Trustee Agenda – Thursday, September 20, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, September 20.2018

6:30 p.m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Open public hearing on bids for sale for lake barge
  3. Close public hearing
  4. Consideration and possible action on bids for sale of lake barge
  5. Election of officers
  6. Consideration and approval of minutes of Previous Meetings
  7. Consideration and approval of Payments
  8. Review Financial Report
  9. Consideration and possible action on of approval of expenditures for one-third the cost of well repairs for properties adjoining district owned properties
  10. Public Comment
  11. Adjourn

August 2018 Planning Session

The Combined Lake Delhi Recreational Facility and Water Quality District
Board of Trustees Planning Session Summary – August 2018
Notes from Session
What is the purpose of the Trustees? (from 2017 Session)
• Own and safely operate and maintain the dam structure, land and adjacent facilities
• Set policy and organize maintenance for the entire lake area
• Set policy for water quality and recreation
• Collect and responsibly allocate tax dollar
• Represent the interests of lake residents
Priorities for the next 1-3 years – 2018-2020
1. Water Quality Management
• Invite Dennis Lyons to Trustee meeting to provide an update on septic systems
• Send a letter to Dennis Lyons from Trustees thanking him for septic system efforts and encourage him to continue the efforts to reach full compliance
• Invite DNR to Trustee meeting to discuss their role in water quality and testing. How frequent is testing and who communicates the results?
• Continue to participate in Water Management Authority
2.  Dredge and Sediment Control
Dredge
• Contract for a dredge feasibility study/plan or management plan by _______
• Set a policy for the lake dredge that includes:
o Depth standard
o Priority areas for dredging
o Recreation standards
o Safety
• Dredge site (what are requirements for the site – what upgrades are needed?)
• Invite the Corps of Engineers to a Dredge Committee meeting
Priority dredge areas:
• North Beach area and Cedars
• Linden Acres
• Maples
Sediment Control
• Mitigation priority areas to be addressed
o Quarry
o Cozy Cove – Stender area
o Schneider Cove
o Turtle Creek Cove
• Seek Delaware County enforcement of storm water management policies
• Address construction issues along the lake (sediment fences – County enforcement)
Outline overall funding and timing for the multi-year plan for dredge and sediment
3. Recreation and Events
• LDRA will reactivate – and will have 501(c)(3) status
• Set up regular communications with the LDRA
• Trustee rep will attend LDRA meetings (still needs to be decided) Steve?
• Decide what portion of the Community Fund should be transferred
• Events and activities will be led by LDRA in partnership of Trustees
4. District-owned properties – Priority properties
Lost Beach –(Larry and Dan)
• Still need to further address parking, flooding, legal easement, maintenance, garbage collection and solid waste, landscaping, and development behind the beach
• May rethink the strategy – consider starting the year without trash cans – add signs for users to haul away trash
• Look at cost options to purchase a drag that will collect rocks and debris
• Need a new person to clean the area
• Pursue collaboration with neighbors
Dam structure, land and office in the dam area (Pat and dam operating committee)
• Better security is needed for office – windows
• Surveillance cameras installed by Fall of 2018
Dam operations – (Pat and committee)
• Prepare a 2-5 year succession plan for moving to a paid operations person or larger volunteer team
• Expand the number of volunteers who assist in the interim
• Perform daily observation, maintain mechanical and electrical equipment, manage service agreements
• Resolve the access issues – consider a hard-surfaced road
North Beach – (Steve, Doug and Maggie Burger)
• Resolve legal issues with ownership
• Ties closely with dredge project and includes the Cedars
Frontage – (Doug and Steve)
• Lower priority – address as issues arise
5. Cash Reserve and Finances (Finance Committee to lead – Larry)
• Bring a recommendation to the Trustee board meeting as part of the budgeting process in February.  This will include a recommendation for a policy to create and maintain a cash reserve
• Share the policies and procedures handbook (Todd has a draft)
Other items
Wall of Recognition – (Steve, Todd and Larry)
• Identify final location
• Use plans outlined thus far and contract for a simple Landscape Architect (LA) plan to draw up final plans – Larry will review options for an LA
• Trustees will review and approve the plan
• Seek bids based on the plan
• Award contract
Safety
• An emergency action plan is in place – Delhi Fire Dept will be the key contact – plan should be updated annually
• Conduct frequent meetings with Delhi FD
• May need to offer some financial support to Delhi FD
• Reach out to Delaware County Emergency Management Commission
• Address debris clean up after floods (Todd will explore)
Lobbyist
• Consensus to continue lobbying activities.  A meeting will be scheduled for an update with Trustee(s) as needed
Committees for 2018-19
Water Quality – Doug, Steve, Bill
Dredge-Sediment – Larry, Dan, Steve
Recreation and Events – LDRA/Steve
Dam and Properties – Lamont, Doug, Dan, (Larry for Lost Beach), Pat
Wall of Recognition – Larry. Todd and Steve
Finance-Budget – Larry, Doug, Dan, Todd and Laurie

