The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, January 18, 2023

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Scherrman, Jasper, Thompson   Staebell and Leonard via Zoom

Absent: None

Visitors via Zoom: Laurie Kramer, Ed Schmidt, Randy Rattenborg, Lori Tucker and Pat Colgan

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Scherrman. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, auditor fees, engineering services for DNR grant, dam repairs, misc. expenses and payment to Maquoketa River WMA. Claims totaled $28,241.07 from the General Fund and $20,345.00 from Fund 81005 . A motion was made by Thompson, seconded by Leonard to approval all claims. All ayes. Motion carried.

December financial reports were presented. The General Fund had revenues of $5,084.76 from Delaware County. Expenditures for December were $19,075.38 ending December at $2,253,345.82. The Debt Service Fund had revenues of $4,993.39 from Delaware County and no expenditures ending December at $311,773.16. The Dam Improvement Fund had no revenues and no expenditures ending December with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $226.14 with no expenditures ending December with a balance of $366,877.49. A motion was made by Althoff, seconded by Jasper to receive and file the December financial report. All ayes. Motion carried.

Staebell made a motion to hold a public hearing regarding the FY24 budget on March 8, 2023. Leonard seconded the motion. All ayes. Motion carried.

A motion was made by Scherrman, seconded by Jasper to approve participation in the water quality testing for 2023. Leonard asked that the motion include other costs associated with the testing. All ayes. Motion carried.

The Trustees considered a request from Delhi Boats to continue the lease of the area next to the boat ramp at the dam. The amount of the least is $7,500 which begins April 1, 2023. It was noted that there’s also an informal agreement that Jeremy Klima will do snow removal and assist with debris removal from the spillway. Motion to approve the lease was made by Scherrman, seconded by Staebell. Motion carried.

A motion was made by Thompson, seconded by Staebell to approve the On-Stream Grant Agreement with the DNR and allow Leonard, as the Trustee contact person, to sign said agreement. All ayes. Motion carried.

The Trustees considered a motion to contract with Lori Tucker to take board minutes and also begin training with Laurie Kramer to replace her with the clerical/accounting duties. A motion was made by Leonard, second by Staebell to allow Burger to negotiate with Tucker regarding the position and payment. All ayes. Motion carried.

The next agenda item was a request from Kramer to raise her monthly contracted payment from $400/month to $500/month. Burger noted that Kramer has been paid at a rate of $400/month since 2017 and while she will no longer take minutes her extra duties will include training her replacement. Motion was made by Leonard, second by Thompson to approve the request. After some discussion, Burger asked for a vote. All ayes. Motion carried.

Committee Updates:

Water Quality – It was noted that the Trustees will be holding a work session on Friday, January 27, 2023 starting at 8:30 at the Lake Office to review the DNR grants and timelines for completion.

Community Events – No update

Operations & Maintenance – No additional update

Property Management – No update

Budget & Finance – The finance committee met on Saturday, January 14, 2023, to discuss the 2023-2024 fiscal year budget that is due to be certified in March of 2023. Kramer noted that the budget needs to be approved by March 15^th.

Legislative – Leonard noted that the new session has begun

Dredge – No update

Wall of Recognition – No update

Public Comment: A question was raised if the DNR needs to be contacted in the spring to lower lake levels for possible repairs. Colgan noted that maintenance needs to be addressed this summer.

A motion to adjourn was made by Scherrman, second by Thompson. All ayes. Motion carried. Meeting adjourned at 5:41 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, December 21, 2022

5:00 pm

Zoom

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present via Zoom: Burger, Althoff, Scherrman, Leonard, Jasper Staebell, Thompson and Kramer

Absent: None

Visitors via Zoom: Randy Rattenborg and Pat Colgan

Burger asked for a motion to approve the meeting agenda. A motion was made by Jasper, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Staebell. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, copier expense, LP for dam, GO Bond registrar fee, hydrographic survey at the dam. Claims totaled $19,075.38. A motion was made by Staebell, seconded by Althoff to approval all claims. All ayes. Motion carried.

