The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, May 18, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by Vice-President Althoff.

Present: Althoff, Jasper and Thompson. Leonard, Scherrman and Staebell by Zoom

Absent: Burger

Visitors: Laurie Kramer, Ed Schmidt, Dakota Drish and Randy Rattenborg

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, miscellaneous supplies, dam repairs, property insurance, audit expense, copier expense, and internet expense. Claims totaled $14,174.77.  A motion was made by Leonard, second by Jasper to approve claims as presented. All ayes. Motion carried.

April financial reports were presented. The General Fund had revenues of $21,420.17 from Delaware County. Expenditures for April were $176,538.02 ending April at $2,066,671.67. The Debt Service Fund had revenues of $27,268.00 from Delaware County and expenditures of $237,135.20 ending April at $181,746.05. The Dam Improvement Fund had no revenues and no expenditures ending April with a $50,000.00 balance. The Lake Impoundment Fund had revenues of $392,625.00 with no expenditures ending April with a balance of $392,625.00. A motion was made by Staebell to receive and file the April financial report. Thompson seconded the motion. All ayes. Motion carried.

A motion was made by Leonard, second by Staebell to approve the FY2021 compilation report from Hunt & Associates. All ayes. Motion carried.

Scherrman made a motion to approve a resolution to transfer $10,000 into the Dam Improvement Fund as required by the 28E Agreement with the County Supervisors filed in January of 2014. Leonard seconded the motion. All ayes. Motion carried.

A motion was made by Scherrman, second by Jasper to approve a $15,000 contract with J & M Displays for fireworks to be held Saturday, August 13^th. All ayes. Motion carried.

The Board considered a request from Travis Bockenstedt who owns property near the Scada Office to use the trustee property to remove a tree that lies on his property but also hangs over the Scada Office. A motion was made by Thompson, second by Scherrman to allow Bockenstedt to use District property for the tree removal. All ayes. Motion carried.

The Board considered a request from the LDRA to use the District property at North Beach and Lost Beach for their June 4^th Beach, Band and Boat event. After some discussion regarding insurance coverage, a motion was made by Thompson, second by Staebell to approve the request. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the first water testing had been done on May 17^th by Burger, Scherrman and Kramer. Leonard also noted that the Watershed Management Authority is levying to evaluate funding for flooding moving forward.

Community Events – No further updates

Operations & Maintenance – Rattenborg reported that Lunda came down and made repairs on the gates. He plans to keep an eye on the lubricant that was used on the gates and noted it may be something that has to be done annually. The Operation Team got together to go over the proposals from Lunda regarding the turbine room and the control room. Moisture is a big concern and something that will have to be dealt with. Staebell asked about the new buoys that were ordered last fall. Rattenborg said he would need some help from others, possible Jeremy Klima, to get the bouys in because of the weight. Rattenborg also reported that Kistler will be at the dam next week to inspect the overhead joists.

Property Management – Thompson stated that he and Scherrman met at Lost Beach with JDC Works to get an estimate for erosion mitigation. He has an estimate to get the work done at a cost of $800+. This was not an agenda item but the trustees discussed giving the President the authority to have the work done before June 4^th.   Jasper asked who is mowing Lost Beach. Randy Kramer mowed last year and the Trustees asked him to mow until they can formally approve in June.

Budget & Finance – No update

Legislative – The Legislative session is finishing up. Leonard stated he’s hoping to see some additional funding for the Impoundment Fund but nothing is confirmed.

Dredge – Thompson said the committee met a week ago and they are still waiting for testing results from the dredge site.

Public Comment:

A motion to adjourn was made by Scherrman, second by Jasper. Motion carried. Meeting adjourned at 5:35 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, April 21, 2022

5:30 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Thompson & Burger. Leonard & Staebell via Zoom

Absent: Althoff, Scherrman & Jasper

Visitors: Laurie Kramer, Randy Rattenborg, Eric Strief and Doug Herman

Burger asked for a motion to approve the meeting agenda. A motion was made by Thompson seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, miscellaneous supplies, dam repairs, storage unit payment, LP gas and internet expense. Claims totaled $20,106.43. Claims were presented from the Debt Service Account for principal and interest due on June 2, 2022 in the amount of $237,135.20.   A motion was made by Thompson, seconded by Leonard to approve claims as presented. All ayes. Motion carried.