Notice of Public Hearing – Proposed Sale of Barge

 

Lake Delhi Combined Recreational Facility & Water Quality District

Notice of Public Hearing

Proposed Sale of Barge

 

The District will hold a Public Hearing during the Regularly Scheduled meeting of the Board of Trustees on September 20, 2018 at 6:30 P.M. at the District Office located at 210 South Street, Delhi Iowa to consider the sale of a barge owned by the District that received significant damage during the 2010 Lake Delhi flood. Your proposal/bid shall be delivered to the Delaware County Auditor’s Office at 301 E. Main Street, Manchester, Iowa in a sealed envelope by no later than 12:00 p.m. on September 13, 2018.

All proposals shall include the price proposed to be paid for the barge, a description of the intended use for the barge and any other information deemed relevant. A committee of Board Members will meet in advance of the Public Hearing to open the proposals/bids and record the information contained therein. The Board may accept a bid or reject all submissions. The Barge is being sold as is where is and the buyer must remove the Barge from District property within a time frame agreed upon by the Board prior to the acceptance of a bid and approval of the sale/transfer of ownership. Access to the barge for removal is deemed to be good, however, buyers should inspect the property and the barge in advance of submitting their proposal. The purchase price will be due and payable to the District within seven (7) days of the Board’s approval of the bid. There is not believed to be a title or registration related to the barge and the sale will be documented by way of a Bill of Sale. Questions related to the barge may be directed to any Trustee. Inspection of the Barge may be arranged by calling Trustee Lamont Davidson at (563) 650-4516.

Minutes – August 16, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 16, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Stabell, Havertape, Herman, Gifford and Davidson

Trustees absent: Burger

Visitors: Pat Colgan, Chloe Colgan, Ed Schmidt and Doug Hawker

Motion to approve the meeting agenda as read was made by Staebell, seconded by Havertape. Motion carried.

Motion to approve the minutes of previous meetings was made by Herman, seconded by Staebell. Motion carried.

 

Claims were presented for payment in the amount of $39,141.11 from the General Fund for electricity services, dam operation services, printer maintenance, lobbyist expense, clerical/accounting services, LP tank rent and a final payment for public access work at Turtle Creek. Herman motioned to approve the claims for payment as read, Gifford seconded. Motion carried.

July financial reports were presented. The General Fund had revenues of $37,529.08 from Delaware County and expenditures of $15,596.51, ending July at $1,767,538.49. The Debt Service Fund had revenues of $7,570.18 from Delaware County and no expenditures, ending July at $43,228.91. The Dam Improvement Fund had no additional revenues or expenditures and ended July with a $20,000.00 balance. Davidson motioned to receive and file the financial reports as read, Herman seconded. Motion carried.

Doug Hawker, who was part of the Project Aware program and currently works with Burrington Group on dam operations, gave an overview of the Project Aware cleanup work that was done on the Maquoketa River including the downstream side of the Lake Delhi dam. He gave some background on how Project Aware started in 2003 and how it has continued to evolve. This year’s project was the Maquoketa River cleanup. It was known by the organization from the beginning that the most significant part of the clean up was going to be below the Delhi Dam. Total participation for this year’s project was 397 people which included all ages groups. The total amount of debris collected from below the dam to Reetz Park amounted to 5.19 ton. That was the most collected in any other area of the Maquoketa River. Some of the debris included old motors, boat lifts, tires, etc. All participants are volunteers. The costs to fund the project include expense for renting vehicles, boats and canoes; transportation for hauling volunteers from place to place; camping fees, food, shirts, misc. supplies, port-a-potties, etc. The DNR used to help sponsor the event but with budget cuts they are no longer involved. Funding comes from the non-profit organization that supports the project. Hawker asked the Board to consider giving a substantial thank-you donation for the amount of work that was done.

