Trustee Agenda – Thursday, May 18, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, May 18, 2017

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and approval of the annual compilation report by Hunt and Associates.
  7. Consideration and possible action on donation request from the LDRA for assistance with the LDRA dredge debt
  8. Consideration and possible action on resolution to close out Dam Project Fund
  9. Consideration and possible action on resolution to transfer $10,000 into an Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014.
  10. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  11. Public Comment
  12. Adjourn

 

 

 

Minutes – Thursday, April 20, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 20, 2017

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:30 pm.

Trustees present: Leonard, Burger, Kramer, Herman, Gifford (phone)

Trustees absent: Havertape, Colgan

Visitors: Ed Schmidt, Doug Camp, Lisa Camp, Chip Hughes, Barb DeKlotz, Ken DeKlotz, Larry Aschbrenner, Nancy Hurt, Dan Staebell

Recording secretary: Shelley Kallenbach

 

Motion to approve the posted agenda made by Burger, seconded by Herman, motion approved.

Motion to approve the March 16, 2017 meeting minutes made by Herman, seconded by Burger, motion approved.

Kramer read the requests for payment. Requests for payment in the amount of $9,861.96 from the General Fund for electricity, bond fees, dam operations, printer maintenance, warrants, miscellaneous supplies, recording fees, lobbyist expense, and legal fees were presented. Requests for payment in the amount of $364,138.75 from the Debt Service Fund for bond principal and interest were presented. Motion to approve the requests for payment made by Herman, seconded by Burger, motion approved.

Kramer presented the financial reports. The General Fund had revenues of $84,165.37 from Delaware County and expenditures of $20,044.38, ending March at $336,505.79. The Debt Service Fund had revenues of $157,372.83 and no expenditures, ending March at $359,590.90. The Dam/Spillway Project Fund had interest revenues of $1,164.91 and expenditures of $16,050.99, ending March at $1,589,039.56. Burger motioned to receive and file the financial reports as read, Herman seconded, motion approved.

Kramer motioned to authorize Delaware County to conduct the Trustee election for July 25, 2017, Herman seconded, motion approved.

The Board considered possible action on a resolution to allow the auto-payment of the bond schedule. Herman motioned to approve auto-payment of the bond schedule, Burger seconded. Votes were received as follows:
Leonard: Yes

Kramer: Yes

Gifford: Yes

Herman: Yes

Burger: Yes

Motion approved.

The Board considered possible action on a license agreement renewal with JetCo for the SonicWALL Security Bundle. This is for software and ongoing updates to the firewall that allows secure remote login for checking the status of the gates and alarms. It also provides a hardware warranty. Colgan reviewed the license agreement renewal and supports it. Kramer motioned to approve a license agreement renewal with JetCo for three years, Burger seconded, motion approved.

The Board considered possible action on additional work to be completed at Lost Beach. The work approved to be done by Randy Harbach at the last meeting is not yet complete. During this process, Kramer and Leonard utilized their spending authority to add additional work for Harbach to add additional retaining walls and riprap. The cost of the total work now approaches $10,000. Burger motioned to approve a project cost not to exceed $12,000, Herman seconded. Concerns regarding siltation and damage sustained after 2 inches of rain were expressed. The need to control water on the east side with additional berm work as well as understanding Rich Hughes’ plans there were expressed. Motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that North Beach has been staked out and the plat has been received. The need to make a short and long-term plan for bathrooms on North Beach was expressed. Leonard and Kramer will meet with Brian Monk regarding the south slope. The need to consider landscaping at the SCADA building and raising the air conditioner was expressed.

The Lake Recreational Maintenance Issues Committee says that there is a joint well shared between two property owners and the District on the former Rocky Nook property obtained from Rusty Peck. The property owners state that some maintenance was done on that well. The District needs to decide whether it wants to support running water to that location or remove itself from that agreement.

The Dredge Committee received information from Bill Holman regarding the best plan for a siltation trap to remove or stop 90% of the silt coming to the lake from the Cedars area. The trap would be approximately 300 yards long, 100 yard wide, and 8 to 12 feet deep. This area is close to the dredge site so dredge cost there will be as low as possible. The Committee would like to suggest a work session to discuss if this is the right strategy and if so how to fund it.

The Dam Operations Committee states that a bigger UPS battery backup for the SCADA computer has been purchased to increase battery time in the event of power loss from 20 minutes to 1 hour, allowing for more time to hook up the emergency generator.