March financial reports were presented. The General Fund had revenues of $134,224.54 from Delaware County. Expenditures for March were $11,298.39 ending March at $2,221,789.52. The Debt Service Fund had revenues of $180,808.27 from Delaware County and no expenditures ending March at $391,613.25. The Dam Improvement Fund had no revenues and no expenditures ending March with a $50,000.00 balance. A motion was made by Staebell to receive and file the March financial report. Thompson seconded the motion. All ayes. Motion carried.

A motion was made by Thompson, seconded by Leonard to approve a request from the LDRA for a donation towards their dredge debt in the amount of $156,626.00. All ayes. Motion carried.

The Board considered possible action, requested by Faith Hunt Hermanson, on allowing a volleyball league to be held on Thursday evenings at Lost Beach the summer of 2022. There was discussion regarding liability insurance, parking and cleanup.   A motion to approve the request was made by Leonard, second by Staebell providing she has proof of insurance to cover any liabilities for the district. All ayes. Motion carried.

A motion was made by Thompson, second by Staebell to approve Resolution #4.21.22 that designates the Delaware County Auditor to conduct the regular election by hand count in July, 2022. All ayes. Motion carried.

Burger reviewed the Lunda contracts that the Board approved Burger to sign in March. He asked for a motion to allow those agreements to go forward. Staebell made a motion to approve, seconded by Leonard. All ayes. Motion carried.

The Board considered approving a contract with Lakeview Lawn & Ground Maintenance to provided lawn mowing at and around the dam area. Motion by Thompson to approve, seconded by Staebell. All ayes. Motion carried.

A request was made by Jasper to move the regular Trustee meeting from the third Thursday of the month to the third Wednesday of the month. Thompson requested moving the meeting up to 5:00 instead of 5:30. A motion was made by Thompson to approve moving the meetings to the third Wednesday at 5:00. Leonard seconded the motion. All ayes. Motion carried.

The Board discussed creating a policy related to transfer of property where the District has underlying ownership and property owner has perpetual use rights. Doug Herman, the trustees’ attorney, was present to discuss the various points regarding the development of such a policy. After some discussion, a motion was made by Staebell, second by Leonard to table any action until more information is provided. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard updated the board on water testing that will be conducted again this year. He noted that he submitted an application to the DNR for On-Stream Impoundment Grant. This past week we received a check from the DNR for 90% of the approved project. A special fund will be established with the Delaware County Auditor to keep track of the expenditures paid through this fund. Once soil borings are completed there will be a more information on what direction the project will take.

Community Events – Leonard stated he’s working with the LDRA to finalize the cost of this year’s fireworks and get the agreements signed. Staebell noted that Faith Hermanson asked about a having a parade of boats on a given date this summer. Leonard stated there needs to be an DNR application for an event like that.

Operations & Maintenance – Burger reported that the Dam Committee will be meeting to discuss future maintenance requirements. He noted there is a moisture issue in the powerhouse that needs immediate attention. Rattenborg also reported there are numerous electrical issues that need to be addressed.

Property Management – No additional updates

Budget & Finance – Kramer reported that she has submitted an application to ICAP for a grant to offset the cost of the dam inspection. The amount if $1,000 and she received notice from a representative that the application was approved.

Legislative – Leonard reported that our lobbyists are still working on additional funding from the State before the legislative session ends.

Dredge – No additional update

Public Comment: Eric Strief, with the LDRA, noted he has a person who is wanting to donate a picnic table in honor of his late father to be located at Lost Beach. Burger asked Strief to work with the Property Committee. He also noted that the LDRA is having a Band, Beach and Boat event in June and wants to be included in the DNR application. The location of the events includes North Beach and Lost Beach along with two private areas. Kramer will work with Strief on submitting an application with the DNR for that event.

