Minutes – Tuesday, March 10, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, March 10, 2020

5:30 pm

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

The special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order President Dan Staebell at 5:30 pm.

Trustees present: Staebell, Burger, Scherrman, Davidson and Althoff

Trustees absent: Leonard, Herman

Visitors: Laurie Kramer, Wanda Davidson

Motion to approve the meeting agenda as read was made by Althoff, second by Davidson. Motion carried.

Burger made the motion to open the public hearing for the FY 2020/2021 budget, Scherrman seconded. Motion carried

There being no public comment a motion to close the public hearing was made by Burger, seconded by Scherrman. Motion carried. The public hearing closed at 5:33 pm.

Motion to receive and file the proof of publication and adopt and file the FY 2020/2021 budget as presented was made by Burger. Scherrman seconded. Motion carried.

Burger motioned to adjourn, Davidson seconded. Motion carried. The meeting was adjourned at 5:37 pm.

Trustee Agenda – Tuesday, March 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, March 10, 2020

5:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA 52223

  1. Call to Order
  2. Approve Agenda
  3. Open Public Hearing for FY 2020/2021 Budget
  4. Close Public Hearing
  5. Consideration and possible action on FY 2020/2021 Budget
  6. Public Comment
  7. Adjourn

Minutes – February 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 20, 2020

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Althoff, Schermann and Leonard by phone

Absent: Davidson, Burger, Herman

Visitors: Larry Aschbrenner, Linda Kirsch and Deb Schoneman

Staebell asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Althoff. Motion carried.

Motion to approve the minutes of previous meetings was made by Scherrman, seconded by Althoff. Motion carried.

Claims were presented for payment in the amount of $12,401.64 from the General Fund for electricity, internet services, dam operation services, printer maintenance, election expense, lobbyist expense, clerical expense and fuel. A motion was made by Scherrman to accept the claims as presented. Seconded by Althoff. Motion carried.

January financial reports were presented. The General Fund had revenues of $6,332.60 from Delaware County. Expenditures for January were $6,948.73 ending January at $1,943,860.10. The Debt Service Fund had revenues of $3,955.27 from Delaware County with no expenditures, ending January at $72,423.29. The Dam Improvement Fund had no revenues or expenditures ending January with a $30,000.00 balance. A motion was made by Althoff to receive and file the January financial report. Scherrman seconded the motion. Motion carried.

The Board reviewed the proposed budget for FY21. It was noted that the proposed budget includes a freeze on the Debt Service tax rate. A motion was made by Leonard, second by Althoff to present the proposed budget for approval at the March 10th public hearing. Motion carried.

Committee Updates:

Leonard stated he was waiting to here back from Bill Holman regarding Stanley’s review and acceptance of the location of the Wall of Recognition. He is also waiting to hear from Bill Holman on the dam inspection and final report.

Scherrman noted that he would be working on getting out a Lake Delhi Voice sometime this spring.

Althoff noted that he is working on getting quotes for computer updates for the Scada Office.

Public Comment: Aschbrenner informed the Board of a situation near the dam regarding logs being set out on the ice. His concern is that once the ice melts the logs will head directly toward the dam gates. Staebell said he would check into the situation.

Linda Kirsch expressed concern over DNR reports on the water quality at Lake Delhi. Leonard provided an update on the Watershed Management Authority and their role in water quality at Lake Delhi. He said there will be a renewed effort to do water quality testing in the spring. Leonard said he was unaware of any testing by the DNR and noted that the DNR’s budget has impacted their presence on the lake. Kirsch said the report came from the Cedar Rapids Gazette. Staebell asked her to send him the information so he could forward to the rest of the board. The Board indicated they continue to work on water quality in the District.

A motion to adjourn was made by Scherrman, second by Althoff. Motion carried.

Meeting adjourned at 7:00 p.m.

