Minutes – January 26, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, January 26, 2021

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Herman.

Present: Leonard, Althoff, Jasper, Scherrman, Burger, Staebell and Herman were present via Zoom.

Absent: None

Visitors: Laurie Kramer and Jeremy Klima via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell, Motion carried unanimously.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Althoff, Motion carried unanimously.

Claims were presented for payment in the amount of $34,487.98 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, Scada office repairs and security cameras and LP gas. A motion was made to accept the claims as presented by Staebell, Second by Leonard, Motion carried unanimously.

December financial reports were presented. The General Fund had revenues of $4,088.12 from Delaware County. Expenditures for December were $84,390.81 ending December at $2,053,195.84. The Debt Service Fund had revenues of $2,746.41 from Delaware County with no expenditures ending December at $103,022.73. The Dam Improvement Fund had no new revenues and no expenditures ending December with a $40,000.00 balance. A motion was made to receive and file the December financial report by Staebell, second by  Scherrman, Motion carried unanimously.

The Board considered approval of a public hearing for the FY22 budget. A motion was made to hold the public hearing on Thursday, March 11, 2021 at 5:30 p.m. by Jasper, second by Staebell, Motion carried unanimously. The location of the meeting will be at the Delhi Fire Station.

Leonard presented the Board with a request regarding water quality testing at the lake. He requested that the Board consider approving eleven testing sites along the river. The cost for each test is $18.00. Testing will be done three times this summer which would equate to a total cost of $594.00. He also noted that the DNR is providing funding for the next 1.5 years to help manage the watershed concerns. The cost to the MRWQA would be approximately $20,000. Staebell asked if this would raise the amount the District would be asked to provide annually. Leonard stated that that was a possibility but at this time it’s not a concern. He noted actual dates for the testing will be coming at a later date. A motion was made to approve payment for the testing to be done at eleven locations as presented by the MRWQA by Leonard, second by Burger, Motion carried unanimously.

The Board discussed the request from Delhi Boats LLC to lease the boat ramp access on the south side of the dam.   Staebell was asked to address the original proposal. The proposal includes allowing for the parking of the barge on the side of the ramp and having use of the Rocky Nook area for staging materials or equipment at a cost of $7,500 annually. Klima would also provide a weekly sweep of the spillway to keep control of the debris. Leonard asked Klima the extent that he would be able to deal with the dam debris.   Klima said he has a skid loader that can lift 7000#. He would remove debris from the barge and take to the top of the hill to burn. Jasper expressed concern that he’d been approached by folks on the lake with concerns that the ramp would not be accessible if the District leased the ramp. Burger also noted he’d been contacted by folks on the lake with the same concerns. He said he favored leaving it as is so that it is available for use by the public.   Burger also expressed concern that the barge has been left in front of the ramp on occasion and that is a safety concern. After additional discussion, Staebell made a motion to lease the ramp to Klima for $7,500 to have access to the shoreline at the Rocky Nook and the flat area to park his barge and also allow him use of the old Rocky Nook area for temporary storage of items. Staebell stated this would also included weekly cleanup of the spillway. The term of the lease would be for one year. Leonard seconded the motion noting that easement rights are protected and that the portage area would remain available.  Leonard expressed concern that cleanup inside of the bouys would be a safety issue. Klima said he could provide liability insurance and said he had no concerns about safety regarding debris removal. Burger asked to have the cleanup be a separate issue. Leonard asked Staebell to amend his motion to exclude the cleanup requirement. Staebell agreed. The motion, as voluntarily amended, to enter into a one year lease with Delhi Boats LLC for $7,500 that would allow him use of the Rocky Nook frontage to park his barge and the flat area for temporary storage of items, the lease to commence on March 1, 2021 and include language that if there are issues with the ramp being blocked that the lease could be terminated with a notice of 30 days, by Staebell, seconded by Leonard, Motion carried. (Staebell, Leonard, Herman and Jasper voting yes; Burger, Althoff and Scherrman voting no.)