The Water Quality Committee states that the Watershed Management Authority for Maquoketa River area has been progressing and will have a second conference call this week regarding setting up a board of directors for bylaws. The District is exploring working with Iowater again as soon as possible.

The Funding/Finance Committee had no updates.

The Legislative Committee states the lobbyists have been working diligently the last few months to enable the District to refinance its current bond debt. This was approved by the legislature and will allow the District to refinance our bond debt July 1st, allowing for a potential $500,000 savings in bond debt interest savings. There is also discussion taking place for a second road crossing near the dam. The first of three project worksheets from FEMA for the 2016 disaster has been received. Work continues with Homeland Security regarding the 2008 flood and is making good progress on finalizing closeouts.

Discussions are ongoing with adjoining property owners to the District’s property near the spillway regarding docks and dock desires, with the hope of having a resolution at the next meeting.

The Board opened the floor to public comment.

Nancy Hurt asked for more information about the $50 million for the state of water quality that the Senate has approved. The Board does not currently know if the District will be eligible for any of that yet. A couple of projects that the board has been involved in are a) Turtle Creek Cove Neighborhood, an investment made in partnership with multiple individual property and b) Turtle Creek County Park Cove, where a new mini dam is being considered to slow water flow and create a siltation basin. In addition, a siltation trap is being considered by the board near the Cedars area that would help open up North Beach and make it deeper for recreation.

Burger motioned to adjourn the meeting, Herman seconded, motion approved. Meeting adjourned at 7:32 pm.

 

 

 

Trustee Agenda – Thursday, April 20, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 20, 2017

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Report
  6. Consideration and possible action on resolution to authorize Delaware County to conduct the upcoming Trustee election
  7. Consideration and possible action on Resolution to allow Auto Payment of the Bond Schedule
  8. Consideration and possible action on license agreement renewal with JetCo for SonicWALL Security Bundle
  9. Consideration and possible action on additional work to be completed at Lost Beach to add additional retaining walls, rip rap protection and east side of beach restorations
  10. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative Public Comment
  11. Adjourn

Minutes – March 16, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 16, 2017

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 6:30 pm by President Steve Leonard

Trustees present: Leonard, Kramer, Burger, Colgan (Skype), Herman (phone)

Trustees absent: Havertape, Gifford

Visitors: Gordon Anderson, Pat Anderson, Larry Aschbrenner, Ed Schmidt, Jason Wenger

Recording secretary: Shelley Kallenbach

Motion to approve the meeting agenda as read was made by Burger, seconded by Kramer, motion approved.

Motion to approve the March 2nd, 2017 and March 9, 2017 meeting minutes made by Burger, seconded by Colgan, motion approved.

Kramer presented claims for payment. Claims for payment in the amount of $10,793.30 from the General Fund for electricity, dam operation services, printer maintenance, lobbyist expense, and legal fees were presented. It was clarified that the claim for legal fees includes those invoices received and there continues to be some inconsistencies in the outstanding amount due that is still being clarified between the Board and the legal firm. Burger motioned to approve the claims for payment as read, Colgan seconded, motion approved.

Kramer presented the financial reports. The General Fund had revenues of $6,526.65 from Delaware County and expenditures of $2,875, ending February at $272,384.80. The Debt Service Fund had revenues of $12,232.41 from Delaware County and no expenditures, ending February at $202,218.07. The Dam/Spillway Project Fund had interest revenue of $1,309.02 and no expenditures, ending February at $1,603,925.64. At some point this year the intent is to combine the Dam/Spillway Project Fund and the General Fund. Herman motioned to receive and file the financial reports as read, Burger seconded, motion approved.

The Board considered possible action on the amendment to the previously entered agreement with Rocky Nook regarding dock and lift placement. Historically, the District made a transactional deal with the Rocky Nook Association (RNA) to receive property downstream and upstream of the lake for the dam build. Part of the agreement required that the District would allow the RNA to place as many boat docks and lifts as the DNR would allow in the property minus the easements already existent on the property. The District has been in negotiations with the RNA to create a final written agreement regarding the property, and an agreement regarding the dock and lift placement has been reached. The DNR, RNA, and now the District tonight would all approve of this agreement. The agreement fulfills the boat dock/lift requirements and allows the RNA to begin ordering docks and lifts. It also creates a permitting process with the DNR for those docks and lifts. The DNR will inspect and maintain these docks and lifts. There will also be a walkway from the portage ramp through the length toward the spillway. One area will have multiple docks and boat lifts like a marina. The DNR has required the RNA to place rock material underneath the platform to prevent erosion and washout. Kramer motioned to approve and sign the agreement, Burger seconded. All parties involved in the agreement process were commended and thanked. Motion approved.