Leonard asked where the funding comes from and for Project Aware and stated he thought it was a 50/50 split with business sponsors and local communities.   He also noted that he assumed a donation by the Trustees would go toward next year’s project. Hawker also stated that a lot of donations were for in-kind services. Herman was able to give a listing of many of the sponsors   Gifford asked what the total budget might be. Hawker’s thought each year cost well over $100,000. After further discussion, Leonard made a motion to table making a decision on a possible donation until more information could be provided about the total annual budget for Project Aware so as to be able to determine how much the Trustees would possibly approve to the organization. Second by made by Staebell. Motion carried.

A motion was made by Staebell, second by Davidson to put the District barge up for sale and set September 20, 2018 as the date for a public hearing to accept bids for the purchase of the barge. Herman said he would draw up the language for the notice of publication. Motion carried.

Colgan gave an operations update. He noted that Brian Monk has completed the riprap work below the dam and did a very nice job and a cost less than his initial quote. He also informed the Board that Rotork was at the dam this past week to change out the actuators. Lunda, Price Electric and Jetco were also there to help with the process which included rewiring each actuator. It was noted that the drainage project on the south side of the dam is slated to start in the very near future.

Herman reported that there was a watershed technical committee meeting held in July. The group is working to keep watershed management plan moving forward.

Leonard noted that Christmas on the Lake and the Fireworks went very well.

Leonard stated he was getting some phones calls from people on the lake concerned that there needs to be more presence of the DNR on the lake because of safety concerns. Herman said he noticed the red light on Hartwick bridge that is out. The county engineer should be notified. Leonard stated he will contact the county engineer to get it resolved.

There being no public comment, a motion was made by Davidson, second by Gifford to adjourn at 7:30 p.m.

LDRA Annual Meeting – Sunday, August 26, 2018

Lake Delhi Recreation Association

Annual Meeting

Sunday, August 26, 2018

12:00 Noon

Heritage Bank Conference Room

 

 

  1. Call to Order
  1. Approve Agenda
  1. Call for nominations and hold election of Board of Directors
  1. Review Annual Financial Report
  1. Review a summary of the revenues and expenditures for the July and August, 2018 Lake Events
  1. Public Comment
  1. Adjourn

 

 

Trustee Agenda – Thursday, August 16, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 16, 2018

6:30 p. m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Presentation of the July, 2018 Project Aware Clean-up efforts on the Maquoketa River
  7. Consideration and possible action on making a donation to Project Aware
  8. Discussion and possible action to set the date for a public hearing for the disposal of public property (barge) by the Board of Trustees and direct the clerk to publish a notice of Public Hearing and the acceptance of proposals for the purchase and future purpose of the barge on September 20, 2018 at the regular board meeting on that date at 6:30 p.m
  9. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  10. Public Comment
  11. Adjourn

 

 

Minutes – July 26, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, July 26, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Stabell, Havertape, Herman and Burger. Gifford by phone

Trustees absent: None

Visitors: Pat Colgan, Ed Schmidt, Dan Recker, Lamont Davidson, Jenny Garvin, Larry Aschbrenner and Dan Reyner

Motion to approve the meeting agenda as read was made by Herman, seconded by Staebell. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Herman. Motion carried.

Claims were presented for payment in the amount of $15,596.51 from the General Fund for electricity and internet services, dam operation services, beach maintenance and port-a-potties, printer maintenance, lobbyist expense, Auditor services, office rent, and signage for Lost Beach. Stabell motioned to approve the claims for payment as read, Herman seconded. Motion carried.

June financial reports were presented. The General Fund had revenues of $3,850.27 from Delaware County and expenditures of $22,956.50, ending June at $1,775,605.92. The Debt Service Fund had revenues of $2,772.43 from Delaware County and no expenditures, ending June at $35,658.73. The Dam Improvement Fund had revenues of $10,000.00 and ended June with a $20,000.00 balance. Burger motioned to receive and file the financial reports as read, Havertape seconded. Motion carried.

The Board considered approval of a contract with Three Rivers FS for the purchase of up to 1625 gallons of propane at a cost of 1.389 per gallon. The contract runs from August 1, 2018 through March 31, 2019. Motion by Herman, second by Staebell to approve the contract with Three Rivers. Motion carried.