November financial reports were presented. The General Fund had revenues of $8.664.99 from Delaware County. Expenditures for November were $5,466.05 ending November at $2,267,336.44. The Debt Service Fund had revenues of $10,050.34 from Delaware County and no expenditures ending November at $306,779.77. The Dam Improvement Fund had no revenues and no expenditures ending November with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $237.22 with no expenditures ending November with a balance of $366,651.35. A motion was made by Leonard, seconded by Jasper to receive and file the November financial report. All ayes. Motion carried.

Committee Updates:

Water Quality –Leonard noted a grant application with the DNR has been approved in the amount of $500K

Community Events – No update

Operations & Maintenance – Two quotes were received from Taylor Construction for repair work to the deck on the dam. The committee will be bringing it back to discuss at the January meeting pending bidding requirements.

Property Management – It was noted that the approved grant may be used for Lost Beach repairs as well as rock work on the downstream side of the dam.

Budget & Finance –

Budget & Finance – The finance committee is planning to meet on Saturday, January 14, 2023, to discuss the 2023-2024 fiscal year budget that is due to be certified in March of 2023.

Legislative – No Update

Dredge – No update

Wall of Recognition – No update

Burger noted that Laurie Kramer is planning to retire from her position as lake secretary and he has been in touch with someone who might be interested in taking her position.

Public Comment: Pat Colgan wished everyone a Merry Christmas

A motion to adjourn was made by Staebell, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:19 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, November 16, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by Vice-President Althoff.

Present: Althoff, Scherrman, Leonard and Jasper. Kramer and Staebell by Zoom

Absent: Burger and Thomspon

Visitors: Larry Aschbrenner.  Ed Schmidt, Doug Herman, Randy Rattenborg and Stacy Law via Zoom

Althoff asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Leonard to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Scherrman, seconded by Leonard. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, beach maintenance, plumbing at office, copier expense, rent of equipment. Claims totaled $5,670.03. A motion was made by Staebell, seconded by Scherrman to approval all claims. All ayes. Motion carried.

October financial reports were presented. The General Fund had revenues of $26,925.11 from Delaware County. Expenditures for October were $33,026.52 ending October at $2,264,137.50. The Debt Service Fund had revenues of $34,918.25 from Delaware County and expenditures of $236,608.20 ending October at $296,729.43. The Dam Improvement Fund had no revenues and no expenditures ending October with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $197.76 with no expenditures ending October with a balance of $366,414.13. A motion was made by Staebell, seconded by Jasper to receive and file the October financial report. All ayes. Motion carried.

The Board considered a request for approval of a transfer of waterfront property to Josh Seamans, owner of Part of Lot 6, Parcel K and additional grounds located within Littlefield’s Lake Shore. Doug Herman was present to discuss the current district policy on transfer of property. After much discussion, the consensus was to approve the transfer of property as was set by current policy to approve center to the cove but in addition add language that will allow the District to do maintenance and/or dredging along with having flooding rights in that area as needed.  The transfer will also include the transfee pay the fees as set out by current policy. Dan Staebell made the motion to approve based on those conditions. Leonard seconded the motion. All ayes. Motion carried.

The Board next considered a request on a transfer of any interest of title for Lots 4 & 5 of Littlefield’s Lake Shore and adjacent lake frontage from David and Janice Cornell. After some discussion a motion was made by Leonard, second by Staebell to approve a new Quit Claim deed to the Cornell’s with the added language regarding the District’s rights to do maintenance and/or dredging along with having flooding rights on their lake bed property. All ayes. Motion carried. Herman asked if the Board would like to see the signed documents before the President Burger signs. The consensus was to bring back to the Board before signing.

Consideration and possible action on the amendment of the easement known as Injun Joe for the purpose of ingress and egress was discussed. Herman noted that at the last meeting the Board approved a resolution to approve was passed but then there was additional discussion regarding asking for rights for emergency access & maintenance. The property owner has agreed to the new language   Leonard made a motion to approve the amended easement agreement for maintenance rights. Scherrman seconded the motion. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that Brennan Co. came out along with Andrew Judd to review the dredge site and other options of sediment placement sites. He said he is hoping for more information to come out at the December meeting. Leonard suggested that the Board consider a work session to review dredge options moving forward.