Schermann presented a proposal from Lance Nemmers to paint the inside of the Scada office that would include the ceiling, walls and trim. He noted that on his last visit some of the plaster work had not been complete and would need to be finished before painting could begin. The cost of the proposal is $1,500 which does not include materials. The project should span over two weekends. A motion to approve contracting with Nemmers to paint the office was made by Scherrman, second by Jasper, Motion carried unanimously.

Water Quality – No further update

Community Quality of Life – No update

Property Assets and Dam – No update

Financial/Budget – Herman noted that Burger, Althoff and he met with Laurie to review the budget for FY21. More information will be provided in February.

Public Comment: None

A motion to adjourn was made by Leonard, second by Staebell, Motion carried unanimously. Meeting adjourned at 6:39 p.m.

 

 

 

 

Trustee Agenda – January 26, 2021

The Combined Lake Delhi Recreational Facility and Water Quality District

Tuesday, January 26, 2021

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5:30 p.m.

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on establishing a date for a public hearing to approve the FY 2021/2022 budget
  7. Consideration and possible action on water quality testing in 2021
  8. Consideration and possible action on a request from Delhi Boats LLC to lease boat ramp access on the south side of the dam
  9. Consideration and possible action on hiring a contractor to paint the Scada Office
  10. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  11. Public Comment
  12. Adjourn

 

  1. Public Comment
  2. Adjourn

 

Minutes – November 19, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 19, 2020

5:30 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Doug Herman.

Present: Staebell, Herman, Althoff, Jasper, Scherrman were present via Zoom.

Absent: Leonard

Visitors: Laurie Kramer, Randy Rattenborg & Ed Schmidt via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Althoff. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Staebell. Motion carried.

Claims were presented for payment in the amount of $19,469.31 from the General Fund for electricity, internet services, copier expense, clerical expense, lobbyist expense, computer upgrades, software renewal, Scada office repairs and generator maintenance. A motion was made by Burger to accept the claims as presented. Seconded by Althoff. Motion carried.

October financial reports were presented. The General Fund had revenues of $25,830.40 from Delaware County. Expenditures for October were $44,198.35 ending October at $2,144,814.69. The Debt Service Fund had revenues of $32,468.97 from Delaware County and expenditures of $236,503.40 ending October at $92,313.38. The Dam Improvement Fund had no new revenues and no expenditures ending October with a $40,000.00 balance. A motion was made by Staebell to receive and file the October financial report. Burger seconded the motion. Motion carried.

Herman reviewed the progress being made at the Scada office. The new siding and doors have been installed. The drywall is not yet complete and there are a few electrical and plumbing issues to take care of. Flooring and painting will be done once those items are complete.

Water Quality & Sediment Control – No update

Community Quality of Life – No update

Finance/Budget – Burger noted he had reached out to Bank Iowa regarding the dredge debt but has not received a response to date.

Assets and Dam – Staebell said he had received a request from someone who is interested in renting some District property. After some discussion, the consensus of the Board was to bring more information back to the December meeting.

Public Comment: None

A motion to adjourn was made by Scherrman, second by Burger. Motion carried. Meeting adjourned at 6:10 p.m.

 

 

 

 

Minutes – December 17, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 17, 2020

5:30 pm

Zoom Meeting

Delhi, IA 52223

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice-President Joel Althoff.

Present: Staebell, Leonard Althoff, Jasper, Scherrman and Burger were present via Zoom.

Absent: Herman

Visitors: Laurie Kramer, Randy Rattenborg, Doug Camp & Chad Staton via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Staebell. Motion carried.

Motion to approve the minutes of the previous meeting was made by Jasper, second by Burger. Motion carried.

Claims were presented for payment in the amount of $9,390.81 from the General Fund for electricity, internet services, copier expense, dam operations, clerical expense, Scada office repairs and registrar fees. A motion was made by Staebell to accept the claims as presented. Seconded by Burger. Motion carried.