A motion to adjourn was made by Leonard, second by Thompson. Motion carried. Meeting adjourned at 6:48 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, March 10, 2022

3:00 pm

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 3:00 pm by President Burger.

Present: Althoff, Thompson, Burger & Scherrman. Leonard & Jasper by Zoom

Absent: Staebell

Visitors: Laurie Kramer, Maggie Burger and Larry Aschbrenner

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman seconded by Althoff to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Leonard, seconded by Scherrman. All ayes. Motion carried.

Leonard made a motion to open the public hearing for the FY23 budget. Scherrman seconded the motion. All ayes. Motion carried.

With no public comment, a motion was made by Althoff, seconded by Scherrman to close the public hearing. All ayes. Motion carried.

A motion was made Scherrman, seconded by Thompson to approve the 2022/2023 budget. All ayes. Motion carried.

The Board reviewed claims as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, legal services, publication expense, financial commitment to MRWMA, electrical repairs and internet expense. Claims totaled $8,696.26. A motion was made by Althoff, seconded by Leonard to approve claims as presented. All ayes. Motion carried.

February financial reports were presented. The General Fund had revenues of $14,650.91 from Delaware County. Expenditures for February were $30,851.51 ending February at $2,098,863.37. The Debt Service Fund had revenues of $18,068.62 from Delaware County and no expenditures ending February at $210,804.98. The Dam Improvement Fund had no revenues and no expenditures ending February with a $50,000.00 balance. A motion was made by Althoff to receive and file the February financial report. Jasper seconded the motion. All ayes. Motion carried.

A motion was made by Althoff, seconded by Thompson to allow the President and Secretary to pay extra-ordinary bills that might come up prior to the regular April meeting. All ayes. Motion carried.

Leonard made a motion to accept a donation of bleachers to be placed on Lost Beach from the Hartwick Husky. Scherrman seconded the motion. Motion carried.

Thompson made a motion to approve the Hartwick Huskys use of Lost Beach for two events to be held this summer. The first event is scheduled for June 8, 2022 at 6:00 p.m. for a “Learn to Ski Night”. The second event is scheduled for July 13, 2022 for the Hartwick Huskys annual ski show. The event will start at 1:00 p.m. with a volleyball tournament, food sales and then the ski show. Schermann seconded the motion. All ayes. Motion carried.

Burger informed the Board that there were some gate issues at the dam that were identified by Burrington Group. Steps are being taken to correct the problem.

Public Comment: None

A motion to adjourn was made by Althoff, second by Thompson. Motion carried. Meeting adjourned at 5:45 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, February 16, 2022

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice-President Althoff.

Present: Jasper, Thompson and Althoff were present. Scherrman, Leonard and Burger were present via Zoom.

Absent: Staebell

Visitors: Ed Schmidt. Laurie Kramer, Maggie Burger & Randy Rattenborg via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Thompson to approve the agenda. All ayes. Motion carried.

Althoff asked for a motion to approve the minutes from the previous meeting. Scherrman made the motion to approve, seconded by Burger. All ayes. Motion carried.

Claims were presented for payment in the amount of $31,090.42 from the General Fund for electricity, internet services, dam operations, clerical/accounting expense, lobbyist expense, diesel generator inspection, HVAC repair, 2021 dam inspection, snow removal, engineering services, LP fuel and miscellaneous supplies. Motion by Leonard and seconded by Jasper to approve payments. All ayes. Motion carried.

January financial reports were presented. The General Fund had revenues of $4,510.89 from Delaware County. Expenditures for January were $8,841.46 ending January at $2,115,063.97. The Debt Service Fund had revenues of $4,253.33 from Delaware County and no expenditures ending January at $192,736.36. The Dam Improvement Fund had no revenues and no expenditures ending January with a $50,000.00 balance. A motion was made by Leonard to receive and file the January financial report. Thompson seconded the motion. All ayes. Motion carried.