The Board considered possible action on an annual service agreement with Rotork for the mechanical gate equipment. This is in regard to the automatic gate lifts that maintain lake level in the event that water flows exceed the labyrinth spillway control. Rotork was the subcontractor for Lunda Construction in Phase 1 responsible for this equipment. Each gate has an actuator responsible for transitioning electrical signals from the PLC monitoring lake level into mechanical lift of the gates. This agreement is for Rotork to annual inspect all 9 pieces associated with this process. After each inspection the warranty on all associated parts is extended by one year. Colgan expressed that these are some of the most important pieces of equipment on the dam and they should be maintained to prevent having gates that will not lift in the event of a flood. Burger motioned to approve the annual service agreement in the amount of $3,700 a year, Kramer seconded, motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that Randy Rattenborg hopes to get out to survey the property lines on North Beach as soon as weather allows. Also, a contractor was approved for Lost Beach work.

The Lake Recreational Maintenance and Dredge Committees had no updates.

The Dam Operations Committee states that river flows remain in the labyrinth spillway’s capacity so the floodgates are currently shut. Operations remain normal and have had a successful first winter of operations.

The Water Quality Committee states that more entities have signed on to the Maquoketa Valley Water Quality initiative and includes to go well.

The Funding/Finance Committee states that the Board-approved budget was certified by the county.

The Legislative Committee states that the resolution to change the bond refinancing law to allow the District to refinance bond interest in the future passed through committee and now will go to the Senate floor next week.

The floor was opened for public comment.

Larry Aschbrenner asked if the District is aware of the full area allowed by the DNR for Rocky Nook. It was clarified that the RNA per the original agreement had access to all district-owned property from the spillway down to property owners’ easements on the former Nook property excluding the portage ramp. This agreement now defines it in new/more detail so that the Rocky Nook can move forward to maximize the boat and lift space in a defined area that the District, RNA, and DNR is comfortable with. The DNR will continue to be the going forward entity that will monitor the installed dock/lift system by the RNA. If any future changes are required by the DNR, the DNR will communicate to the District and/or the RNA.

Larry Aschbrenner asked when the agreement with Rotork will go into effect and whether it will cover the existing issues with Gate 2. The agreement begins this summer. Gate 2 is completely functional but is currently leaking oil for unknown reasons. Spare parts will be used to repair the gearbox in Milwaukee, and if this does not resolve the problem it will be a contractual issue with the dam rebuild contractors. This should be resolved prior to the beginning of the Rotork inspection contract. The contract will be for maintenance and warranty extension purposes.

A visitor asked how many boat dock and lift spaces were previously available at Rocky Nook. The exact number was unknown.

It was confirmed that individual conversations with easement property owners are ongoing and any easement property owner with questions or concerns can contact Leonard directly to discuss.

Larry Aschbrenner reminded the Board of the upcoming guest bartender celebration at the Pizza Place beginning at noon on Sunday, with tips going to future dredge efforts on Lake Delhi.

Burger motioned to adjourn, Kramer seconded. The meeting was adjourned at 7:01 pm.

Trustee Agenda – Thursday, March 16, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 16, 2017

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Consideration and approval of minutes of Previous Meetings
  4. Consideration and approval of Payments
  5. Review Financial Reports
  6. Consideration and possible action on amendment to the previously entered agreement with Rock Nook regarding dock/lift placement.
  7. Consideration and possible action on an annual service agreement with Rotork for the mechanical gate equipment.
  8. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  9. Public Comment
  10. Adjourn

Minutes from March 9, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Special Meeting

Thursday, March 9, 2017

5:00 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

 

A special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 5:00 p.m.

Trustees present: Kramer and Leonard. Herman, Colgan, Havertape & Burger by phone

Absent: Gifford

Visitors: Ed Schmidt, Dave Larson and Larry Aschbrenner

A motion was made by Kramer, second by Burger to approve the agenda.

Leonard presented three quotes for beach maintenance and mitigation at Lost Beach. Those quotes were: Delaware Transfer for $7,100, Hughes Advanced Industrial Services for $8,450, and B & G Trenching for $16,450. A motion was made by Burger, second by Herman to accept the low bid from Delaware Transfer. Motion carried

There was no public comment.

