated a number the amount to be anywhere from $8,000 to $20,000 depending on the scope of work. They would include marking and removing material and placing it in an accessible area. It would not include them hauling away the debris. He stated he that is just an estimate until we know the scope of work needed.   Lehman said he had rope he would donate if needed. Burger suggested we reach out to the local marinas to see if they have an interest in working on the project.  Margie Schneider said she could do an inventory of what was lost in their area. Bruce Schneider questioned whether individuals would be able to retrieve their lifts. He noted that when a similar flood event happened 40 years ago, very few lifts were intact. Aschbrenner stated he felt the first step should be for the fire department to go out and see what they find and then decide if the trustees need to hire another contractor.   Further discussion included asking the fire department to note locations of debris so areas could be mapped out. Lehman stated the department could use their work boat. Staebell stated the fire department could use the access at the Cedars to get on the water. Staebell suggested having a special meeting on Monday, April 1st.   He also suggested having several trustees meeting with the fire department the weekend before the special meeting.

The Board considered a request from the Hartwick Huskies to utilize Lost Beach for the 2019 ski show. The date of the show is July 13th.   They also have asked for a few extra dates for practice. A motion was made by Leonard to approve the dates needed provided the Huskies provide an insurance rider as was done last year and the trustees will provide extra port-a-potties as was done last year. Davidson seconded the motion. Motion carried.

The next agenda item consideration and possible action on request from lake owner to purchase shore frontage.   Davidson stated that there was still work being done on legal descriptions with the county auditor. He made a motion to table any action until further information was made available. Burger seconded the motion. Motion carried.

Committee Updates:

Water Quality & Sediment Control – Leonard stated that the Watershed Management Authority met two weeks ago and they are working on funding grants not just for Lake Delhi but other areas of the Maquoketa River. The funding will help with water quality projects. Jason Wenger from Burrington Group explained some of the issues they dealt with during the event. Burger asked about legislation allowing us to apply for grants that failed last year. Leonard said there are other funding mechanisms through the state being discussed. Nothing as been determined at this point.

Community Quality & Life – No update

Property Assets & Dam Committee – Davidson stated that Burrington Group has done an excellent job of managing the dam in this last weather event. He also said the Delhi Fire Department was available during that event.

Finance & Budget – The budget for 19/20 has been certified.

Recreation – Leonard noted that the LDRA is looking to put together the fireworks and Christmas on the Lake. Insurance is going to be an issue as to how it is provided.

Public Comment:

Cindy Blonigan asked the board how they plan to keep people off the lake until the debris is removed.   Staebell said that it may be a question for the DNR and that they may be the ones to make the call of whether to put signage out to alert people or not. Leonard said he would be happy to reach out to the DNR and Delaware County to get their opinion. Reyner said he spoke with the DNR and they said it’s up to the landowner to get their stuff out of the lake based on the law. He also stated the DNR will be out again this summer to check on docks. He said talked to the DNR regarding Christmas on the Lake and getting a variance regarding boat lights.   Reyner stated the LDRA is looking to have a boater safety course. He plans to come to a future trustee meeting with more information.

Aschbrenner informed the board that the St. Patty’s Day Fireworks Fundraiser at the Pizza Place on March 17th raised $900 dollars for this year’s fireworks.

A motion to adjourn was made by Leonard, second by Burger. Motion carried.

 

Meeting adjourned at 7:12 p.m.

 

 

Lake Delhi Trustee Notice

Lake Trustee Notice:

March 22, 2019

Residents of Lake Delhi,

At the March meeting held 3/21/19, the Trustees met and discussed planning and strategies to address recent Ice Damage on the Lake. Please read carefully as help and assistance will be needed to return the lake to a safe recreational environment.

Safety is a prime concern, be aware that several items are in the navigable portion of the river. Please be advised that extreme caution is needed when you are boating any portion of the lake until assessment and removal takes place.

  1. Damage Inventory: We are requesting everyone who has lost items (Docks, Lifts) to report the items to the Trustees. This is very important for us to understand the magnitude needed to locate and remove. Please send the following information to Laurie Kramer: LakeDelhiTrustees@LakeDelhi.org  or phone 563-920-9863
    1. Name & Address
    2. Phone & Email
    3. Description of loss (Docks, Lifts or both) and number. (1 or multiple)
      1. Loss defined as gone from shore 100 feet and in lake bed.
  1. Locating: The Delhi Fire Department will be on the Lake at different times starting immediately to sonar and locate items as best they can with equipment they own and operate. They will be reporting to the Trustees information to assist in next steps.   This effort may continue for several weeks.  The Trustees wish to thank the Delhi FD for their amazing assistance during this effort.  If residents are on the lake and locate or see items, please tie rope and milk jug or another floating item to mark and contact Trustees at above email. Any help that residents can assist with will get us to our goal faster.
  1. Removal / Recovery: Many residents may want to proceed with recovery of their items. This is encouraged, if it can be done safely. If you report lost items as mentioned above, please alert us if you locate and remove from the lake, as we will need to keep track as best, we can.
  1. Once the sonar process been completed, the Trustees will explore options for removal of the remaining items in the recreational areas of the Lake.