Maggie Burger was present to provide the Trustees with information regarding the District’s debt capacity along with surplus debt information. As of July 1, 2022, for fiscal year 2023, the District has a total debt capacity of $10,677,055 based on 5% of the District’s 100% valuation of $213,550,108. The total debt outstanding of the District is $3,354,000 which leaves a remaining debt capacity of $7,323,505. The taxable valuation of the District is $116,172,820. There was also discussion on how freezing the debt service levy works and how it will benefit reducing the bond debt and reduce the remaining payments.

The Trustees reviewed the proposed 2022/23 budget. It was noted that the public hearing is scheduled for March, 10, 2022.

A motion was made by Burger, seconded by Scherrman, to approve a resolution to approved a supplemental debt service levy in FY 2022/2023 for the payment of principal and interest on GO Refunding Bonds, series 2017.

Roll Call: Burger – Aye; Scherrman – Aye; Leonard – Aye; Thompson – Aye; Jasper – Aye; Althoff – Aye. Staebell – Absent

Leonard made a motion to approve a letter to be sent to the IDNR approving an agreement with the Delaware County Conservation and the IDNR regarding water trail signage and to give Burger permission to sign said letter. Jasper seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard gave an update on the working being done for the dredge site.

Community Events – Leonard noted that the fireworks for this coming year will be going up. The amount is not yet known.

Dam Operations & Maintenance – Rattenborg reported that there were heating and electrical issues at the dam. Price Electric was called in and they replaced switches and noted a lot of corrosion. The same thing was found with the heater. The problem stems from humidity control. Rattenborg is working with Andrew Judd to see if they can find a solution to the moisture problem.   Rattenborg also noted that there is moisture coming in from the ceiling in the control room. Burger stated he has talked with Pat Colgan and the dam committee will be putting together a plan to deal with the issues and he noted that in the proposed budget money has been set aside for this project.

Property Management – Scherrman reported on his observations of Lost Beach which he will send to the Board

Finance/Budget – Burger noted the date and location of the public hearing. It will be at the Delhi Fire Station on Thursday, March 10, 2022 at 5:30 p.m.

Legislative – He noted the legislative session is ongoing and water quality is a hot topic with a lot of federal funds available.

Dredge – Nothing else to report

Wall of Recognition – Nothing else to report

Public Comment: None

A motion to adjourn was made by Burger, second by Leonard. Motion carried. Meeting adjourned at 6:12 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, Janaury 20, 2022

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Jasper, Thompson, Burger, Staebell and Althoff were present. Scherrman was present via Zoom. Leonard joined the meeting at 5:47 p.m.

Absent: None

Visitors: Keith Kraus and Larry Aschbrenner. Laurie Kramer, Bob Sack, Ed Schmidt, Dakota Drish, Doug Herman & Randy Rattenborg via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Staebell, second by Althoff to approve the agenda. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $8,181.11 from the General Fund for electricity, internet services, dam operations, clerical/accounting expense, lobbyist expense, warrants, LP fuel and miscellaneous supplies. Motion by Jasper and seconded by Thompson to approve payments. All ayes. Motion carried.

December financial reports were presented. The General Fund had revenues of $6,432.37 from Delaware County. Expenditures for December were $8,089.14 ending December at $2,119,394.54. The Debt Service Fund had revenues of $6,895.10 from Delaware County and no expenditures ending December at $188,483.03. The Dam Improvement Fund had no revenues and no expenditures ending December with a $50,000.00 balance. A motion was made by Staebell to receive and file the December financial report. Althoff seconded the motion. All ayes. Motion carried.

A motion was made by Althoff, seconded by Staebell to set a public hearing to approve the 2022/2023 budget for Thursday, March 10, 2022. The location will be at the Delhi Fire Station beginning at 5:30 p.m. All ayes. Motion carried.

A motion was made by Staebell, seconded by Scherrman to change the regular February meeting date from Thursday, February 17 to Wednesday, February 16. The meeting place and time will not change.  All ayes. Motion carried.