November financial reports were presented. The General Fund had revenues of $7,967.09 from Delaware County. Expenditures for November were $19,283.25 ending November at $2,133,498.53. The Debt Service Fund had revenues of $7,962.94 from Delaware County with no expenditures ending November at $100,276.32. The Dam Improvement Fund had no new revenues and no expenditures ending November with a $40,000.00 balance. A motion was made by Staebell to receive and file the November financial report. Jasper seconded the motion. Motion carried.

The Board considered possible action to approve payment to the Office of the State of Archaeologist. Althoff noted this relates to 2008 flood with FEMA regarding preservation of the dredge site. They are asking for $75,000 to help pay for the cost of preservation which is to be paid up front. At the end of the process we will be reimbursed the same amount. The reimbursement would come back in about 12-18 months. The step is necessary to finalize the 2008 FEMA settlement. Staebell made a motion to approve payment to the State Archaeologist for $75,000 for future reimbursement in the same amount. Leonard seconded the motion. Jasper asked if there was anything else required of the District. Althoff said that State would take care of all the paperwork. Motion carried.

The next agenda item was regarding a request from Delhi Boats LLC to lease the boat ramp on the south side of the dam. Staebell noted that this has been a discussion item for the last couple of meetings. He asked for input from the Board. Leonard made a motion to allow the boat ramp to be used for canoes and kayaks as was previously approved with the County and DNR and also requested offer from Delhi Boats LLC to utilize that area with whatever parameters the Board wanted to attach to the agreement. Staebell seconded the motion. Leonard felt any agreement should be for one year vs. multiple years. He asked to amend his motion to include the one year term and also note that easement rights for the Rocky Nook Association and other property owners would have to be taken into consideration. After discussion regarding different pros and cons of agreeing to a lease, Burger made a motion to table until next month noting further information needs to be made available regarding public access and exact locations of property to be leased. Staebell seconded the motion. Motion carried.

The Board considered action on the District taking ownership of “Injun Joe” or The Rock.   The property owners are asking the District to reconsider the fencing requirement that the Board asked for at a past meeting. There was discussion regarding liability insurance. Burger indicated that the cost would be based on the amount of property that would be accepted by the District and that a survey would be required. Randy Rattenborg said he is working with the property owners to do that survey which would include the frontage as well. There was more discussion on the type of fence that would be installed, signage and maintenance. Staebell made a motion to decline the request for removal of a fence by the owners. The motion was seconded by Althoff. Motion carried.

Committee Updates:

Finance/Budget: Herman received information from Bank Iowa regarding dredge loan. Hopefully, more information will be provided next meeting.

Water Quality & Sediment Control – Leonard shared that the Maquoketa Watershed Authority has been approved for a grant through the DNR of around $100,000 with a matching amount that will come from the MWSA. The goal is to make a full pledge plan for the entire watershed area. This includes all the sampling that has been done in the Maquoketa River. Leonard noted that he may be coming back to the Board of additional dollars if needed. Leonard asked for Board support to fund water sampling in the Lake Delhi area.   He also asked if anyone on the Board wanted to volunteer to take water samples for the District. Staebell, Schermann, Burger, Jasper, Althoff and Kramer stated they would be willing to take water samples.

Burger noted that Larry Murphy would like to be on the January agenda to update the Board on legislative actions.

Community Quality of Life – Leonard stated he is meeting with Culver’s after the new year to review the initial proposal for the Wall of Recognition. Rattenborg asked if there was going to be lighting for the area. Leonard stated it wasn’t in the original plan but could be added.

Assets and Dam – Staebell noted that the Scada office will not be ready for the January meeting so a Zoom meeting will be necessary. He also noted that the ceiling will need to be painted before the walls can be painted. Burger and Scherrman volunteered to help with the painting. Althoff noted the camera system at the Scada office is up and running.

Public Comment: None

A motion to adjourn was made by Jasper, second by Scherrman. Motion carried. Meeting adjourned at 6:58 p.m.

 

 

 

 

 

Trustee Agenda – 12/17/20

 

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 17, 2020

5:30 p.m.