 

Trustee Agenda – Thursday, February 20, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, February 20, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Review the FY 2020/2021 proposed budget
  7. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  8. Public Comment
  9. Adjourn

Minutes – January 16, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 16, 2020

6:39 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Burger, Althoff, Schermann, Leonard and Herman

Absent: Davidson

Visitors: Ed Schmidt, Larry Aschbrenner and Randy Rattenborg

Staebell asked for a motion to approve the meeting agenda. A motion was made by Burger, seconded by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Althoff. Motion carried.

Claims were presented for payment in the amount of $6,948.73 from the General Fund for electricity, internet services, dam operation services, printer maintenance, auditor’s expense, lobbyist expense, clerical expense and fuel. A motion was made by Althoff to accept the claims as presented. Seconded by Leonard. Motion carried.

December financial reports were presented. The General Fund had revenues of $5,526.68 from Delaware County. Expenditures for December were $6,874.90 ending December at $1,944,476.23. The Debt Service Fund had revenues of $3,299.94 from Delaware County with no expenditures, ending December at $68,468.02. The Dam Improvement Fund had no revenues or expenditures ending December with a $30,000.00 balance. A motion was made by Leonard to receive and file the December financial report. Herman seconded the motion. Motion carried.

The Board considered setting a date for a public hearing to approval the FY21 budget.

After some discussion, Leonard made a motion to hold the public hearing on Tuesday March 10th at 5:30. Burger seconded the motion. Motion carried.

Staebell asked for consideration on possible action on potential land transfers.   Herman stated he would be willing to work with landowners to see if there’s any interest in purchasing their frontage.   It was noted that legal assistance may be needed. Leonard made a motion to have Herman make the necessary communication. Seconded by Burger. Motion carried.

The Board considered possible action on approval of contracts with Stanley Engineering. Leonard stated he would like to follow-up with Bill Holman on the dam inspection that is due. Leonard would also like consideration for paying Stanley not more than $1,000 for the Wall of Recognition inspection. Staebell asked for approval to pay up to $5,000 for dam inspection reports.  Scherrman made a motion to approve. Seconded by Herman. Motion carried.

Committee Updates:

Scherrman noted that he would be working on updating the Trustee webpage with Laurie Kramer.   There was additional discussion about the pros and cons of having a Facebook page.

Randy Rattenborg discussed with the Board the issues the operations team is having with the snow removal on the deck. Salting the deck is a concern on the deck area because of the apoxy coating along with using sharp blades to push snow. Staebell asked the trustees to view the area before the next Board meeting and will discuss further next month.

Staebell noted that Burrington Group will be providing the Trustees with a new contract at the next board meeting.

Public Comment: None

A motion to adjourn was made by Burger, second by Herman. Motion carried.

Meeting adjourned at 7:30 p.m.

 

Trustee Agenda – Thursday, January 16, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, January 16, 2020

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

WORK SESSION BEGINS AT 4:30 P.M.

REGULAR MEETING FOLLOWS AT 6:30 P.M.

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on establishing a date for a public hearing to approve the FY 2020/2021 budget
  7. Consideration and possible action on potential adjacent land transfers
  8. Consideration and possible action on approval of contracts with Stanley Engineering
  9. Committee Updates – Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  10. Public Comment
  11. Adjourn

Minutes – Thursday, December 19, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 19, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Dan Staebell.

Trustees present: Staebell, Schermann, Althoff, Leonard, Herman, Burger and Davidson

Visitors: Ben Pasker and Larry Aschbrenner

Staebell asked for a motion to approve the meeting agenda. A motion was made by Schermann, seconded by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Leonard. Motion carried.

Claims were presented for payment in the amount of $6,867.50 from the General Fund for electricity, internet services, dam operation services, printer maintenance, supplies, lobbyist expense, clerical expense and bond registrar fees. A motion was made by Herman to accept the claims as presented. Seconded by Burger. Motion carried.