Pat Colgan presented information regarding proposed improvements to the automatic flood gates. He explained that we currently have contracts with Lunda for maintenance, with Rotork for work on the actuators, with Price Electric for miscellaneous work and with Jetco for work on the PLC. He noted that the actuators that were installed at the time of construction were actually purchased in 2007 prior to the dam failure. The goal of the operations team was to change out one actuator each year and have it serviced. This year actuator #2 was taken out and rebuilt. It will be install in place of #3 and the same procedure will take place with that actuator. The biggest concern has been the digital system that is used to communicate with the PLC. There’s been several issues this year that the digital system failed and the operations team were unable to move the gates. He proposed changing out the digital system to an analog system. The cost would be approximately $12,000 for replace the cards and do the wiring. This in addition to the previously approved work to change out Gate #3 actuator with a rebuilt one for $4000. After some discussion a motion was made by Staebell, second by Herman to approve those costs. Motion carried.

The Board discussed possible action on retaining legal counsel to address potential actions by the District with regard to short or long term payoff of the LDRA debt. Herman noted the balance of the debt is callable if the District would want to pay off. He stated that if the Board would want to do an early payoff there are restrictions of what can and cannot be done and legal counsel would give the Board direction in that regard.   Burger noted that he and Herman have been in discussions with Dorsey & Whitney regarding the issue. Herman stated that he would like the Board to approve payment of legal fees not to exceed $1,000. Motion was made by Burger, second by Havertape to approve. Motion carried.

The next agenda item was regarding the sale of the lake barge. Discussion centered around the legal requirements for the sale of public property.   Staebell asked for a motion to request proposals for the sale of the barge. Burger suggested to have it put on the August agenda to set the public hearing for the sale of the bard and have the public hearing at the September meeting. Staebell made the motion as noted, Burger seconded the motion. Motion carried.

Gifford reviewed with the Board the decision to transfer of monies to the Trustees that are currently held in the Community Fund to Rebuild Lake Delhi bank account at the Heritage Bank in Delhi . He made the motion to have the Board accept $91,000 from the CFTRLD to be used for the Wall of Recognition and public benefit. Herman seconded the motion. Motion carried.

Leonard and Gifford both expressed concern that movement on the Wall of Recognition must move forward. It was suggested that this topic be part of the August work session.

The Board considered possible dates for a work session. Burger made the motion to hold the work session on August 29th at 3:00 p.m. at Okoboji Grill in Independence. Staebell seconded the motion. Motion carried.

Leonard asked for committee updates.

 

Burger noted the beach signage has been installed. He noted that additional parking signage is on hold until Rich Hughes finishes his docks. He also noted that Chris Jones had more hours this month for beach cleanup because of all the debris that landed on the beach after the last rains.   Other discussion centered around rock removal on the beach and possible upgrade on the volleyball net. It was noted Dave Fink has been doing a great job maintaining North Beach.

 

Colgan noted that Brian Monk is doing the riprap repair on the downstream side this week. There are issues with erosion coming down from the north road that runs down the downstream wall. That will be a rock striped to clean that up. There’s a lot of debris on the spillway but with the low flows some of that has been removed. There’s one large tree that will require a crane for removal. And tree with spikes that so heavy it will have to be drug out of the way and then cut up in the fall.

 

Herman stated he is attending a meeting tomorrow as part of the technical committee that’s putting together watershed management plan.

 

Leonard noted the Project Aware cleanup of the Maquoketa River occurred from July 8th to July 13th.   On July 10th they went from the dam down to Hopkinton and it was the most cleaned up required during the entire event. They recovered motors, docks, lifts mostly in the first two miles downstream. Obviously, the items were attributed to the amount of material that went through the dam after the dam failure in July of 2010. Leonard stated they did the community a great service. At the next meeting there will be request to make a donation to Project Aware for their service in our area.

 

Burger noted that he and Pat Colgan met with a representative from ICAP who deals with “loss control”. He noted that he found no issues. He did recommend possible use of security cameras and that there are ICAP grants available to help with the cost.

 

Leonard noted that this Saturday is Christmas on the Lake. The permitting has been taken care of for that event. The permit for the fireworks has been approved and he noted they will be held August 4th on the Schmidt/Dede farm across from the Freddie’s Beach. There’s work being done to prepare for an annual fishing tournament that will be held in September. Leonard noted that in the next Lake Delhi Voice there will be information provided by the DNR for issues regarding docks and boat light restrictions.

 

Motion was made by Burger, second by Staebell to adjourn at 7:35 p.m.