Community Events – No update

Operations & Maintenance –Althoff noted the heater was repaired in the powerhouse. Rattenborg met with Taylor Construction regarding the coating on the dam deck. He’s looking for option to maintain the deck to keep the water from filtering into the powerhouse. He’s hoping to have options provided in January.

Property Management – Jasper suggested going out for bid for port-a-potties. It was suggested the District goes out for bid next spring. Scherrman expressed concern regarding an easement to North Beach. There was discussion about what rights the District has to access to the property.

Budget & Finance – No update

Legislative – Leonard updated the Board. A DNR application was completed for maintenance and dredging . He’s hoping for more information in the next few weeks.

Dredge – No update

Wall of Recognition – Leonard is still working on a final package for a quote for the wall.

Public Comment: Pasker asked if the DNR grant requires a 50% match. Leonard noted that’s correct.

Questions were asked regarding new zoning ordinances. Herman will keep the Board updated.

A motion to adjourn was made by Jasper, second by Leonard. All ayes. Motion carried. Meeting adjourned at 5:57 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, October 19, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:00 pm by President Burger.

Present: Burger, Althoff, Thompson, Scherrman and Jasper. Kramer, Leonard and Staebell by Zoom

Absent: None

Visitors: Laurie Kramer, Dan Reyner, Pat Colgan, Ed Schmidt, Larry Aschbrenner, Doug Herman and Randy Rattenborg.  Josh Seamans via Zoom

Burger asked for a motion to approve the meeting agenda. A motion was made by Scherrman, seconded by Thompson to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Althoff, seconded by Jasper. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, lawn care, legal services, LDRA donation, software renewal, storage rental and internet expense. Claims totaled $24,847.12.  An additional claim was presented for the principal and interest due for the GO Bond in the amount of $236,608.20. A motion was made by Scherrman, seconded by Staebell to approval all claims. All ayes. Motion carried.

September financial reports were presented. The General Fund had revenues of $250,730.00 from Delaware County. Expenditures for September were $23,690.08 ending September at $2,270,238.91. The Debt Service Fund had revenues of $237,174.82 from Delaware County with no expenditures ending September at $498,419.38. The Dam Improvement Fund had no revenues and no expenditures ending September with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $167.02 with expenditures of $5,995.00 ending September with a balance of $366,216.37. A motion was made by Scherrman, seconded by Jasper to receive and file the September financial report. All ayes. Motion carried.

The Board received a request from the LDRA for a donation to help pay for their dredge debt. A motion was made by Leonard, seconded by Thompson to pay the amount due on December 1, 2022 of $15,047.92. All ayes. Motion carried.

The Board reviewed a proposal from Brennan Company to do a dive inspection of the dam and spillway. The amount of the proposal is $10,160.00. After some discussion, Leonard made a motion to approve the amount of the proposal. Thompson seconded the motion. All ayes. Motion carried.

Josh Seamans was present to discuss his request to purchase his lake frontage. There was discussion around the issue of perpetual use of the property and whether his current deed states he owns to the middle of the river. Staebell made a motion to issue a Quit Claim Deed for the perpetual use of Seaman’s land property (Lots 4 & 5, Littlefield Lake Shore, SW ¼ & NW ¼ of Section 2984 and SE ¼ & NE ¼ of Section 3884). His motion also included tabling the transfer of the frontage until more research is completed to know specifically who owns the frontage. Leonard seconded the motion. All ayes. Motion carried. It was later discovered that Josh Seamans did have a deed for the frontage in front of his property so no further action will be required.

A motion was made by Staebell, seconded by Leonard to approve the 6-month storage rental with Schmitz Storage for $900.00. All ayes. Motion carried.

A motion was made by Leonard, seconded by Jasper to approve an easement agreement with property near the district’s property known as “Injun Joe” that would allow for emergency access. This will replace the previously approved agreement recorded in Book 2022, Page 462 as recorded with the Delaware County Recorder’s Office. All ayes. Motion carried.

Committee Updates:

Water Quality – Leonard noted that the Maquoketa Valley Watershed Authority will be holding their annual meeting in the near future.