Motion by Kramer, second by Burger to adjourn. Motion carried.

 

Minutes from March 2, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 2, 2017

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The combined regular and special meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order by President Steve Leonard at 6:30 pm.

Trustees present: Leonard, Kramer, Burger, Herman, Havertape (phone), Colgan (phone), Gifford (phone)

Trustees absent: None

Public present: Dave Larson, Jason Wenger, Nancy Hurt, Pete Buschmann, Doug Camp, Larry Aschbrenner

Recording secretary: Shelley Kallenbach

Motion to approve the meeting agenda as read made by Burger, seconded by Herman, motion approved.

The public hearing for the FY 2017/2018 budget was opened at 6:30 pm. Kramer presented a budget listing estimated expenditures and revenue sources for fiscal year 2017/2018. This includes a proposed taxation rate of $4.00 for the General Fund and 7.13909% for Debt Service. It was noted that the Debt Service taxation rate went from 7.4775 to 7.13909 due to increased valuations.  Kramer also noted that the property tax revenue will increase from $253,065 to $265,212 due to increase property valuations. It was reiterated that the budget numbers for 2017/2018 are estimates.

The floor was opened for public comment.

Nancy Hurt asked if the proposed taxation rate of 11.13909 was broken down by the General Fund and Debt Service Funds. It was confirmed that this amount was the combined total between the applicable funds and would be the number that would be seen on a resident’s property taxes. Debt service rates decrease as property valuation increases and the community has seen a significant property value increase since the completion of the dam.

Motion to close the public hearing was made by Herman, seconded by Burger, motion approved, public hearing closed at 6:37 pm.

Motion to adopt and file the FY 2017/2018 budget as presented by Kramer made by Burger, seconded by Herman, motion approved.

Motion to approve the January 19, 2017 meeting minutes made by Herman, seconded by Burger, motion approved.

Kramer presented claims for payment. Claims in the amount of $11,960.58 from the General Fund for utilities, ice eaters, dam operation services, warrants, recording fees, lobbyist expenses, publication expenses, signage, legal fees, and miscellaneous supplies were presented. Claims in the amount of $16,050.99 from the Debt Service Fund for engineering services were presented. Burger motioned to approve the payments as presented, Herman seconded, motion approved.

Kramer presented the financial reports. For January, the General Fund had revenues of $2,407.38 and expenditures of $12,432.99, ending January at $268,733.97. The Debt Service Fund had revenues of $4,539.78 and no expenditures, ending January at $189,985.66. The Dam/Spillway Project Fund had revenues of $1,288.64 and expenditures of $123,757.94, ending January at $1,602,616.62. Herman motioned to receive and file the financial reports as read, Burger seconded, motion approved.

The Board considered possible action on mitigation and beach repair work at Lost Beach. This is in reference to the large rainfall event in 2016 that created a rise in the upper portion of the lake. Some damages were sustained to several areas, including Lost Beach. Rich Hughes was asked to be a part of plans for the restoration of Lost Beach as he is an adjoining property owner. The Board is exploring potential reimbursement options for restoration and future mitigation of damages sustained in all portions of the lake, including Lost Beach. The rainfall event was officially declared a federal disaster, and as the District is now considered an eligible entity, it can apply for assistance from FEMA. This assistance means 75% of the funds for repair work would be paid by FEMA, 15% by the State of Iowa, and 10% by the District. In addition, FEMA would allow and fund a plan to protect Lost Beach from future disasters. Herman stated he was reasonably comfortable that FEMA would approve the District’s request for assistance, but the Board must follow FEMA requirements in order to receive assistance, including obtaining three applicable bids for projects.

Rich Hughes outlined his proposal for Lost Beach repair and mitigation work, including repairing the damages and installing a larger drainage ditch and mitigation blocks to prevent future erosion. This proposal is only valid for two weeks, as after two weeks his equipment will be moved and depending on weather may not be available again until late summer 2017. He states he would have the project completed as proposed in 3 days and has all necessary product available.