Trustee Agenda – Thursday, July 26, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, July 26, 2018

6:30 p. m.

Lake Delhi Trustees Administration Building

210 South St.

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Approve propane contract with Three Rivers FS for up to 1625 gallons to be purchased between August 1, 2018 and March 31, 2019 at 1.389 per gallon.
  7. Consideration and possible action on approval of flood gate automatic control improvements
  8. Consideration and possible action on retention of legal counsel, if necessary, to address the LDRA debt and options for potential short or long term strategies for payoff of that debt
  9. Consideration and possible action on approving the sale of the lake barge
  10. Acknowledgement of donation for the Wall of Recognition and public benefit and discuss action on the Wall of Recognition
  11. Consideration and possible action on setting a date for the yearly work session.
  12. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  13. Public Comment
  14. Adjourn

 

 

Minutes – Thursday, June 21, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, June 21, 2018

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard.

Trustees present: Leonard, Stabell, Gifford, Havertape, Herman and Burger

Trustees absent: None

Visitors: Tony Harmon, Keith Brockhohn, Aaron McMurrin, Pat Colgan, Ed Schmidt, Jason Wenger, Dan Recker, Lamont Davidson and Daryl Hogan

Motion to approve the meeting agenda as read was made by Staebell, seconded by Herman. Motion carried.

Motion to approve the minutes of previous meetings was made by Burger, seconded by Havertape. Motion carried.

Claims were presented for payment in the amount of $12,956.50 from the General Fund for electricity and internet services, dam operation services, beach maintenance and port-a-potties, service on fire extinguishers, printer maintenance, lobbyist expense, pest control services and website renewal. Havertape motioned to approve the claims for payment as read, Gifford seconded. Motion carried.

May financial reports were presented. The General Fund had revenues of $5,237.27 from Delaware County and expenditures of $86,834.83, ending May at $1,794,712.15. The Debt Service Fund had revenues of $5,756.35 from Delaware County and expenditures of $251,340.40, ending May at $32,886.30. The Dam Improvement Fund had no activity and ended May with a $10,000.00 balance. It was noted that the $10,000.00 transfer from the General Fund to the Dam Improvement Fund that was approved last month is being processed in June and so does not show on the financial reports for this month. Burger motioned to receive and file the financial reports as read, Herman seconded, Motion carried.

Members of the Delhi Volunteer Fire Department presented the Board with information regarding their diver training program. They currently have six members in the program with four of those members signed up to participate in the certification program. The cost to participate in Phase I of the training which includes open water rescue is $2,635 per person or $10,540 total for the department. They asked the Board to consider making a donation to the department. After some discussion a motion was made by Gifford, second by Staebell to pay 75% of the total cost of Phase I or $7,905 to the Delhi Fire Department Diver Training Program. Motion carried.

The Board considered action on the awarding the contract on the Scada Area Drainage Improvements Project. Jason Wenger from Burrington Group reviewed with the Board his conversations with the Delaware County Engineer regarding the possibility of the county financially participating in the project. The county engineer stated he feels there’s no reason for the county to participate financially although he does support the project and feels the work needs to be done. After some discussion Burger made a motion to award the contract to F.L. Krapfl, Inc. for both the base bid of $93,838.75 and the bid alternate of $7,063.00 totaling $100,901.75. Leonard made the motion to second. Motion carried.

The Board considered the appointment of a district clerk from within the board. Burger said he would volunteer to serve in the capacity until the next election of officers. Herman made the motion to appoint Burger, second by Gifford. Motion carried.

Consideration and possible action was taken on contracting with Laurie Kramer to provide clerical and accounting support to the Trustees. Burger made a motion to contract with Laurie at a rate of $400/month beginning July 1, 2018. He included in the motion to pay her $200 for the work she’s done to prepare for the current June meeting. Staebell seconded the motion. Motion carried.

The Board considered possible action on a storage solution for District legal documents that are currently in a number of locations. Options were discussed and a motion to table until more information could be gathered was made by Staebell, second by Gifford. Motion carried.

The next item on the agenda was possible action on the Boge lease agreement.   Herman provided the Board with information on an update on the easement agreement. Boge is asking for a separate easement agreement. The concern is the language relating to the use of 265th St. and access to the area where removal of siltation would occur and possible damage to the road by the District or the contractor removing the material.   An additional concern is access to areas owned by other property owners that may be needed for siltation removal and this needs to be addressed. After some discussion a motion was made by Burger, second by Herman to table until a later date. Motion carried.