 Current oversight and action by the Trustees is to assure immediate response and progress on this challenging effort. If you have any thoughts, ideas, or comments please contact the trustees at email address LakeDelhiTrustees@LakeDelhi.org or call President Dan Staebell 563.927.1414

The Trustees have scheduled a special meeting to be held April 1 @ 6 PM, Lake Delhi Trustee office, 210 South St., Delhi to assess and proceed with next steps.

Regards,

Lake Delhi Trustees

Trustee Agenda – Thursday, March 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 21, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on approval for the Hartwick Huskies to utilize Lost Beach for a 2019 ski show
  7. Discussion regarding options for removal of debris in the lake bed
  8. Consideration and possible action on request from lake owner to purchase shore frontage
  9. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  10. Public Comment
  11. Adjourn

 

Minutes – Wednesday, March 6, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 6, 2019

5:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The combined regular and special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by acting chairperson Larry Burger at 5:30 pm.

Trustees present: Burger, Davidson (Havertape, Staebell and Herman by phone)

Trustees absent: Leonard, Gifford

Visitors: Laurie Kramer, Dan Reyner, Deb Burger

Motion to approve the meeting agenda as read made by Davidson, second by Burger. Motion carried.

Staebell made the motion to open the public hearing for the FY 2019/2020 budget, Havertape seconded. Motion carried

Kramer presented a budget listing estimated expenditures and revenue sources for fiscal year 2019/2020. This includes a proposed taxation rate of $4.00 for the General Fund and 5.43804% for Debt Service. It was noted that the Debt Service taxation rate went from 5.79439 to 5.43804 due to increased valuations.  Kramer also noted that the property tax revenue will increase from $326,219 to $347,449 due to increase property valuations.

There being no public comment a motion to close the public hearing was made by Staebell, seconded by Burger. Motion carried. The public hearing closed at 5:33 pm.

Motion to adopt and file the FY 2019/2020 budget as presented was made by Davidson. Burger seconded. Motion carried.

Public Comment: Dan Reyner spoke briefly about summer events that are being sponsored by the LDRA

Davidson motioned to adjourn, Burger seconded. Motion carried. The meeting was adjourned at 5:44 pm.

Trustee Agenda – Wednesday, March 6, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, March 6, 2019

5:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Open Public Hearing for FY 2019/2020 Budget
  4. Close Public Hearing
  5. Consideration and possible action on FY 2019/2020 Budget
  6. Public Comment
  7. Adjourn

 

Minutes – Thursday, February 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Staebell

Trustees present: Davidson and Staebell. Herman arrived at 6:40. Gifford, Havertape, Burger and Leonard by phone.

Trustees absent: None

Visitors: Brian Soenen from Iowa Project Aware, Craig Burell from the Manchester Press/Dyersville Commerical and Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Havertape, seconded by Burger. Motion carried.

Claims were presented for payment in the amount of $9,155.30 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense and miscellaneous supplies. Davidson motioned to approve the claims for payment as read, Gifford seconded.  Motion carried.

January financial reports were presented. The General Fund had revenues of $4,967.04 from Delaware County and expenditures of $15,856.54 ending December at $1,814,976.19. The Debt Service Fund had revenues of $3,439.93 from Delaware County and no expenditures, ending January at $73,014.92. The Dam Improvement Fund had no revenues or expenditures and ended January with a $20,000.00 balance. Herman motioned to receive and file the financial reports as read, Davidson seconded. Motion carried.

Before introducing Brian Soenen from Iowa Project Aware, Staebell gave some background regarding the donation made by the Lake Delhi Trustees to Iowa Project Aware. With work on the Maquoketa River completed in July, 2018, one of the volunteers for Project Aware, Doug, Hawker, came to the Board and asked them to consider a donation to Project Aware for all the work that had been done. Official action was taken in October, 2018 and the Board approved a donation in the amount of $15,000 to Project Aware. He also noted that the Trustees reached out to Lake Delhi neighborhoods and road associations requesting them to consider making a donation in support of the program. To date at least three or more neighborhoods have made a donation or pledge with others indicating they would put on the agenda at the annual meeting this summer. Staebell stated that in visiting with Brian, it was agreed that Lake Delhi’s $15,000 contribution would be listed as a Platinum Paddle Sponsor ($3,000/yr.) for the next five years. This action by Project Aware will reiterate to future Iowa rivers, sponsors and volunteers as a show of Lake Delhi’s appreciate and commitment to water quality and environmental stewardship.