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  1. Call to Order
  2. Approve agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on a resolution to approve payment to Office of the State Archaeologist
  7. Consideration and possible action on a request from Delhi Boats LLC to lease boat ramp access on the south side of the dam
  8. Consideration and possible action on the District taking ownership of Injun Joe
  9. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets & Dam; Finance & Budget
  10. Public Comment
  11. Adjourn

Trustee Agenda – Thursday, November 19, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, November 19, 2020

5:30 p.m.

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Update on Scada office remodel
  7. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  8. Public Comment
  9. Adjourn

 

 

Minutes – Friday, October 30, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Friday, October 30, 2020

5:15 pm

Via Zoom

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:15 pm by President Doug Herman.

Present: Staebell, Herman, Scherrman, Burger and Leonard were present via Zoom.

Absent: Althoff and Jasper

Visitors: Laurie Kramer, Randy Rattenborg and Jerry Mohwinkle via Zoom

Herman asked for a motion to approve the meeting agenda. A motion was made by Leonard and seconded by Staebell, all ayes, Motion carried.

Randy Rattenborg informed the Board in regard to the bids received in relation to the installation of a camera and a security system near the dam. Randy Rattenborg reported that ITS was the low bidder, coming in at $27,085, slightly less than the next closest bid. Leonard made a motion to accept the bid and award the project to ITS in the amount of $27,085 and to give the Board President authority to spend an additional amount, not to exceed $5,000 during the course of the project if additional costs or other desired upgrades were later identified, Staebell seconded, all ayes, Motion carried.

Public Comment: None

A motion to adjourn was made by Scherrman, second by Leonard, all ayes, Motion carried. Meeting adjourned at 6:36 p.m.

Trustee Special Meeting – Friday, October 30, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Friday, October 30, 2020

5:15 p.m.

Virtual Meeting Via Zoom Only

 

  1. Call to Order
  2. Approve Agenda
  3. Discussion and possible action on bids for Cameras and Security Systems
  4. Public Comment
  5. Adjourn

 

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Telephone: 1.312.626.6799

Minutes – Thursday, October 15, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 15, 2020

5:30 pm

Delhi Fire Station

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Doug Herman.

Present: Staebell, Herman, Althoff and Jasper. Scherrman and Leonard were present via Zoom. Burger was absent

Visitors: Laurie Kramer via Zoom, Ed Schmidt, Pat Colgan and Randy Rattenborg

Herman asked for a motion to approve the meeting agenda. A motion was made by Althoff, second by Leonard. Motion carried.

Motion to approve the minutes of the previous meeting was made by Staebell, second by Althoff. Motion carried.

Claims were presented for payment in the amount of $26,573.35 from the General Fund for electricity, internet services, beach maintenance, dam operation services, copier expense, clerical expense and lobbyist expense, publication expense, security bundle, misc. supplies and boat ramp repair. Additional claims were presented for the principal and interest due for the BO Bond in the amount of $236,503.40. A motion was made by Staebell to accept the claims as presented. Seconded by Jasper. Motion carried.

September financial reports were presented. The General Fund had revenues of $141,357.05 from Delaware. Expenditures for September were $7,137.16 ending September at $2,163,182.64. The Debt Service Fund had revenues of $188,138.30 from Delaware County and no expenditures ending September at $296,347.21. The Dam Improvement Fund had no new revenues and no expenditures ending September with a $40,000.00 balance. A motion was made by Staebell to receive and file the September financial report. Althoff seconded the motion. Motion carried.

There was discussion and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt in the amount of $17,625.00. Dan Reyner, the LDRA Treasurer, also requested that the District consider making a lump sum payment to reduced the dredge loan. Herman stated that he had been in touch with Larry Burger for contact information for the bank and would be visiting with them in the near future to set up a time to discuss the loan. He noted there would be steps and procedures at possibly some cost to the district to refinance but the main thing is to get into discussion with the bank about possible alternatives to spending down the loan.  Jasper made a motion to approve the payment as requested. Staebell seconded the motion. Motion carried.