Gifford presented information regarding a proposal to utilize the space by the spillway for the Wall of Recognition park project.  Several board members had questions regarding the funding of the project, whether the project needs to be bid and liability and maintenance issues. A motion was made by Havertape, second by Leonard to approve the proposed project. Havertape then amended his motion to include approving the project along with going through the procurement and bidding process. After more discussion, Havertape moved to table the motion until more information is available, Herman seconded. Motion carried.

Gifford then presented information regarding the presentation given to the DNR regarding the proposal for the Wall of Recognition so they could work through any issues the DNR might have with the project. Jon Garten from the IDNR stated he would review and asked that Bill Holman from Stanley Engineering also analyze the project because of some settlement issues in the concrete path next to the spillway. There’s no urgency and the issue is not a major concern so a motion was made by Herman, second by Staebell to table any action on the DNR request. Motion carried.

Leonard asked for committee updates. Burger gave an update on beach maintenance. The signage for the beach has been given to Manchester Signs. The cost which was already approved by the board is between $600-$700 which includes cedar posts. He also stated that the sod that was discussed at an earlier meeting is going to be laid in the near future. Burger also stated that Chris Jones has been doing a great job clearing the debris that has been settling on the beach area.

Leonard spoke regarding lake recreational maintenance issues. He reminded the Board of an email he sent out regarding all of the debris that has been floating in the lake and that at some point in the near future the Board needs to be thinking about short-term and long-term strategies to deal with debris that ‘s coming downstream.

Pat Colgan gave an update on dam operations. He informed the board that the riprap work that’s needed downstream of the powerhouse will be done in the near future. This was work that was a result of the 2016 flood event that took out the existing riprap. He also noted that the process to change out the actuators is in place. He also talked about the three major floods we’ve had since 2016.

Herman gave an update on Water Quality and stated there’s ongoing work with the Maquoketa River Water Shed Group.

Herman said everything for FEMA from the 2016 flood has been filed. He has taken care of the final closeout paperwork . He expects the District to receive approximately $13,000 for a final closeout on the project. Leonard asked about the 2008 FEMA closeout. Herman stated there’s been a problem dealing with the mitigation process for issues that came up in the dredge site area.     He said it’s now in the hands of FEMA but noted they are anxious to closeout the project.

The meeting was open to public comment. Daryl Hogan addressed the board regarding the barge that he built in early 2000. He gave a description of the barge and stated that in 2006 he decided to sell because of the expense regarding insurance. He said Dave Fink and the LDRA expressed an interest in purchasing the barge so he sold it to them. During the breach of 2010 the barge went through the dam and sat below the dam for several years. He was asked to move the barge and he stored it for several years until it was moved to the dredge site. He told the Board he was interested in purchasing the barge back and would be interested in working with the District regarding lake cleanup. Herman expressed some concern because of FEMA but noted it might not be an issue. Leonard asked Hogan if he were to purchase the barge would he be willing to help with debris removal and how much staff he would need to provide that service. Hogan stated he would only need a couple of workers but is concerned about where he would go with the debris. Some concern was expressed that the purchase of the barge and a contract to do business should be two separate issues.  It was also noted that if the District sells public assets they would need to advertise for bids. The Board agreed to review the request and thanked Hogan for coming to the meeting.

Ed Schmidt expressed some concerns with how the Wall of Recognition donors were going to be recognized. Some additional discussion continued regarding costs and donors.

Burger motioned to adjourn, Herman seconded. The meeting was adjourned at 8:50 pm.

Trustee Agenda – Thursday, June 21, 2018

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, June 21, 2018

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on request from the Delhi Fire Department for a donation to their diver training program
  7. Consideration and possible action on awarding a bid for the Scada Area Drainage Improvements Project
  8. Consideration and possible action on appointment of District Clerk from within the Trustee board.
  9. Consideration and possible action on contracting with Laurie Kramer to provide clerical and accounting support for the Trustees
  10. Consideration and possible action on storage solution for District legal documents
  11. Consideration and possible action on Boge lease agreement
  12. Consideration and possible action on use of land space by spillway for Wall of Recognition park project
  13. Consideration and possible action on DNR request to remove some surface concrete next to spillway viewing area to inspect the settling area
  14. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance
  15. Public Comment
  16. Adjourn