The Board considered two options: immediately hiring Hughes to complete the proposal and forgo any possibility of FEMA assistance, or obtain two additional bids for the same work in a short time period followed by a special meeting to award the project to allow for FEMA assistance. Opinions on which strategy to select were obtained from each board member. Herman, Kramer, Havertape, Gifford, and Leonard felt it would be fiscally responsible to obtain the two bids necessary to allow for FEMA assistance. Colgan and Burger felt that the bid was such that the Board should move forward with Hughes’ offer.  Colgan also said that the bid from Hughes was representative of the cost of the work to restore the beach and if time was truly of the essence to do the work as presented by Rich Hughes now, that we should proceed with his bid to ensure the beach was restored for the coming recreational season.  Colgan also said that a more detailed study of erosion damage should be done and mitigation resulting form the study should be considered in the future. There is no guarantee that the fix proposed by this proposal would not result in a similar erosion problem in the future.

It was confirmed that Burrington Group would be able to assist with obtaining alike bids in the required two-week timeframe. Concerns about FEMA’s timetable were expressed. Using FEMA for other areas of repair and mitigation but not the Lost Beach requirements was also discussed.

Motion to obtain 2 additional bids, then to hold a special meeting on Wednesday, March 8th at 5 pm made by Herman, seconded by Kramer. Individual votes were sought.

Herman: Yes

Burger: Yes

Kramer: Yes

Gifford: Yes

Havertape: Yes

Colgan: Yes

Leonard: Yes

Motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that a survey regarding North Beach is yet to be completed to determine the exact location of property lines and District ownership at North Beach. Randy Rattenborg has been waiting for amenable weather to complete this survey.

The Lake Recreational Maintenance Issues Committee states that the ice has caused a great deal of debris to be loosened up and to collect in the labyrinth. This debris does not impact dam operations and removal can be postponed until November to prevent a lake drawdown during boating season.

Also, significant progress between the DNR and Burrington Group has been made regarding the Rocky Nook docks and lifts design. A verbal agreement by the DNR for the Rocky Nook boat lifts and docks has been reached and the District will work toward getting the permitting process completed quickly.

Some individuals voiced concerns related to flooding upstream in the upper portion of the lake. It was reiterated that Stanley Consultants did comparisons of doing a drawdown of the lake prior to a predicted flood event and this had little to no value to preventing flooding in the far upstream portions of the lake. However, the District has asked the DNR to obtain data on what impact a 2-foot drawdown would have on the upstream portions of the lake prior to a predicted flood event.

The Dam Operations Committee states that the dam’s first winter has been a success operationally, with no sustained ice damage or changes to lake level. The volunteers who complete daily dam inspections were recognized for their work. Also, Colgan informed the Board that the Lake Delhi Dam won the Top Engineering Award from the ACEC for the state of Iowa in 2016, finished 3rd in the state of Minnesota, and were in the top 24 engineering projects nationally for the year.

The Board is working with Burrington Group to create text alerts for lake residents in the event of heavy rainfall or potential flooding.

The Water Quality Committee states that the Maquoketa River Watershed Authority has been progressing nicely with more signed parties wanting to participate.

The Funding/Finance Committee pointed out the need to obtain insurance for certain entities as soon as possible. It was stated that a planning workshop for long-term District goals and needs would be good to hold.

The Legislative Committee states that next week there will be a legislative day in Des Moines to increase the voice of the Maquoketa River Watershed Authority regarding water quality and to educate state legislatures about funding for these needs. Also, the law change request to allow the Board to refinance bonds at a lower interest rate if desired has been progressing well.

The floor was opened to public comment.

Larry Aschbrenner informed the Board that on March 19th, The Pizza Place will host the annual guest bartenders event from noon to five pm. There will be a DJ, 50/50, and drink specials. All tips will go toward dam operations and future dredging.

Pete Buschmann introduced himself as a new member of the Delaware County Board of Supervisors.

Dave Larson asked if the DNR would be stocking the lake with crappies. It was stated that they have done some stocking but have more to do. It was confirmed that within two to three years, the fishing in the lake should be very good.

Burger motioned to adjourn, Herman seconded. The meeting was adjourned at 8:00 pm.

Trustee Agenda – Thursday, March 2, 2017

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 2, 2017

6:30 p.m.