Community Events – Dan Reyner gave an update on the recreational events for next summer which includes Christmas on the Lake and fireworks

Operations & Maintenance – Rattenborg noted that work is being done on the stairs in the powerhouse

Property Management – Burger stated that the new counter tops have been installed in the Scada building. They were donated by Greg and Mary Steffen of Advanced Custom Counters of Hiawatha. The Board would like to express its’ appreciation for the donation.

Budget & Finance – No new update

Legislative – Leonard reported that Delaware County has approved a new zoning ordinance effective January 1, 2023. How that will affect lake property owners is unsure at this time. The Board of Supervisors are aware of the issues as they relate to the lake area

Dredge – Leonard reported on the possibility of more DNR funding

Wall of Recognition – No new update

Public Comment: None

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 6:20 p.m.

The Combined Lake Delhi Recreational Facility and Water Quality District

Wednesday, September 21, 2022

5:00 pm

Lake Delhi Office

Delhi, IA 52223

The regular meeting of the Combined Lake Delhi Recreational Facility and Water Quality District was called to order at 5:02 pm by Vice-President Althoff.

Present: Althoff, Thompson and Jasper. Leonard and Staebell by Zoom

Absent: Burger, Scherrmann

Visitors: Laurie Kramer, Ben Pasker, Randy Rattenborg and Larry Ashchbrenner

Althoff asked for a motion to approve the meeting agenda. A motion was made by Thompson, seconded by Jasper to approve the agenda. All ayes. Motion carried.

A motion to approve minutes from previous meetings was made by Jasper, seconded by Thompson. All ayes. Motion carried.

The Board reviewed claims from the General Fund as presented.   Claims included utilities, maintenance contract, clerical expense, lobbyist expense, miscellaneous supplies, beach maintenance, LP gas, legal services, blanket insurance, dam repairs, engineering services and internet expense. Claims totaled $31,870.08.  A claim was presented for the Lake Impoundment Fund in the amount of $5,995.00 for engineering services. A motion was made by Thompson, second by Leonard to approve all claims. All ayes. Motion carried.

August financial reports were presented. The General Fund had revenues of $53,200.28 from Delaware County. Expenditures for August were $7,873.16 ending August at $2,043,198.99. The Debt Service Fund had revenues of $70,569.87 from Delaware County with no expenditures ending August at $261,244.56. The Dam Improvement Fund had no revenues and no expenditures ending August with a $60,000.00 balance. The Lake Impoundment Fund had revenues of $166.95 with no expenditures ending August with a balance of $372,044.35. A motion was made by Staebell to receive and file the August financial report. Jasper seconded the motion. All ayes. Motion carried.

The Board reviewed a request from Doug Herman, Lake Delhi’s FEMA representative, to receive and file the Project Closeout Confirmation letter related to FEMA DR 1763 PA ID#055-UNOCB-00. A motion was made by Staebell, seconded by Thompson to receive and file said letter. All ayes. Motion carried.

A quote from Iowa Wall Sawing Service was reviewed by the Board. A motion was made by Staebell, seconded by Leonard to table the deck work and approve up to $11,000 for the hand sawing. All ayes. Motion carried.

A motion was made by Jasper, second by Thompson to approve committee appointments for 2022/2023. All ayes. Motion carried.

Committee Updates:

Water Quality – No update

Community Events – No update

Operations & Maintenance – Jasper noted they are working on getting the steps in the turbine room rebuilt

Property Management – Thompson reported on a washout issue that made need a quote to correct

Budget & Finance – No new update

Legislative – Leonard stated that Delaware County is working on zoning requirements that may need review by the Board

Dredge – No new update

Wall of Recognition – No new update

Public Comment: Ben Pasker asked questions regarding the wicket gates. It was noted that Pat Colgan and Andrew Judd are working on the maintenance issues.

Staebell left the meeting at 5:46 p.m. and Leonard left the meeting at 5:48 p.m. which was cause for adjournment.

A motion to adjourn was made by Thompson, second by Jasper. Motion carried. Meeting adjourned at 5:48 p.m.