Brian Soenen, from Iowa Project Aware, gave a brief background of Project Aware. He has been with the program since 2003. The goal of the project was to travel all over the state to work on various river projects and show the diversity of the State of Iowa.   The project started with 18-20 volunteers in 2003 and has greatly expanded since that time. The annual project is supported completely by volunteers and donations. He thanked the Trustees for their generous support to Project Aware.

Staebell reminded the Trustees that the public hearing for approval of the FY20 budget is Wednesday, March 6th at 5:30.

The next agenda item was consideration and possible action on a request to the Community Fund to Rebuild Lake Delhi for reimbursement of $138,599.19 for work on the drainage project south of the dam and rip rap work on the north side of the dam. Herman made a motion to make the request, second by Burger.   Motion carried.

It was noted that a quote had been received by Superior Crane to move controls on the dam site. Staebell stated both Randy Rattenborg and Pat Colgan provided input regarding the quote which is in the amount of $34, 728.00.   Davidson made a motion to table any action on accepting the quote until more information could be gathered from Burrington Group and Pat Colgan. Herman seconded the motion. Leonard asked Davidson if the Dam Operations Committee had had a chance to review the quote. Davidson commented that the committee had not reviewed this onsite and had not met with Burrington Group to have an in-depth discussion regarding the quote. Staebell noted that he is working with Burrington Group to schedule a time to do an on-site review. Staebell asked for a vote on the motion to table any action. All ayes. Motion carried.

The Board considered the purchase of scaffolding for use on the dam. Staebell noted that Randy Rattenborg from Burrington Group has provided two quotes from Fannon Welding and Palmer Hardware.   Previously some work on the dam required the use of a ladder which is not only cumbersome but potentially dangerous. The quote from Fannon Welding was for $800.00. The quote from Palmer Hardware was for $1,470.00. After review of the quotes, a motion was made by Herman to approve the Fannon Welding quote contingent upon having Randy Rattenborg verify that both quotes were for an “apples to apples” product. Davidson seconded the motion. Motion carried.

Committee Updates: Before the updates, Staebell provided information regarding actual committee goals for the coming year and possibly developing five year goals.

Water Quality & Sediment Control – Leonard mentioned that there will be an annual meeting of the Maquoketa River Watershed Management Authority Board of Directors on February 26th, 2019. After that meeting there will be discussion of future goals.

Community Quality & Life – Gifford stated the committee is committed to getting the Wall of Recognition done in 2019.

Staebell asked Gifford to give a brief update on potential legislation supporting the Iowa Water and Land Legacy that proposes 3/8th of a cent increase in the sales tax for water quality purposes.   Gifford stated that our lobbyists are looking for direction from the Trustees to let them know if they would support the legislation. This would raise approximately $180 million dollars for conservation and outdoor recreation programs in Iowa and it would be a great opportunity for large scale public recreation venues like Lake Delhi for future projects. The general consensus of the Board was that the proposed legislation would have a positive impact on lake Delhi. Since this was not an agenda item no action was taken but it was suggested to have it on next month’s agenda.

Property Assets & Dam Committee – Davidson commented that during the two years of operation it’s been a learning experience for everyone. He commented that working with Burrington Group has been going well. There was a recent issue with the Hotsy but that has been resolved. He expressed concern that with all the snow we’ve had this year we need to be prepared for flooding. It’s something the committee and Burrington Group are prepping for. Burger expressed concern about potential ice damage and asked the team keep that in mind.

Finance & Budget – Burger stated that the proposed budget has been sent out to all the trustees for review and feedback was taken into consideration for the final draft that will be presented on March 6th.

Public Comment: Aschbrenner asked what the scaffolding would be used for. Davidson stated it will be located on the upper deck for use when working on the actuators.

There being no other comments, a motion was made by Davidson, second by Herman to adjourn. Motion carried.

Meeting adjourned at 7:15 p.m.

 

 

Trustee Agenda – Thursday, February 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 21, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Presentation of donation to Iowa Project Aware
  4. Consideration and approval of minutes of Previous Meetings
  5. Consideration and approval of Payments
  6. Review Financial Reports
  7. Review the FY 2019/2020 proposed budget
  8. Consideration and possible action on request to Community Fund to Rebuild Lake Delhi for reimbursement for invoices paid by the District lake improvements.
  9. Consideration and possible action on approving quote from Superior Crane to move controls on the dam site to the ground so they are more accessible
  10. Consideration and possible action on purchasing scaffolding
  11. for use on the dam
  12. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  13. Public Comment
  14. Adjourn

 

Minutes – Thursday, January 17, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 17, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by Vice-President Herman.

Trustees present: Herman, Davidson, Burger. Gifford & Havertape by phone.