Keith Kraus was present to discuss possible DNR signage noting the water trail program at Lake Delhi. Discussion centered around the type of signage, potential locations and funding. Kraus said that what he is looking for is a letter of support from the District to approve potential locations for the signage that is still being developed. He will send a draft letter for Burger and Kramer to review and share with the Board at the February meeting. Staebell made the motion to table any action until February. Althoff seconded the motion. All ayes. Motion carried.

The Board considered participating in the water quality testing again this summer. Last year we participated in water testing three times during the summer months. Cost is $18.00 per test. A motion was made by Staebell, seconded by Jasper to participate again this summer. All ayes. Motion carried.

The next agenda item was to consider renewing the lease agreement with Delhi Boats, LLC. The agreement is for the lease of the area next to the boat ramp on the south side of the dam. The agreement will run from April 1, 2022 through March 31, 2023 at a cost of $7,500.00. Burger noted that the ramp is still a public ramp. A motion was made by Staebell, seconded by Leonard to approve renewing said lease.

The Board considered action the grant agreement with the IDNR and allowing Leonard to sign said agreement on behalf of the District. Leonard said signing the agreement is the final step in the process of obtaining 90% of the funding that is available to the District.  Thompson made the motion to approve Leonard signing the IDNR agreement. Staebell seconded the motion. All ayes. Motion carried.

It was noted that Leonard left the meeting at 6:12 p.m.

The Board reviewed Resolution 2022-1 to approve a Deed of Conservation Easement by the District as Grantor to the State Archaeologist as Grantee and authorizing the execution of same. Herman, the District attorney, gave an overview of the resolution.   After the 2010 flood, the State found certain areas of ground disturbance around the dredge site where artifacts were found. To avoid paying back FEMA funds, the District was given the option to provide said easement. Althoff made the motion to approve the resolution. Staebell seconded the motion.   Burger asked for a roll call vote. Thompson – yes; Burger – yes; Staebell – yes; Scherrman – yes; Althoff – yes; Jasper – yes; Leonard – Absent. Motion carried.

The Board considered possible action on Resolution 2022-2 to approve an Agreement and Easement Agreement between DM Cove, LLC and the District related to the transfer of “Injun Joe” property and the granting of easement rights for emergency access to the District, and the acceptance of a Quit Claim Deed transferring said property, authorizing the execution and recordation of same. He noted that the transfer of this property has been in the process of quite some time and the District has previously discussed ownership of said property. He noted that language has been added to give the District emergency access to the property if needed. A motion was made by Staebell and a second was made by Jasper to approve Resolution 2022-2 which includes an agreement to take title to the property, a Quit Claim deed to transfer the property and an Easement Agreement. Thompson asked who pays the cost to file the said documents. Herman said that the District will be paying the cost which will probably run under $100.00. Burger asked for a roll call vote. Thompson – yes; Burger – yes; Staebell – yes; Althoff – yes; Scherrman – yes; Jasper – yes. Leonard absent. Motion carried.

Committee Updates:

Water Quality – Nothing else to report

Community Events – Nothing else to report

Dam Operations & Maintenance – Nothing else to report

Property Management – Jasper mention he’s received a request for more picnic tables at Lost Beach. It was suggested Jasper reach out to the LDRA to see if they have an interest in bringing in more tables.

Finance/Budget – Nothing else to report

Legislative – Staebell noted Larry Murphy has been communicating about currently legislative topics

Dredge – Nothing else to report

Wall of Recognition – Nothing else to report

Public Comment:

Bob Sack said he was happy the District took the Injun Joe property.