Lake Delhi Trustees Administration Building

Delhi, IA

 

  1. Call to Order
  2. Approve Agenda
  3. Open Public Hearing for FY 2017/2018 Budget
  4. Close Public Hearing
  5. Consideration and possible action on FY 2017/2018 Budget
  6. Consideration and approval of minutes of Previous Meetings
  7. Consideration and approval of Payments
  8. Review Financial Reports
  9. Consideration and possible action on mitigation and beach repair work at Lost Beach
  10. Committee Updates – Beach Maintenance, Lake Recreational Maintenance Issues, Dredge, Dam Operations, Water Quality, Funding/Finance, Legislative
  11. Public Comment
  12. Adjourn

 

Minutes – January 19, 2017

The Lake Delhi Combined Recreational Facility and Water Quality District

Regular Meeting

Thursday, January 19, 2017

6:30 pm

Lake Delhi Trustees Administration Building

Delhi, IA

 

The regular meeting of the Lake Delhi Combined Recreational Facility and Water Quality District was called to order by Trustee Larry Burger at 6:30 pm.

Trustees present: Burger, Herman, Leonard (phone), Colgan (phone), Havertape (phone), Gifford (phone)

Trustees absent: Kramer

Visitors: None

Recording secretary: Shelley Kallenbach

Motion to approve the meeting agenda as posted made by Herman, seconded by Colgan, motion approved.

Motion to approve the December 15, 2016 meeting minutes made by Herman, seconded by Burger, motion approved.

Claims for payment were presented. Claims for a total of $12,432.99 for office electricity, internet, dam operations, printer maintenance, election expense, miscellaneous supplies, snow removal, lobbyist expense, trash removal, LP gas, and a storage shed were presented from the General Fund. Claims for a total of $123,757.94 for the final payout for both Phase I and Phase II construction were presented from the Dam/Spillway Project Fund. Colgan motioned to approve the payments as presented, Burger seconded, motion approved.

The financial reports were presented. The General Fund had revenues of $2,048.80 from Delaware County and interest, and expenditures of $45,902.74, ending December at $278,759.57. The Debt Service Fund had revenues of $3,897.31 and no expenditures, ending December at $185,445.88. The Dam/Spillway Project Fund had interest revenues of $1,250.25 and expenditures of $78,533.33, ending December at $1,725,085.92. Havertape motioned to receive and file the financial reports as presented, Herman seconded, motion approved.

Motion to set a public hearing to approve the FY 2017/2018 budget for March 2nd, 2017 at 6:30 pm made by Herman, seconded by Colgan, motion approved.

The Board considered possible action on Stanley Supplemental Agreements #47, 48, and 49. Supplemental Agreement #47 for $5,000 is for work done between October 1 and January 1, and takes care of remaining engineering services by Stanley for the flood event of September 22nd. Supplemental Agreement #48 for $2,500 is money already set aside for Stanley to provide information for the penalty clause settlement with GCI. Supplemental Agreement #49 relates to the soil boring work and closes out engineering services. These supplemental agreements close out payments done for work completed in 2016. Future work will require task by task authorization and could be completed by a different firm. Motion to approve Supplemental Agreements #47-49 made by Herman, seconded by Havertape, motion approved.

The Board heard committee updates.

The Beach Maintenance Committee states that Burrington Group is putting together a scope of services for the replacement of the riprap on Lost Beach prior to the disaster event. Project worksheets will then be made. Residents and involved parties will be consulted to seek a mutually agreeable way to handle storm water for preventing future problems, as well as seeking FEMA financing for preventative measures.

The Lake Recreational Maintenance Issues Committee had no updates.

The Dredge Committee had updates on the right of first refusal situation with the transfer of the dredge property to District ownership. After significant negotiation between both parties’ legal teams, the right of first refusal has been signed off, removing the remaining block for ownership transfer. This is important in the eyes of resolution with Homeland Security and FEMA to close out the projects.  The LDRA is aware and is working on it as it needs to be signed overs as quickly as possible.

The Dam Operations Committee states that after six weeks of winter operations and significant temperature swings, the dam has operated very well and maintained lake levels. The gates have automatically opened and closed once to maintain lake level. The new Gate #2 has been installed and operates well

The Water Quality Committee has been having success with the formation of the Watershed Authority, with close to 50% of the potential members signing on board with more meetings forthcoming. None have asked for changes.

The Funding/Finance Committee reminded the public of the public hearing for the 2017/2018 FY budget on March 2, 2017 at 6:30 pm.

The Legislative Committee states that the lobbyists are working on financing and are eager for more information regarding the Watershed Authority and the potential for additional funding this may make available.

A wrap-up meeting for the Celebration Committee will be planned to discuss the outcomes of the lake celebration. The Celebration Committee may be interested in discounts on future fireworks displays that come from scheduling in advance.

There was no public comment.

Motion to adjourn made by Herman, seconded by Burger. Meeting adjourned at 7:04 pm.