November financial reports were presented. The General Fund had revenues of $9,222.13 from Delaware County. Expenditures for November were $23,491.35 ending November at $1,945,824.45. The Debt Service Fund had revenues of $8,219.45 from Delaware County with no expenditures, ending November at $65,168.08. The Dam Improvement Fund had no revenues or expenditures ending November with a $30,000.00 balance. A motion was made by Herman to receive and file the November financial report. Burger seconded the motion. Motion carried.

Committee Updates:

Staebell asked if Leonard could get a price estimate from Bill Holman with Stanley Engineers for the January meeting regarding engineering/project management cost for the dredge site preparation and support for a dredge plan. Leonard noted that the trustees have to come up with a capital plan in order to make a legislative proposal. Davidson asked if Colgan would be willing to lead the charge. Leonard stated that Colgan is willing to work with Bill Holman to get us estimates. Leonard also stated that he would send all of the trustees an update once he receives the estimates.

Staebell suggested trustee committees provide action items at the January work session that could be acted on at the regular meeting that follows.

Staebell noted that budget discussions will begin in January. Burger stated that the state now requires two budget hearings instead of one. The budget needs to be published by March 31 instead of March 15. The first public hearing refers to a city requirement to levy limits. The second public hearing is for the entire budget. Staebell asked if the finance committee could meet prior to the January meeting. Burger said he will be having a meeting of the finance committee in January.

Burger also noted that he ran different options regarding payment of the debt schedule. He reviewed several options that would affect debt capacity. Possible options will be discussed at the January work session.

Davidson gave an update on the new crane at the dam. They used it to remove a 15’ tree that was by Gate 1. The Delhi Fire Department came down to assist pulling the tree out of the water. He noted the lift capacity for the crane is 15 ton.

Larry Aschbrenner expressed concern about the bouys not being reattached in front of the dam. . It was noted that the reason the bouys were taken apart was for removal of debris on the spillway. Davidson agreed with the concerns and stated he feels the current bouy system is not adequate for the safety issues at the dam.

Herman noted that there were furnace issues at the Scada Office that have been resolved.

Larry Aschbrenner also noted that he had received comments from several people that Lake Delhi has no signage in the outlying areas such as Hwy. 13. A suggestion was to reach out to the Manchester tourism group.

A motion to adjourn was made by Burger, second by Davidson. Motion carried.

Meeting adjourned at 7:10 p.m.

 

Trustee Agenda – December 19, 2019

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 19, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  7. Public Comment
  8. Adjourn

 

Official Minutes – November 21, 2019

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 21, 2019

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by Larry Burger.

Trustees present: Burger and Schermann, Leonard and Althoff by phone

Absent: Staebell, Herman and Davidson

Visitors: Ben Pasker

Burger asked for a motion to approve the meeting agenda. A motion was made by Leonard, seconded by Schermann. Motion carried.

Motion to approve the minutes of previous meetings was made by Schermann, seconded by Burger. Motion carried.

Claims were presented for payment in the amount of $23,491.26 from the General Fund for electricity, internet services, dam operation services, diesel generator inspection, printer maintenance, supplies, lobbyist expense, clerical expense, beach cleanup, repairs to overhead hoist at the dam and LP gas. A motion was made by Althoff to accept the claims as presented. Seconded by Leonard. Motion carried.

October financial reports were presented. The General Fund had revenues of $28,624.10 from Delaware County. Expenditures for October were $27,786.15 ending October at $1,960,093.67. The Debt Service Fund had revenues of $32,671.73 from Delaware County expenditures of $236,251.50, ending October at $56,948.63. The Dam Improvement Fund had no revenues or expenditures ending October with a $30,000.00 balance. A motion was made by Althoff to receive and file the October financial report. Leonard seconded the motion. Motion carried.

Committee Updates:

Leonard informed the Trustees that meetings will be forthcoming with our lobbyists to discuss the upcoming 2020 legislative session.

A motion to adjourn was made by Leonard, second by Althoff. Motion carried. Meeting adjourned at 6:47 p.m.

 

Trustee Agenda – Thursday, November 21, 2019

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 21, 2019

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  7. Public Comment
  8. Adjourn