A motion to adjourn was made by Staebell, second by Thompson. Motion carried. Meeting adjourned at 6:30 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, December 16, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Jasper, Thompson, Burger and Althoff were present.  Leonard & Staebell was present via Zoom

Absent: Scherrman

Visitors: Ed Schmidt and Larry Aschbrenner. Laurie Kramer & Randy Rattenborg via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Althoff to approve the agenda. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $8,675.94 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, 2021 election expense, electrical repairs, bond fees, miscellaneous supplies and software. Motion by Leonard and seconded by Staebell to approve payments. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of $11,073.17 from Delaware County. Expenditures for November were $7,135.63 ending November at $2,121,051.31. The Debt Service Fund had revenues of $11,802.27 from Delaware County and no expenditures ending November at $181,587.93. The Dam Improvement Fund had no revenues and no expenditures ending November with a $50,000.00 balance. A motion was made by Thompson to receive and file the November financial report. Althoff seconded the motion. All ayes. Motion carried.

Althoff reviewed with the Board the ICAP recommendations regarding cyber security. Based on those recommendations he proposed three basic policies for approval including website protection, wireless protection and firewall protection.

Leonard made a motion to approve a resolution adopting the three proposed policies and direct Althoff to respond to ICAP with the approved resolution. Staebell seconded the motion. All ayes. Motion carried.

The Board reviewed possible action on acceptance of Lot 13 from Lake Point Estates. Rattenborg noted that Lot 13 is the Injun Joe property. Kramer asked about the necessary paperwork. Rattenborg said Doug Herman and Jeff Domeyer’s attorney are drafting the language for approval. Staebell made a motion to table any action until the appropriate paperwork is available. Althoff seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard gave the update. The lobbyists, Andrew Judd from HDR and Leonard have worked to provide grant information for the DNR. An application was submitted for a grant in the amount of $500,000. Only two applications were submitted. One was from Webster County Conservation. They received $63,750. The other was for Lake Delhi in the amount of $436,250. Leonard noted that the grant requires a match. This means the trustees will need to move forward in terms of developing a water quality initiative/sedimentation removal plan. Leonard stated the appropriate committees will need to meet to go over all components of the above mentioned plan which will include meeting with Andrew Judd from the IDNR. This includes making the dredge site operational along with getting the area where the final sedimentation trap will be located finalized. Funds need to be spent by early 2024. Preliminary plans include doing collections over the winter, preparing bidding documents early summer 2022 and the actual bidding will take place in December with construction taking place in 2023. The total project scope is $872,500. It was noted that the sedimentation trap is currently going to be located in the Cedar area. A public announcement regarding the grant will happen sometime in January, 2022. Burger asked how the money gets disbursed. Leonard said the District can apply for about 90% of the dollars upfront before any construction begins. He will receive final details in January.

Community Events – Nothing new to report

Dam Operations & Maintenance – The committee along with Randy Rattenborg met with Pat Colgan and put together a three-year plan for dam updates and maintenance. Colgan will be putting together prices for the various projects.

Property Management – Thompson met with a contractor at Lost Beach to talk about bringing a backhoe in to pull sand from the lake onto the beach. Jasper spoke about the erosion around the block on the west side of the beach. The committee is looking for a long-term solution to the erosion problem. Rattenborg reported that the tree issue at the dam has been addressed. Burger mentioned he stopped at Home Depot to get pricing for a sink, faucet and cabinets for the office building. The price without installation is around $1,000. The countertop is being donated but the other costs would include plumbing. The board agreed to have Burger pursue moving forward with the project.

Finance/Budget – Burger reported that the committee will be meeting on Saturday, January 15, 2022 at 10:00 to go over the proposed budget.

Legislative – Leonard noted that the lobbyists and legislators were very involved in the grant process. Their work is very much appreciated.

Dredge – Nothing to report

Wall of Recognition – Burger asked to meet with Leonard and Staebell to go over some thoughts on the Wall.

Public Comment:

Schmidt asked if the grant money is just to get the site ready or does it include dredging. Leonard stated it will include site preparation, piping work and some dredging in that particular area.

Ashbrenner noted that the dam volunteers received a very nice Edgewood Locker gift box from the Trustees and Burrington Group for their work at the dam. The trustees thanked Larry and all the volunteers for all the hours they donate for the lake’s benefit.