Trustees absent: Leonard, Staebell

Visitors: Ed Schmidt, Ben Pasker, Dan Reyner, Larry Aschbrenner

Motion to approve the meeting agenda as read was made by Davidson, seconded by Burger. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Davidson. Motion carried.

Claims were presented for payment in the amount of $15,856.54 from the General Fund for electricity, LP gas, internet services, dam operation services, printer maintenance, lobbyist expense, clerical expense, annual dam inspection, well repairs, misc. supplies and balance due on drainage project. Burger motioned to approve the claims for payment as read, Havertape seconded.  Motion carried.

December financial reports were presented. The General Fund had revenues of $6,964.12 from Delaware County and expenditures of $27,418.16 ending December at $1,825,865.69. The Debt Service Fund had revenues of $6,622.44 from Delaware County and no expenditures, ending December at $69,522.22. The Dam Improvement Fund had no revenues or expenditures and ended December with a $20,000.00 balance. Davidson motioned to receive and file the financial reports as read, Burger seconded. Motion carried.

The Board considered setting a date for a public hearing to approval the FY20 budget.  After some discussion, Burger made a motion to hold the public hearing on Wednesday, March 6th at 5:30. Herman seconded the motion. Because the budget will need to be published before the regular February meeting the Board agreed that the proposed budget would be sent to each member prior to the publication for their review. Motion carried.

The next agenda item was consideration for approval of a donation to the Maquoketa Valley Watershed Management Authority. The request was for a $1.00 per capita fee. Because of the difficulty in determining the population of the District for purposes of calculating the per capita assessment, the proposal, worked on with Delaware County Supervisor Shirley Helmrichs, was that the District population would be based upon the number of homestead filings in the District with an assumed rate of two residents per homestead. The District has 257 homesteads, therefore the assumed population would be 514 persons resulting in a $514.00 assessment. Burger asked if this would be an annual donation and Herman confirmed that it would. A motion was made by Burger, second by Davidson to approve payment of the per capita assessment as proposed. Motion carried.

Committee Updates:

Water Quality & Sediment Control – No report

Community Quality & Life – Gifford said there’s a focus on the Wall of Recognition and the committee is working to create a design to present some options for the Board.

Property Assets & Dam – Davidson commented that he has been working with Burrington Group on the Scada building. They put together the generator storage unit and secured it so the generator is now being stored outside the Scada office. They have been looking at other building repairs. He also stated that they are still discussing security cameras. He is also concerned about the Windstream internet costs and possible options from other companies. Herman stated he is still working on easement transfers.

Finance & Budget – Burger stated the finance committee is meeting on Saturday at 9:30 to work on the budget for FY20.

Public Comment: Ed Schmidt asked how much money is left in the Community Fund. Gifford stated he thought it was around $148,800. Schmidt asked if there were still fund advisors to approve payments from the Community Fund to Rebuild Lake Delhi. Gifford stated that was correct.

Ben Pasker asked a question about the electric bill at the dam and what drove the cost. The thought was the aerators may drive the utility expense.

Dan Reyner addressed the Board and asked how they viewed the purpose of the LDRA.   Comments from the Board indicated that they likened the Board of Trustees to a city and the LDRA as a chamber of commerce. The LDRA would handle the recreational aspect of the lake and come to the Board with their projects and funding requests. It was also noted that the Board currently has a board member who is a liaison to the LDRA. Reyner asked about fireworks and if the Board would provide insurance coverage.   Burger indicated that the Board has provided insurance for the fireworks in the past and the consensus was that they would continue to do that. Reyner talked about the LDRA budget and indicated they would be requesting a dredge donation for the amount due along with a request for $1,000 to cover general operating expenses and money to cover the expense for a tax preparer. Reyner also stated that the LDRA is looking to fundraise around $20,000 for upcoming fireworks but may also need to request monies from the Board to cover some of those costs. A question was raised about what lake activities the LDRA would handle. Reyner stated that activities would include the fireworks and Christmas on the Lake. Davidson asked about the Fish & Game Club. He stated he felt that the club needed to work with the LDRA on their activities. Reyner indicated that the LDRA would be handling all of the promotional work for the Fish & Game Club as well as the fireworks, etc. He stated the LDRA will provide all the advertising of events and that they are currently developing their Facebook page and well as putting together a mailing list of all the property owners on the lake. Reyner said the LDRA would also be working with other groups such as the local snowmobile group and the Hartwick Huskies to promote their events. They also are looking to work with the DNR to provide workshops for boat and water safety. Reyner asked about the lake logo and if the LDRA could use the same logo to avoid potential confusion. The general consensus was that using the same logo would be a good idea.

There being no other comments, a motion was made by Burger, second by Davidson to adjourn. Motion carried.

Meeting adjourned at 7:16 p.m.