Herman reviewed the progress being made at the Scada office. He said he’s talked with the contractor and the interior demolition is done. He also has had conversations with the plumber and the lines have been capped. The contractor will be back once the electrical work has been completed. Other concerns include the need for better lighting and snow removal.

The Board discussed possible action on the bids for cameras and a security system. Randy Rattenborg was present to discuss the bids. Four bids were received.

ITS – $22,515.00

Price Electric – $80,738.00

RC Systems – No bid

Inteconnex – $26,079.72

Herman asked Rattenborg to review the bids to make sure they are compliant to what we are asking for. It was noted that at a meeting with the contractors there was additional discussion of some add-ons such as an extra external camera by the lower dam door and a door controller and readers at the Scada office. ITS proposed an option for the additional add-ons at a cost of $5,821.00. After some discussion, a motion was made by Staebell, seconded by Leonard to table awarding a bid until Rattenborg has time to review all bids. Motion carried.

Randy Rattenborg and Joe Vorwald, Delhi Fire Department Chief, were present to discuss boat rescue operations with the Board. Rattenborg noted that since the drowning incident this summer there’s been some discussion on how the fire department could get a boat down to the lake quicker without having to drive to the south side of the dam. Vorwald noted that the fire department currently has nine access points at the lake. One of those access points is at Lost Beach so the proposed crane at the dam would not save any time. He recommended not spending money on a crane at this time.

The next agenda item was discussion and possible action on the acceptance of Injun Joe from the new property owner. Herman said he has been in contact with Jeff Domeyer, the new owner. In addition, Larry Burger has been in contact with ICAP regarding any liability issues regarding take ownership of Injun Joe. There would be an additional cost to insure the property but it would not be expensive. According to Domeyer the property to be transferred is around a 30’ x 50’ area. Leonard asked if there was any additional expense to the District if they acquire the property. Herman said if the Board decides to take the property there would need to be an agreement that any survey work is the responsibility of the property owner and that the District would require a fence around the property that would be maintained by the current property owner. Vorwald commented that there would need to be easement to Injun Joe from the top because the fire department has responded to injuries on top of Injun Joe in the past. Staebell also expressed concern that the Board does not have an exact cost for insuring the property. Scherrman made a motion authorizing Herman to communicate to the property owners that the Board is in agreement to accept ownership of Injun Joe once terms noted above and been drawn out in a written agreement. Leonard seconded the motion. Motion carried.

A motion was made by Staebell, seconded by Jasper to move the regular meeting time to from 6:30 p.m. to 5:30 p.m. beginning in November. Motion carried.

Committee Updates:

Water Quality – Staebell suggested having a work session so that this committee can review issues that want to move forward on. Leonard noted the Watershed Authority had a meeting and are working on grants.

Community Quality of Life – No update

Property, Assets & Dam – Jasper noted that he and Burger reviewed erosion issues at Lost Beach. Rich Hughes was asked to put together a bid to fix some of the issues. Althoff noted licensing updates at the Scada office will be expiring soon and that we should be receiving a quote for that in the near future.

Finance/Budget – No update

Herman suggested the Board consider scheduling a work session and asked the Board to be thinking about potential meeting dates.

Public Comment: None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:36 p.m.

 

 

 

 

Trustee Agenda – Thursday, October 15, 2020

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, October 15, 2020

5:30 p.m.

Delhi Fire Station

Delhi, IA 52223

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  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of previous meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Discussion and possible action on a donation request from the LDRA for assistance with the LDRA dredge debt
  7. Review progress on renovations at the SCADA building
  8. Discussion and possible action on bids for Cameras and Security Systems
  9. Discussion with the Delhi Fire Department regarding boat rescue operations
  10. Discussion and possible action related to request that the District accept ownership of “Injun Joe”.
  11. Discussion and possible action on moving the regular meeting time from 6:30 p.m. to 5:30 p.m.
  12. Committee Updates: Water Quality & Sediment Control; Community Quality of Life; Property, Assets and Dam; Finance & Budget
  13. Public Comment
  14. Adjourn