Jasper stated that he has received requests from residents asking if the County could elevate the bridge at Hartwick. Leonard suggested having the Legislative Committee pursue more information noting that it is a flooding issue.

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 6:26 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 15, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by President Burger.

Present: Leonard, Jasper, Burger, Thompson and Althoff were present.  Scherrman was present via Zoom

Absent: Staebell

Visitors: Randy Rattenborg, Pat Colgan and Larry Aschbrenner. Laurie Kramer, Dakota Drish and Ed Schmidt via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, second by Jasper to approve the agenda. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Althoff made the motion to approve, seconded by Thompson. All ayes. Motion carried.

Claims were presented for payment in the amount of $10,434.19 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, TV setup, office supplies and LP for both tanks. Motion by Leonard and second by Thompson to approve payments. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $51,992.26 from Delaware County. Expenditures for August were $11,557.51 ending August at $2,023,475.82. The Debt Service Fund had revenues of $68,924.89 from Delaware County and with no expenditures ending August at $171,975.85. The Dam Improvement Fund had no revenues and no expenditures ending August with a $50,000.00 balance. A motion was made by Staebell to receive and file the August financial report. Althoff seconded the motion. All ayes. Motion carried.

Scherrman noted that he had been in contact with several individuals to do tree removal on the north side of the dam by the LP tank. He has not received proposals yet but was asking the Board to approve going forward with the tree removal. Burger explained that the President and Secretary have the ability to approve payment depending on the dollar amount. Leonard made the motion and Althoff seconded to approve giving the President and Secretary the ability to move forward with the project depending on cost. All ayes. Motion carried.

Scherrman reported that the road to North Beach is in need of repair. He is working with Lakeside Lawncare to figure out what it’s going to take to make it passable so the port-a-potties can be removed this fall. There was discussion on how to fix the short-term issues but the bigger concern is what it’s going to take long-term to keep the road viable. After some discussion a motion was made by Thompson, seconded by Jasper to table any action until the next meeting so more information can be gathered. All ayes. Motion carried.

Rattenborg was present to discuss the Burrington Group contract with the Trustees. Their last contract was approved in 2018.   He noted that because there’s been no rate increase in three years they are proposal a rate increase is for 2% per year for a total of 6%. He reviewed their scope of service noting he didn’t change anything. $2,500/month is the on-call fee. Leonard suggested the dam committee meet with Burrington Group to discuss their rates and services.   Colgan noted the needs for running the dam and getting the permits for the dam included 24/7 service. That was the reason for the development of a contract with Burrington Group.   Thompson made a motion to approve a one-year agreement with Burrington Group and have the dam committee meet with Burrington Group to go over their services. Althoff seconded the motion. All ayes. Motion carried.

The Board considered entering into a service agreement with Lunda. Colgan explained that Lunda has the expertise to handle specific dam issues that are beyond the scope of service provided by Burrington Group. He noted that Lunda is the company that did a lot of the work in Phase I of the dam construction including work on the actuators. Their scope of work would include an annual inspection to determine work needed. After some other discussion, Althoff made a motion to have Colgan move forward to bring back a contract from Lunda with their scope of service and rates for the next meeting. Jasper seconded the motion. All ayes. Motion carried.

Leonard reviewed a letter he drafted to be sent to Kayla Lyons, Director of the IDNR, regarding the application process for funds from the state Impoundment Fund. He noted this fund was created several years ago and this year $500,000 was allocated that allows us to ask for funding specific to our needs. Motion to approve the President to sign on behalf of the lake trustees was made by Leonard. A second was made by Thompson. All ayes. Motion carried.

Committee Updates:

Burger noted he put out a proposed update for committee members that includes members of the trustees as well as other individuals from the community.   He said he will put it on the agenda next month for approval.

Water Quality – Althoff noted there’s a meeting on Thursday, September 16 to discuss Delaware Soil and Water Conservation. Both he and Leonard plan to attend.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – Althoff asked when the lobbyist contract is due. Kramer will check.

Public Comment – Aschbrenner asked what the difference between the dam committee and the trustees. Burger explained the dam committee is made up of several trustees along with other individuals to bring back action items for the trustees.

Colgan noted that Aschbrenner and several others have been doing daily inspections of the dam since 2016. Rattenborg also said he gets a text message when someone is at the dam and he gets one daily. The trustees thanked Larry and the others for their work and commitment.

A motion to adjourn was made by Jasper, second by Althoff. Motion carried. Meeting adjourned at 7:30 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Thursday, August 19, 2021

5:30 pm

Lake Delhi Dam Office

Zoom Meeting

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:30 pm by Vice President Althoff.

Present: Leonard, Jasper, Burger, Staebell, Scherrman and Althoff were present.

Absent: None

Visitors: Mark Thompson, Lance & Carrie Nemmers and Greg Kromminga in person. Laurie Kramer, Randy Rattenborg, Dakota Drish and Ed Schmidt via Zoom

Kramer gave the oath of office to Larry Burger and Mark Thompson who were elected to the board in July. Mark Thompson was now present as a member of the Board of Directors.

Althoff asked for a motion to approve the meeting agenda. A motion was made by Jasper, second by Staebell to approve the agenda. Motion carried.

Election of officers for the coming year was held.

Leonard nominated Burger for President. Staebell seconded the motion. All ayes. Motion carried.

Leonard nominated Althoff for Vice-Present. Scherrman seconded the motion. All ayes. Motion carried.

Staebell nominated Scherrman for Secretary/Treasurer. Althoff seconded the motion. All ayes. Motion carried.

Burger asked for a motion to approve the minutes from the previous meeting. Leonard made the motion to approve, seconded by Jasper. All ayes. Motion carried.

Claims were presented for payment in the amount of $11,231.45 from the General Fund for electricity, internet services, copier expense, dam operations, clerical/accounting expense, lobbyist expense, lawn maintenance, port-a-potties, office supplies & equipment. Motion by Leonard, second by Staebell to approve payments. All ayes. Motion carried.

July financial reports were presented. The General Fund had revenues of $1,272.08 from Delaware County. Expenditures for July were $7,456.98 ending July at $1,983,041.07. The Debt Service Fund had revenues of $17.42 from Delaware County and with no expenditures ending July at $103,050.96. The Dam Improvement Fund had no revenues and no expenditures ending July with a $50,000.00 balance. A motion was made by Staebell to receive and file the July financial report. Althoff seconded the motion. All ayes. Motion carried.

The Board discussed weed control at Lost Beach. Leonard made a motion to hire Randy Kramer to weed eat the area through September 30, 2021 and be paid a rate of $25.00 for each time he’s there. Staebell seconded the motion. All ayes. Motion carried.

The Board considered possible action on a concrete proposal for the portage on the south side of the dam. Burger gave an overview of the quote he received from Ace Concrete for $12,280.   A second proposal was submitted by Nemmers Construction for $22,920. After some discussion, Scherrman made a motion to table any action on the proposal since the two quotes are not for the same scope of work and in order to get other quotes. He also suggested having a special meeting to consider all proposals. Staebell seconded the motion. All ayes. Motion carried.

Leonard presented the Board with sketches of the Wall of Recognition project along with a quote from Nemmers Construction for the complete project of $85,862.50. Leonard stated that the quote included other projects besides the wall of recognition. After much discussion regarding the scope of work and costs, a motion was made by Staebell, seconded by Althoff to table until more information could be obtained. Motion carried.

A motion was made by Leonard, seconded by Thompson to accept a family donation to be made with the completion of the Wall of Recognition. All ayes except Staebell who stated he would have liked more discussion. Motion carried.

There was no action taken on committee appointments for 21/22

Committee Updates:

Water Quality – Leonard noted that water testing was completed on August 10^th.

Community Quality of Life – None

Property Assets and Dam – None

Financial/Budget – None

Public Comment – None

A motion to adjourn was made by Staebell, second by Jasper. Motion carried. Meeting adjourned at 7:30 p.m.